HomeMy WebLinkAboutContract 52479-A1CSC No. 52479-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 52479
This First Amendment to Fort Worth City Secretary Contract No. 52479 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Data Integrators, Inc. ("Vendor"), a Virginia corporation, and acting by and through Robert
L. Denton, its duly authorized President, each individually referred to as a "party" and collectively
referred to as the "parties."
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 52479 beginning June 4, 2019 (the "Agreement"); and
WHEREAS, it is the collective desire of the parties to amend the Agreement by adding a
holdover provision to the term section of the Agreement.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
and through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Term section of the Agreement is hereby deleted in its entirety and replaced
with the following:
This Agreement shall begin on June 4, 2019 ("Effective Date") and shall expire on
September 30, 2019 ("Expiration Date"), unless terminated earlier in accordance with this
Agreement ("Initial Term"). City shall have the option, in its sole discretion, to renew this
Agreement under the same terms and conditions, for up to four (4) one-year renewal
options, at City's sole discretion. Upon expiration of the Agreement term, Vendor agrees
to hold over under the terms and conditions of this Agreement for a reasonable period of
time to allow the City to re -bid an agreement, not to exceed ninety (90) days. Vendor will
be reimbursed for this service at the prior agreement rate(s). Vendor shall remain obligated
to the City under all clauses of this Agreement that expressly or by their nature extends
beyond and survives the expiration or termination of this Agreement.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 52479 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
BY: Valerie Washington (Sep 25, 2023 09:53 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Sep 25, 2023
Approval Recommended:
Shannon Elder
By: Shannon Elder (Sep 19, 202314:56 CDT)
Name: Shannon Elder
Title: Assistant Code Compliance Director
Attest:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Data Integrators, Inc.
By:
Robert Denton (Sep 18, 202316:13 CDT)
Name: Robert L. Denton
Title: President
Date: Sep 18, 2023
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Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Blakely C�o (�9, 2023 10:13 CDT)
Name: Blakely Cabano
Title: Sr. Management Analyst
Approved as to Form and Legality:
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
Contract Authorization:
M&C: P-12338
Date Approved: 06/04/2019
From 1295 Certification No.: 2019-486653
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 52479 Page 2 of 2
M&C Review
Page 1 of 2
A CITY COUNCIL AGEND
COUNCIL ACTION: Approved on 6/4/2019
Create New From This M&C
DATE: 6/4/2019 REFERENCE
NO.:
CODE: P TYPE:
**P-12338 LOG NAME:
CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORT WORTH
13PPRINTING AND MAILING
OF CODE COMPLIANCE
NOTICES SC
NO
SUBJECT: Authorize Execution of a Service Agreement with Data Integrators, Inc. for the Printing and
Mailing of City Code Notices for the Code Compliance Department in an Annual Amount
Up to $190,000.00 and Authorize Four Annual Renewal Options (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a service agreement with Data
Integrators, Inc. for the printing and mailing of City Code notices for the Code Compliance
Department in an annual amount up to $190,000.00 and authorize four annual renewal options (ALL
COUNCIL DISTRICTS).
DISCUSSION:
The Code Compliance Department requested the Purchasing Division to issue an Invitation to Bid
(ITB) for a service agreement to prepare, track and mail E-Certified mail in accordance with
Ordinance No. 12931 and additional standard mail notices. The specifications included descriptions
of printing and mailing requirements and postage for the Code Compliance department.
This bid was advertised in the Fort Worth Star -Telegram on March 27, 2019, April 3, 2019, and April
10, 2019. The Purchasing Division solicited 17 vendors from the City' s purchasing database system.
The City received two responses.
Staff recommends awarding a contract to Data Integrators, Inc. with four one-year options to renew.
All bids were evaluated based on the lowest responsive and responsible bidder. Staff found the
pricing to be fair and reasonable. No guarantee was made regarding the amount of services that
would be purchased. The proposed contract would allow the unit price to be increased as long as the
City approved the increase.
ADMINISTRATIVE CHANGE ORDER- An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated
M/WBE OFFICE - A waiver of the goal for MBS/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible
RENEWAL OPTIONS - With City Council approval, the Service Agreement shall begin upon
execution of the Agreement and shall end on September 30, 2019. Upon the expiration of initial term,
the Agreement may be renewed under the same terms and conditions for up to four (4) one-year
renewal periods (October 1 to September 30).
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=27041 9/15/2023
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated of the participating department. Prior to an expenditure being made, the participating
department has the responsibility to validate the availability of funds.
BQN\19-0104\SC
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID , Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Valerie Washington (6192)
Originatinq Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia Garcia (8525)
Sarah Czechowicz (2059)
ATTACHMENTS
1295- Data InteciratorsFort Worth Redacted.pdf (Public)
190319 waiver- purchasing 19-0104.pdf (CFW Internal)
BidTab for 19-0104.XISX (CFW Internal)
req 779.pdf (CFW Internal)
SAMs Report5.7.2019.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=27041 9/15/2023