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Home My WebLink AboutContract 57880-T1CSC No. 57880-T1 CITY OF FORT WORTH CONTRACT TERMINTION NOTICE September 21, 2023 GTS Technology Solutions Attn: Legal Department 9211 Waterford Centre Blvd. Ste. 125 Austin, TX 78758 Re: Contract Termination Notice Contract No. CSC No. 57880 (the "Contract") AudioNisual Managed Services Pursuant to the Contract, the City has the right to terminate the Contract with 30 days' notice. This letter is to inform you that the City is exercising its right to terminate the Contract effective October 31, 2023. Please return this signed acknowledgement letter to the address set forth below, acknowledging receipt of the Contract Termination Notice. Failure to provide a signed acknowledgment does not affect the termination of the Contract. If you have any questions concerning this Contract Termination Notice, please contact me at the telephone number or email address listed below. Sincerely, Kathy Agee -Dow IT Solutions Department Contract Services Administrator 200 Texas St. Fort Worth, TX 76102 817-392-8461 Kathrvn.A,2ee-Dow(& fortworthtexas.2ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By. Valerie (Sep 25, 202310:07 CDT) Name: Valerie Washington Title: Assistant City Manager Sep 25, 2023 APPROVAL RECOMMENDED: /-� By: Name: Kevin Gunn Title: Director, IT Solutions Department ATTEST: o;oanon fORT�OdA-10 PV= o=d AcaQan�o4 aaa By: Name: Jannette Goodall Title: City Secretary GTS Technology Solutions Inc. By: Name: Juli Primeaux Title: Vice President PMO and Facilities CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Cynthia Tyree Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0467 Date Approved: 6/14/2022 Form 1295: 2022-877923 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 2 of 2 M&C Review Page 1 of 2 ACITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas Fore REFERENCE **M&C 22- 13PCOOP DIR-CPO-4754 DATE: 6/14/2022 NO.: 0467 LOG NAME: AV MANAGED SUPPORT SERVICES TD IT CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize the Execution of a Purchase Agreement with GTS Technology Solution, Inc. for Audio Visual Managed Support Services Using the State of Texas Department of Information Resources Cooperative Contract DIR-CPO-4754, for an Amount Up to $198,444.08 for the Initial Eight Month Term, with Three One -Year Renewals for $297,666.12 each Renewal Year for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council authorize execution of a purchase agreement with GTS Technology Solutions, Inc. for Audio Visual Managed Support Services using State of Texas Department of Information Resources Cooperative Contract DIR-CPO-4754, for an amount of up to $198,444.08 for the initial eight month term, with three one-year renewals for $297,666.12 each renewal year for the Information Technology Solutions Department. A6_11��1*9I*]ZI The Information Technology Solutions (ITS) Department will use the purchase agreement for the coordination, implementation and installation of technology services for audio visual needs to all City departments using Texas Department of Information Resources (DIR) contract DIR-CPO-4754. Procurement for audio visual equipment will utilize a separate agreement. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. In the event the DIR agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the DIR contract to make purchases authorized by this Mayor &Council Communication (M&C). The Cooperative Contract is set to expire on March 5, 2026. If DIR-CPO-4754 is extended, this M&C authorizes the City to purchase managed services under the extended contract. If DIR-CPO-4754 is not extended but DIR executes a new cooperative contract with GTS Technology Solutions, Inc. and with substantially similar terms, this M&C authorizes the City to purchase the equipment and supplies under the new DIR contract. If this occurs, in no event will the City continue to purchase goods and services under the new agreement for more than two (2) years without seeking Council approval. DIR-CPO-4754 has an initial term through March 05, 2023. State law provide that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. DIR-CPO-4754 has been competitively bid to increase and simplify the purchasing power of government entities. Funding is budgeted in the Other Contractual Services account of the ITS Other General Government Department's ITS Capital Fund. http://apps.cfwnet.org/council_packet/mc review.asp?ID=30020&councildate=6/14/2022 9/21/2023 M&C Review Page 2 of 2 This agreement may be renewed for up to three one-year renewal terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY 21 AV/DS and the FY 22 AV/DS projects to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Information Systems Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaqer's Office bv: Reginald Zeno (8517) Valerie Washington (6192) Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS Anthony Rousseau (8338) Kevin Gunn (2015) Cynthia Garcia (8525) Taylor Dean (7648) 13PCOOP DIR-CPO-4754 AV MANAGED SUPPORT SERVICES TD IT.docx (CFW Internal) FID Template AV.xlsx (CFW Internal) Form 1295 - GTS Technoloav Solutions. Inc..Ddf (CFW Internal) SAMS GTS Technoloqv Solutions, Inc..odf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30020&councildate=6/14/2022 9/21/2023