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HomeMy WebLinkAboutContract 59361-A1CSC No. 59361-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 59361 WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 59361, (the CONTRACT) which was administratively authorized on the 9tn day of May, 2023 in the amount of $ 97,594.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Long Avenue Pedestrian Safety Improvements Project, CPN 104299; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $716,095.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $813,689.00. OFFICIAL RECORD CITY SECRETARY 3. FT. WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Prof Services Agreement Amendment Template CPN 104299 Revision Date: November 23, 2021 Page 1 of 5 EXECUTED and EFFECTIVE as designated Assistant City Manager. APPROVED: City of Fort Worth William Johnson (S 21,202321:10 GMT+2) William Johnson Assistant City Manager DATE: Sep 21, 2023 of the date subscribed by the City's Kimley-Horn and Associates, Inc. f Scott R. Arnold, P.E. Vice President DATE: Aug 25, 2023 APPROVAL RECOMMENDED: Lauren Prieur Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. r-arcta, Kaba, Fanta Kaba, P.E. Professional Engineer OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Prof Services Agreement Amendment Template CPN 104299 Revision Date: November 23, 2021 Page 2 of 5 APPROVED AS TO FORM AND LEGALITY: M&C: 23-0638 I Date: August 8, 2023 DBlack (Sep 21, 202313:50 CDT) Douglas W. Black Sr. Assistant City Attorney 4.o4vvnpnIl ATTEST: ���RT woaaA 9 D dvo °=a /� daa� nEXa?o°p � larCi�[4.- Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Prof Services Agreement Amendment Template CPN 104299 Revision Date: November 23, 2021 Page 3 of 5 FUNDING BREAKDOWN SHEET City Secretary No. 59361 Amendment No. 1 Department Fund -Account -Center TPW 31001-0200431-5330500-104299-003930 Amount $716,095.00 Total: $716,095.00 City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Prof Services Agreement Amendment Template CPN 104299 Revision Date: November 23, 2021 Page 5 of 5 FORT WORTH ATTACHMENT "A" Scope for Enqineerinq Desiqn Related Services for Lonq Avenue Pedestrian Safetv Improvements Project The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective for this project is to design safety improvements for vehicular and pedestrian movements along the Long Avenue corridor between Azle Avenue and McKinley Avenue. The scope of services has been prepared to design the improvements identified below as documented in the City of Fort Worth High Injury Network Corridor Evaluation Report dated March 31, 2022. The Long Avenue conceptual layout from this report is attached for reference. • Install sidewalk between 33rd Street to 35th Street to close existing sidewalk gap. • Widen left turn lane on both eastbound and westbound directions at Azle Avenue to provide positive left turn lanes. • Install flashing yellow arrow (FYA) at Azle Avenue. • Refurbish existing pavement markings at Azle Avenue. • Add retroreflective backplates to the signal heads at Azle Avenue. • Upgrade the traffic signal at Azle Avenue to include pedestrian APS and push buttons. • Close the median opening at 27th Street. • Install left -turn lanes in the existing median break at 28th Street with positive offset. • Close the median opening at Loraine Street. • Install left -turn lanes in the existing median break at 29th Street with positive offset. • Close the median opening at 30th Street. • Install left -turn lanes in the existing median break at 31st Street with positive offset. • Install left -turn lanes in the existing median break at 33rd Street with positive offset. • Install a rectangular rapid flashing beacon and refresh striping of the existing north - south crossing at 33rd Street. • Close the median opening at 34th Street. • Upgrade the 35th Street intersection to be signalized, if warranted • Install left -turn lanes in the existing median break at 35th Street with positive offset. • Close the second McKinley Avenue leg just southeast of the 35th Street intersection. • Install lighting on the north side of the 35th Street intersection. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 1 of 24 FORT WORTH WORK TO BE PERFORMED Task 1. Design Management Task 2. Traffic A„� narysi [COMPLETED ON PREVIOUS SCOPE] Task 3. Conceptual Design (30%) Task 4. Preliminary Design (60%) Task 5. Final Design (90% and 100%) Task 6. Bid Phase Services Task 7. Construction Phase Services Task 8. ROW/Easement Services Task 9. Survey and Subsurface Utility Engineering Services Task 10. Permitting Task 11. Quality Control/ Quality Assurance Task 12. Plan Submittal Checklists City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 2 of 24 FORT WORTH TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team: • Lead, manage and direct design team activities. • Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance of the work. Refer to Task 11 for further details. • Communicate internally among team members. • Task and allocate team resources. 1.2. Communications and Reporting: • Conduct and document monthly project update meetings with CITY Project Manager. • Conduct review meetings with the CITY at the end of each design phase. Three (3) meetings are assumed. • Conduct and document monthly design team meetings. • Prepare for and attend one (1) peer review meeting. • Prepare for and attend up to six (6) stakeholder meetings. • Prepare for and attend up to two (2) meetings with the Water Department. • Prepare for and attend up to three (3) meetings with Transportation Management. • Prepare for and attend up to two (2) meetings with Stormwater Department. • Attend one (1) constructability review meeting with CITY representatives, including Transportation Management, at the 60% submittal milestone. • Prepare for and attend two (2) design Public Meetings. • Conduct QC/QA reviews and document those activities. Refer to Task 11 for further details. • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. Multi -month billing is not allowed. Months in which no work is being invoiced shall require submission of a $0.00 invoice. Prepare and submit monthly Project Status Reports in the format provided by the Transportation and Public Works Department. • Prepare project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement in compliance with the City's Specification 00 31 15 entitled Engineer Project Schedule. This PROJECT City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 3 of 24 FORT WORTH requires a Tier 3 schedule as defined in the City's Specification 00 31 15 entitled Engineer Project Schedule. • Complete Monthly MWWBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure and provide and obtain information needed to prepare the design. • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • One (1) constructability review meeting during design. • Nine (9) monthly project update meetings during design phase. • Three (3) plan review meetings. • Two (2) design Public Meetings. During Task 3 and Task 4. • Six (6) stakeholder meetings. • Two (2) Water Department meetings. • Three (3) Transportation Management meetings. • Two (2) Stormwater Department meetings. • TxDOT coordination meetings are included with Task 10. • One (1) peer review meeting. • Nine (9) monthly design team meetings. • All submittals to the CITY will be Quality checked prior to submission. • Project design phase is anticipated to take twelve (12) months. • Project construction phase is anticipated to take twelve (12) months. Nine (9) months of design management is included on this scope. Three (3) months of design management is provided under previous scope. • Twenty-four (24) monthly updates of Project Status Reports, MWBE forms, TPBE, Risk Register, and project Schedule. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 4 of 24 FORT WORTH DELIVERABLES A. Meeting summaries with action items B. QC/QA documentation C. Baseline design schedule D. Preliminary Project Risk Register, preliminary Stakeholder Register, and preliminary Project Communications Plan E. Monthly Schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly Project Status Reports G. TPBE spreadsheet updates with milestone submittals and when new cost figures are available H. Monthly Project Risk Register updates I. Plan Submittal Checklists (See Task 12) J. Monthly invoices K. Monthly M/WBE Report Form and Final Summary Payment Report Form City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 5 of 24 FORT WORTH TASK 2. TRAFFIC SIGNAL WARRANT ANALYSIS [COMPLETED UNDER PREVIOUS SCOPE] TASK 3. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows. The scope of services was developed utilizing the improvements recommended for Long Ave on City of Fort Worth High Injury Network Corridor Evaluation Report dated March 31, 2022 (outlined on the objectives listed on the first page of this Attachment A) 3.1. Data Collection In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities, and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. • The data collection efforts will also include conducting special coordination meetings with affected property owners and businesses as necessary to develop sewer re- routing plans where necessary. 3.2. Utility Conflict Analysis • ENGINEER will develop the design of CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. Where conflicts cannot be avoided, coordination of Utility Conflicts will begin at the Conceptual Design phase. • In the case of a public utility conflict, the ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • In the case of a private Utility Conflict, the ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in a Utility Clearance Letter for coordination. The ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • The ENGINEER shall upload a PDF file of the approved preliminary plan set to the designated project folder in the City's document management system (BIM 360) City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 6 of 24 FORT WORTH for forwarding to all utility companies which have facilities within the limits of the project. The PDF file should be created directly from the CAD files. 3.3 The Conceptual Design Package will consist of the following: • Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. • Quantity Summary page and each design sheet shall include a quantity take off table. • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • Paving Sheets o Existing Conditions and Removals Sheets at the intersections of Azle Avenue, 27th Street, 28th Street, Loraine Street, 29th Street, 315t Street, 33rd Street, and 35th Street/McKinley Avenue. o Paving layout sheets at the intersection at the intersections of Azle Avenue, 27th Street, 28th Street, Loraine Street, 29th Street, 311t Street, 33rd Street, and 35th Street/McKinley Avenue. o Sidewalk and curb ramp layouts and driveway and parking lot modifications between 33rd Street and McKinley Avenue. • Traffic Signal Sheets o Traffic Signal Existing Conditions and Removal at Azle Avenue intersection. o Traffic Signal Layout at Azle Avenue Intersection. o Traffic Signal Layout at McKinley Avenue Intersection. o RRFB layout at 33rd Street intersection. • PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table. • Existing typical sections of the roadway to be constructed along with proposed typical sections which outline the proposed improvements. Typical sections shall include existing and proposed ROW, existing and proposed lane widths and direction arrows, existing and proposed curbs, sidewalks, and retaining walls. • Conceptual plan and profile sheets showing existing and proposed horizontal roadway alignments, existing and proposed ROW, existing and proposed sidewalks and driveways, proposed lane dimensions and lane arrows, existing drainage structures, city owned and franchise utilities, and existing roadway vertical alignments (profiles). • Documentation of key design decisions. • Estimates of probable construction cost. 3.4. Public Meeting After the conceptual plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, assist the project manager in preparing a presentation of the most appropriate format (most usually in Power Point), and attend City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 7 of 24 FORT WORTH one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location, time, and date. The ENGINEER will coordinate with the CITY's project manager to format the mailing list of all affected property owners. ASSUMPTIONS • Three (3) sets of 11 "x17" size plans will be delivered for the 30% design. • PDF files created from design CAD drawings will be uploaded to the designated project folder in the City's document management system (BIM 360). • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. DELIVERABLES A. Conceptual Design Package B. Conceptual Drainage Checklist A. Utility Conflict Plan PDF and Utility Conflict Table B. Public Meeting materials. TASK 4. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows. 4.1. The Preliminary Design Drawings and Specifications will consist of the following: • Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • Utility Conflict Matrix. • Quantity Summary page and each design sheet shall include a quantity take off table. • Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction. • General notes. • Traffic Control Plan including all construction signage and pavement markings which will be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. • Erosion Control Sheets. • A Project Control Sheet, showing all Control Points, used, or set while gathering data. Generally, on a scale of not less than 1:400. The following information shall be indicated for each Control Point: identified (existing City Monument #8901, PK City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 8 of 24 FORT WORTH Nail, 5/8" Iron Rod); X, Y and Z coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only; descriptive location (i.e., set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Updated existing and proposed typical section sheets. • Updated paving sheets. o Paving removal layouts for all the intersection included on Task 3. o Paving install layout and median closure layout for the intersections included on Task 3. o Curb ramp and sidewalk layout sheets. o Driveway layouts sheets for driveway and parking lot between 33rd Street and 35th Street. • Updated traffic signal sheets o Traffic signal existing conditions and removal for the intersection included on Task 3. o Update RRFB layout at the intersection of 33rd street. • Pavement Markings and Signing Removal Layout • Pavement Markings and Signing Layout • Street Lighting Layouts as necessary for new left turn lanes at the intersections of 28th street, 29th Street, 31 st Street, 33rd Street and 35th Street. • Prepare Lighting Charts. • Applicable City/TxDOT standard details • No less than two benchmarks per plan/profile sheet. • Bearings given on all proposed centerlines, or baselines. • Station equations relating utilities to paving, when appropriate. • Overall project easement layout sheet(s). • Intersection layout sheets will consist of ROW lines, horizontal alignments, utilities, curbs, sidewalks, driveways, lane dimensions and arrows. • Preliminary roadway details will consist of curbs, curb expansion joints, driveways, sidewalks, pavement, traffic signals and all applicable utility details. 4.2. Drainage Design • Existing and Proposed Drainage Area Map City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 9 of 24 FORT WORTH o ENGINEER will delineate the watershed based on contour data and field verification and document existing street, right-of-way and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-foot contour data with the contours labeled. Data source and year will be provided by the CITY. Calculations regarding street and right-of-way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Other frequencies as required by iSWM criteria may be appropriate for outfalls and sensitive locations. Capacities of existing storm drain will be calculated and shown. All calculations shall conform to CITY criteria delineated in the CITY's current iSWM Criteria Manual for Site Development and Construction. All locations in the project area where 100-year runoff exceeds available storm drain and right- of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. • Prepare drainage calculations • Prepare Storm Drain Modifications and layout sheets for additional inlets and laterals. - Storm drain modification layout sheets for new inlets and storm drain laterals that may be required based on the added left turn lanes and median opening adjustments. It is assumed up to twelve (12) laterals will be needed. - Prepare pavement repair plan layouts and details. - Prepare drainage design checklist to be submitted with the conceptual design. 4.3. Utility Adjustments (Minor Adjustments) ENGINEER will identify utility adjustments required for water and wastewater structures and provide details for adjustments as necessary. Major Adjustments will be considered additional services. 4.4. Documentation of key design decisions. 4.5. Opinion of Probable Construction Cost (OPCC) Because the ENGINEER does not control the cost of labor, materials, equipment or services furnished by others, methods of determining prices, or competitive bidding or market conditions, any opinions rendered as to costs, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of its experience and represent its judgment as an experienced and qualified professional, familiar with the industry. The ENGINEER cannot and does not guarantee that proposals, bids, or actual costs will not vary from its opinions of cost. 4.6. Geotechnical Investigation/Pavement Design Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 10 of 24 FORT WORTH alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. The ENGINEER shall prepare a detailed geotechnical engineering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual. The recommendations will be based on existing pavement cores and recommendations for the turn lanes. 4.7. Constructability Review Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 4.8. Public Meeting After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, assist the project manager in preparing a presentation of the most appropriate format (most usually in Power Point), and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location, time, and date. The ENGINEER will coordinate with the CITY's project manager to format the mailing list of all affected property owners. 4.9. Utility Clearance The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities, and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs • Where conflicts cannot be avoided, coordination of Utility Conflicts will be identified at the Conceptual phase and begin at the Preliminary Design phase. In the case of a private Utility Conflict, the ENGINEER shall upload a set of plans in PDF format with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts in BIM 360. The PDF file should be created directly from the CAD files. At each design milestone, the City PM will issue a Utility Clearance Letter to be accompanied by said plans and table to all utility companies which have facilities within the limits of the project for coordination The ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • ENGINEER to obtain utility as -built plans and/or do field visits to confirm relocation is complete and that the utility has been relocated in accordance with the plans and the project needs, report any discrepancies found, and provide documentation to support findings. • ENGINEER to upload all utility As -built plans in BIM 360. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 11 of 24 FORT WORTH ASSUMPTIONS • Three (3) sets of 11 "x17" size plans will be delivered for the 60% design for review coordination. • One (1) set of the Project Manual (Contract and Specifications) will be delivered for the 60% design. • The following shall be uploaded to the designated project folder in BIM 360: ■ Single PDF file created from design CAD drawings. ■ The Project Manual (Contract and Specifications). ■ All other submitted documents and checklists. • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. • One (1) Public Meeting is assumed. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings and specifications including QC/QA documentation B. Utility Conflict Coordination Package C. Geotechnical Report D. Preliminary Drainage Checklist E. Estimates of probable construction cost F. Public Meeting exhibits TASK 5. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • Final draft construction plans (90%) and Project Manual shall be submitted to CITY per the approved Project Schedule. • The ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in the Utility Clearance Letter to be issued by the CITY PM. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 12 of 24 FORT WORTH • Drainage Study checklist in accordance with the current iSWM Criteria Manual for Site Development and Construction. • A Quantity Summary page will be included in both the 90% and 100% design plans. Each design sheet of the plans shall also include a quantity take off table. • The ENGINEER shall submit an estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use standard CITY or TxDOT bid items, as applicable. ASSUMPTIONS • Three (3) sets of 11"x17" size drawings and one (1) set of the Project Manual will be delivered for the 90% Design package. • A PDF and DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in BIM 360. • One (1) sets of 11 "xl 7" size drawings and one (1) set of specifications will be delivered for the 100% Design package. • A PDF and DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in BIM 360. DELIVERABLES A. 90% construction plans and specifications including QC/QA documentation. B. Utility relocation package. C. Final Drainage Checklist D. 100% construction plans and Project Manual including QC/QA documentation. E. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's or TxDOT's standard bid items and format, as applicable F. Digital cover sheet for the signatures of authorized CITY officials. TASK 6. BID PHASE SERVICES. The CITY reserves the right to bid the project via traditional project bid or via unit price alternative delivery. ENGINEER will support the bid phase of the project as follows. 6.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto BIM 360 for access to potential bidders. • Project Manual shall be uploaded in a single PDF file. • Bid Proposal Document of the Contract documents shall be uploaded in a file format of filename extension ".xis". • Unit Price Proposal documents are to be created utilizing the city's unit price tool only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, that will be populated and configured so that all pages are complete and City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 13 of 24 FORT WORTH the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to BIM 360 in .pdf format. The .pdf will consist of one file of the entire plan set. • The ENGINEER will coordinate with the CITY PM to obtain received "Expressions of Interest" from prospective bidders and from uploaded Plan Holder Registrations in BIM 360 by contractors. ENGINEER will maintain a plan holders list. The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders' questions and requests and the response thereto. The log shall be housed and maintained in the project's folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidder's questions and requests in the form of addenda. The ENGINEER shall upload all approved addenda onto BIM 360 and email addenda to all plan holders. • Attend the pre -bid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet are to be uploaded into the project's Bid Results folder on BIM 360. Incorporate all addenda into the contract documents and issue conformed sets. After the bid opening, ENGINEER will provide 5 full sets of plans, 7 half-size sets and 2 copies of the conformed Project Manual set incorporating all approved addenda. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • Construction documents will only be made available on BIM 360 for plan holders and/or given to plan viewing rooms. • Construction documents will not be printed by the CITY and made available for purchase by plan holders and/or given to plan viewing rooms. • PDF files will be uploaded to BIM 360. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 14 of 24 FORT WORTH DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Construction documents (conformed) E. CFW Data Spreadsheet TASK 7. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 7.1. Construction Support • The ENGINEER shall attend the pre -construction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location or media and mail notices to the nearby residents and other stakeholders. • The ENGINEER shall attend monthly construction progress meetings during the duration of construction. The ENGINEER will prepare or collaborate with the CITY PM on a Construction Progress Report using the CITY's standard format and upload in BIM 360. • The ENGINEER will prepare a Construction Communication Plan detailing the procedure for communicating between the Project Delivery Team members and the Contractors. • The ENGINEER will meet with concerned citizens as needed in coordination with the CITY PM. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies, or omissions. The ENGINEER shall log and track all shop drawings, samples, and other submittals in BIM 360. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, respond to Request for Information (RFI) from the contractor, review change orders, and make recommendations as to the acceptability of the work. The ENGINEER will meet with the Project Delivery Team and Contractor on -site to review any field changes. • The ENGINEER will coordinate with other TPW divisions and other departments as necessary. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 15 of 24 FORT WORTH The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 7.2. Record Drawings • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. Information provided by the CITY may include, but is not limited to the following: o Red -line markups from the Contractor o Red -line markups from City Inspector o Copies of approved change orders o Approved substitutions The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings, modified, and stamped as Record Drawings, in Adobe Acrobat PDF format (version 6.0 or higher). The ENGINEER may keep copies of the information provided by the CITY for their files, but all original, red -lined drawings shall be returned to the CITY with the digital files. • There shall be one (1) PDF file for the TPW plan set and a separate PDF file for the Water plan set, if required. Each PDF file shall contain all associated sheets of the particular plan set. Sinaular PDF files for each sheet of a plan set will not be accepted. PDF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320 org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 16 of 24 FORT WORTH PDF files shall be uploaded to the project's Record Drawing folder in BIM 360. For information on the proper manner to submit files and to obtain a file number for the project, the ENGINEER should coordinate with the City project manager. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • One (1) Public Meeting is assumed. • Twenty-four (24) site visits are assumed. • Sixteen (16) submittal reviews are assumed. • Fifteen (15) RFI's are assumed. • Four (4) change orders are assumed. DELIVERABLES A. Public meeting exhibits B. Construction Communication Plan C. Response to Contractor's request for information D. Review of change orders E. Review of shop drawings F. Final punch list items G. Record drawings in digital format TASK 8. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 8.1. Right -of -Way Research • The ENGINEER shall determine rights -of -way and easement needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. 8.2. Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. • The ENGINEER shall prepare a ROW and Easement parcel reference map showing and designating all land interest for project. The map shall be revised as necessary throughout the land acquisition process. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 17 of 24 FORT WORTH • The documentation shall be provided in conformance with the checklists and templates available on BIM 360. 8.3. Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER should coordinate with the CITY project manager to identify all needed Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to construction or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on BIM 360. ASSUMPTIONS • Right-of-way research consists of a review of property/right-of-way records based on current internet-based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e., iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD records, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. • Up to five (5) right-of-way documents and twelve (12) temporary construction easement documents will be prepared. DELIVERABLES A. Five (5) right-of-way documents and twelve (12) temporary construction easement documents and exhibits and meets and bounds provided on CITY forms. B. ROW and Easement parcel map. TASK 9. SUBSURFACE UTILITY ENGINEERING SERVICES. ENGINEER will provide Subsurface utility engineering services support as follows. 9.1. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level D, C, B, and A, as described below. The SUE shall be performed in accordance with Cl/ASCE 38-02. Quality Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 18 of 24 FORT WORTH Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Qualitv Level C (includes tasks as described for Qualitv Level D) • Identify surface features, from project topographic data and from field observations, that are surface appurtenances of subsurface utilities. • Include survey and correlation of aerial or ground -mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems if such features have not already been surveyed by a professional surveyor. If previously surveyed, check survey data for accuracy and completeness. • The survey will also consist of (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. Level B (includes tasks as described for Qualitv Level C) • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single -conduit lines, and outside edges of multi -conduit systems. • Resolve differences between designated utilities and utility records and surveyed appurtenances. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 19 of 24 FORT WORTH • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. Level A • Expose and locate utilities at specific locations. • Tie horizontal and vertical location of utility to survey control. • Provide utility size and configuration. • Provide paving thickness and type, where applicable. • Provide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. ASSUMPTIONS • Up to ten (10) Level A test holes are included. • The limits of the topographic survey along Long Ave are 200 feet south of Azle Avenue intersection to 100 feet north of the McKinley Ave intersection. • Level B SUE will be collected at the Azle Avenue intersection, 33rd Street intersection, and 35th street intersection; 50 feet on all approaches. DELIVERABLES A. Drawing of the project layout with dimensions and coordinate list. B. SUE plan drawings sealed by a professional engineer registered in the State of Texas. TASK 10. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: 10.1. Texas Department of Transportation Coordination • Attend up to two (2) meetings with TxDOT for improvements to Azle Avenue intersection. • Submit plan to TxDOT to obtain approval for traffic signal, curb ramps, striping and traffic control modifications. A letter agreement approval is assumed. • Respond to comments, up to two (2) rounds of comments are assumed. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 20 of 24 FORT WORTH 10.2. Tree Removal Permit • The installation of zero offset left turn lane on the westbound direction on Azle Ave and Long Ave intersection will require the removal of two trees from the existing median. ENGINEER will prepare and submit tree removal permit to the City for removing these trees. 10.3. Texas Department of Licensing and Regulation (TDLR) • Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter 68 Texas Administrative Code, and become familiar with the governmental authorities having jurisdiction to approve the design of the Project. • ENGINEER is responsible for providing plans that follow TDLR requirements. • Submit construction documents to the TDLR. • Completing all TDLR forms/applications necessary. • Obtain the Notice of Substantial Compliance from the TDLR. • Request an inspection from TDLR or a TDLR locally approved Registered Accessibility Specialist no later than 30 calendar days after construction substantial completion. Advise the CITY in writing of the results of the inspection. • Responding to agency comments and requests. • Project registration, plan review, and final inspection costs associated with TDLR plan review and inspections are to be paid by the ENGINEER during the course of ASSUMPTIONS • Permit preparation will begin after approval of the Conceptual Design. DELIVERABLES A. Copies of permit applications B. Copies of approved permits TASK 11. QUALITY CONTROL / QUALITY ASSURANCE ENGINEER to provide to the CITY a Quality Control/ Quality Assurance Plan (QC/QA Plan) outlining the ENGINEER's method of ensuring the customary levels of design and accuracy are incorporated into the calculations, plans, specifications, and estimates. ENGINEER is responsible for and shall coordinate all subconsultant activity to include quality and consistency of plans. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the CITY that the submittal contains errors, omissions, and inconsistencies, the CITY may cease its review and return the submittal to the ENGINEER immediately for appropriate action. A submittal returned to the ENGINEER for this reason may be rejected by the CITY Project Manager. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 21 of 24 FORT WORTH 11.1. QC/QA of SUE Data • The ENGINEER's SUE providers shall perform Quality Control/ Quality Assurance on all procedures, field surveys, data, and products prior to delivery to the CITY. The CITY may also require the ENGINEER's SUE providers to perform a Quality Assurance review of the SUE work performed by SUE providers. • ENGINEER's Subsurface Utility Engineering provider shall certify in writing via a letter that the SUE information provided has undergone a Quality Control/ Quality Assurance process. 11.2. QC/QA of Design Documentation • ENGINEER shall perform a QC/QA review of all documents being submitted for review at all stages of the design consisting of the 30%, 60%, and 90% and Final Document design review submittals. QA should be performed by an individual within the firm who is not on the design team. ENGINEER is to acknowledge that each item on the Detailed Checklist has been included by checking "done" on the checklist. If a particular checklist item is not applicable, this should be indicated by checking "N/A". If an entire checklist is not applicable, this should be indicated by checking every item on the list as "N/A" and still included with the submittal. The ENGINEER shall use the Detailed Checklist provided by CITY. A Comment Resolution Log must be used to document conflicting comments between reviewers and to highlight comments made by the CITY that the ENGINEER is not incorporating into the design documents along with the associated explanation. The ENGINEER shall use the Comment Resolution Log provided by CITY. The documentation of a QC/QA review consists of (1) a copy of the color -coded, original marked -up document (or "check print") developed during the QA checking process and/or review forms which sequentially list documents and associated comments; and (2) a QC sign -off sheet with signatures of the personnel involved in the checking process. Mark-ups may also be documented using the Comment Resolution Log. Evidence of the QC/QA review will be required to accompany all submittals. Documentation will consist of the following items: - PDF of the completed Detailed Checklists; - PDF of the QC/QA check print of the calculations, plans, specifications, and estimates demonstrating that a review has been undertaken; and - PDF of previous review comments (if any) and the ENGINEER's responses to those comments in the Comment Resolution Log. If any of the above information is missing, is incomplete or if any comments are not adequately addressed; the CITY may contact the ENGINEER and request the missing information. If the ENGINEER does not respond to the request within 24 hours, the CITY shall reject the submittal. No additional time will be granted to the design schedule fora returned submittal. ENGINEER shall plan to recover the lost time with future project milestones remaining unchanged. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 22 of 24 FORT WORTH • If the ENGINEER has not adequately addressed the comments, the submittal shall be rejected and returned to the ENGINEER immediately to address the issues. ASSUMPTIONS • All submittals to the CITY will be Quality checked prior to submission. • A PDF of the QC/QA documentation will be uploaded to the project folder in BIM360. DELIVERABLES A. QC/QA documentation TASK 12. PLAN SUBMITTAL CHECKLISTS ENGINEER shall complete and submit Plan Submittal Checklists in accordance with the following table: PLAN SUBMITTAL CHECKLIST REQUIREMENTS Traffic Street Water Traffic Traffic Traffic Traffic Attachment "A" Signal Storm Storm Lights /Sewer Engineering Control Control Control Type (Submit All Water Water (Submit (Submit (Submit All o 30% 0 60 /0 0 90 /o @ 30%) 30% 60% All @ All @ @ 60%) 30% 60%) Required for all work in City ROW Street X X X X X' X X X X Storm Water X X X X X Water / Sewer X X X X *If included in street project City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 23 of 24 FORT WORTH ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Additional bid phases and bid packages. • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Construction management services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake, or other acts of God. • Services related to warranty claims, enforcement, and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Project Attachment A CPN 104299 Release Date: 07.22.2021 Page 24 of 24 ATTACHMENT B COMPENSATION Design Services for Long Avenue Pedestrian Safety Improvements Project City Project No. 104299 Lump Sum Project Compensation A. The ENGINEER shall be compensated a total lump sum fee of $716,095.00 as summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 1 of 4 Long Avenue Pedestrian Safety Improvements CPN 104299 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Kimley-Horn and Engineering Services Associates, Inc. Proposed MWBE Sub -Consultants The Rios Group Subsurface Utility Engineering (SUE) Gorrondona & ROW and Easements Associates, Inc. Non-MWBE Consultants Accessology Too, LLC TDLR and RAS Review CMJ Engineering, Inc. Geotechnical Engineering Project Number & Name Long Avenue Pedestrian Safety Improvements Project City MWBE Goal = 8% TOTAL Fee Amount % $618,045.00 86.3% $55,500.00 7.8% $34,425.00 4.8% $2,500.00 0.3% $5,625.00 0.8% $716,095 100% Total Fee MWBE Fee MWBE % $716,095.00 $89,925.00 12.6% Consultant Committed Goal = 8% City of Fort Worth, Texas Long Avenue Pedestrian Safety Improvements Attachment B CPN 104299 Revised Date: 12/9/2022 Page 2 of 4 B-2 ATTACHMENT B COMPENSATION City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 3 of 4 Long Avenue Pedestrian Safety Improvements CPN 104299 B-3 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 4 of 4 Long Avenue Pedestrian Safety Improvements CPN 104299 B-4 ATTACHMENT D - SCHEDULE ID Task Name Duration Start Finish Predec Qtr 3f 2023 Qtr 42023eQtr if 2024 Qtr 22024I QJtrl 3f 2024, Seo QOtcr424tr tr 025 I Qtrl 3,20u2a5 Seo QOtcrt4, 2N0o2v5 hd A— 1 9eI 0& f IN— In FeI Mar Anr IMav1I.n uAua tl Nov1 Dec IQani,2025Qo22Mavlun uA 1 Long Avenue Pedestrian Improvements 589 days Tue 8/1/23 Fri 10/31/25 Project_Design Phase 2 Notice to Proceed_Design Phase 3 Data Collection (SUE) 4 Conceptual Design (30%) 5 30%Desgin 6 30% Design Internal QC 7 3091.Submittal 8 City Review 9 Preliminary Design (60%) 10 60%Design 11 60% Design Internal QC 12 60%Submittal 13 City Review 14 Final Design (90% and Final) 15 90% Design 16 90% Design Internal QC 17 90% Submittal 18 City Review 19 Final Construction Documents 20 Final Construction Documents Internal QC 21 Final Construction Documents Submittal 22 Bidding Phase 23 Construction Phase 24 Project Closeout 0 days Tue 8/15/23 Tue 8/15/23 8/15 20 days Tue 8/1/23 45 days Mon 9/11/23 30 days Mon 9/11/23 5 days Mon 10/23/23 0 days Fri 10/27/23 10 days Mon 10/30/23 60 days Mon 11/13/23 45 days Mon 11/13/23 5 days Mon 1/15/24 0 days Fri 1/19/24 10 days Mon 1/22/24 75 days Mon 2/5/24 30 days Mon 2/5/24 5 days Mon 3/18/24 0 days Fri 3/22/24 10 days Mon 3/25/24 25 days Mon 4/8/24 5 days Mon 5/13/24 0 days Fri 5/17/24 90 days Mon 5/6/24 270 days Mon 9/9/24 30 days Mon 9/22/25 Fri 9/8/23 2 Fri 11/10/23 Fri 10/20/23 3 Fri 10/27/23 5 Fri10/27/23 6 10/27 Fri 11/10/23 7 Fri2/2/24 r Fri 1/12/24 8 Fri 1/19/24 10 Fri 1/19/24 11 1/19 Fri 2/2/24 12 Fri 5/17/24 r r Fri 3/15/24 13 Fri 3/22/24 15 Fri 3/22/24 16 3/22 Fri 4/5/24 17 Fri 5/10/24 18 Fri 5/17/24 19 Fri 5/17/24 20 ♦ 5/17 Fri 9/6/24 Fri 9/19/25 22 Fri 10/31/25 23 Task Project Summary 1�1 Manual Task Project: Schedule_CPN 104299 Split Inactive Task Duration -only Date: Tue 8/15/23 Milestone ♦ Inactive Milestone Manual Summary Rollup Summary r r Inactive Summary 0 I Manual Summary Page 1 Start -only mil Finish -only External Tasks r r External Milestone C Deadline i ] Progress Manual Progress Long Avenue Pedestrian Safety Improvements CPN 104299 8/9/23, 10:20 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FoRTWoRni Ir- REFERENCE **M&C 23- 20LONG AVE PEDESTRIAN DATE: 8/8/2023 NO.: 0638 LOG NAME: SAFETY IMPROVEMENTS PROJECT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 2) Authorize Execution of Amendment No. 1 in the Amount of $716,095.00 to an Engineering Services Agreement with Kimley-Horn and Associates, Inc. for Design and Construction Management Services for the Long Avenue Pedestrian Safety Improvements Project for a Revised Contract Amount of $813,689.00, Adopt Appropriation Ordinance and Amend the Fiscal Years 2023-2027 Capital Improvement Program (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No. 1 to an engineering services agreement with Kimley- Horn and Associates, Inc. (City Secretary Contract No. 59361) in the amount of $716,095.00 for the American Rescue Plan Act Pedestrian Safety Improvements project for a revised contract amount of $813,689.00 (City Project No. 104299); 2. Adopt the attached appropriation ordinance adjusting appropriations in the 2022 Bond Program Fund by increasing appropriations in the American Rescue Plan Act Pedestrian Safety Improvements Project (City Project No. 104299) in the amount of $1,900,000.00 and by decreasing appropriations in the Vision Zero (Road Safety) programmable project (City Project No. P130022) by the same amount; and 3. Amend the Fiscal Year 2023-2027 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of Amendment No. 1 to an engineering services agreement for the Long Avenue Pedestrian Safety Improvements project with Kimley-Horn and Associates, Inc. and to appropriate additional funding. The engineering services agreement (City Secretary Contract No. 59361) was executed to perform initial community outreach, traffic studies, surveys, and subsurface utility engineering (SUE). Kimley-Horn and Associates, Inc. was selected based on the pre -qualification list of firms from the Category-2 (Intersection Improvements) of the Request for Qualifications advertised in August 2020 for various capital project improvements. This project is part of the American Rescue Plan Act (ARPA) Subtitle M State and Local Fiscal Recovery Funds (SLFRF), of which $16,000,000.00 was allocated for use on City of Fort Worth Transportation and Public Works Projects classified as Majority Minority Area Infrastructure Improvements Projects — Streetlights and Pedestrian Safety. The initial funding for this project was authorized on September 27, 2022, in the cumulative amount of $4,000,000.00 (M&C 22-0789). The scope of this project includes various intersection and pedestrian improvements such as signal rebuilds, installing Accessible Pedestrian Signals (APS), installation of American with Disabilities Act (ADA) compliant curb ramps, installing Rectangular Rapid Flashing Beacons (RRFB), complete median modifications, installation of left turn lanes and refresh/modify pavement markings along Long Avenue (from Azle Avenue to Angle Avenue). The project will be let by the Texas Department of Transportation (TxDOT) in July 2024. The City of Fort Worth is responsible for funding design engineering, right of way (ROW), environmental studies, utility relocations, and project management services for this project. The $1,900,000.00 appropriated apps.cfwnet.org/council_packet/mc_review.asp?I D=31265&counciIdate=8/8/2023 1 /3 8/9/23, 10:20 AM M&C Review in this Mayor and Council Communication (M&C) will be used to fund the design engineering, right of way (ROW), environmental studies, utility relocations, and project management. The following table summarizes previous contract action and amendments: Engineering Contract Date Amount Original Contract Amount (CSC 59361) 05/09/2023 $97,594.00 Amendment Number 1 This M&C $716,095.00 Revised Contract Amount - $813,689.00 The following table summarizes the funding for the Long Avenue Pedestrian Safety Improvements project: Fund Existing Additional project Total Funding Funding 34027 - 2022 Bond Program Fund $0.00 $1,900,000.00 $1,900,000.00 31001 - Grants Capital Projects $4,000,000.00 $0.00 $4,000,000.00 Federal Fund Project Total $4,000,000.00 $1,900,000.00 $5,9000,000.00 Funding is budgeted in the 2022 Bond Program Fund for t ie purpose of funding the ARPA Pedestrian Safety Improvements project. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). M/WBE Office - Kimley-Horn and Associates, Inc. is in compliance with the City's Business Equity Ordinance by committing to 8\% Business Equity participation on this project. The City's Business Equity Goal on this project is 8\%. This project is located in COUNCIL DISTRICT 2. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Vision Zero (Road Safety) project within the 2022 Bond Program Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the 2022 Bond Program Fund for the ARPA Pedestrian Safety Improv project to support the approval of the above recommendations and execution of the amendment. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility of verifying the availability of funds. TO Fund Department IAccount ' Project ID ID FROM Fund Department Account Project ID ID Submitted for City Manager's Office by_ Program Activity Budget Reference # Amount Year (Chartfield 2) Program Activity Budget Reference # Amount Year I (Chartfield 2) William Johnson (5806) Originating Department Head: Lauren Prieur (6035) apps.cfwnet.org/council_packet/mc_review.asp?ID=31265&counciIdate=8/8/2023 2/3 8/9/23, 10:20 AM M&C Review Additional Information Contact: Monty Hall (8662) ATTACHMENTS 104299 Kimlev-Horn and Associates Inc Sam.GOV EntityInformation-20230516-031024.pdf (CFW Internal) 104299 Proi Budqet Summary 05.17.2023.pdf (Public) 104299 FID Table 05.22.2023 (1).xlsx (CFW Internal) 104299 Kimlev Horn Sianed Compliance Memo 05012023 ND.pdf (CFW Internal) 20Lonci Ave Pedestrian Safety Improvements proiect.docx (CFW Internal) Citv of Fort Worth CPN 104299 Lona Ave Ped Safety Improv Form 1295 Certificate 10103292.pdf (CFW Internal) M&C Map Long Ave 20230331.pdf (Public) ORD.APP 20LONG AVE PEDESTRIAN SAFETY IMPROVEMENTS PROJECT 34027 rec2 (2).docx (Public) apps.cfwnet.org/council_packet/mc_review.asp?ID=31265&counciIdate=8/8/2023 3/3 FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Long Ave Pedestrian Safety Improvements Project Engineering Contract Amendment #1 M&C: 23- CPN: 104299 CSO: 59361 DOC#: 0638 Date: To: Name Department Initials Date Out 1. Ann Estes TPW - initial AEd- Aug 25, 2023 2. Fanta Kaba TPW - signature ri, Aug 25, 2023 3. Scott Arnold, Consultant Consultant SRASRA Aug 25, 2023 4. Chad Allen TPW - initial Sep 12, 2023 5. Lissette Acevedo TPW -initial Sep 14, 2023 6. Patricia Wadsack TPW - initial RLID LW Sep 19, 2023 7 Lauren Prieur TPW - signature Sep 19, 2023 8 Doug Black Legal - signature ,],.b Sep 21, 2023 9 William Johnson CMO - signature Sep 21, 2023 10. Jannette Goodall CSO - signature Rpg Sep 21, 2023 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: []YES []No NEXT DAY: ❑YES []No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Updated 08.22.2022, mdhm Return To: TPWContracts(,,FortWorthTexas.Rov at ext. 7233 or 8363, for pickup when completed. Thank you!