HomeMy WebLinkAboutContract 59992-A1CSC No. 59992-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 59992
WHEREAS the City of Fort Worth ("City") and The Salvation Army, A Georgia Corporation
(hereafter "Agency") made and entered into City Secretary Contract No. 59992 ("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Emergency
Solutions Grant Program ("ESG"); Program No. E-20-MW-48-0010, Catalog of Federal Domestic
Assistance No. 14.231, and the special allocations of funds received for this program known as ESG-CV
and ESG-CV2, through the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020;
WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the
budget by $61,000.00, and
WHEREAS, it is the mutual desire of City and Agency to amend Exhibit B of the Contract to
increase direct program cost for hotels for homeless clients to meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT "A" — Program Summary and EXHIBIT "B" — Budget, attached to the Contract are
hereby amended and replaced in their entirety with the REVISED EXHIBIT "A" — Program Summary
and REVISED EXHIBIT `B" — Budget, updated as of September 8, 2023, attached hereto.
II
The first sentence in Section 4.1 PROVIDE ESG-CV2 FUNDS is deleted in its entirety and
replaced with the following:
City shall provide up to $328,003.29 of ESG-CV2 Funds under the terms and conditions herein.
The first sentence in Section 17 INSURANCE AND BONDING is deleted in its entirety and
replaced by the following:
"Agency will maintain coverage in the form of insurance or bond in the amount of $328,003.29 to
insure against loss from the fraud, theft or dishonesty of any Agency's officers, agents, trustees, directors,
representatives, or employees."
IV
Unless otherwise specified, this amendment is effective as of the Effective Date of the Contract.
V.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No.l to CSC No. 59992 Page 1
The Salvation Army (ESG-CV2)
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No.l to CSC No. 59992 Page 2
The Salvation Army (ESG-CV2)
AGREED AND ACCEPTED:
THE SALVATION ARMY
Arr - Peyrr&.% , Lt. C&4
By: Art Penhale, Lt. Col. (Sep 14, 2023 09:25 CDT)
Art Penhale, Texas Divisional Commander
ATTEST: 4 FoeT°aa
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Jannette Goodall, City Secretary
M&C: 23-0596
1295 Certification No. 2023-1030887
Date: August 15, 2023
RECOMMENDED BY:
CITY OF FORT WORTH
By:
Fernando Costa, Assistant City Manager
APPROVE AS TO FORM AND
LEGALITY:
By: g.,,.-,. U)'g.
Jessika J. Williams, Assistant City Attorney
By: v H �-
Victor Turner, Director — Neighborhood Services Department
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
cli-tom 7�
Charletta Moaning
Senior Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No.l to CSC No. 59992 Page 3
The Salvation Army (ESG-CV2)
The Salvation Army
Emergency Shelter Operations
EXHIBIT "A"
PROGRAM SUMMARY
PROGRAM SUMMARY
(ESG-CV2)
May 1, 2023 to September 30, 2023
PERIOD
$328,003.29
AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Salvation Army will provide overflow non -congregate shelter to at least 200 homeless families
from May 1, 2023 to September 30, 2023.
ESG Funds will be used to pay for motel expenses related to providing non -congregate emergency
shelter to homeless families.
Agency's office is located at 1855 E. Lancaster, Fort Worth, TX 76103. Services will be available
24 hours a day, 7 days a week.
Address where Program services are provided:
Motel 6
2425 Scott Avenue
Fort Worth TX 76103
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each): ESG Emergency Shelter
Component:
Regulatory Citation: 24 CFR 576.102
PROGRAM GOALS:
Shelter Operations (Added Scope): Minimum Number of Clients to Be Served: During the
term of the contract, the Mabee Center Emergency Shelter will serve a minimum of 45 households
and 175 unduplicated persons.
Amendment No.l to CSC No. 59992
The Salvation Army (ESG-CV2)
EXHIBIT "B" - BUDGET
Account I Grant Budget I Increase I Decrease Total
EMERGENCY SHELTER
ESSENTIAL SERVICES
Salaries
1001
$
FICA
1002
$
Life/Disability Insurance
1003
$ -
�Health/Dental Insurance
1004
Unemployment -State
1005
1
Worker's Compensation
1006
Office Supplies
1007
Food Supplies
1008
Insurance
1009
1
Accounting
1010
1
Contract Labor Security (City needs copy of
contract before expenses can be reimbursed)
1011
Other(Admin)
1012
$ - 1
SHELTER OPERATIONS
Maintenance
2001
1
Security
2002
1
Insurance
2003
1
Utilities
2004
Supplies
2005
Repairs
2006
1
�Othero
2007 $ 267,003.29 $ 61,000.00
$ 328,003.29
SUBTOTAL EMERGENCY SHELTER
$ 267,003.29 $ 61,000.00
$ 328,003.29
OUSING
RELOCATION AND STABILIZATION
PREVENTION
(Salaries
3001
FICA
3002
1
Life/Disability Insurance
3003
Health/Dental Insurance
3004
Unemployment -State
3005
1
Worker's Compensation
3006
�Othero
3007
REHOUSING
(Salaries
4001
1
FICA
4002
1
Life/Disability Insurance
4003
Health/Dental Insurance
4004
Unemployment -State
4005
1
Worker's Compensation
4006
1
J HRA
4007
1
Retirement
4008
Parking
4009
Mileage
4010
1
Rental Asistance/Security Deposits
Utility Deposits/Payments
Other: (Program supplies and admin): Food;
postage; telephone/network/intemet; occupancy;
mileage; training and professional development;
HMIS/professional/contract fees; other direct
client and supportive services; equipment
rental/non-cap; indirect
Other (Fringe Benefits): Parking, employee
prescreening, HRA, worker's compensation 4011
j Admin
SUBTOTAL HR&S $ $ $ $
FINANCIAL ASSISTANCE
Rental Assistance
5001
Utility Payments
5002
REHOUSING
Rental Assistance
6001
Security Deposits
6002
Utility Deposits
6003
Utility Payments
6004
Moving Costs
6005
IMotel/Hotel Vouchers
6006
SUBTOTAL FINANCIAL ASSISTANCE $ _ $ _ $ _
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
HMIS Software Costs
SUBTOTAL HMIS
BUDGET TOTAL
FUNDING A:
FUNDING B:
FUNDING C:
7001
$ 267,003.29 1 $ 61,000.00 1 $ - I $ 328,003.29
ESG CV2 PSA CONTRACT 2020 - EXHIBIT "B" - AMENDMENT 1 Page I
The following tables were created for the purpose of preparing, negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on
the first page of this EXHIBIT `B" — Budget. The information reflected in the tables is to be
considered part of the terms and conditions of the Contract. Agency must have prior written approval
by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to EXHIBIT "B" — Budget is December 31, 2021.
Position Title
TOTAL
FICA
Life/Disability Insurance
Health/Dental Insurance
Unemployment -State
Worker's Compensation
HRA
Retirement
Parking
Mileage
Other
TOTAL
Office Supplies
Food Supplies
TOTAL
SALARY DETAIL
Est. Percent to Amount to
Annual Salary Grant Grant
FRINGE DETAIL
Percent of Est. Percent to Amount to
Payroll Amount Grant Grant
SUPPLIES AND SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
MISCELLANEOUS
Est. Percent to Amount to
Total Budget Grant Grant
Insurance
Accounting
Contract Labor (Security)
Other()
ESG CV 2 CONTRACT 2020 - EXHIBIT "B" - BUDGET
THE SALVATION ARMY - AMENDMENT I
Page 2
I TOTAL
Maintenance
Security
Insurance
Utilities
Supplies
Repairs
Other()
TOTAL
Rental Assistance
Security Deposits
Utility Payments
Utility Deposits
Moving Costs
Motel/Hotel Vouchers
TOTAL
HMIS Software Costs
TOTAL
SHELTER OPERATIONS
Est. Percent to
Total Budget Grant
$ 328,003.29
Amount to
Grant
$ 328,003.29
FINANCIAL ASSISTANCE
Est. Percent to Amount to
Total Budget Grant Grant
HMIS
Est. Percent to
Total Budget Grant
Amount to
Grant
ESG CV 2 CONTRACT 2020 - EXHIBIT "B" - BUDGET
THE SALVATION ARMY - AMENDMENT 1 Page 3
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/27/23 M&C FILE NUMBER: M&C 23-0596
LOG NAME: 19ESG-CV2 REVISIONS TO SUPPORT FAMILY SHELTER
SUBJECT
(ALL) Authorize Substantial Amendment to the 2019-2020 Action Plan for Use of $267,003.29 in Federal Grant Funds, Authorize Execution of
Contract Amendments to Agreements with Nonprofit Subrecipients of Emergency Solutions Grant Funds Received under the Coronavirus Aid,
Recovery and Economic Security Act, and Authorize Execution of Contract with The Salvation Army, a Georgia Nonprofit Corporation for
Emergency Shelter Services for Families Experiencing Homelessness
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a substantial amendment to the 2019-2020 Action Plan for use of Federal Grant Funds from the United States Department of
Housing and Urban Development revising allocation of such funds among local nonprofit homeless service providers;
2. Authorize execution of contract amendments to agreements with nonprofit subrecipients of Emergency Solutions Grant funds received under
the Coronavirus Aid, Recovery and Economic Security Act;
3. Authorize execution of contract with The Salvation Army, a Georgia Nonprofit Corporation for emergency shelter services for families
experiencing homelessness; and
4. Authorize the City Manager or his designee to further amend the agreements if necessary to achieve program goals and meet Housing and
Urban Development expenditure deadlines, provided the amendment is within the scope of the program and in compliance with applicable
City policies, laws and regulations.
DISCUSSION:
In April 2020, the City of Fort Worth (City) was awarded $2,202,959.00 in Emergency Solutions Grant (ESG) funds from Housing and Urban
Development (HUD) under the Coronavirus Aid, Recovery and Economic Security (CARES) Act to support the City's response to the coronavirus
pandemic among the homeless and at -risk population (ESG-CV). In June 2020, the City was awarded an additional $6,070,529.00 in ESG funds
to expand the City's ability to assist homeless and at -risk residents (ESG-CV2). The City Council approved allocation of these funds to local
nonprofit homeless service providers on May 19, June 23, and September 15, 2020, through Mayor & Council (M&C) Communications Nos. 20-
0330, 20-0471, and 20-0657. Funding priorities for the allocations were Rapid Rehousing (65%), Shelter Operations (11 %); Outreach to
Unsheltered (8%), and Homelessness Prevention (6%), with 10% authorized for program administration by the City and its nonprofit partners. The
expenditure deadline for use of all ESG-CV2 funds is September 30, 2023.
To ensure funds are fully expended by this deadline and to address priorities which have arisen since initial allocations were made, staff is
recommending amendments to some of the ESG-CV2 contracts to change funding allocations and scopes of service as detailed below.
The table below summarizes proposed contract scope and allocation changes to be formalized in contract amendments. Each affected agency
either requested or was thoroughly consulted regarding the change, and all fully concurred with the proposed changes. The proposed revisions
have been publicized as required by HUD guidelines for use of ESG-CV2 funds, through placement of a notice on the City's website and
publication of a five-day public notice in the Fort Worth Star -Telegram. Due to previously approved contract amendments, some current contract
amounts listed below may vary from the original contract amount.
[Agency/Program
ame
Presbyterian Night
Shelter/Cold
Weather
Emergency
Shelter: City
Secretary
Contract No.
58648
Original Allocation New Proposed
Contract Adjustment Contract Change
Amount Amount Amount
$66,000.00 ($19,527.51)
Reduction by
$19,527.51;
reallocation to
Emergency
$46,472.49 Shelter
Services (new
TSA contract
for
$19,527.51)
Day Resource
Reduction by
$67,475.78),
Center/Cold
reallocation
Weather
to Emergency
Emergency
$238,000.00 ($67,475.78) $170,524.22 Shelter
Shelter; City
Services (new
Secretary
TSA contract
Contract No.
for
55225
$67,475.78)
Reduction in
contract by
Presbyterian Night
$180,000.00),
Shelter: Rapid
reallocation to
Rehousing; City
$1,142,000.00 ($180,000.00) $962,000.00 Emergency
Secretary
Shelter
Contract No.
Services (new
54965
TSA contract
for
$180, 000.00)
The Salvation
Army, A Georgia
Nonprofit
New contract
Corporation;
$267,003.29 $267,003.29 for
Family
$267,003.29
Emergency
Shelter Services
The new contract with The Salvation Army, a Georgia Nonprofit Corporation for family emergency shelter services will be made up of these
reallocated funds.
Since no City salaries will be charged, indirect cost recovery does not apply.
Section 2-9(11) of the City Code allows for any contract or other legal instruments necessary to provide public assistance from funds available
under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, as may be amended, or from funds available under the Consolidated
Appropriations Act of 2021, as may be amended to be administratively approved by the City Manager. When possible, items will be brought to the
City Council prior to execution of any contracts or amendments; however, staff anticipates that in order to meet the approaching expenditure
deadline, that future amendments may require administrative approval. Staff will provide updates via Informal Reports or M&Cs seeking ratification
of any changes made under this administrative mechanism.
Services are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that approval of these recommendations will have no material effect on City funds.
Submitted for Citv Manaaer's Office by
Oriainatina Business Unit Head
Fernando Costa 6122
Victor Turner 8187
Additional Information Contact: Tara Perez 2235