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HomeMy WebLinkAboutContract 60055-A1CSC No. 60055-Al SPEAKER AGREEMENT This Speaker Agreement ("Agreement") is made and entered into by and between the City of Fort Worth, a home -rule municipality existing in the State of Texas ("City") and Baird Holm, LLP. ("Presenter"). WHEREAS, the City wishes to contract with the Presenter to participate in its Fair Housing and Civil Rights Conference ("Conference") program on September 28, 2023. NOW, THEREFORE, the City and the Presenter for and in consideration of the covenants and agreements hereinafter set forth, the sufficiency of which is hereby acknowledged, agree as follows: 1. Presenter agrees that Scott P. Moore ("Speaker") will lead training for the following classes as follows: Dale Time (all times are CST) Training Topic September 28, 2023 8:30 a.m. Introduction to disability laws: to Understanding the obligation to ensure 10:00 a.m. access for persons with disabilities to City programs, services and facilities; Understanding the City's role in ensuring access to private commercial facilities and housing. September 28, 2023 10:15 a.m. Section 504/ADA Title II - to Providing access to City programs and 11:45 a.m. services — a closer look. September 28, 2023 1:30 p.m. Fair Housing Act — The responsibilities of to both the City and private businesses under 3:00 p.m. the Fair Housing Act. September 28, 2023 3:15 p.m. Reasonable Accommodations/Reasonable to Modifications: 4:45 p.m. How to address physical modifications, assistance and service animals, and other reasonable accommodations/modifications. a. Presenter agrees to be present for the conference no later than 8 a.m. CST on Thursday, September 28, 2023 to lead training on the training topics outlined above. Each training has a duration of 1 hour and 30 minutes. presenter agrees to provide their presentation, and all handouts for each tr aining, to the designated program event organizer no later than 5:00 p.m. on September 26, 2023. A screen, laptop and projector will be provided for each classroom. Internet available upon request. c. Presenter agree that Speaker will themselves available for a technology run-through at a mutually agreed upon time. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Speaker Agreement Page 1 of 8 d. Presenter agrees that Speaker will conduct himself/herself in a manner that is unbiased, inclusive and respectful of all opinions and perspectives of all program participants while retaining the ability to correct any factually inaccurate information that may be shared by a program participant. e. Presenter agrees to collaborate with the City in promotion of the Performance/Program by providing, if requested, current photographs, biographies and permission to use those items in marketing materials for the term of this Agreement. 2. Compensation. City shall pay Presenter an amount not to exceed TEN THOUSAND DOLLARS ($10,000.00), inclusive of travel expenditures, in accordance with the provisions of this Agreement. Presenter shall not perform any additional services for the City not specified by this Agreement unless the City requests, and approves in writing, the additional costs for such services. City shall not be liable for any additional expenses of Presenter not specified by this Agreement unless City first approves such expenses in writing. City agrees to pay all invoices of Vendor within thirty (30) days of receipt of such invoice. 3. Duty to Perform Force Majeure. City reserves the right to cancel the Conference due to acts of Force Majeure on, or near, the Conference dates. Acts of Force Majeure shall include, without limitation, severe weather events such as hurricanes, tornadoes, floods, ice storms, or hail, and disasters such as fires, acts of public enemy, acts of superior governmental authority, epidemics, pandemics, riots, rebellion, sabotage, or any similar circumstances not within the reasonable control of either party. Neither City nor Presenter shall be deemed in breach of this Agreement if it is prevented from performance by Force Majeure. 4. Permission to Use Photographs & Videos or Films. Presenter hereby gives its consent and permission to City to use and record the Conference trainings provided by the Presenter. Use includes, but is not limited to, publishing, posting on an official web site, social media outlets or putting on television, either network or cable or at neighborhood meetings. Presenter shall require all of its subcontractors to agree in their subcontracts to allow City use the photographs, videos, and or films as included above. 5. Independent Contractor. Presenter shall operate under this Agreement as an independent contractor and not as an officer, agent, servant, or employee of City. Presenter shall have the exclusive right to control the details of the work, its subcontractors, and the services performed hereunder. City shall have no right to exercise any control over or to supervise or regulate the Presenter in any way other than stated herein. The doctrine of Respondeat Superior shall not apply as between the parties, and nothing herein shall be construed as creating a partnership or joint enterprise between the parties. 6. Termination. a. This Agreement may be terminated by the City, without cause, with seven (7) days written notice to the Presenter. b. This Agreement may also be terminated, with cause, at any time by the City upon written notice to the Presenter. Speaker Agreement Page 2 of 8 c. If, for any reason, at any time during any term of this Agreement, the Fort Worth City Council fails to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by City to the Presenter of written notice of City's intention to terminate or (ii) the last date for which funding has been appropriated by the Fort Worth City Council for the purposes set forth in this Agreement. d. Presenter may terminate this Agreement with thirty (30) days written notice to City. e. If the City terminates this Agreement pursuant to this section, for any reason, City shall not owe any compensation to the Presenter. 7. Liabitity / Indemnification. a. LIABILITY. PRESENTER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE ACT(S), ERRORS, OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF THE PRESENTER, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. b. GENERAL INDEMNIFICATION. PRESENTER COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY, HOLD HARMLESS, AND DEFEND, AT ITS OWN EXPENSE, CITY FROM AND AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, ACTIONS, CAUSES OF ACTION, LIENS, LOSSES, EXPENSES, COSTS, FEES (INCLUDING, BUT NOT LIMITED TO, ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, DEMANDS, DAMAGES, LIABILITIES, AND/OR SUITS OF ANY HIND OR NATURE, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY LOSS (INCLUDING, BUT NOT LIMITED TO, WORKERS' COMPENSATION ACT LIABILITY, LOST PROFITS, AND PROPERTY DAMAGE) AND/OR PERSONAL INJURY (INCLUDING, BUT NOT LIMITED TO, DEATH) TO ANY AND ALL PERSONS, OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT, OF WHATSOEVER HIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR RESULTING FROM ANY ACTS, ERRORS, OR OMMISSIONS OF PRESENTER AND/OR PRESENTER'S SUBCONTRACTORS AND CONTRACTORS AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS, MEMBERS, PARTNERS, AND REPRESENTATIVES IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE, OR NONPERFORMANCE OF THIS AGREEMENT. THIS SHALL ALSO INCLUDE ANY CLAIMS BY ANY SUBCONTRACTORS BROUGHT AGAINST CITY FOR ANY USE OF PHOTOGRAPHS, VIDEOS, OR RECORDINGS OF THE PERFORMANCE AND SHALL ALSO INCLUDE ANY CLAIMS AGAINST CITY BY A SUBCONTRACTOR FOR ANY CLAIM RELATED TO OR IN CONNECTION WITH THIS AGREEMENT, EXCEPT THAT THIS SHALL Speaker Agreement Page 3 of 8 NOT INCLUDE ACTIONS CAUSED BY THE CITY'S OWN NEGLIGENCE OR WILLFUL CONDUCT. c. Intellectual Propertv. Presenter agrees to assume full responsibility for complying with all State and Federal Intellectual Property Laws and any other regulations, including, but not limited to, the assumption of any and all responsibilities for paying royalties that are due for the use of other third -party copyrighted works by Presenter. City expressly assumes no obligations, implied or otherwise, regarding payment or collection of any such fees or financial obligations. City specifically does not authorize, permit, or condone the reproduction or use of copyrighted materials by Presenter without the appropriate licenses or permission being secured by Presenter in advance. IT IS FURTHER AGREED THAT PRESENTER SHALL RELEASE, DEFEND, INDEMNIFY, AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, ACTIONS, OR EXPENSES OF EVERY TYPE AND DESCRIPTION, INCLUDING, BUT NOT LIMITED TO, ATTORNEY'S FEES, TO WHICH THEY MAY BE SUBJECTED ARISING OUT OF PRESENTER'S USE OF ANY COPYRIGHTED MATERIAL BY REASON OF AN ALLEGED OR ACTUAL COPYRIGHT VIOLATION OR OTHER LACK OF OWNERSHIP, AUTHORSHIP, OR ORIGINALITY. City expressly assumes no obligation to review or obtain appropriate licensing and all such licensing shall be the exclusive obligation of the Presenter. d. IF ANY ACTION OR PROCEEDING SHALL BE BROUGHT BY OR AGAINST THE CITY IN CONNECTION WITH ANY SUCH LIABILITY OR CLAIM, THE PRESENTER, ON NOTICE FROM CITY, SHALL DEFEND SUCH ACTION OR PROCEEDING, AT THE PRESENTER'S EXPENSE, BY OR THROUGH ATTORNEYS REASONABLY SATISFACTORY TO CITY. e. IT IS AGREED WITH RESPECT TO ANY LEGAL LIMITATIONS NOW OR HEREAFTER IN EFFECT AND AFFECTING THE VALIDITY OR ENFORCEABILITY OF THE INDEMNIFICATION OBLIGATION UNDER THIS SECTION, SUCH LEGAL LIMITATIONS ARE MADE A PART OF THE INDEMNIFICATION OBLIGATION AND SHALL OPERATE TO AMEND THE INDEMNIFICATION OBLIGATION TO THE MINIMUM EXTENT NECESSARY TO BRING THE PROVISION INTO CONFORMITY WITH THE REQUIREMENTS OF SUCH LIMITATIONS, AND AS SO MODIFIED, THE INDEMNIFICATION OBLIGATION SHALL CONTINUE IN FULL FORCE AND EFFECT. f. Presenter agrees to and shall release City from any and all liability for injury, death, damage, or loss to persons or property sustained or caused by Presenter in connection with or incidental to performance under this Agreement. g. Presenter shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. h. All indemnification provisions of this Agreement shall survive the termination or expiration of this Agreement. 8. Notice. All notices required or permitted under this Agreement shall be conclusively determined to have been delivered when (i) hand -delivered to the other party, or its authorized agent, employee, servant, or representative, or (ii) received by the other party Speaker Agreement Page 4 of 8 or its authorized agent, employee, servant, or representative by reliable overnight courier or United States Mail, postage prepaid, return receipt requested, at the address stated below or to such other address as one party may from time to time notify the other in writing. CITY City of Fort Worth Attn: Al Henderson 200 Texas Street Fort Worth, TX 76102 With copy to: Assistant City Attorney 200 Texas Street Fort Worth, Texas 76102 PRESENTER Baird Holm, LLP. 1700 Farnam Street Omaha, NE 68102 The Presenter and City agree to notify the other party of any changes in addresses. 9. Assignment. This Agreement is non -assignable, and any unauthorized purported assignment or delegation of any duties hereunder, without the prior written consent of the other party, shall be void and shall constitute a material breach of this Agreement. 10. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof, and no amendment, alteration, or modification of this Agreement shall be valid unless in each instance such amendment, alteration or modification is expressed in a written instrument, duly executed and approved by each of the parties. There are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 11. Modification. No amendment, modification, or alteration of the terms of this Agreement shall be binding unless the same is in writing, dated subsequent to the date hereof, and duly executed by the parties hereto. 12. Severability. Should any portion, word, clause, phrase, sentence or paragraph of this Agreement be declared void or unenforceable, such portion shall be modified or deleted in such a manner as to make this Agreement, as modified, legal and enforceable to the fullest extent permitted under applicable law. 13. Governing Law / Venue. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. 14. Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants, and conditions of this Speaker Agreement Page 5 of 8 Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 15. Prohibition on Contracting with Companies that Bovcott Israel. If Presenter has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Presenter acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Presenter certifies that Presenter's signature provides written verification to the City that Presenter: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. 16. Ri2ht to Audit. The Presenter agrees that City will have the right to audit the financial and business records of the Presenter that relate to this Agreement (collectively "Records") at any time during the Term of this Agreement and for three (3) years thereafter in order to determine compliance with this Agreement. Throughout the Term of this Agreement and for three (3) years thereafter, the Presenter shall make all Records available to City on 200 Texas Street, Fort Worth, Texas or at another location in City acceptable to both parties following reasonable advance notice by City and shall otherwise cooperate fully with City during any audit. Notwithstanding anything to the contrary herein, this section shall survive expiration or earlier termination of this Agreement. 17. Counterparts and Electronic Signatures. This Agreement may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original signature. 18. Non -Discrimination. In the execution, performance, or attempted performance of this Agreement, the Presenter will not discriminate against any person or persons because of disability, age, familial status, sex, race, religion, color, national origin, or sexual orientation, nor will the Presenter permit its officers, agents, servants, employees, or subcontractors to engage in such discrimination. This Agreement is made and entered into with reference specifically to Chapter 17, Article III, Division 3, of the City Code of the City of Fort Worth ("Discrimination in Employment Practices"), and the Presenter hereby covenants and agrees that the Presenter, its officers, agents, employees, and subcontractors have fully complied with all provisions of same and that no employee or employee - applicant has been discriminated against by either the Presenter, its officers, agents, employees, or subcontractors. 19. Governmental Powers. Both Parties agree and understand that the City does not waive or surrender any of its governmental powers by execution of this Agreement. 20. Licenses, Permits and Fees. The Presenter agrees to obtain and pay for all applicable licenses, permits, certificates, inspections, and all other fees required by law necessary to perform the services prescribed for the Presenter to perform hereunder. Speaker Agreement Page 6 of 8 21. Condition of the Facilitv / Warranties Excluded. The Presenter hereby represents that she has inspected the facilities at the Event Site intended for the Performance, including any improvements thereon, and that the Presenter finds same suitable for all activities and operations agreed to hereunder, and that the Presenter does so on an "as is" condition. The City hereby expressly excludes any and all warranties in regard to the facilities, including, without limitation, fitness for any particular purpose. 22. Signature Authoritv. The person signing this Agreement hereby warrants that she has the legal authority to execute this Agreement on behalf of his or her respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the person or entity. The other Party is fully entitled to rely on this warranty and representation in entering into this Agreement. Should that person or entity not be authorized, the terms and conditions of this Agreement shall be binding as against the signatore and he shall be subject to the terms and conditions of this Agreement. -Signature Page Follows - Speaker Agreement Page 7 of 8 ACCEPTED AND AGREED: 7 C...J— By: Name: Fernando Costa Title: Assistant City Manager Date: Sep 15,2023 APPROVAL RECOMMENDED: C616 I By: Christina Brooks (Sep 15, 2023 11:03 CDT) Name: Christina Brooks Title: Director, Diversity & Inclusion uQgn p7 �pORT���� 0 ATTES a=8 °-�o By: � � d°nan�za54a Name: Jannette Goodall Title: City Secretary PRESENTER: Baird Holm, LLP. SG07t-f" P. Moore BY: Scott P. Moore (Sep 11, 2023 15:30 CDT) Name: Scott P. Moore Title: Partner, Baird Holm Date: Sep 11, 2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ,A�9i�G�s�z¢esi BY: AI Henderson (Sep 13, 2023 09:14 CDT) Name: Al Henderson Title: ADA/Title VI Coordinator APPROVED AS TO FORM AND LEGALITY: By: Name: John Strong Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: NA OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Speaker Agreement Page 8 of 8