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HomeMy WebLinkAboutContract 60164CSC No. 60164 FORT WORTH, "I'll NON-EXCLUSIVE CONTRACTOR SERVICES AGREEMENT This NON-EXCLUSIVE CONTRACTOR SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and NEU ERA CONTRACT SERVICES LLC ("Contractor"), a Texas limited liability company and acting by and through its duly authorized representative, each individually referred to as a "party" and collectively referred to as the "parties." AGREEMENT DOCUMENTS: The Agreement documents shall include the following: 1. This Contractor Services Agreement; 2. Exhibit A — Scope of Services; 3. Exhibit B — Price Schedule; 4. Exhibit C — City's ITB No.23-0076 5. Exhibit D — Contractor's Bid Response to City's ITB No.23-0076; and 6. Exhibit E — Verification of Signature Authority Form. Exhibits A, B, C, D, and E, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B, C, or D with the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. 1. Scope of Services. Contractor shall provide nuisance abatement and clean-up services ("Services"), which are set forth in more detail in Exhibit "A," attached hereto and incorporated herein for all purposes. 1.2 Contractor understands and agrees that the City will award non-exclusive purchase agreements to multiple bidders for nuisance abatement and clean-up services as outlined in City of Fort Worth Bid Solicitation (ITB No. 23-0076), which is attached hereto as Exhibit C, and incorporated herein for all purposes. Contractor further understands that the aggregate amount of all contracts awarded to multiple contractors under ITB No. 23-0076 shall be an amount not to exceed $125,000.00 per year, and the City makes no promise or guarantee of the total amount of work that will be assigned to Contractor under this Agreement. Contractor's Response to City of Fort Worth ITB No 23-0076 ("Contractor's Response") is attached hereto as Exhibit D, and incorporate herein for all purposes. 1.3 The City shall issue electronic work orders ("Work Order") establishing the Contractor's assignments. Contractor shall perform the Services in accordance with each Work Order issued by the City. Except as otherwise specified in this Agreement, the fee for each Work Order shall be based upon the prices included in Exhibit B — Price Schedule. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Non -Exclusive Contractor Services Agreement 1 of 112 Neu Era Contract Services LLC 2. Term. This Agreement begins on OCTOBER 1, 2023 ("Effective Date") and expires on SEPTEMBER 30, 2024 ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). City will have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s) (each a "Renewal Term"). 3. Compensation. City will pay Contractor in accordance with the provisions of this Agreement, including Exhibit `B," which is attached hereto and incorporated herein for all purposes. Total compensation under this Agreement will not exceed One -Hundred Twenty -Five Thousand Dollars ($125,000.00). Contractor will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Contractor not specified by this Agreement unless City first approves such expenses in writing. 4. Termination. 4.1. Written Notice. City or Contractor may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. 4.2 Non-a_vrovriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date, City will pay Contractor for services actually rendered up to the effective date of termination and Contractor will continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Contractor will provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Contractor has received access to City Information or data as a requirement to perform services hereunder, Contractor will return all City provided data to City in a machine readable format or other format deemed acceptable to City. 5. Disclosure of Conflicts and Confidential Information. 5.1 Disclosure of Conflicts. Contractor hereby warrants to City that Contractor has made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby agrees immediately to make full disclosure to City in writing. 5.2 Confidential Information. Contractor, for itself and its officers, agents and employees, agrees that it will treat all information provided to it by City ("City Information") as confidential and will not disclose any such information to a third party without the prior written approval of City. 5.3 Public Information Act. City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Non -Exclusive Contractor Services Agreement 2 of 112 Neu Era Contract Services LLC Information Act. In the event there is a request for information marked Confidential or Proprietary, City will promptly notify Contractor. It will be the responsibility of Contractor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 5.4 Unauthorized Access. Contractor must store and maintain City Information in a secure manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Contractor must notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Contractor will, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and will fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. Ri2ht to Audit. Contractor agrees that City will, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Contractor involving transactions relating to this Agreement at no additional cost to City. Contractor agrees that City will have access during normal working hours to all necessary Contractor facilities and will be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City will give Contractor reasonable advance notice of intended audits. 7. Independent Contractor. It is expressly understood and agreed that Contractor will operate as an independent contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Contractor will have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, Contractors, and subcontractors. Contractor acknowledges that the doctrine of respondeat superior will not apply as between City, its officers, agents, servants and employees, and Contractor, its officers, agents, employees, servants, contractors, and subcontractors. Contractor further agrees that nothing herein will be construed as the creation of a partnership or joint enterprise between City and Contractor. It is further understood that City will in no way be considered a Co -employer or a Joint employer of Contractor or any officers, agents, servants, employees, contractors, or subcontractors. Neither Contractor, nor any officers, agents, servants, employees, contractors, or subcontractors of Contractor will be entitled to any employment benefits from City. Contractor will be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors. Liabilitv and Indemnification. 8.1 LIABILITY- CONTRACTOR WILL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.2 GENERAL INDEMNIFICATION- CONTRACTOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, Non -Exclusive Contractor Services Agreement 3 of 112 Neu Era Contract Services LLC AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS OR LAWSUITS OF ANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTYDAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONTRACTOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANYAND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CA USED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Contractor agrees to defend, settle, or pay, at its own cost and expense, any claim or action against City for infringement of any patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the software and/or documentation in accordance with this Agreement, it being understood that this agreement to defend, settle or pay will not apply if City modifies or misuses the software and/or documentation. So long as Contractor bears the cost and expense of payment for claims or actions against City pursuant to this section, Contractor will have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City will have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with Contractor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against City for infringement arising under this Agreement, City will have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Contractor will fully participate and cooperate with City in defense of such claim or action. City agrees to give Contractor timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not eliminate Contractor's duty to indemnify City under this Agreement. If the software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Contractor will, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the software and/or documentation; or (b) modify the software and/or documentation to make it non -infringing, provided that such modification does not materially adversely affect City's authorized use of the software and/or documentation; or (c) replace the software and/or documentation with equally suitable, compatible, and functionally equivalent non -infringing software and/or documentation at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Contractor terminate this Agreement, and refund all amounts paid to Contractor by City, subsequent to which termination City may seek any and all remedies available to City under law. Assignment and Subcontracting. 9.1 Assignment. Contractor will not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee will execute a written agreement with City and Contractor under which the assignee agrees to be bound by the duties and obligations of Contractor under this Agreement. Contractor will be liable for all obligations of Contractor under this Agreement prior to the effective date of the assignment. Non -Exclusive Contractor Services Agreement 4 of 112 Neu Era Contract Services LLC 9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute a written agreement with Contractor referencing this Agreement under which subcontractor agrees to be bound by the duties and obligations of Contractor under this Agreement as such duties and obligations may apply. Contractor must provide City with a fully executed copy of any such subcontract. 10. Insurance. Contractor must provide City with certificate(s) of insurance documenting policies of the following types and minimum coverage limits that are to be in effect prior to commencement of any Services pursuant to this Agreement: 10.1 Coverage and Limits (a) Commercial General Liability: $1,000,000 - Each Occurrence $2,000,000 - Aggregate (b) Automobile Liability: $1,000,000 - Each occurrence on a combined single limit basis Coverage will be on any vehicle used by Contractor, or its employees, agents, or representatives in the course of providing Services under this Agreement. "Any vehicle" will be any vehicle owned, hired and non -owned. (c) Worker's Compensation: Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the Services are being performed Employers' liability $100,000 - Bodily Injury by accident; each accident/occurrence $100,000 - Bodily Injury by disease; each employee $500,000 - Bodily Injury by disease; policy limit (d) Professional Liability (Errors & Omissions): $1,000,000 - Each Claim Limit $1,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability (CGL) policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage must be claims -made, and maintained for the duration of the contractual agreement and for two (2) years following completion of services provided. An annual certificate of insurance must be submitted to City to evidence coverage. 10.2 General Requirements Non -Exclusive Contractor Services Agreement 5 of 112 Neu Era Contract Services LLC (a) The commercial general liability and automobile liability policies must name City as an additional insured thereon, as its interests may appear. The term City includes its employees, officers, officials, agents, and volunteers in respect to the contracted services. (b) The workers' compensation policy must include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage must be provided to City. Ten (10) days' notice will be acceptable in the event of non-payment of premium. Notice must be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. (e) Any failure on the part of City to request required insurance documentation will not constitute a waiver of the insurance requirement. (f) Certificates of Insurance evidencing that Contractor has obtained all required insurance will be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 11. Compliance with Laws, Ordinances, Rules and Regulations. Contractor agrees that in the performance of its obligations hereunder, it will comply with all applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies Contractor of any violation of such laws, ordinances, rules or regulations, Contractor must immediately desist from and correct the violation. 12. Non -Discrimination Covenant. Contractor, for itself, its personal representatives, assigns, contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the performance of Contractor's duties and obligations hereunder, it will not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 13. Notices. Notices required pursuant to the provisions of this Agreement will be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: To CONTRACTOR: Non -Exclusive Contractor Services Agreement 6 of 112 Neu Era Contract Services LLC City of Fort Worth Neu Era Contract Services, LLC Attn: Assistant City Manager H. Mike Lauderback , Operations Manager 200 Texas Street 2313 Decatur Ave Fort Worth, TX 76102-6314 Fort Worth, TX 76106 Facsimile: (817) 392-8654 Email: deereiohnl(&vahoo.com Phone: 817-994-2474 With copy to Fort Worth City Attorney's Office at same address 14. Solicitation of Emulovees. Neither City nor Contractor will, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the person's employer. Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds to a general solicitation of advertisement of employment by either party. 15. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 16. No Waiver. The failure of City or Contractor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or Contractor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 17. Governing Law / Venue. This Agreement will be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 18. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired. 19. Force Majeure. City and Contractor will exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action or inaction; orders of government; material or labor restrictions by any governmental authority; transportation problems; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any States; civil disturbances; other national or regional emergencies; or any other similar cause not enumerated herein but which is beyond the reasonable control of the Party whose performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice required by this section must be addressed and delivered in accordance with Section 13 of this Agreement. Non -Exclusive Contractor Services Agreement 7 of 112 Neu Era Contract Services LLC 20. Headings not Controlling. Headings and titles used in this Agreement are for reference purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 21. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this Agreement or Exhibits A, B, and C. 22. Amendments / Modifications / Extensions. No amendment, modification, or extension of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is executed by an authorized representative of each party. 23. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute one and the same instrument. 24. Warranty of Services. Contractor warrants that its services will be of a high quality and conform to generally prevailing industry standards. City must give written notice of any breach of this warranty within thirty (30) days from the date that the services are completed. In such event, at Contractor's option, Contractor will either (a) use commercially reasonable efforts to re -perform the services in a manner that conforms with the warranty, or (b) refund the fees paid by City to Contractor for the nonconforming services. 25. Immigration Nationalitv Act. Contractor must verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor will provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor must adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR AGENTS. City, upon written notice to Contractor, will have the right to immediately terminate this Agreement for violations of this provision by Contractor. 26. Ownership of Work Product. City will be the sole and exclusive owner of all reports, work papers, procedures, guides, and documentation that are created, published, displayed, or produced in conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made - for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended, Contractor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. 27. Signature Authoritv. The person signing this Agreement hereby warrants that they have Non -Exclusive Contractor Services Agreement 8 of 112 Neu Era Contract Services LLC the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto, may be executed by any authorized representative of Contractor. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. 28. Change in Companv Name or Ownership. Contractor must notify City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of Contractor or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact future invoice payments. 29. No Bovcott of Israel. If Contractor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code. By signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 30. Electronic Signatures. This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. 31. Entirety of Agreement. This Agreement, including all attachments and exhibits, contains the entire understanding and agreement between City and Contractor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. (signature page follows) Non -Exclusive Contractor Services Agreement 9 of 112 Neu Era Contract Services LLC IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples. CITY OF FORT WORTH: I /cJLI�✓�-- Bybalerie Washington (Sep 25, 2023 09:52 CDT) Name: Valerie Washington Title: Assistant City Manager DateSeptember 25 2023 APPROVAL RECOMMENDED: Bythannon Elder (Sep 25, 2023 09:45 CDT) Name: Shannon Elder Title: Code Compliance Assistant Director ATTEST: By: Name: Jannette Goodall Title: City Secretary CONTRACTOR: 4,dq'60Iln�� °o o, d Oa�� nFXA?o4� NEUERA CONTRACT SERVICES, LLC 1*wavi Lapael-back ByHoward Lauderback (Sep 22, 202312:22 CDT) Name: H. Mike Lauderback Title: Operations Manager Date:09/22/ , 2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Tony Hiller Title: Code Compliance Superintendent APPROVED AS TO FORM AND LEGALITY: By:-M.KA r 7i2�QIG�1 Name: Kevin Anders Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0753 Form 1295:2023-1054800 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Non -Exclusive Contractor Services Agreement 10 of 112 Neu Era Contract Services LLC 1.0 EXHIBIT A SCOPE OF SERVICES 1.1 Contractor/Contractor: The person or company to perform specified work contained herein. 1.2 Department Contract Manager: City of Fort Worth employee assigned to manage the compliance, oversight, and/or administration of the contract of project for their department of employment. 1.3 Designee: A City of Fort Worth employee assigned by the Department Contract Manager to assist with the compliance, oversight and/or administration of the contract or project. 1.4 Adequate Work Force: Sufficient equipment, supplies, and personnel to complete the work order. 1.5 Business Day: Regularly scheduled days of operation, Monday — Friday from 8AM to 5PM. Excludes Saturday, Sunday, and holidays recognized by the City of Fort Worth. 1.6 Immediate Abatement Request: Upon notification of an immediate abatement work order from the Code Compliance Department Special Project Superintendent or his/her designee, the contractor shall commence the abatement process within 24 hours. 1.7 Brush: Shrub limbs tree limbs - up to four (4) inches in diameter and not to exceed eight (8) feet in length -- untreated lumber, and tree trimmings resulting from landscape maintenance and cleaning operations (other than a commercial pile). 1.8 Bulky Waste: The following is a list of items considered to be bulky waste. These items are to be collected provided such items do not contain hazardous waste or Non -Exclusive Contractor Services Agreement 11 of 112 Neu Era Contract Services LLC any waste which is not acceptable at the designated landfill. 1.8.1 Furniture, 1.8.2 treated wood, 1.8.3 up to ten (10) cubic yards of construction materials generated by a service unit (and not by a commercial service provider) as a result of a household project, 1.8.4 mattresses and box springs, 1.8.5 carpet, 1.8.6 swing sets, 1.8.7 plastic swimming pools, 1.8.8 small and large toys, 1.8.9 bicycles, 1.8.10 fish aquariums, 1.8.11 toilets, 1.8.12 household appliances and other similar items which are CFC-free, 1.8.13 large branches (being branches in excess of four (4) inches in diameter but less than eight (8) feet in length), 1.8.14 tree trunks and root balls 1.9 Rubbish: Non-putrescible solid waste, excluding ashes that consist of 1.9.1 Combustible waste materials, including paper, rags, cartons, wood, excelsior, furniture, rubber, plastics, yard trimmings, leaves, and similar materials; or 1.9.2 Noncombustible waste materials, including glass, crockery, tin cans, aluminum cans, metal furniture, and similar materials that do not burn at ordinary incinerator temperatures (sixteen hundred (1600) degrees Fahrenheit to eighteen hundred (1800) degrees Fahrenheit). 1.10 Special Waste: Any solid waste or combination of solid wastes that because of its quantity, concentration, physical, or chemical characteristics, or biological properties requires special handling and to protect human health or the environment. 1.11 Hazardous Waste: Any solid waste identified or listed as hazardous waste by the administrator of Non -Exclusive Contractor Services Agreement 12 of 112 Neu Era Contract Services LLC the United States Environmental Protection Agency pursuant to the Federal Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976 (42 USC§§ 6901 et seq.), as amended. 1.12 General labor rate: the cost per hour for removal of nuisance items such as trash and debris. 1.13 Heavy Equipment: Such as a track loader, equipment used for moving large materials and large amounts of materials with a metal bucket or attachment. Typically moves with tracks rather than wheels. 1.14 Light Equipment: Such as a skidsteer, skid loader, skid - steer loader. A class of compact equipment with lift arms that can attach to a variety of buckets. This equipment typically moves on wheels rather than tracks. 1.15 Dumpster: Dumpster equipment owned or rented by the contractor at an hourly or daily rate to disposed and hauled away by the contractor. 2.0 NUISANCE ABATEMENT AND CLEAN-UP SERVICES 2.1 Purpose 2.1.1 Contractor will provide all labor, tools, materials, permits, and equipment necessary. 2.1.2 Contractor will perform clean-up, debris removal, dead tree removal, nuisance vegetation removal, and disposal work on privately owned property and/or property that is owned or held -in -trust by the City, as identified and ordered by the Neighborhood Investigations Division of the Fort Worth Code Compliance Department. 2.2 Before commencing work, the Contractor must: 2.2.1 Obtain a waste hauler's permit from the Solid Waste Division (817) 392-1234, and submit proof by email to the Code Compliance Superintendent(tonv.hiller(a,fortworthtexas.�zov). Neighborhood Investigations will not issue a Letter to Proceed before Contractor submits proof of permit. Non -Exclusive Contractor Services Agreement 13 of 112 Neu Era Contract Services LLC 2.2.2 Obtain a Letter to Proceed from Neighborhood Investigations to initiate the abatement. 2.2.3 Contractor and City will agree to a date and time by which Contractor will abate the nuisance. Contractor will promptly notify City in writing of its inability to abate the nuisance within three (3) business days of receiving the Letter to Proceed from Neighborhood Investigations. 3.0 MAINTENANCE AND SERVICE REOUEST REOUIREMENTS 3.1 The contractor shall respond and supply requested materials or services during regular business hours (8AM-5PM, Monday -Friday). Excludes Saturday, Sunday, and holidays recognized by the City of Fort Worth to: 3.1.1 Work with Code Compliance Neighborhood Investigations to initiate abatement. Contractor shall initiate abatement within three (3) days of receipt of the Letter to Proceed or as specified on the proceed letter. 3.1.2 Ensure that a representative of Code Compliance - Neighborhood Investigations is present at the job site before any work is started; and 3.2 Contractor's Responsibility 3.2.1 Contractor understands that work orders will be assigned with attention to a fair and equitable distribution of the work to be performed. 3.2.2 Once commenced, all work, including salvage time at the site, must be completed within three (3) business days, or as specified in the Letter to Proceed. 3.2.3 The contractor shall be available and present on the site when an administrative search warrant is required for access on to the property. The contractor or the contractor's representative shall be no more than 15 minutes late for the appointment time. If Contractor arrives more than 15 minutes late for the appointment, Contractor must explain, in writing before the end of the business day, its reason for arriving Non -Exclusive Contractor Services Agreement 14 of 112 Neu Era Contract Services LLC late to the Code Compliance — Neighborhood Services Investigator. 3.2.4 Contractor shall remove items from lots and adjacent rights of way that include: 3.2.4.1 Junk, trash, rubbish, debris, tires, trees, brush, discarded belongings; 3.2.4.2 Salvageable materials; 3.2.4.3 Furniture, household furnishings, business furnishings, building materials, vehicle parts; 3.2.4.4 Badly damaged or dilapidated fences, decorative barriers; 3.2.4.5 Other special waste as required by the Neighborhood Investigations Division. 3.2.5 Contractor will not be required to remove Hazardous Waste as defined in Section 2.12, Exhibit A. However, contractor will immediately contact Neighborhood Investigations if such waste is discovered. 3.2.6 All debris, trash, rubbish, and junk from the abatement site will be hauled to a state -licensed disposal site at the expense of the contractor. 3.2.7 Upon completion of the work, the Contractor shall: 3.2.7.1 Notify Neighborhood Investigations Division upon completion of the job for a payment inspection. 3.2.7.2 Submit Copies of dump tickets certifying the debris were taken to a state -certified landfill along with the invoice for payment. 3.2.8 All salvageable material and items identified to be removed will become the property of the Contractor and shall be removed from the site. Non -Exclusive Contractor Services Agreement 15 of 112 Neu Era Contract Services LLC 3.2.9 Contractor shall protect the work site as necessary with barriers, lights, safeguards, or warnings. Contractor shall ensure Contractor's employees comply with all OSHA safety requirements. 3.2.10 If vector nesting is encountered, the Contractor may take necessary steps to exterminate the hazard after verification and cost approval from the Neighborhood Investigations Division. The invoice relative to such extermination shall be submitted to the Code Compliance Department Contract Administrator with the corresponding Abatement Work Order. 3.2.11 Contractor shall report any damage done to property owned by the City of Fort Worth or damage to private personal property to the Code Compliance Department (817-392- 6567) within two (2) hours after the occurrence. 3.3 Photograph Evidence 3.3.1 The following minimum specifications will be required: 3.3.1.1 Use of digital cameras capable of at least 1 mega -pixel with an image resolution of 1280 x 1224 that adds a date stamp on the face of the picture. 3.3.1.2 Contractor shall provide photographic evidence of the abatement prior to, and at the completion of the assigned work. 3.3.2 Photographs will be: 3.3.2.1 in color, and date and time stamped. 3.3.2.2 submitted with the work order and invoice. 3.4 Point of Contact 3.4.1 Contractor shall designate at least one (1) person within the firm as a Point of Contact with an office phone or cell phone number for accessibility. 3.4.2 Contractor's Point of Contact shall respond to calls or voicemails within one (1) hour, during Non -Exclusive Contractor Services Agreement 16 of 112 Neu Era Contract Services LLC normal business hours. 3.4.3 Notification of any changes in contact numbers or personnel shall be in writing or hand delivered to the Code Compliance Superintendent. 3.5 Payments and Invoices 3.5.1 An invoice is considered payable when an officer has completed a visual inspection and determined that the work was accomplished. The Code Compliance Department will make payments within 30 days from the date of acceptance of work. 3.5.2 Contractor shall return work orders and corresponding invoices (per Section 12.0, Part 2) for abatement and cleanup work to the Code Compliance Department within three (3) business days, after completion of work. The work order is considered complete once the Code Compliance Department determines the Contractor accomplished the work in accordance with the terms and specifications of this contract. 3.6 Contract Performance 3.6.1 The City reserves the right to reject work for poor quality of the work, or improper charges. 3.6.2 In addition, and of utmost importance, Abatement Proceed Letters in the possession of the Contractor over fifteen (15) days after the Proceed Letter has been issued will not be paid unless prior arrangements have been made with the City. The Abatement Proceed Letter will be canceled and reassigned to another contractor from the Contractor list. 3.6.3 The City retains the right to assign abatement jobs in the most expeditious manner, and in the best interest of the City of Fort Worth and its citizens. All jobs will be distributed in a manner most advantageous to the City. Jobs will be assigned by location or other method determined by the City of Non -Exclusive Contractor Services Agreement 17 of 112 Neu Era Contract Services LLC Fort Worth to be efficient or expedient. 3.6.4 The City reserves the right; in case of default, to procure the services from other sources and hold the defaulting Contractor responsible for any excess costs occasioned thereby. 3.6.5 The City reserves the right to request new quotes for work previously requested. Contractor shall respond to such request with an updated quote reflecting the date of the new request. Non -Exclusive Contractor Services Agreement 18 of 112 Neu Era Contract Services LLC EXHIBIT B PAYMENT SCHEDULE Line # Description Unit of Unit Price Measure 1 Removal of Nuisance Items (Trash and Debris) Hourly HR $78.00 (Mon -Fri, 8AM-5PM) 2 Heavy Equipment, Hourly (Mon -Fri, 8AM-5PM) HR 95.00 3 Light Equipment, Hourly (Mon -Fri, 8AM-5PM) HR 84.00 4 Dumpster Fee, Hourly (Mon -Fri, 8AM-5PM) HR 40.00 *Prompt Payment Discount Terms: 2 Percent 12 Days. Non -Exclusive Contractor Services Agreement 19 of 112 Neu Era Contract Services LLC FORT WORTH. EXHIBIT C CITY'S ITB 23-0076 COVER PAGE Event ID CFW01-23-0076 Event Round Version 1 1 Event Name ITB Nuisance Abatement and Clean -Up Services Start Time Finish Time 06/14/2023 8:00 AM CDT 07/13/2023 1:30 PM CDT Page Invited: EVENT DETAILS 1 Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1501) Fort Worth TX 76102-6314 United States Email: FMSPurchasingResponses@fortworthtexas.gov Event Description The City of Fort Worth (City) seeks bids to finalize an Agreement for nuisance abatement and clean-up services on an "as needed" basis for the Code Compliance Department. Submission Requirements and Deadlines All companies/individuals wishing to do business with the City of Fort Worth must register as a Bidder on the PeopleSoft Supplier Portal. Please visit https://www.fortworthtexas.gov/departments/finance/purchasing/register for more information. Assigned Buyer: Jesus Fernandez There is no pre -bid conference this bid Bids are solicited for furnishing the merchandise, supplies, services and/or equipment as set forth in this solicitation. Completed Bids including one executed original and one USB flash drive containing electronic versions of all bid documents must be received in the Purchasing Division by 1:30 P.M., July 13, 2023, and then publicly opened and read aloud around 2:00 P.M. in the Council Chambers. Bids must be submitted in a sealed envelope WITH THE BID NUMBER AND BIDDER COMPANY NAME WRITTEN ON THE OUTSIDE OF THE ENVELOPE, addressed to the Purchasing Manager. YOUR BID MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE CONSIDERED. Bids shall be mailed or hand delivered to the following address: City of Fort Worth, Purchasing Division, Lower Level, City Hall, 200 Texas Street, Fort Worth, Texas 76102 Bids delivered by special courier (i.e. Federal Express, Special Delivery etc.) are to be marked on the outside of the courier's shipping envelope "BID No. 23-0076 Nuisance Abatement and Clean -Up Services" AND MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE CONSIDERED. Late bids will be returned or destroyed; they will not be opened nor considered in the evaluation of the bid. Bids may be withdrawn at any time prior to the official opening. Bids may not be altered, amended or withdrawn after the official opening. The undersigned agrees, if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms, conditions and scope/ specifications contained in this document. The period for acceptance of this bid will be 120 calendar days after the bid opening date. Solicitation Documents: Cover Page Bid Submission Signature Page** Price Submittal** Part 1 Instructions Part 2 Scope of Services/Specifications Attachment A - Conflict of Interest Disclosure Requirement** Attachment B - Reference Sheet** Attachment C - Vendor Contact Information** Attachment D - Bidders Qualification Questionnaire** Attachment E - Consideration of Location of Bidder's Principal Place of Business** (if applicable) Attachment F - Business Equity Forms** Attachment G - Draft Service Agreement Attachment H - Documentation Checklist** **Required to be completed and submitted. See Section 14.2, Part 1 for all required documents that need to be submitted. Failure to submit all items will be grounds for rejection of a bid as non -responsive to the specifications. Non -Exclusive Contractor Services Agreement 20 of 112 Neu Era Contract Services LLC FORT WORTH. BID SUBMISSION SIGNATURE PAGE Event ID Page Invited: EVENT DETAILS CFW01-23-0076 2 Event Round Version Submit To: City of Fort Worth 1 1 FINANCIAL MANAGEMENT SERVICES Event Name FINANCE - City Hall Purchasing ITB Nuisance Abatement and Clean -Up Services 200 Texas St. (Lower Level Rm 1501) Start Time Finish Time Fort Worth TX 76102-6314 06/14/2023 8:00 AM CDT 07/13/2023 1:30 PM CDT United States Email: FMSPurchasingResponses@fortworthtexas.gov The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet sections defined above including all documents incorporated by reference, and agrees to be bound by the terms therein. Legal Company Name: Company Address: City, State, Zip: Vendor Registration No. Printed Name of Officer or Authorized Representative: Title: Signature of Officer or Authorized Representative: Date: Email Address: Phone Number: Federal Identification Number (FID): Will agreement be available for Cooperative Agreement use*? Yes No Non -Exclusive Contractor Services Agreement 21 of 112 Neu Era Contract Services LLC FORT WORTH. PRICE SUBMITTAL Event ID Page Invited: EVENT DETAILS CFW01-23-0076 3 Event Round Version Submit To: City of Fort Worth 1 1 FINANCIAL MANAGEMENT SERVICES Event Name FINANCE - City Hall Purchasing ITB Nuisance Abatement and Clean -Up Services 200 Texas St. (Lower Level Rm 1501) Start Time Finish Time Fort Worth TX 76102-6314 06/14/2023 8:00 AM CDT 07/13/2023 1:30 PM CDT United States Email: FMSPurchasingResponses@fortworthtexas.gov Line: 1 Description: Qtv Unit UnitPrice Total Removal of Nuisance Items (Trash and Debris), 2000.00 HR Hourly (Mon -Fri, 8AM-5PM) Line: 2 Description: Qtv Unit UnitPrice Total Heavy Equipment, Hourly (Mon -Fri, 8AM-5PM) 122.00 HR Line: 3 Description: Qtv Unit UnitPrice Total Light Equipment, Hourly (Mon -Fri, 8AM-5PM) 135.00 HR Line: 4 Description: Qtv Unit UnitPrice Total Dumpster Fee, Hourly (Mon -Fri, 8AM-5PM) 100.00 HR Total Bid Amount: Prompt Payment Discount Terms: Percent Days (i.e. 3% Net 15, etc.) A bid of "0" will be interpreted by the City as a no -charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non -responsive and may result in disqualification of this bid. Non -Exclusive Contractor Services Agreement 22 of 112 Neu Era Contract Services LLC PART - 1 INSTRUCTIONS 1.0 SOLICITATION 1.1 Review of Documents: Bidders are expected to examine all documents that make up the Solicitation as well as any addendums. Bidders shall promptly notify the City of any omission, ambiguity, inconsistency or error that they may discover upon examination of the Solicitation by the deadline for questions listed in Section 2.0, Part 2. The City assumes no responsibility for any errors or misrepresentations that result from Bidders not using the completed Solicitation document and addendums. 1.2 Location of Documents: Solicitations are issued by the Purchasing Division. The location for the Purchasing Division is specified in the advertisement and on the first page of the solicitation. 2.0 EXPLANATIONS, CLARIFICATIONS OR QUESTIONS 2.1 Any explanation, clarification, or question desired by a Bidder regarding any part of the Solicitation must be requested in writing from the Purchasing Division by the question deadline listed in Section 2.0, Part 2, so that a written addendum can be posted before the submission deadline. Interpretations, corrections, or changes to the Solicitation made in any other manner are not binding upon the City, and Bidders shall not rely upon such interpretations, corrections or changes. Oral explanations or instructions given before the award of the Contract are not binding. 2.2 IN ORDER FOR QUESTIONS TO BE ANSWERED, ALL QUESTIONS MUST SENT BY E- MAIL BEFORE THE QUESTION DEADLINE AND MUST BE IDENTIFIED AS FOLLOWS: 2.2.1 All explanation, clarification or questions must clearly identify the buyer's name and the bid number on the document or on the subject line, if sent by and email. For example: "Attention: Buyer name and Bid No. XX-XXX". If the buver's name and bid number is not included as specified above, the question(s) will NOT be answered. 2.2.2 Delivery of questions: 2.2.2.1 via email — FMSPurchasingResponses(a�fortworthtexas.gov 2.2.2.1.1 Please note, if an e-mail confirming receipt of your e-mail is not received within 1 (one) business day, please contact the City of Fort Worth Purchasing at 817-392-2462. 2.3 Interpretations, corrections, or changes to the Solicitation made in any other manner are not binding upon the City, and Bidders shall not rely upon such interpretations, corrections or changes. Oral explanations or instructions given before the award of the Contract are not binding. 2.4 Any material information given to one Bidder concerning a Solicitation will be furnished by an Addendum posted on the City's website under the corresponding bid number. 3.0 UNAUTHORIZED COMMUNICATIONS — Bidders' contact regarding this Invitation to Bid (ITB) with employees or officials of the City other than the Sr. Purchasing Manager, the Business Equity Division, or as otherwise indicated in the ITB is prohibited and may result in disqualification from this procurement process. No officer, employee, agent or representative of the Respondent shall have any contact or discussion, verbal or written, with any members of the City Council, City staff or Non -Exclusive Contractor Services Agreement 23 of 112 Neu Era Contract Services LLC City's consultants, or directly or indirectly through others, seek to influence any City Council member, City staff, or City's consultants regarding any matters pertaining to this solicitation, except as herein provided. Any violation of this prohibition may result in the Respondent being disqualified from the procurement process. Any oral communications are considered unofficial and non -binding with regard to this ITB. 4.0 PRE -BID CONFERENCE 4.1 There is no pre -bid conference. 5.0 PREPARATION OF BIDS 5.1 Each Bidder must furnish all information required by the Solicitation in order to be evaluated. Prices or Percent Markups submitted on other than the forms included in the Solicitation shall be considered non -responsive. 5.2 Any attempt to alter the wording in the Solicitation is ineffective and will result in rejection of the Bid. 6.0 QUANTITES - The quantities listed on the bid solicitation are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City. 7.0 TAXES - Purchases of Goods or Services for City use are usually exempt from City, State, and most Federal Taxes. Bids may not include exempted taxes. The successful Bidder should request a Tax Exemption Certificate from the Purchasing Division. Under no circumstances shall the City be liable to pay taxes for which the City has an exemption under any Contract. 8.0 DEFINITIONS 8.1 Brand Name or Equal: If the Solicitation indicates brand name or "equal" products are acceptable, the Bidder may offer an "equal" product and must be prepared to demonstrate those features that render it equal. Final determination of a product as "equal" remains with the City. 8.2 Delivery Time: Delivery time, if stated as a number of days, will be based on calendar days. Time is of the essence in any City purchase. If the indicated date cannot be met or the date is not indicated, the Bidder shall state its best delivery time. 8.3 Free on Board (FOB) Point: Freight Terms shall be FOB Destination, Freight Prepaid and Allowed. This means the Vendor or Shipper owns goods in transit and is liable for delivery to the point of destination. 8.3.1 The Vendor or Shipper is responsible for filing any claims with the delivering carrier for breakage or other loss and for any damage resulting from transportation. 8.3.2 The Bidder should quote its lowest and best price, with the goods delivered to the place specified, at the Bidder's expense and risk, and their tender delivery to the City. 8.3.3 Bids offerinq anv other delivery terms are not acceptable and may be cause for reiection. Non -Exclusive Contractor Services Agreement 24 of 112 Neu Era Contract Services LLC 9.0 PRICES/PERCENTAGE MARKUP 9.1 Bid prices and percentage markup (if applicable) shall be firm offers unless otherwise specified. Pricing and percentage markup (if applicable) shall be entered on the Bid Offer Sheet. 9.2 In the event of a discrepancy between unit price and extended price, the unit price shall govern. 9.3 Prices shall be offered in the Dollars of the United States of America (or decimal fractions thereof). 10.0 SIGNATURE - The Bidder must provide a wet signature on each document in the Solicitation requiring a signature. Any change made to the Bid must be initialed by the Bidder. 11.0 PROPRIETARY INFORMATION SUBMITTED IN THE BID 11.1 All material submitted to the City becomes public property and is subject to the Texas Open Records Act upon receipt. 11.1.1 If a Bidder does not desire proprietary information in the bid to be disclosed, each page must be identified and marked proprietary at time of submittal. The City will, to the extent allowed by law, endeavor to protect such information from disclosure. If a Public Information Request is made for Bidder's proprietary information, the Bidder will be notified so that they can submit a letter to the Texas Attorney General. The final decision as to information that must be disclosed lies with the Texas Attorney General. 11.1.2 Failure to identify proprietary information will result in all unmarked sections being deemed non-proprietary and available upon public request. 12.0 BID PREPARATION COSTS - All costs associated with preparing a Bid in response to a Solicitation shall be borne by the Bidder. 13.0 PAYMENTS 13.1 All payment terms shall be no later than 30 days from the date the City receives a properly prepared invoice that contains no errors. Please see Section 12.0, Part 2 for invoicing requirements. Prompt/early payment discount(s) may be considered by the City. Bidder shall submit the proposed discount(s) on the "Bid Solicitation page." 13.2 Successful bidders are encouraged to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City's website at httDs://www.fortworthtexas.gov/departments/finance/ourchasinq/ach 14.0 SUBMISSION OF BIDS 14.1 Bid documents: Unless otherwise specified, Bidders are required to submit a signed executed original and one scanned copy of the entire bid submittal on a flash drive. Bids must be submitted in a sealed envelope with the bid number written on the outside of the envelope. 14.2 Documents required to be submitted with Bid: Bidders shall submit all the items listed below and utilize the format below to submit their bid prior to the bid submission deadline. 14.2.1 The completed and signed Bid Submission Signature Page; 14.2.2 The completed Bid Solicitation; Non -Exclusive Contractor Services Agreement 25 of 112 Neu Era Contract Services LLC 14.2.3 A completed and signed original Conflict of Interest Questionnaire, Attachment A; 14.2.4 A completed reference sheet, Attachment B; 14.2.4.1 Reference list of a minimum of three (3) current customers (comparable in size) who the bidder has recently provided services on a continuing basis over a twelve (12) month period. The City of Fort Worth may be used as one (1) of the references. 14.2.5 A completed and signed Vendor Contact Information, Attachment C; 14.2.6 A completed Bidders Questionnaire, Attachment D; 14.2.7 A completed Consideration of Location of Bidder's Principal Place of Business, Attachment E (if applicable); 14.2.8 Letter outlining previous work, knowledge of trash and recycle disposal; 14.2.9 List of the equipment, numbers of crews, and number of crew members for each crew available to perform the work; 14.2.10 Completed Business Equity Forms, Attachment F; 14.2.11 A completed document checklist, Attachment H; 14.2.12 Signed Addendum(s) acknowledging receipt (if applicable); 14.2.13 Scanned copy of all documents listed in Section 14.2, Part 1; 14.2.14 Any other document included in the Solicitation requiring completion or execution by the Bidder. 14.3 Failure to submit all the items listed in Section 14.2, Part 1 will be grounds for rejection of a bid as non -responsive to the specifications. 15.0 LATE BIDS 15.1 Bids must be received in the Purchasing Division prior to the bid submission deadline. All Bids received after the submission deadline are considered late and will be returned to the Bidder unopened. 15.2 Purchasing's time stamp clock is the official time of record. However, if the time stamp is not available or broken, the date and time written on the bid receipt by Purchasing staff shall be the time of record. 15.3 It is the sole responsibility of the Bidder to ensure timely delivery of the Bid to the Purchasing Division. The City will not be responsible for failure of service on the part of the U.S. Postal Office, courier companies, or any other form of delivery service chosen by the Bidder to deliver before the bid due date and time. 15.4 Bids delivered to a City location other than the Purchasing Division will not be considered. The Bid must be received by the Purchasing Division and stamped before deadline to be considered. 16.0 MODIFICATION OR WITHDRAWAL OF BIDS 16.1 Modification of Bids: Bids may be modified in writing at any time prior to the bid submission deadline. Non -Exclusive Contractor Services Agreement 26 of 112 Neu Era Contract Services LLC 16.2 Withdrawal of Bids: Bids may be withdrawn in writing, or by facsimile (provided that the facsimile is signed by the Bidder) at any time prior to the bid submission deadline. A Bid may also be withdrawn in person by a Bidder, provided the withdrawal is made prior to the bid submission deadline. A receipt of withdrawal must be signed by the Bidder. No Bids may be withdrawn after the bid submission deadline without forfeiture of the Bid guarantee, unless there is a material error in the Bid. Withdrawn Bids may be resubmitted, with or without modifications, prior to the bid submission deadline. The City may require proof of agency from the person withdrawing a bid. 17.0 OPENING OF BIDS 17.1 The Purchasing Division representative responsible for opening Bids shall personally and publicly open all Bids timely received, reading each bid aloud. 18.0 EVALUATION FACTORS AND AWARD 18.1 Evaluation: Bidders may furnish pricing for all or any portion of the Solicitation (unless otherwise specified). However, the City may evaluate and award the Contract for any item or group of items shown on the Solicitation, or any combination deemed most advantageous to the City. Bids that specify an "all or none" award may be considered if a single award is advantageous. 18.2 Award. The Method of Award is detailed in Section 6, Part 2. (Note: A Bidder that does not earn at least 50% of the technical points will be deem "non -responsive" and will not be awarded a contract.) 18.3 Acceptance and Award of Bid: Acceptance and award of a Bid will be in the form of a Purchase Order or a Contract. Subsequent Purchase Orders may be issued as appropriate. The contents of a Bid Response shall become a part of the Contract. Under no circumstances will the City be responsible for Goods or Services provided without a Purchase Order issued by the City. 19.0 RESERVATIONS - The City expressly reserves the right to: 19.1 Specify approximate quantities in the Solicitation; 19.2 Extend the Solicitation opening date and time; 19.3 Consider and accept alternate Bids, if specified in the Solicitation, when most advantageous to the City; 19.4 Waive as an informality, minor deviations from specifications provided they do not affect competition or result in functionally unacceptable goods or services; 19.5 Waive any minor informality in any Bid or Solicitation procedure (a minor informality is one that does not affect the competitiveness of the Bidder); 19.6 Add additional terms or modify existing terms in the Solicitation before the bid submission deadline; 19.7 Reject a bid because of unbalanced unit prices bid; 19.8 Reject or cancel any or all Bids; 19.9 Reissue a Solicitation; 19.10 Procure any item by other means; and/or Non -Exclusive Contractor Services Agreement 27 of 112 Neu Era Contract Services LLC 19.11 Award to multiple vendors on a non-exclusive award basis, or primary and secondary vendors. 20.0 POST -BID DOCUMENTS REQUIRED FROM BIDDERS 20.1 Certificates of Insurance: When insurance is required, the successful Bidder must provide Certificates of Insurance in the amounts and for the coverages required to the Purchasing Office within 14 calendar days after notification of award, or as otherwise required by the Solicitation. 20.2 Business Equity Provision: The Business Equity Goal of 9% has been established for the bid, the applicable documents must be submitted by all bidders wishing to continue in the bid evaluation process within three (3) City business days after the bid opening date, exclusive of the bid opening date, to the City location specified in the bid. Bidders shall obtain a receipt from the appropriate department as evidence that the City received the documentation. Bidders shall the Business Equity Utilization Plan Requirements and Forms attached as Attachment F. 20.1 Certificate of Interested Parties Form 1295: If the Purchase Agreement must be approved by the City Council before execution, the successful bidder is required to complete the Certificate of Interested Parties Form 1295 and submit the form to the Purchasing contact listed in the solicitation before the purchase/contract will be presented to the City Council. The form may be completed at httos://www.ethics.state.tx.us/whatsnew/elf info form1295.htm. 21.0 PROTEST PROCEDURE 21.1 Vendors who respond to Invitations to Bid have the right to protest the solicitation process or the bid award if they believe that there has been any impropriety or unfair criteria in the process. 21.2 The Vendor must submit any protest in writing to the Purchasing Manager within 14 days after the Vendor knows, or should have known, of the facts relating to the proposed action or award. 21.3 The Purchasing Manager, or designee, is authorized to resolve a protest concerning a purchasing action through telephone discussions, mail, e-mail or in person meetings with the protesting Vendor. 21.4 After discussions or meetings, the Purchasing Manager or designee will issue a decision in writing, state the reasons for the action taken and inform the protesting Vendor of the right to review by a panel made up of City staff. 21.5 A City protest review panel will consist of an Assistant City Attorney, a representative of the operating department, the Purchasing Manager and any other appropriate personnel or employees of the operating department. 21.6 If the panel is unable to resolve the protest, or if the panel makes a decision with which the Vendor does not agree, the protesting Vendor will be invited to attend the City Council meeting at which the recommended award is to be presented to the City Council and make known his/her concerns. The protesting Vendor will be instructed to arrive prior to the start of the City Council meeting and complete a card requesting to speak concerning the particular Mayor and Council Communication document (M&C) in question. 21.6.1 Vendors wishing to speak before the City Council should review the rules for registering to appear before City Council located at: Non -Exclusive Contractor Services Agreement 28 of 112 Neu Era Contract Services LLC htti)://fortworthtexas.qov/citvsecretarv/info/default.asl)x?id=2914 on the City's website. 22.0 COOPERATIVE PURCHASING 22.1 Should other governmental entities decide to participate in this contract, Bidder, shall indicate in their proposals whether they agree that all terms, conditions, specification, and pricing would apply. 22.2 If the successful Bidder agrees to extend the resulting contract to other governmental entities, the following shall apply: Governmental entities within utilizing Contracts with the City of Fort Worth shall be eligible, but not obligated, to purchase material/services under this contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Fort Worth shall be billed directly to that governmental entity and paid by that governmental entity. The City of Fort Worth shall not be responsible for another governmental entity's debts. Each governmental entity shall order its own material/services as needed. Non -Exclusive Contractor Services Agreement 29 of 112 Neu Era Contract Services LLC PART — 2 SCOPE OF SERVICES/SPECIFICATIONS 1.0 SCOPE 1.1 The City of Fort Worth (City) seeks bids to finalize a non-exclusive purchase agreement for nuisance abatement and clean-up services for the Code Compliance Department on an "as needed" basis. Prospective responding bidders should ensure they download all attachments for complete responses and understanding of the agreement the City intends to award from this solicitation. The successful bidder(s), known hereafter as "Contractor"/"Vendor." 1.2 The quantities listed on the bid solicitation are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City is obligated to pay for only those services actually ordered by an authorized City employee and then received as required and accepted by the City. 1.3 This Agreement shall begin upon award or execution of the City Secretary Contract ("Effective Date") and shall expire on the oncoming September 30th ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). Upon the expiration of the Initial Term, the Agreement shall renew automatically under the same terms and conditions for up to four (4) one-year renewal periods, unless City or Contractor provides the other party with notice of non -renewal at least 60 days before the expiration of the Initial Term or renewal period. However, if funds are not appropriated, the City may cancel the Agreement 30 calendar days after providing written notification to the Contractor/Vendor. 1.4 Following the award, additional services of the same general category that could have been encompassed in the award of this Agreement, and that are not already on the Agreement, may be added based on the discount bid and price sheet provided with the bid. 1.5 Unit prices shall include all costs associated with the specified work, including but not limited to handling, delivery, fuel charges, fees and certifications fees. NO ADDITIONAL CHARGES WILL BE ACCEPTED OR PAID BY THE CITY. 1.6 Any services that have been omitted from this scope of service that are clearly necessary or in conformance shall be considered a requirement although not directly specified or called for in the scope of services. 1.7 The submission of a bid by the bidder shall be considered evidence of compliance with these requirements. 2.0 TENTATIVE SCHEDULE OF EVENTS TASK DATE ITB Release Date Wednesday, June 14, 2023 Deadline for Questions Thursday, June 22, 2023 at 5PM (Local Time) Answers Posted Tuesday, June 27, 2023 ITB Responses Due Date AT 1:30 p.m. (Local Time) Thursday, July 13, 2023 Recommended Vendor Selection July 2023 Mayor and City Council August 2023 Contract Execution August 2023 3.0 CHANGE IN COMPANY NAME OR OWNERSHIP - The Vendor shall notify the City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of Non -Exclusive Contractor Services Agreement 30 of 112 Neu Era Contract Services LLC maintaining updated City records. The president of the company or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to do so may adversely impact future invoice payments. 4.0 CONTRACTOR REQUIREMENTS IN ORDER FOR THE BID TO BE EVALUATED 4.1 The contractor shall: 4.1.1 Have a minimum of 3 (three) years of experience conducting services similar or related to the Scope of Services. 4.1.2 Have and operate a full-time, permanent business address with the ability to be reached by email and telephone. 5.0 BUSINESS EQUITY PROVISIONS 5.1 All Bidders shall note that the Business Equity Ordinance #25165-10-2021 (codified in Chapter 20, Article X of the Fort Worth Code of Ordinances, as amended), and any relevant policy or guidance documents, was adopted to ensure the full and equitable participation of certified Minority — and Women -owned business enterprises (M/WBEs), (collectively, "Business Equity Firms") in City contracts for the procurement of goods and services where a contract's total dollar value is greater than $100,000.01, as detailed below. 5.1.1 (1) The Business Equity Goal is 9% 5.1.2 (2) The information that shall be submitted with the ITB include as part of Attachment F: 5.1.2.1 a. The company name, address, point of contact, email address, office and fax telephone numbers of the Business Equity firms; 5.1.2.2 b. A detailed description of the work to be performed or supplied by each Business Equity Firm; 5.1.2.3 c. The sub -contract value or percentage of work for each Business Equity firm and each non -Business Equity Firms; 5.1.2.4 d. State the Business Equity Percentage level of commitment achieved; and 5.1.2.5 e. Provide the same identification information for all non -Business Equity firms. 5.2 It is important to note that only Business Equity Firms that perform a commercially useful function may count towards the 9% Business Equity Goal. Business Equity Firms must be located in the City's six (6) county geographic marketplace that includes the counties of: Tarrant, Dallas, Denton, Johnson, Parker and Wise. 5.3 A Business Equity Firm bidder can count its self -performance services towards meeting the Business Equity Goal for the assigned North American Industry Classification System (NAICS) commodity codes on their Minority Business Enterprise or Women Business Enterprise Certification. If the Business Equity Firm Bidder cannot self -perform all of the Non -Exclusive Contractor Services Agreement 31 of 112 Neu Era Contract Services LLC work, it will be accountable for subcontracting with certified Business Equity Firms to meet the overall goal. 5.4 Bidders must obtain a listing of certified firms from the City of Fort Worth's Business Equity Division website at https://www.fortworthtexas.gov/files/assets/public/diversitv- inclusion/documents/business-equity/request-for-listinq-form-2021.pdf and submit the form by email to DVIN BEoffice(@fortworthtexas.gov. 5.5 Obtaining a listing of certified firms shall not be considered a restricted communication pursuant to Section 3, Part 1. This will ensure that bidders are acknowledging Business Equity Firms currently certified by the North Central Texas Regional Certification Agency (NCTRCA), Dallas/Fort Worth Minority Supplier Development Council (D/FW MSDC) and the Women's Business Council Southwest (WBCS) at the time proposals are submitted, in order for the participation to be counted towards the established goal. For clarity, Business Equity Firms must be located in the City's six (6) county geographic marketplace that includes the counties of: Tarrant, Dallas, Denton, Johnson, Parker and Wise. 5.6 If a bidder forms a joint venture with one or more Business Equity Firms, the Business Equity joint venture percentage participation will be counted towards the established goal. The appropriate Business Equity Joint Venture Form must be submitted for review and approval in order for it to be counted. Joint ventures must be in accordance with City Ordinance §20-370(J), which has recently been amended to preclude any Contractor(s) from entering into an exclusive contract or non -compete agreement that restricts a Business Equity Firm's ability to grow and build capacity in the City's marketplace unless it can be shown that this relationship has resulted in the growth of the Business Equity Firm's capacity and the Business Equity Firm freely consents to the contract or agreement. 5.7 Failure to submit the Business Equity participation information or the detailed explanation of the Bidder's Good Faith Efforts to meet or exceed the stated Business Equity Goal, may render the proposal non -responsive. 5.8 If a Bidder fails to meet the stated Business Equity Goal, in part or in whole, then a detailed explanation must be submitted to demonstrate the Good Faith Efforts made to secure Business Equity Firm participation. Bidders shall also indicate if any Business Equity Firms or joint venture partners could reasonably expect to increase their percentage over time to meet the Business Equity Goal if they are awarded any Contract(s) as a result of this ITB. Bidders shall be evaluated based on the Business Equity Percentage that is achievable upon the Commencement Date. 5.9 In making a Good Faith Effort determination, the City will consider the bidders efforts to: 5.9.1 (1) Solicit through all reasonable and available means (e.g., attendance at the Pre - proposal Conference, advertising and written notices) the interest of all Business Equity Firms in the scope of work included in this ITB. The Bidder shall provide interested Business Equity Firms with timely, adequate information about the plans, specifications, and requirements of any and all components of Service to allow such firms to respond to the solicitation. The Bidder must follow up initial solicitation with interested Business Equity Firms. 5.9.2 (2) Select portions of the work to be performed by Business Equity Firms in order to increase the likelihood that the Business Equity Goal will be achieved. This includes, where appropriate, breaking out tasks into economically feasible units to facilitate participation, even when the Bidder would otherwise prefer to perform these work items with its own forces. It is the Bidder's responsibility to make a portion of the work available to Business Equity Firms and to select Non -Exclusive Contractor Services Agreement 32 of 112 Neu Era Contract Services LLC those portions of the work or material needs consistent with the availability of such Business Equity Firms to facilitate their participation. 5.9.3 (3) Negotiate in good faith with interested Business Equity Firms. Evidence of such negotiation includes the names, addresses, and telephone numbers of Business Equity Firms that were contacted; a description of the information provided regarding the plans and specifications for the work selected for subcontracting; and why agreements could not be reached. The Bidder may not reject Business Equity Firms without sound reasons based on a thorough investigation of their capabilities. That there may be some additional costs involved in finding and using Business Equity Firms is not in itself sufficient reason for a Bidder's failure to meet the Business Equity Goal, as long as such costs are reasonable. 5.10 The performance of other bidders in meeting the Business Equity Goal may be considered. For example, when a bidder fails to meet the Business Equity Goal but others meet it, it may be reasonably questioned whether, with additional reasonable efforts, other Bidders could have met the Business Equity Goal. 5.11 Bidders shall provide a signed Business Equity Division letter of intent (From 11) from each listed Business Equity Firm describing the work, materials, equipment or services to be performed or provided by the Business Equity Firm and the agreed upon dollar value shall be due at the time specified in the solicitation. 5.12 If the City determines that a Good Faith Effort was not made, the bidder's submission shall be deemed non -responsive and disqualified Pursuant to Section 14.2, Part 1. 6.0 METHOD OF AWARD 6.1 Bids will first be evaluated based upon bids received from a responsible bidder that presents the best value to the City. A responsible bidder is defined as a bidder that: 6.1.1 Meets the requirement listed in Section 4, Part 2. 6.1.2 Submits a completed bid package within the stated deadline and in accordance with the bid specifications. 6.2 Bids that do not receive 50% or more of the total available points, excluding the points for price, will be deemed non -responsive. 6.3 The following criteria will be used to determine the best value: 6.3.1 Cost of service — up to 30 points 6.3.2 Contractor's qualifications and experience — up to 25 points 6.3.3 Contractor's ability to provide resources (equipment and personnel) — up to 25 points 6.3.4 Contractor's approach to perform services — up to 20 points 6.4 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature. Non -Exclusive Contractor Services Agreement 33 of 112 Neu Era Contract Services LLC 6.5 The City reserves and shall be free to exercise the right to evaluate bid in relation to performance record of bidder with the City itself, another municipal corporation of like size, or private corporations during the past two-year period. Such precautions are deemed to be in the public interest inasmuch as Vendor failure or inability to furnish items within the prescribed time can create emergency situations and impose unnecessary hardship on both the City as a municipal corporation and the public at large. 6.6 The evaluation factors listed above will be applied in a comparative manner to all eligible, responsive bids. Award may be made without discussion with Bidders after bids are received. Bids should, therefore, be submitted on the most favorable terms. 6.7 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature. 6.8 If Attachment E, Consideration of Location of Bidder's Principal Place of Business, is completed by any Bidder, the City will review the Attachment to determine whether Local preference will apply to the award. 6.9 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards. 7.0 DEFINITIONS 7.1 Contractor/Vendor: The person or company to perform specified work contained herein. 7.2 Department Contract Manager: City of Fort Worth employee assigned to manage the compliance, oversight, and/or administration of the contract of project for their department of employment. 7.3 Designee: A City of Fort Worth employee assigned by the Department Contract Manager to assist with the compliance, oversight and/or administration of the contract or project. 7.4 Adequate Work Force: Sufficient equipment, supplies, and personnel to complete the work order. 7.5 Company Hours: The time it would take the company to complete the assigned work order. 7.6 Business Day: Regularly scheduled days of operation, Monday — Friday from 8AM to 5PM. Excludes Saturday, Sunday, and holidays recognized by the City of Fort Worth. 7.7 Immediate Abatement Request: Upon notification of an immediate abatement work order from the Code Compliance Department Special Project Superintendent or his/her designee, the contractor shall commence the abatement process within 24 hours. 7.8 Brush: Shrub limbs, tree limbs - up to four (4) inches in diameter and not to exceed eight (8) feet in length, untreated lumber, and tree trimmings resulting from landscape maintenance and cleaning operations (other than a commercial pile). 7.9 Bulky Waste: Furniture, treated wood, up to ten (10) cubic yards of construction materials generated by a service unit (and not by a commercial service provider) as a result of a household project, mattresses and box springs, carpet, swing sets, plastic swimming pools, small and large toys, bicycles, fish aquariums, toilets, household appliances, and other similar items, white goods (CFC-free), large branches (being branches in excess of four (4) inches in diameter but less than eight (8) feet in length), tree trunks and root balls; provided such items do not contain hazardous waste or any waste which is not acceptable at the designated landfill. Non -Exclusive Contractor Services Agreement 34 of 112 Neu Era Contract Services LLC 7.10 Rubbish: Nonputrescible solid waste, excluding ashes that consist of: 7.10.1 Combustible waste materials, including paper, rags, cartons, wood, excelsior, furniture, rubber, plastics, yard trimmings, leaves, and similar materials; or 7.10.2 Noncombustible waste materials, including glass, crockery, tin cans, aluminum cans, metal furniture, and similar materials that do not burn at ordinary incinerator temperatures (sixteen hundred (1600) degrees Fahrenheit to eighteen hundred (1800) degrees Fahrenheit). 7.11 Special Waste: Any solid waste or combination of solid wastes that because of its quantity, concentration, physical, or chemical characteristics, or biological properties requires special handling and to protect human health or the environment. 7.12 Hazardous Waste: Any solid waste identified or listed as hazardous waste by the administrator of the United States Environmental Protection Agency pursuant to the Federal Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976 (42 USC§§ 6901 et seq.), as amended. 7.13 General labor rate (Line items #1): the cost per hour for removal of nuisance items such as trash and debris. 7.14 Heavy Equipment (Line item #2): Such as a track loader, equipment used for moving large materials and large amounts of materials with a metal bucket or attachment. Typically moves with tracks rather than wheels. 7.15 Light Equipment (Line item #3): Such as a skidsteer, skid loader, skid -steer loader. A class of compact equipment with lift arms that can attach to a variety of buckets. This equipment typically moves on wheels rather than tracks. 7.16 Dumpster (Line #4): Dumpster equipment owned or rented by the contractor at an hourly or daily rate to disposed and hauled away by the contractor. 8.0 MAINTENANCE AND SERVICE REQUEST REQUIREMENTS 8.1 The contractor shall respond and supply requested materials or services during regular business hours (8AM-5PM, Monday -Friday). Excludes Saturday, Sunday, and holidays recognized by the City of Fort Worth. 9.0 NUSIANCE ABATEMENT AND CLEAN-UP SERVICES 9.1 Purpose 9.1.1 The successful bidders, shall furnish all labor, tools, materials, permits and equipment necessary for performing clean-up, debris removal, dead tree removal, nuisance vegetation removal and disposal work on privately owned property and/or property that is owned or held -in -trust by the City, as identified and ordered by the Neighborhood Investigations Division of the Fort Worth Code Compliance Department. 9.2 Prior to the commencement of work after being awarded the agreement, Contractors shall: 9.2.1 Obtain a waste hauler's permit from the Solid Waste Division (817) 392-1234, and present proof to the Code Compliance Superintendent prior to the issuance of a Letter to Proceed; 9.2.2 Obtain a Letter to Proceed from Neighborhood Investigations to initiate abatement. Non -Exclusive Contractor Services Agreement 35 of 112 Neu Era Contract Services LLC 9.2.3 Ensure that a representative of Code Compliance - Neighborhood Investigations is present at the job site before any work is started; and 9.2.4 Abatement work must begin within 3 business days from the date of the proceed letter or as specified on the proceed letter. 9.3 Contractor's Responsibility 9.3.1 Contractor understands that work orders will be assigned with attention to a fair and equitable distribution of the work to be performed. 9.3.2 Once commenced, all work, including salvage time at the site, must be completed within three (3) business days, or as specified in the Letter to Proceed. 9.3.3 The contractor shall be available and present on the site when an administrative search warrant is required for access on to the property. The contractor or the contractor's representative shall be no more than 15 minutes late for the appointment time. 9.3.4 Contractor shall remove items from lots and adjacent right of ways that include: 9.3.4.1 Junk, trash, rubbish, debris, tires, trees, brush, discarded belongings; 9.3.4.2 Salvageable materials; 9.3.4.3 Furniture, household furnishings, business furnishings, building materials, vehicle parts; 9.3.4.4 Badly damaged or dilapidated fences, decorative barriers; 9.3.4.5 Other special waste as required by the Neighborhood Investigations Division. 9.3.5 Contractor will not be required to remove Hazardous Waste as defined in Section 7.12, Part 2. However, contractor will immediately contact Neighborhood Investigations if such waste is discovered. 9.3.6 All debris, trash, rubbish, and junk from the abatement site will be hauled to a state -licensed disposal site at the expense of the contractor (per line item #4 of the price submittal page). 9.3.7 Upon completion of the work, the Contractor shall notify Neighborhood Investigations Division upon completion of the job for a payment inspection. Copies of dump tickets certifying the debris were taken to a state -certified landfill shall be submitted along with the invoice for payment. 9.3.8 All salvageable material and items identified to be removed will become the property of the Contractor and shall be removed from the site. 9.3.9 Contractor shall protect the work site as necessary with barriers, lights, safeguards, or warnings. 9.3.10 If vector nesting is encountered, the Contractor may take necessary steps to exterminate the hazard after verification and cost approval from the Neighborhood Investigations Division. The invoice relative to such extermination shall be submitted to the Code Compliance Department Contract Administrator with the corresponding Abatement Work Order. Non -Exclusive Contractor Services Agreement 36 of 112 Neu Era Contract Services LLC 9.3.11 Contractor shall report any damage done to property owned by the City of Fort Worth or damage to private personal property to the Code Compliance Department (817-392-6567) within two (2) hours after the occurrence. 9.4 Photograph Evidence 9.4.1 The following minimum specifications will be required: 9.4.1.1 Use of digital cameras capable of at least 1 mega -pixel with an image resolution of 1280 x 1224 that adds a date stamp on the face of the picture. 9.4.1.2 Contractor shall provide photographic evidence of the abatement prior to, and at the completion of the assigned work. 9.4.2 Photographs will be: 9.4.2.1 in color, and date and time stamped. 9.4.2.2 submitted with the work order and invoice. 9.5 Point of Contact 9.5.1 Contractor shall designate at least one (1) person within the firm as a Point of Contact with an office phone or cell phone number for accessibility. 9.5.2 Contractor's Point of Contact shall respond to calls or voicemails within one (1) hour, during normal business hours. 9.5.3 Notification of any changes in contact numbers or personnel shall be in writing or hand delivered to the Code Compliance Superintendent. 9.6 Payments and Invoices 9.6.1 An invoice is considered payable when an officer has completed a visual inspection and determined that the work was accomplished. The Code Compliance Department will make payments within 30 days from the date of acceptance of work. 9.6.2 Contractor shall return work orders and corresponding invoices (per Section 12.0, Part 2) for abatement and cleanup work to the Code Compliance Department within three (3) business days, after completion of work. The work order is considered complete once it's been determined that the work was accomplished in accordance with the terms and specifications of this contract. 9.7 Contract Performance 9.7.1 The City reserves the right to reject work for poor quality of the work, or improper charges. 9.7.2 In addition, and of utmost importance, Abatement Proceed Letters in the possession of the Contractor over fifteen (15) days after the Proceed Letter has been issued will not be paid unless prior arrangements have been made with the City. The Abatement Proceed Letter will be canceled and reassigned to another contractor from the Contractor list. 9.7.3 The City retains the right to assign abatement jobs in the most expeditious manner, and in the best interest of the City of Fort Worth and its citizens. All jobs will be distributed in a manner most advantageous to the City. Jobs will be assigned by Non -Exclusive Contractor Services Agreement 37 of 112 Neu Era Contract Services LLC location or other method determined by the City of Fort Worth to be efficient or expedient. 9.7.4 The City reserves the right; in case of default, to procure the services from other sources and hold the defaulting Contractor responsible for any excess costs occasioned thereby. 9.7.5 The City reserves the right to request new quotes for work previously requested. Contractor shall respond to such request with an updated quote reflecting the date of the new request. 10.0 WARRANTY 10.1 The Vendor warrants and guarantees the part(s), material(s), and/or service(s) against any defects or failures to operate satisfactorily. 10.2 The Vendor shall provide a warranty to include at a minimum, but not limited to the following: 10.2.1 In addition to any other warranties in this purchase, the Vendor warrants that all work and products supplied in this purchase conforms to the specification requirements and is free from any defect in workmanship, equipment, material, or design furnished by the Vendor or any supplier at any tier. 10.2.2 Vendor agrees to repair or replace promptly, on a one -for -one basis without additional cost to the City of Fort Worth, any and all defective work and products. The City defines "prompt" repair or replacement to be within twenty- four (24) hours after notification by authorized City personnel. 10.2.2.1 This warranty shall continue for a period of 90 days from date of acceptance of products and work by the City. 10.2.3 The Vendor shall remedy at the Vendor's expense any non -conforming or defective products or work. In addition, the Vendor shall remedy at Vendor's expense any damage to real or personal property owned by the City of Fort Worth, when that damage is the result of a defect of products furnished. 10.2.4 The Vendor's warranty with respect to products repaired or replaced will run for 90 days from date of installation and acceptance of such by the City. 10.2.5 The City of Fort Worth shall notify the Vendor, within 72 hours after the discovery of any failure, defect, or damage. 10.2.6 If the Vendor fails to remedy any failure, defect, or damage within 30 days for most incidences, or approved time otherwise after receipt of notice, the City of Fort Worth shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Vendor's expense. 10.2.6.1 Repairs must be scheduled within 72 hours. 10.2.7 This warranty shall not include failures attributable to accident, fire, or negligence on the part of City personnel. Non -Exclusive Contractor Services Agreement 38 of 112 Neu Era Contract Services LLC 10.2.8 With respect to all warranties, expressed or implied, from manufacturers, or suppliers for work performed and materials furnished under this purchase, the Vendor shall: 10.2.8.1 Obtain all warranties that would be obtained in normal commercial practice; 10.2.8.2 Enforce all warranties for the benefit of the City of Fort Worth. 11.0 LAWS, REGULATIONS, AND ORDINANCES 11.1 The Vendor shall be responsible for meeting all Federal: laws, ordinances and regulations; State: laws, ordinance and regulations; County: laws, ordinances and regulations; and City: laws, ordinances, and regulations for safety of people, environment, and property. This includes, but is not limited to, all Federal, State, County, and City Agencies, Administrations and Commissions such as the Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and the Texas Commission on Environmental Quality (TCEQ). In the event any law, regulation or ordinance becomes effective after the start of this Agreement, the Vendor is required to comply with new policy. Any mandates requiring the City to comply with new guidelines will also require the Vendor to comply. 12.0 INVOICING REQUIREMENTS 12.1 The City of Fort Worth has implemented an automated invoicing system. 12.2 The Contractor shall send invoices electronically to our centralized Accounts Payable department invoice email address: suwIierinvoices (aVortworthtexas.pov. This email address is not monitored so please do not send correspondence to this email address. The sole purpose of the supplier invoices email address is to receipt and process supplier invoices. 12.3 Please include the following on the subject line of your e-mail: vendor name, invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013- 0000001234) 12.4 To ensure the system can successfully process your invoice in an expedient manner, please adhere to the following requirements: • All invoices must be either a PDF or TIFF format. • Image quality must be at least 300 DPI (dots per inch). • Invoices must be sent as an attachment (i.e. no invoice in the body of the email). • One invoice per attachment (includes PDFs). Multiple attachments per email is acceptable but each invoice must be a separate attachment. • Please do not send handwritten invoices or invoices that contain handwritten notes. • Dot matrix invoice format is not accepted. • The invoice must contain the following information: • Supplier Name and Address; • Remit to Supplier Name and Address, if different; • Phone Number • Applicable City Department business unit# (i.e. FW023); • Complete City of Fort Worth PO number (i.e. the PO number must contain all preceding zeros); • File, map and TAD number; • Quantity of material (tons) • Copies of the proceed order • Copy of all dump tickets for disposal of the specified items. • Invoice number; Non -Exclusive Contractor Services Agreement 39 of 112 Neu Era Contract Services LLC • Invoice date; • Detailed costs associated with abatement (labor and disposal); and • Invoices should be submitted after delivery of the goods or services. 12.5 To prevent invoice processing delays, please do not send invoices by mail and email and please do not send the same invoice more than once by email to supplierinvoices(a)fortworthtexas.gov. To check on the status of an invoice, please contact the City Department ordering the goods/services or the Central Accounts Payable Department by email at: ZZ FIN AccountsPavable(a�fortworthtexas.gov. 12.6 If you are unable to send your invoice as outlined above at this time, please send your invoice to our centralized Accounts Payable department instead of directly to the individual City department. This will allow the City staff to digitize the invoice for faster processing. 12.7 If electronic invoicing is not possible, you may send your paper invoice to: City of Fort Worth Attn: FMS Central Accounts Payable 200 Texas Street Fort Worth, Texas, 76102 The City's goal is to receive 100% of invoices electronically so that all supplier payments are processed efficiently. To achieve this goal, we need the Contractor's support. If Contractor has any questions, please contact the Accounts Payable team at (817) 392- 2451 or by email to ZZ FIN AccountsPavable cDfortworthtexas.gov. 12.8 Contractor shall not include Federal, State of City sales tax in its invoices. City shall furnish a tax exemption certificate upon Vendor's request. 13.0 UNIT PRICE ADJUSTMENT 13.1 The unit prices may be adjusted for increases or decreases in Vendor's cost during the renewal period but before the effective date of the renewal upon written request from the Vendor. 13.2 The Vendor must submit its price adjustment request, in writing, at least 60 days before the renewal effective period. The Vendor shall provide written proof of cost increases with price adjustment request. 13.3 If the City concludes that the rate increase being requested is exorbitant, the City reserves the right to adjust the rate request, or reject the rate request in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to exercise the renewal option, the Purchasing Division will issue a new solicitation. 13.4 Prices bid shall remain firm for each one-year term of the Agreement and shall include all associated freight and delivery costs. 13.5 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in extensions or totals, the unit prices offered will govern. 13.6 Upon expiration of the Agreement term the successful bidder, agrees to hold over under the terms and conditions of this Agreement for a reasonable period of time to allow the City to re -bid an agreement, not to exceed ninety (90) days. Vendor will be reimbursed for this service at the prior agreement rate(s). Vendor shall remain obligated to the City under all clauses of this Agreement that expressly or by their nature extends beyond and survives the expiration or termination of this Agreement. Non -Exclusive Contractor Services Agreement 40 of 112 Neu Era Contract Services LLC 13.7 Goods and/or services shall not be suspended by the Vendor without a 30 day prior written notice to the City. 14.0 INSURANCE REQUIREMENTS — The Contractor shall carry insurance in the types and amounts for the duration of this contract as listed in the draft service agreement, Attachment G to this solicitation, and furnish certificates of insurance along with copies of policy declaration pages and policy endorsements as evidence thereof. 15.0 PERFORMANCE - Failure of the City to insist in any one or more instances upon performance of any of the terms and conditions of this Agreement shall not be construed as a waiver or relinquishment of the future performance of any terms and conditions, but the Vendor's obligation with respect to such performance shall continue in full force and effect. 16.0 SUBCONTRACTING - No subcontracting of the work under this contract will be allowed without written permission from the City. 17.0 HAZARDOUS CONDITIONS 17.1 The Vendor is required to notify the City immediately of any hazardous conditions and/or damage to any property. 18.0 CONTRACT ADMINISTRATION AND TERMINATION 18.1 Contract administration will be performed by the City Department. In the event the Vendor fails to perform according to the terms of the agreement, The Department head or his/her designee will notify the Vendor, in writing, of its failures. A meeting may be arranged to discuss the Vendor's deficiencies. A written cure notice may be prepared giving the Vendor 14 calendar days to cure any deficiency. 18.2 In the event the Vendor continues with unsatisfactory performance, the department will take appropriate action to cure the performance problem(s), which could include cancellation, termination for convenience or default. If the agreement is terminated for default, the Vendor may be held liable for excess cost and/or liquidated damages. 18.3 The Vendor will be paid only those sums due and owing under the agreement for services satisfactorily rendered, subject to offset for damages and other amounts which are, or which may become, due and owing to the City. 18.4 The City reserves the right to terminate this agreement, or any part hereof, for its sole convenience. In the event of such termination, the Vendor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subVendors to cease work. Subject to the terms of this agreement, the Vendor shall be paid a percentage of the agreement price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Vendor can demonstrate to the satisfaction of the City using its standard record keeping system, have resulted from the termination. However, in no event shall the total of all amounts paid to the Vendor exceed the agreement price. The Vendor shall not be reimbursed for any profits which may have been anticipated, but which have not been earned up to the date of termination. 19.0 RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT 19.1 If the Federal award meets the definition of "funding eCFR — Code of Federal Regulations agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations Non -Exclusive Contractor Services Agreement 41 of 112 Neu Era Contract Services LLC and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 20.0 CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT 20.1 Vendor shall comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 21.0 DEBARMENT AND SUSPENSION 21.1 Per Executive Orders 12549 and 12689, a contract award (see 2 CFR 180.220) shall not be made to parties listed on the government -wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 22.0 BYRD ANTI -LOBBYING AMENDMENT (31 U.S.C. 1352) 22.1 Firms that apply or bid for an award exceeding $100,000.00 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 22.2 Bidders shall provide proof of Byrd Anti -Lobbying Amendment certification filings with their bid, if the bid exceeds $100,000.00. 23.0 NO BOYCOTT OF ISRAEL 23.1 If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 24.0 RIGHT TO AUDIT 24.1 Vendor agrees that City shall, until the expiration of three (3) years after final payment under the Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Vendor involving transactions relating to the Agreement. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate workspace in order to Non -Exclusive Contractor Services Agreement 42 of 112 Neu Era Contract Services LLC conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Non -Exclusive Contractor Services Agreement 43 of 112 Neu Era Contract Services LLC ATTACHMENT - A CONFLICT OF INTEREST DISCLOSURE REQUIREMENT Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local governmental entity (i.e. The City of Fort Worth) must disclose in the Questionnaire Forms CIQ ("Questionnaire") the person's affiliation or business relationship that might cause a conflict of interest with the local governmental entity. By law, the Questionnaire must be filed with the Fort Worth City Secretary no later than seven days after the date the person begins contract discussions or negotiations with the City, or submits an application or response to a request for proposals or bids, correspondence, or another writing related to potential agreement with the City. Updated Questionnaires must be filed in conformance with Chapter 176. A copy of the Questionnaires Form CIQ is enclosed with submittal documents. The form is also available at http://www.ethics.state.tx.us/forms/CIQ.pdf. If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor. NOTE: If you are not aware of a Conflict of Interest in any business relationship that you might have with the City, state Contractor name in the # 1, use N/A in each of the areas on the form. However, a signature is required in the #7 box in all cases. Non -Exclusive Contractor Services Agreement 44 of 112 Neu Era Contract Services LLC CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made io the law by N.B. 23, 64ih Leg., Regular Session. CHFIFICEL)SEONLY This questionnaire is being liled in accordance with Chapter 17f, Local Govemment Code, by a vendor who Date Received has a business relalionship as defined by Section 17{}_041(1-a) with a Kcal governmental enliry and the vendor meets requirements under Section 176.006(a)_ fay law this questionnaire must be liked with the records administrator of the local governmental entity not laser than the 7th business day after ilia dale the vendor becomes aware of fads that require the sta-ement to be filed. Sep Section 175_aob(a-1), Local Govemment CAode. A vendor commit an olfanse if the vendor knowingly violates Section 176.10a6, Local Government Code_ An ofierrse under ibis sadion is a misdemeanor. -11 Name of vendor who has a business relationship with loeaI governmental entity. JEl Chadc th is box if you am fili ng an ups is a previously fi led q uasfionnmire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete Or inaccurate.) J Name of local government offioerabout wham the information is being disclosed.. Name of Officer J describe each employment or other business relationship with the Iota I government officer. or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B ioreach employment or business relationship described. Attach additional pages to this Form CIO as necessary. A_ Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than irnvestment income, from the vendor? Yes =No B_ Is the vendor receive ing or likely to receive taxable income, other than investment income. from or at the direction of the local govemment officer Or a family member of the officer AND the taxable income is not received From the local governmental entity? Yes =No Describe each employment or business relationship that thevendor named in Section f maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director. or holds an ownership iniprest of one percent or more. 61 ElChockthis boot if the vendor has given the local govem ment officer or a fam ily member of the Officer one or more gifts as descrbed in Section 176.@(G(a)(2)(B), excluding gifts described in Section 176.003(a-1 ). 71 Signature of vendor doing business with the governmental entry pate Form pravidedbyTmas PhicsCommission www.ethics.state.lx.us Revised 111r2021 Non -Exclusive Contractor Services Agreement 45 of 112 Neu Era Contract Services LLC CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Cade may be found at http:J,vww. statutes_legis_state.tx_us+ Docs+LC[htrrdLG 176.htm. For easy reference. below are some of the sections cited on this farm. Local Government Code & 176.001Mali: "Business relationship" means a connection between two or more parties based on commercial activity o f one of the parties. The term does not incl ude a con nection based on: (A) a tran saction that is s ubject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) atransaction conducted at price and subject to terms avail able to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular exam i nation by, and reporting to, that agency. Local Gave m ment Cade ti 176.DD3(a)(2)(A) and ( B), { a) A local govern ment officer shall fi le a confI icts disclosure statement with re spect to a vendor if: (2) thevendor: (A) has an ern ployment or other business relation sh ip with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware th at (i) a contract between the local govern mental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor, (B) has given to the local government officer orafamily memberofthe off icerone ormore gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (i i) the local governmental entity is considering entering into a contract with the vendor_ Loca I Government Code 4176.006(a) and (a-1) {a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a fam ily member of the officer, descri bed by Section 176.003(aK2) (A); (2) has given a local government officer of that I oval govern mental entity, or a family member of the officer. one or more gifts with the aggregate val ue specified by Section 176.003(a)(2)(B), excludi ng any gift described by Section 176.003(a-1 ); or (3) has a family relationship with a local government officer of that local governmental entity_ {a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application. response to arequest for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the ven dor has given one or mare gifts described by Subsection (a); or (C) of a family relationship with a local government officer_ Form provided by Texas Elhics Commission mvw.ethics.stata.Ix. us Reoised 111 2021 Non -Exclusive Contractor Services Agreement 46 of 112 Neu Era Contract Services LLC ATTACHMENT - B REFERENCE SHEET Bidders shall provide a reference list of a minimum of three (3) current customers who the bidder has recently supplied comparable items and services over a recent twelve (12) month period. The City will be the sole judge of references. Please use additional sheets if necessary. 1. Company's Name Name of Contact Title of Contact Present Address City, State, Zip Code Telephone Number Email 2 3 Company's Name Name of Contact Title of Contact Present Address City, State, Zip Code Telephone Number Email Company's Name Name of Contact Title of Contact Present Address City, State, Zip Code Telephone Number Email ( ) Fax Number( ) ( ) Fax Number( ) ( ) Fax Number( ) Non -Exclusive Contractor Services Agreement 47 of 112 Neu Era Contract Services LLC ATTACHMENT - C VENDOR CONTACT INFORMATION Vendor's Name: Vendor's Local Address: Phone: Fax: Email: Name of persons to contact when requesting services or billing questions: Name/Title Phone: Fax: Email: Name/Title Phone: Fax: Email: Name/Title Phone: Fax: Email: Will your company accept P-card payments? yes no Signature Printed Name Date Non -Exclusive Contractor Services Agreement 48 of 112 Neu Era Contract Services LLC ATTACHMENT - D BIDDERS QUESTIONNAIRE 1. Number of years in business under current company name: a. Date of business opening: b. List any former names your organization has operated under and the timeframe(s): If Bidder answers "Yes" for any of questions 2 through 5, Bidder must attach separate sheets with a brief description or explanation of the answer and provide pertinent contact information (parties' names, addresses and telephone numbers). 2. Has the Bidder ever defaulted on a contract? O Yes O No 3 Are there currently any pending judgements, claims, or lawsuits O Yes O No against the Bidder? 4 Does Bidder currently have any pending claims, judgements or O Yes O No lawsuits against any prior client? 5 Is the Bidder or its principals involved in any bankruptcy or O Yes O No reorganization proceedings? 6. How many OSHA violation(s) has your company received in the last three years? 7. Does your company have the ability to provide same day service if contacted before 12:OOpm? Yes No 8. Does your company offer same day emergency service within 24 hours including holidays, if so, what is your average response time? Yes No Average response time 9. Please describe your approach to perform the services. 10. Can the company provide all of the items listed on the Price Submittal Section? Yes No 11. Do you agree with the warranty stated on Section 10.0, Part 2? Yes No- if no please provide a warranty the company offers. 12. Please describe your Firm's method of reporting completed work. Non -Exclusive Contractor Services Agreement 49 of 112 Neu Era Contract Services LLC 13. Please describe your Firm's method of quality control. 14 Please provide the number of personnel you have available to perform services. Non -Exclusive Contractor Services Agreement 50 of 112 Neu Era Contract Services LLC ATTACHMENT - E CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS Section 2-14 of the Fort Worth Code of Ordinances authorizes the City Council, when considering competitive sealed bids, to enter into a contract for certain purchases with a bidder whose principal place of business is in the corporate limits of the City of Fort Worth and whose bid is within 3 or 5 percent of the lowest bid, depending on the value of the request and goods or services requested, if the lowest bid is from a business outside the municipality and contracting with the local bidder would provide the best combination of price and other economic benefits to the municipality. Requests to be considered a local business must be submitted on this form with bid packages to be considered by the City of Fort Worth. Questions should be addressed to the Purchasing staff listed in the bid or request package. The Fort Worth City Council requires the following information for consideration of location of a bidder's principal place of business. Add additional sheets if needed to provide this information. 1. Locational Eligibility: Principal Place of Business in Fort Worth, Texas. Do you have a Fort Worth office? If yes, identify address: What percentage of estimated gross company sales (worldwide) are sales originating in Fort Worth? "Originating in Fort Worth" shall mean payable at the Fort Worth office. [must exceed 50%] 2. Economic Development opportunities resulting from contract. Number of Fort Worth resident -employees? Amount of City of Fort Worth ad valorem taxes (real and business personal property) paid by company (for prior tax year — Fort Worth office or former location, if Fort Worth office is newly - established)? Certification of information: The undersigned does hereby affirm that the information supplied is true and correct as of the date hereof, under penalty of perjury. (Company Name) (Signature) (Date) (Printed Name and Title) Non -Exclusive Contractor Services Agreement Neu Era Contract Services LLC 51 of 112 ATTACHMENT - F BUSINESS EQUITY FORMS The Business Equity Forms is attached as a separate document. Non -Exclusive Contractor Services Agreement 52 of 112 Neu Era Contract Services LLC ATTACHMENT - G DRAFT SERVICE AGREEMENT The draft service agreement is attached as a separate document. Non -Exclusive Contractor Services Agreement 53 of 112 Neu Era Contract Services LLC ATTACHMENT - H DOCUMENT CHECKLIST *Bidder shall complete the below to aid in responsiveness* Refer to Part 1, Section 14.2 for more information on the below required documents. Reauired Documents Document Attached? Yes/No Page Number(s) of *Answering No to the below can Bid Response result in the bid being deemed *Bidder will need to nonresponsive* number each page of their bid* A completed and signed Bid Submission Signature Page A completed Bid Solicitation Attachment A - Conflict of Interest Questionnaire Attachment B — Reference Sheet Attachment C - Vendor Contact Information Attachment D — Bidders Questionnaire Attachment E — Consideration of Location of Bidder's Principal Place of Business (if applicable) Letter outlining previous work, knowledge of trash and recycle disposal (Section 14.2.8, Part 1) List of the equipment, numbers of crews, and number of crew members for each crew available to perform the work (Section 14.2.9, Part 1) Attachment F — Business Equity Forms Attachment H - Document Checklist Signed Addendum(s) (if applicable) Non -Exclusive Contractor Services Agreement 54 of 112 Neu Era Contract Services LLC EXHIBIT D CONTRACTORS BID RESPONSE TO ITB 23-0076 UUMPANIES, INC. Prepared By: RNDI Companies, Inc. 6387 Camp Bowie #B-457 Fort Worth, TX 76116 ITB Nuisance Abatement and Clean -Up Services CFWOI-23-00761 FORTWORTH. Prepared For: City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Non -Exclusive Contractor Services Agreement Neu Era Contract Services LLC 55 of 112 ITB Nuisance Abatement and Clean -Up Services CFW01-23-0076 I TABLE OF CONTENTS TAB 1. Bid Submission Signature Page...................................................2 TAB2. Bid Solicitation........................................................................3 TAB 3. Attachment A - Conflict of Interest Questionnaire ..............................4 TAB 4. Attachment B - Reference Sheet...................................................5 TAB 5 Attachment C - Vendor Contact Information ................... ...................6 TAB 6. Attachment D - Bidders Questionnaire..........................................7-8 TAB 7. Attachment E — Principal Place of Business.........................................9 TAB 8. Previous Work ................................... ....................................... 10-11 TAB9. List of Equipment.....................................................................12 TAB 10. Attachment F —Business Equity Forms ......... .......................... ....... 13-28 TAB 11. Attachment H — Document Checklist..............................................29 TAB 12. Signed Addendum...................................................................NIA TAB 13. All other Documents in Solicitation..................................................... a. Form 1295 30 TAB 14. License and Certifications............................................................31-40 TAB 15. Statement of Qualifications and Past Performance ....... ......................... 41-57 Page 1 of 57 56 of 112 Non -Exclusive Contractor Services Agreement Neu Era Contract Services LLC FORT WORTH. BID SUBMISSION SIGNATURE PAGE Event Ia -- -- Page CFW01-23-0076 2 Event Round Version 1 1 Event Name ITB Nuisance Abatement and Clean -Ur) Services _ Start Time Finish Time 06/14/2023 8;00 AM CDT _ 07/13/2023 1:30 PM CDT Invited: EVENT DETAILS Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1501) Fort Worth TIC 76102-6314 United States Email: FMSPurchasingResponsesQfortworthtexas.gov The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet sections defined above including all documents incorporated by reference, and agrees to be bound by the terms therein. Legal Company Name: RNDI Companies, Inc Company Address: 6387 Camp Bowie 413-457 City, State, Zip: Fort Worth, TX 76116 Vendor Registration No. Text Printed Name of Officer or Authorized Representative: Diana Cross Title: President Signature of Officer or Authorized Representatimc Date: 7/7/2023 Email Address: dtana rndiCompanieS-Com Phone Number: 214-876-3069 Federal Identification Number (FID): 202914905 Will agreement be available for Cooperative Agreement use*? Yes x No Non -Exclusive Contractor Services Agree-R 676 Nuisance Abatement and Clean -Up Services 57 of 112 Neu Era Contract Services LLC page 2 of 35 FORT WORTH.. PRICE SUBMITTAL Event ID Page CFWO1-23-0076 3 Event Round Version 1 I Event Name ITB Nuisance Abatement and Clean-Uo Services Start Time Finish Time 06/14/2023 8:00 AM CDT 07/13/2023 1:30 PM CDT Invited: EVENT DETAILS Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas S1. Lower Level Rm 1501) Fort Worth TX 76102-6314 United States Email: FMSPurchasingResponses@fortworthtexas.gov Line: 1 Description: Qtv Unit UnitPrice Total Removal of Nuisance Items (Trash and Debris), 2000.00 HR Hourly (Mon -Fri, 8AM-5PM) $197.00 $394,000.00: Line: 2 Description: Qtv Unit UnitPrice Total Heavy Equipment, Hourly (Mon -Fri, 8AM-5PM) 122.00 HR $250.00 $30,500.00 Line: 3 Description: Qtv Unit UnitPrice Total Light Equipment, Hourly (Mon -Fri, SAM-5PM) 135.00 HR $229.a4 $30,915.91 Line: 4 Description: QtV Unit UnitPrice Total ❑umpster Fee, Hourly (Mon -Fri, SAM-5PM) 100.00 HR $136.00 13,600.00 Total Bid Amount: $469,015.00 Prompt Payment Discount Terms: 0 Percent 0 Days (i.e. 3% Net 15, etc.) A bid of "0" will be interpreted by the City as a no -charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non -responsive and may result in disqualification of this bid. Non -Exclusive Contractor Services Agreerrg Tr0076 Nuisance Abatement and Clean -Up Services 58 of 112 Neu Era Contract Services LLC Page 3 of 35 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session ?his gtA_sliennaira is Doirg *iled it accordance'with. Chapler 176. Lo:-,W Government Gade, by a vendor who has a bus inass relaJonshi❑ as defined by Sec+Jon 176.0u'1.1•ai -Nith a local •govarnmenla] -3miy and the vendor meats requirements undar Section 176.006i.ar_ Sy law this questionnaire must be'iied with the records adminis.rawr of the IwAl goverrr-Qwal entity not later than the Ah business day after the date the verlr3of DOWNS aware al fates that require the statement to be tw_ SeaSeclion 1760ZVa•,i• Loral Government Code. A vendor commits an clensa if the vardar viowingty viciares Sec:ior, 1,,6.306, Local uwernmant Code. An ofSerse under iris swJon is a misdemeanor. 11 Nary* of vendor who has a business relationship with local governmental entity RNDI Companzesjnc FORM CIQ OF F1GE USE ONLY Date pk-ce vac ?J Check this box if you are filing an updab to a previously filed questionnaire. (The law requires that you file an updates computed questionnaire with tine appropriate 141ing aultionty not later than the 7th business day after the bate on which you became aware that the oNinally htad questionnaire was incomplete or inaccurate.) J Name of local government officer about whom the information is being disclosed. NIA Name or Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B foreach employment or business relationship described. Attach additional pages to this Form CIO as necessary. k Is the local gorvarnmant officer or a familly member of the officer receiving or likely to recerve taxable income, outer than investment income. from the vendor? Yes Ex INo 6. Is the venturer receiving or likely to recewe taxable income, other than investment income, from or at the direction or me local government officer or a fami;y member of the officer AND tha taxabia income is not received from the local governmental entity? F—] Y" FX—] No Des cribeeach employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director. or holds an ownership interest of one percent or more. J Check this box if the vendor teas given the I0=1 govern mint ofi car or a family member of the officer one or more gifts El as described in Section 176.003(a)(2)(5), excluding gifts described in Section 176.663ra-1 ]. �j eta 71712023 ,gnalure of vendor doing business with the governmental army' Aatg Form provided by Taxas Lft= Commissior WWW,ethics.5Late. IX.us revised f11=1 Re iced 6.912- Non-Exclusive Contractor Services AgrecU, 976 Nuisance Abatement and Clean -Lip Services 59 of 112 Neu Era Contract Services LLC Page 26 of 35 ATTACHMENT - B REFERENCE SHEET Bidders shall provide a reference list of a minimum of three (3) current customers who the bidder has recently supplied comparable items and services over a recent twelve (12) month period. The City will be the sole judge of references. Please use additional sheets if necessary. 1. Company's Name Name of Contact Title of Contact Present Address City, State, Zip Code Telephone Number Email 2 3. City of Dallas Johnnie Brumfield Sr Project Manaizer 1500 MarilIa St Dallas. TX 75201 214-670-3059[ } Fax Number johnnielbrumfield@dallascityhall.com Company's Name Dallas ISD Name of Contact Jaime Garcia Title of Contact Sr Project Manager Present Address 3801 Herschel Ave City, State, Zip Code Dallas, TX 75219 Telephone Number 817-995-6799 ) Fax Number( } Email jgarci 17(aaisd.net (Now works for Arlington;. ISD) Company's Name Fort Worth I SD Name of Contact John Horton Title of Contact Present Address 6101 McCart Ave City, State, Zip Code Fort Worth, TX 76133 Telephone Number 817-317-7744 ) Fax Number { Email 1 ohnhorton(a-), pro c edogroup .com RCVi�'d 6.9.22- Non-Exclusive Contractor Services Agreem nq'7$ Nuisance Abatement and Clea n-Cp Services 60 of 112 Neu Era Contract Services LLC Page 28 of 35 ATTACHMENT - C VENDOR CONTACT INFORMATION Vendor's Name: Ararnsco Vendor's Local Address: 12699 Stemmons Freeway Dallas, TX 75220-2428 Phone: 214-689-2110 Fax: 214-689-2117 Email: Name of persons to contact when requesting services or billing questions: Name/Title Patricia Mitchell Phone: 713-263-7011 Fax:713-263-7021 Email: nmitchellVaramsco.com Namerritle Claudia Nino Phone: 214-689-2110 or 856-686-7721 Email: eninoia.aramsco.com Name/Title Phone: Email: Fax: 214-689-2117 Text Fax: Text Will your company accept P-card payments? yes no l e-10 C_ V Diana Cross Signature Printed Name 7/7/2023 Date Non -Exclusive Contractor Services AgrenPP�6 Nuisance Abatement and Clean -Up services 61 of 112 Neu Era Contract Services LLC Wage 29 of 35 13. Please describe your Firm's method of quality control. 14 Please provide the number of personnel you have available to perform services. 17+ staff from other offices if needed RNDI is committed to excellence and client satisfaction. Out quality program is carried out through a formal process accommodated by out Quality Management. we require review and approval before any services and documents be provided. RNDPs ability to work with clients and interpret tier project\ goals through an affective and efficient system design is the strategy for having satisfied clients. We continuously strive to provide the highest quality in design and build, by continuing education and research. Before we start any project a quality control process is planned by our quality manager, which includes implementing all provisions of the RNDI quality system and preparing related documents. a R,,,-d 6.9.22- Non -Exclusive Contractor Services AgreePT19076 Nuisance Abatement and Clean -Up Services 62 of 112 Neu Era Contract Services LLC Page 31 of 35 ATTACHMENT - E CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS Section 2-14 of the Fort Worth Code of Ordinances authorizes the City Council, when considering competitive sealed bids, to enter into a contract for certain purchases with a bidder whose principal place of business is in the corporate limits of the City of Fort Worth and whose bid is within 3 or 5 percent of the lowest bid, depending on the value of the request and goods or services requested, if the lowest bid is from a business outside the municipality and contracting with the local bidder would provide the best combination of price and other economic benefits to the municipality. Requests to be considered a local business must be submitted on this form with bid packages to he considered by the City of Fort Worth. Questions should be addressed to the Purchasing staff listed in the bid or request package. The Fort Worth City Council requires the following information for consideration of location of a bidder's principal place of business. Add additional sheets if needed to provide this information. 1. Locational Eligibility: Principal Place of Business in Fort Worth, Texas. a. Do you have a Fort Worth office? If yes, identify address: 6387 Camp Bowie #B-457 Fort Worth, TX 76116 b. What percentage of estimated gross company sales (worldwide) are sales originating in Fort Worth? "Originating in Fort Worth" shall mean payable at the Fort Worth office. [must exceed 2. Economic Development opportunities resulting from contract. a. Number of Fort Worth resident -employees? 2 b. Amount of City of Fort Worth ad valorem taxes (real and business personal property) paid by company (for prior tax year — Fort Worth office or former location, if Fort Worth office is newly - established)? Neu,l J actah9TcilPr3 Certification of information: The undersigned does hereby affirm that the information supplied is true and correct as of the date hereof, under penalty of perjury. RNDI Companies, Inc. 7/ 10/2023 (Company Name) (Date) Diana Cross - President (Signature) (Printed Name and Title) Rc,,.d �.'].22. Non -Exclusive Contractor Services AgreAePP76 Nuisance Abatement and Clean -Up Services 63 of 112 Neu Era Contract Services LLC Page 32 of 35 AlhkCOMPANIES, INC. City of Fort Worth ITS Nuisance Abatement and Clean -Up Services CFWO 1 -23-0076 1 RE: Prior Experience 6387 Camp Bowie #B-457 Fort Worth, TX 76116 Phone: (469) 996-9494 Fax: (713) 513-5285 Diana a+ ND1Companies.com 1_ City of Dallas - Trinity River Tire Removal and Creeks/Channels/Vacant Lots Tire/Trash/Debris Removal Project Address: North of I-20 and East of I-451Under I-20 Bridge and Upstream from 1-20 Description: A three (3) year Indefinite Delivery/Indefinite Quantity (IDIIQ) service contract for tire removal from the Trinity River and tire/trash/debris removal from creeks/channels/vacant lots. This will establish both initial anticipated cleanup efforts for the City of Dallas. Completed: July 25, 2019 2. City of Dallas Parks & Recreation — Fair Oaks Pond Project Address: 7502 Fair Oaks, Dallas, TX 75231 Description: Removal of all debris, trash, and tree branch removal of approx. +75,000 cubic yards of debris was removed and disposed in approved land fill. Completed: September 2022 3. City of Fort Worth — Lakeland Project Project Address: 8504 Marks Lane to 8545 Shelby Lane (13 Homes) Description: Asbestos abatement of five homes, demolition of thirteen homes, clean up all properties and dispose of properly. Completed — September 2021 Non -Exclusive Contractor Services Agreement 64 of 112 Neu Era Contract Services LLC 6387 Camp Bowie #13-457 Fort Worth, TX 76116 Ali 990-9494 �OP"�t Phone.- Fax. (7T63) 513-5285 Diana(�NDICompanies. com 4. City of Fort Worth — Nuisance Abatement and Clean Up Services Project Address: Various Description: Three-year contract with The City, based per task order. Cleaning of any City property on an "as needed" basis for the code compliance department. Ongoing contract. 5. City of Dallas Water Utilities — Tawakoni — Vincent County Project Address — Various Description: Asbestos abatement of two homes, demolition of thirteen abandoned homes in efforts to clean up the area. Completed - 2019 Sincerely, Diana Cross President Non -Exclusive Contractor Services Agreement 65 of 112 Neu Era Contract Services LLC 20232 RNDI Companies, Inc. - Equipment List Equipment Equipmen I lEquipmentName IQ lCaterogy Code (Equipment Name Iouanfid �Cateropy t Code 11 U n fit" HEPA VACS EQUIPMENT (VEHICLES) 10-001 HEPA Vaccum 6 80-001 Dump Trailers 1 10-002 Pull man -Holt HEPA Vacuum 2 80-002 Closed Trailers 1 10-004 Nagative Air Machine 47 80-003 Trucks 4 SHOWER & PUMPS 20-001 Decon Showers 8 SAFETY EQUIPMENT 20-002 Shower Pump 9 90-001 PAPR"S(Powered Air Purifyng Respirf 19 20-003 ❑econ Shower Pole Sets 6 90-002 Full Facepiece Respirators 14 ❑RYING EQUIPMENT 90-003 Half Mask Facepiece Respirators 10 30-001 Water Extraction 13 90-004 Hard Hats 30 30-002 Air Movers 6 90-005 Safety Glasses 30 30-004 Dehumdifiers 30 90-006 Gloves 30 30-005 Heaters 6 90-007 Wrap Aroiund Face Mask 15 30-006 Moisture and Circuit Meters 4 OTHER ELECTRICAL SAFETY 00-001 Ladders (6 ft - 45 ft) 23 40-001 Extension Cords 57 00-002 Scaffold 9 40-002 GFCI Outlets 15 00-003 Insulation Vacuum Collection Bag 48 40-003 Water Filtration Unit 6 00-005 Shop Vac 6 40-004 Power Panels/Power Distrbution 9 00-006 Floor Machine Scrubbers 4 40-004 Portable Lighting 47 DEMOLITION EQUIPMENT HAND TOOLS 10-001 Hydraulic Excavator 1 60-001 Staplers 6 10-002 Bulldozer 1 60-002 Hand Scrapers 14 10-003 Wacker Backhoe Loader 1 60-003 Saw Z blades 7 10-004 Trencher 2 60-004 Razor Scrapers 18 10-005 Grader 2 60-005 Floor Scrapers 25 10-006 Compact Excavator 1 60-006 Brooms and brushes 31 10-007 Concrete Crusher 2 60-007 Showers 7 10-008 Hydraulic Hammer 3 60-008 Demolition Too] 9 10-009 S70 Skid -steer Diesel 1 60-009 Razor Knives 26 10-010 Wacker Track Excavator 1404 1 60-010 Brushes 16 10-011 Hydralic Rock drill 2 60-011 Hand Sprayer 6 10-012 Post Puller 4 60-012 Drills 11 DEMOLITION ATTACHMENTSITOOLS 60-013 Sledgehammer 16 11-001 Rock Buckerts 2 60-014 Pry Bar 13 1 1-002 Grapple Buckets 2 60-015 Reciprocating Saw 8 11-003 Mechanical Hydraulic Thumbs 1 60-016 Masonry Drill 5 11-004 Sweep Brooms 3 60-017 Snippers 9 I 1-005 Harley Rakes 2 60-018 Angle Grinder 3 11-006 Auguer Attachments 4 60-019 Chisel 6 1 I-007 Rotary Jack Hammer 4 AIR SCRUBBERS 11-008 Chipping Hammer 3 70-001 Otani Air 60ON 3 11-009 Grinders 47 70-002 Air Scrubber Filters 6 11-010 Demolition Hammer 3 Crews 4 - 4 man crews + 1 Supervisor More crews available if needed. 66 of 112 Non -Exclusive Contractor Services Agreement r Neu Era Contract Services LLC FORT WORTH. City of Fort Worth Business Equity Division INSTRUCTIONS TO BIDDERS ABOUT THE BUSINESS EQUITY GOAL Bid number: CFWOI-23-0076-1 Business Equity Goal: 26 % It is the policy of the City of Fort Worth to ensure the full and equitable utilization of Business Equity Firms when appropriate, in the procurement of all goods and services. When a Business Equity Goal is established for a bid, it means that the City of Fort Worth believes that there are Business Equity Firms available that can provide goods or services requested by the bid. The Business Equity Goal for Bid number "0I-I3-0076.1 is 26 %. This means that the City believes that there are available Business Equity Firms that can provide goods or services required by this bid and therefore, 26 % of the Bidder's awarded amount must be spent with a Business Equity Firm. All requirements and regulations stated in the City's current Business Eauitv Ordinance 925155-10-2021 apply to this bid. Definitions are at the end of this document. Because a Business Equity Goal has been established for this bid, in order for your bid to be considered, a Bidder must satisfv one (1) of the conditions below. A. Commit to Meet or Exceed the Business Equity Goal Hire Business Equity Firm(s) to provide goods or services and spend at least the goal amount with the Business Equity Firm(s). Step 1: Obtain a listing of Business Equity Firms by completing the "Request for Listing of Certified Firms Form" located at the City of Fort Worth's Business Eauitv Division website. Step 2: Request bids from Business Equity Firms to provide goods or services at least 10 calendar days before bid opening. Step 33: Submit the following two (2) forms: a. Utilization Plan b. Letter(s) of Intent B. Prove a Good Faith Effort Show attempt to hire Business Equity Firms to meet or exceed the goal, but was unsuccessful. This can occur in two (2) ways: 1) Bidder proposes a smaller Goal Sty: Obtain a listing of Business Equity Firms by completing the "Request for Listing of Certified Firms Form" located at the City of Fort Worth's Business Eauitv Division website. Step 2: Request bids from Business Equity Firms to provide goods or services at least 10 calendar days before bid opening. Step 3: Submit the following three (3) forms: a. Utilization Plan b. Letter(s) of Intent c. Good Faith Effort 2) Bidder proposes a 0% Goal Step 1: Obtain a listing of Business Equity Firms by completing the "Request for Listing of Certified Firms Form" located at the City of Fort Worth's Business Eauitv Division website. Sty: Request bids from Business Equity Firms to provide goods or services at least 10 calendar days before bid opening. Step 3: If unsuccessful, submit Good Faith Effort Form. Please see Ordinance UO-370 (M page for requirements of an acceptable Good Faith Effort. RFP 23-0003 Drop -Off Station and Special Event Collection Addendum No. 1 - Page 5 of 20 Non -Exclusive Contractor Services Agreement 67 of 112 Neu Era Contract Services LLC C. Prove that the Bidder Can Perform the Service and Provide all Materials on the Project as the Prime Contractor Bidder must show that the Bidder is providing all of the goods and services through their own company and that there are no goods or services provided by a third party or an affiliate. Bidder will not purchase any supplies or inventory from a third party. Step 1: Must submit Prime Contract Waiver Form D. Create a Joint Venture with a Business Equity Firm At least one or both of the firms must be a Business Equity Firm Step 1: Must submit Joint Venture Form DEADLINE TO SUBMIT REQUIRED DOCUMENTS AND FORMS Bidders must submit sealed bids to be opened at the date, time, and place stated in the solicitation for the public opening of bids. Faxed copies will not be accepted. FREQUENTLY ASKED QUESTIONS 1. If I am Business Equity Firm, can I count my performance of the bid? Answer. A Business Equity Prime Contractor can count its self -performance towards meeting the Business Equity Goal for the assigned North American Industry Classification System (NAICS) commodity codes on its Minority Business Enterprise (MBE) or Women Business Enterprise (WBE) certification. 2. What if I am a Business Equity Firm, but I am unable to self perform ail work or provide all of the goods under the bid, can I count my performance under the Bid? Answer. If the Business Equity Prime cannot self -perform all of the work, it will be accountable for subcontracting with certified firms to meet the overall goal. Business Equity Firms that qualify under the "Significant Business Presence" definition may count in the Program upon approval of DVIN-BE. 3. This bid does not have a set amount that the City will purchase from the Awarded Bidder, how d❑ I complete the form? Answers: a. For a low bid procurement, the lowest bidder shall submit a Utilization Plan no later than 2:00 PM on the third business day after bids are opened detailing all Subcontractors the Contractor intends to utilize in its performance of a Contract. Contractors that are Business Equity Firms may count their self -performed services towards meeting a Business Equity Goal. b. For a Best Value procurement, all bidders who wish to be considered for evaluation scoring shall submit a Utilization Plan by 2:00 PM on the third business day after the bids are opened detailing all Subcontractors the Contractor intends to utilize in its performance of a Contract. Contractors that are Business Equity Firms may count their self -performed services towards meeting a Business Equity Goal. C. Non-comoliance., If the lowest bidder for a low bid procurement or any bidder for a Best Value procurement does not timely submit its Utilization Plan with the required documents, that bidder will be deemed Non -Responsive. For a low bid procurement, the City will notify the next lowest bidder who shall then submit a Utilization Plan with required documents no later than 2:00 PM on the third business day after the bidder receives notification, This process will be followed until a bidder submitting the required documents is selected. REP 23-0003 Drop-off Station and Special Event Collection Non -Exclusive Contractor Services Agreement Addendum No. 1 - Page 6 of 20 68 of 112 Neu Era Contract Services LLC DEFINITIONS Business Equity Firm means an Independent Firm that is a Certified minority- and/or women -owned business enterprise (M/WBE) with a Significant Business Presence in the City's Marketplace. Business Equity Goal means a calculation prepared by the DVIN-BE that includes all the following factors: the detailed cost estimate of the work to be performed, or goods purchased; the 6-county Marketplace; the availability of Business Equity Firms and non -Business Equity Firms in the Marketplace determined ona Contract -by -Contract basis; and the subcontracting/supplier opportunities of each project. Certified means those firms identified by the North American Industry Classification System (NAICS) that have been determined to be a bona fide MBE or WBE by the North Central Texas Regional Certification Agency (NCTRCA), the Dallas/Fort Worth Minority Supplier Development Council (DFW IMSDC), Women's Business Council -SW (WBCS), Texas Department of Transportation (TxDOT) or another certifying agency that the DVIN-BE may deem appropriate and accepted by the City of Fort Worth. DVIN-BE means the City's Department of Diversity and Inclusion — Business Equity Division Good Faith Efforts means the actions undertaken by a Contractor and approved by DVIN-BE as described inthe Business Equity Ordinance S20-370 (g). Joint Venture means a business entity formed by two or more independent Persons for the purpose of pursuing a common objective, such as a prime contract. The resulting business entity has additional resources and capacity, enhancing its ability to compete for larger awards. A joint venture is generally characterized by shared ownership, shared returns and risks, and shared governance. In a joint venture, the prime managing partner holds 51 % or more interest in the business. Partner(s) hold less than 51 % interest but in most cases, not less than 20%. Marketplace means the geographic area as defined by the City's most current Disparity Study (i.e., Tarrant, Dallas, Denton, Johnson, Parker and Wise counties). Responsive means that a Person is compliant with the requirements of the Business Equity Ordinance. Significant Business Presence means a Person (1) which has its principal place of business located inside the Marketplace; (2) which has its principal place of business located outside the Marketplace but has been verified to be in existence for a minimum of 24 months and from which at least 20% of the business's workforce is based in the Marketplace; or (3) which has cumulative business receipts greater than $1,000,000 for work done in the Marketplace since January 1, 2013. Utilization Plan means the list of Business Equity Firms that a Contractor commits will be utilized to meet the Business Equity Goal for a specific project, the scopes of the work and the dollar values or the percentages of the work to be performed. VIOLATIONS AND SANCTIONS 1. Failure to comply with the City's Business Equity Ordinance will result in the bid being considered "Non -Responsive." 2. Failure to submit the required Business Equity forms and documentation will result in the bid being considered non -responsive and a "written warnina" letter that may impact the Offeror's evaluation scoring on future City bid opportunities for up to 12 months, refer to Ordinance S20-373 on VIOLATIONS AND SANCTIONS for continued offenses or failures to comply. If you have any questions, contact Department of Diversity & Inclusion, Business Equity Division Email: DViN_BE@fortworthtexas.gov I Phone: 817-392-2674 RFP 23-0003 Drop -Off Station and Special Event Collection Addendum No. 1 - Page 7 of 20 Non -Exclusive Contractor Services Agreement 69 of 112 Neu Era Contract Services LLC FORT WORTH,. PROJECT # BID # (NApplicable Please Chedr One) Amendment 0 Change ORW El Business Equity Division LETTER OF INTENT A. Business Equity Sub-Conh*r/Consullant Information; A oertffied Business Eot& firm is owned by a Minority or Woman Business Enterprise UWBE'!' [Pursuant to the City of Fort Worth's Business Equity Ordinance, certified Business Equity Firms participating under the Ordinance must be certified prior to recommendation of award in order to be counted towards the Business Equity contract goal. Certifying agencies acceptable by the City: North Central Texas Regional Certification Agency (NCTRCA), Dallas/Fort Worth Minority Supplier Development Council, Inc. (DFW MSDC), Women's Business Council - Southwest (WBCS), or the Texas Department of Transportation (TXDOT), Note: For Federally -Funded projects the firm dust be certified as a Disadvantaged Business Enterprise {DBE} by the NCTRCA and/or TXDOT only.] All Fields are Required - Do not leave blank. 1. Name of Project: ITB Nuisance Abatement and Clean -Up Services 2, Name of Offeror/Prime Contractor; RNDI Companies, Inc. 3. Name of Business Equity Firm: RNDI Companies,lnc. . Address: 6387 Camp BDW 88d57 Fort Wo rth. TX 7e11fi_ marts Cross Firm Contact Name/Phone: Diana Cross - 214-876-3069 4. The undersigned is prepared to perform the following described work and/or supply the material listed in connection with the above project (where appllcable specify "supply" or "install" or both): Nuisance Abatement and clean up services NAICS Code: In the amount of $ Diana Cross (Owner/Authorized Agent) Type or Print Name (Signature of Owner/Authorized Agent of Certified Business Equity Firm) d i ana � rnd icom parries. com . (Email Address) B. Affidavit of Offeror/Prime RNDI Companies, Inc (Name of Certified Mnew Equtiy Firm) 7/10/2Q23. (Date) 469-990-9494 (Phone Number) I HEREBY DECLARE AND AFFIRM that Diana Cross am the duly authorized representative of (OwnerlAuthorized Agent) RNDI Companies, Inc, and that I have personally reviewed the material and facts (Name of OfferorfPrime) set forth in this Letter of Intent. To the best of my knowledge, information and belief, the facts in this form are true, and no material facts have been omitted. Pursuant to the City of Fort Worth's Business Equity Ordinance, any personlentity that makes a false or fraudulent statement in connection with participation of a certified firm in any City of Fart Worth contract may be referred for debarment procedures under the City of Fort Worth's Business Equity Ordinance. I do solemnly swear or affirm that the signatures contained herein and the information provided by the Offeror/Prime are true and correct, and that I am authorized on behalf of the Offeror/Prime to make the affidavit. Diana Cross (Owner/ Authorized Agent) Ty a or Print Name (Signature nerlAuthorized Agent) dianaCc rndicompanies.com (Email Address) Department of Diversity and Inclusion RNDI Companies,inc, (Name of OfferodPrime) 7/10/2023 (Date) 214-876-3069 (Phone !Number) Business Equity Division R F P 23-0003 Drop-off Station and Special Event Caflection Email: DVl'r_ni:[]fficeit fomvnrtt�texas.�o. Addendum No. 1 - Page S of 20 P*1KT Jc2hxX61Comractor Services Agreement Neu Era Contract Services LLC Revised. 6-8-2 ] 70 of 112 rC rCD a City of Fort Worth FORTWORTH Business Equity Utilization Form Disadvantacled Business Enterprise Utilization Form (Applicable if Federally-Fundedl PRIMEIOFFERORIOWNER 6387 Camp Boie #8-457 Fort Worth, TX 76116. Diana Cross COMPANY NAME: PROJECT NAME:Diana Cross - 214-876-3069 PROJECT NUMBER: P13/2023 D DATE: FW01-23-0076 1 Check all applicable boxes to describe ❑ Not Certified Prime/OfferorlOwner's Classification: City's Business Equity Goal: �Offeror's Business Equity (or DBE) (Check if addressing DBE Goal) 26 % Commitment: 26 �✓ ZMBE ZWBE RIDBE R1HUB ❑VOSB Section 3 Certifying Agency: R NCTRCA ❑D/FW MSDC [—]TX DOT ❑WBCS ❑ Other: Ethnicity: ❑African American ✓ Hispanic p Caucasian Asian ❑ Gender: ❑ ❑ ❑ ry Native American Male �/ Female Non -Bing Definitions: Business Equity Firm: Certified MBE Minority Business Enterprise or WBE Women Business Enterprise DBE: Disadvantaged Business Enterprise HUB. Historically Under Utilized Business VOSB: Veteran Owned Small Business Section 3: Certified Housing Urban Development Vendors ALL BUSINESS EQUITY FIRMS MUST BE CERTIFIED BEFORE CONTRACT AWARD Failure to complete this form, in its entirety, and received by the Purchasing Division no later than Z.00 p.m. on the third City business day after bid opening, exclusive of bid opening date, will result in the bid being considered non -responsive to bid specifications. Exception: CFA, ICA, and CDBG proiects. documents will be submitted to the Citv Proiect Manager if publicly bid or to the Developer if privately bid. The undersigned Prime/Offeror agrees to enter into a formal agreement with the Business Equity firm(s) listed in this utilization schedule, conditioned upon execution of a contract with the City of FortWorth (Exception: Developer oroiects). The intentional and/or knowing misrepresentation of facts is grounds for consideration of disqualification and will result in the bid being considered non -responsive to bid specifications. Business Equity firms listed toward meeting the project goal must be located in the City's marketplace at the time of bid or the business has a Significant Business Presence in the Marketplace. The marketplace is the Citv of Fort Worth including portions of Denton. Parker. Wise. and all of Tarrant. Dallas. and Johnson counties. Certified means those Business Equity Firms, located within the Marketplace, that have been determined to be a bona -fide minority or women business enterprise by the North Central Texas Regional Certification Agency (NCTRCA), Dallas/Fort Worth Minority Supplier Development Council (D/FW MSDC) and Women's Business Council -Southwest (WBCS). If hauling services are utilized, the Prime/Offeror will be given credit as long as the Business Equity firm listed owns and operates at least one fully licensed and operational truck to be used on the contract. The Business Equity firms may lease trucks from another Business Equity firm, including Business Equity owner -operated. and receive full Business Equity credit. The Business Equity firm may lease trucks from non -Business Equity firms, including owner -operated, but will only receive credit for the fees and commissions earned by the Business Equity as outlined in the lease agreement. 0 Federally -funded Projects (ONLY), Counting DBE Participation: If materials or supplies are obtained from a DBE manufacturer, count 100 percent of the cost of the materials or N supplies towards the goal. If the materials or supplies are purchased from a DBE reclular dealer, count 60 percent of the cost of the materials and supplies toward the DBE goal. When materials or supplies are purchased from a DBE neither a manufacturer nor a regular dealer, count the entire amount of fees or commissions charged for assistance in the procurement of the materials and supplies or fees or transportati ��f rg� farotdh� ¢e14v�ror f becia ��yc o N 1oiNs delivered to the job site. In all cases, the Prime/Offeror is responsible to identifythe amounts to be used toward the comma ed c r J 'a} o o e services count towards the goal. Effective 01/01/2021 Updated 03/24/2022 zz a C' w � o � ;v � o CDgyp o r� n< FORT WORTH Business Equity Utilization Form Please note that only certified Business Equity firms will be counted to meet the Business Equity goal. Prime/Offerors are required to identify ALL subcontractors/suppliers, regardless of status: i.e., Business Equity firms and non -Business Equity firms. Prime/Offerors must identify by tier level all subcontractors/suppliers. Tier: means the level of subcontracting below the Prime/Offeror i.e. a direct payment from the Prime/Offeror to a subcontractor is considered 1 st tier, a payment by a subcontractor to its supplier is considered 2nd tier. Business Equity firms are to be listed before non -Business Equity firms. The Prime/Offeror is responsible to provide proof of payment of all tiered sub-contractors/suppliers identified as a Business Equity firm and counting those dollars towards meeting the contract committed goal, Certified Business Equity Prime/Offeror Contractors counting their self -performance towards meeting the contract goal, must be certified within those NAICS commodity codes with a certifying agency acceptable by the City of Fort Worth. Certified Business Equity Prime/Offeror counting self -performing services towards the goal, the service(s) to be performed should be listed first on the Utilization form. Check this box ✓ if certified Prime Contractor services will be counting towards the Business Equity contracting goal. Please list services first below. Please list certified Business Equity firm names as listed on their certification, including DBA names. NAMES AND A —. .:.; ,: c:•., OF CONTRACTO RSIS UP PLIERS Business Name:RNDI COMPANIES, INC. 6387 Camp Bowie #B-457 Address: Fort Worth, TX 76116 469-990-9494 Phone: Email: liana@rndicompanies.com Diana Cross Contact Person: Business Name:A&A Construction 11271 Mosier Valley RD Address: Euless, TX 76040 Phone: 817-267-2757 Email: Irene @ aacon structio n. Com Irene Esquivel Contact Person: Business Name: Address: Phone: Email: Contact Person: N TYPE OF SERJiL;i=;9t.3.,PPLIES PROVIDED (NAICS Required) Type of Service/Supplies: General Contractor NAICS Code: $ AMOUNT: Type of Service/Supplies: Transportation IVAI .:y �_;Ucle. $ AMOUNT: Type of Service/Supplies: NAICS Code: 1$ AMOUNT: Specify Tier Certification Agency Name 1st Tier Certified By ]D/FW MSDC ]NCTRCA :1TXDOT ]WBCS Other: Certified By: ]DFW MSDC RINCTRCA ]TXDOT ]WBCS Other: Certified By: ]DFW MSDC ]NCTRCA ]TXDOT ]WBCS ]Other: Gender and Ethnicity: ❑ Male Z Female ❑ Non -Binary FlAfrican American ✓V Hispanic Asian ❑ Native American Male ]✓ Female ❑ Non -Binary African American Hispanic ❑ Asian Caucasian Native American Male F Female FNon-Binary ❑ African American Asian ❑ Caucasian ❑ Hispanic Native American RFP 23-0003 Drop -Off Station and Special Event Collection Effective 01/01/2021 Addendum No. 1 - Page 10 of 20 Updated 03/24/2022 r� FO R I' WORTH Business Equity Utilization Form Please include multiple copies of this page if needed to list all contractors and suppliers. NAMES AND ADDRESSES OF CONTRA- . „. i, , JPPLIERS TYPE OF SERVICESISUPPLIES PROVIDED NAICS Required) � 9 ) Specify Tier Certification Agency Gender and Ethnicity: Business Name: Type of ServicelSupplies: Certified B y: [:]Male ❑Female ❑Non -Binary Address: ❑D/FW MSDC ❑African American ❑Hispanic ❑NCTRCA Phone: NAICS Code: ❑TXDOT ❑VVBCS [—]Asian Email: ❑Other: ❑Caucasian ❑Native Contact Person: $ AMOUNT: American Business Name: Type of Service/Supplies: Certified By: ❑ Male ❑Female ❑Non -Binary Address: ❑✓ DFW MSDC ❑African American ❑Hispanic ❑NCTRCA Phone: NAICS Code: ❑TXDOT ❑WBCS ' ❑ Asian Email: ❑Other ❑Caucasian El Native Contact Person: $ AMOUNT: American Business Name: Type of Service/Supplies: Certified BY: ❑ Male ❑ Female 1-1Non-BinaryAddress: j❑DFW MSDC ❑ AfrlCan American ❑Hispanic ❑NCTRCA Phone: NAICS Code: ❑TXDOT ❑WBCS ❑Asian Email: ❑ Other: ❑ Caucasian ❑ Native Contact Person: $ AMOUNT: American Business Name: Address: Phone: Email: Contact Person: rype of Service/Supplies: AICS Code: AMOUNT: RFP 23-0003 Drop -Off Station and Special Event Collection Addendum No. 1 - Page 11 of 20 Certified By: ❑ Male ❑Female ❑Non -Binary ❑DFW MSDC ❑NCTRCA ]African American ❑Hispanic ❑TXDOT ❑ WBCS i ❑ Asian —]Other: ❑ Caucasian ❑Native I American Effective 01/01/2021 Updated 0312412022 N FORT WORTH Business Equity Utilization Form Total Dollar Amount of Certified Prime/Offeror Services towards contract goal $ Total Dollar Amount of Business Equity (or DBE if applicable) Subcontractors/Suppliers $ Total Dollar Amount of Non -Business Equity SubcontractorslSupp] iers TOTAL DOLLAR AMOUNT OF CERTIFIED PRIMEIALL SUBCONTRACTORSISUPPLIERS $ The Prime/Offeror will not make additions, deletions, ❑r substitutions to this certified list without the prior approval of the Business Equity Division through the submittal of a Request for Approval of ChangelAddition online. Any unjustified change or deletion shall be a material breach of contract and may result in debarment in accord with the procedures outlined in the ordinance. The Prime/Offeror shall submit a detailed explanation of how the requested changeladdition or deletion will affect the committed Business 'Equity goal. If the detail explanation is not submitted, it will affect the final compliance determination. By affixing a signature to this form, the Prime/Offeror further agrees to provide, directly to the City upon request, complete and accurate information regarding actual work performed by all subcontractors, including non -Business Equity firms. The Prime/Offeror also agrees to allow an audit and/or examination of any books, records and files held by their company. The Prime/Offeror agrees to allow the transmission of interviews with owners, principals, officers, employees and applicable subcontractors/suppliers participating on the contract that will substantiate the actual work performed by the Business Equity firms on this contract, by an authorized officer or employee of the City. A Prime/Offerer who intentionally and/or knowingly misrepresents material facts shall be Debarred for a period of time of not less than three (3) years. C� - Authorized Signature President Title RNDI Companies, Inc. Company Name 6387 Camp Bowie #B-457 Address Fort Worth, TX 76116 City/State/Zip Code Diana Cross Printed Signature Diana Cross - President Contact Name and Title (if different) 469-996-9494 Phone Number diana@rndicompanies.com Email Address 7/102023 Date Department of Diversity and Inclusion - Business Equity Division RFP 23-0003 Drop -Off Station and Special Event Collection Email: DVIN_8EQffce@fortworthtexas.gov Addendum No- 1 - Page 12 of 20 Ph: 817-392-2674 Effective 0110V2021 Updated 0312412022 FORT WORTH.. City of Fort Worth Business Equity Division Good Faith Effort Form IPRIME1OFFEROR RNDI Companies, Inc. Check applicable box to describe COMPANY NAME. PrirnefOfferor's Certification Business Equity I Nan -Business PROJECT NAME: R1 Firm I ❑ Equity Firm ITB Nuisance Abatement and Clean -Up Services. BID DATE 711312023. Business Equity Goal: Offeror's Business Equity Goal Commitment: PROJECT NUMBER 20 20 CFW01-23-0076 1. IIf the Offeror did not meet or exceed the Business Equity Goal for this project, the Prime/Offeror must complete this form. If the PrimelOfferor's method of compliance with the Business Equity Goal is based upon demonstration of a "Good Faith Effort", the Prime/Offeror will have the burden of correctly and accurately preparing and submitting the documentation required by the City. Compliance with each item, 1 thru 10 below, shall satisfy the Good Faith Effort requirement absent proof of fraud, intentional andlor knowing misrepresentation of the facts or intentional discrimination by the Prime/Offeror. Failure to complete this form, in its entirety with supporting documentation, and received by the Purchasing Division no later than 2:00 p.m. on the third City business day after bid opening, exclusive of bid opening date, will result in the bid being considered non -responsive to bid specifications. Exception: CFA, ICA, and CDBG projects, documents will he submitted to the City Project Manager if publicly bid or to the Developer if privately bid. 1.) Please list each and every subcontracting andlor supplier opportunity for the completion of this project, regardless of whether it is to be provided by a Business Equity firm or non -Business Equity firm. {DO NOT LIST NAMES OF FIRMS). On all projects, the Prime/Offeror must list each subcontracting and or supplier opportunity regardless of tier. (Use additional sheets, if necessary) List of Subcontracting Opportunities List of Supplier Opportunities Transportation REP 23-0003 Drop-off Station and Special Event Collection Addendum No. f - Page 13 of 20 Non -Exclusive Contractor Services Agreement 75 of 112 Neu Era Contract Services LLC 2.) Obtain a current (not more than two (2) months old from the bid open date) list of Business Equity subcontractors andfor suppliers from the City's Business Equity Division. Yes ❑ No Date of Listing 3.) Did you solicit bids from Business Equity firms, within the subcontracting andfor supplier areas previously listed, at least ten calendar days prior to bid opening by telephone, exclusive of the day the bids are opened? ❑v Yes (If yes, attach list to include name of Business Equity firm, ep rson contacted, phone number and date and time of contact.) No 4.) Did you solicit bids from Business Equity firms, within the subcontracting and/or supplier areas previously listed, at least ten calendar days prior to bid opening by fax, exclusive of the day the bids are opened? Yes (If yes, attach list to include name of Business Equity firm, fax number and date and time of contact. In addition, if the fax is returned as undeliverable, then that "undeliverable confirmation" received must be printed directly from the facsimile for proper documentation. Failure to submit confirmation andfor "undeliverable confirmation" documentation may render the No GFE non -responsive.} 5.) Did you solicit bids from Business Equity firms, within the subcontracting and/or supplier areas Previously listed, at least ten calendar days prior to bid opening by email, exclusive of the day the bids are opened? Yes (If yes, attach email confirmation to include name of Business Equity firm, date and time. In addition, if an email is returned as undeliverable, then that "undeliverable message" receipt must be printed directly from the email system for proper documentation. Failure to submit confirmation andfor "undeliverable message" RI No documentation may render the GFE non -responsive.) NOTE: The three methods identified above are acceptable for soliciting bids, and each selected method must be applied to the applicable contract. The Prime/Offeror must document that either at least two attempts were made using two of the three methods or that at least one successful contact was made using one of the three methods in order to deemed responsive to the Good Faith Effort requirement. NOTE: The Prime/Offeror must contact the entire Business Equity list specific to each subcontracting and supplier opportunity to be in compliance with questions 3 thru 5. 6.} Did you provide plans and specifications to potential Business Equity firms? Yes 0 No 7.) Did you provide the information regarding the location of plans and specifications in order to assist the Business Equity firms? Yes No RFP 23-0003 Drop -Off Station and Special Event Collection Addendum No. 9 - Page 14 of 20 Non -Exclusive Contractor Services Agreement Neu Era Contract Services LLC Effective 03/15/2022 76 of 112 8.) Did you prepare a quotation for the Business Equity firms to bid on goodslservices specific to their skill set? Yes (If yes, attach all copies of quotations.) Q No 9.) Was the contact information on any of the listings not valid? Yes {If yes, attach the information that was not valid in order for the Business Equity Division to address the corrections needed.) No 10.) Submit documentation if Business Equity firms quotes were rejected. The documentation submitted should be in the firms forms of an affidavit, include a detailed explanation of why the Business Equity firms was rejected and any supporting documentation the PrimelOfferor wishes to be considered by the City. In the event of a Mona fide dispute concerning quotes, the PrimelOfferor will provide for confidential in -camera access to an inspection of any relevant documentation by City personnel. (Please use additional sheets, of necessary, and attact .) Company Name Telephone Contact Person scope of Work Reason for Rejection ADDITIONAL INFORMATION; Please provide additional information you feel will further explain your good and honest efforts to obtain Business Equity firm participation on this project. Have a company we work with on a regular basis and have a good business relationship with. The Prime/Offeror further agrees to provide, directly to the City upon request, complete and accurate information regarding actual work performed on this contract, the payment thereof and any proposed changes to the original arrangements submitted with this hid. The Prime/Offeror also agrees to allow an audit and/or examination of any books, records and files held by their company that will substantiate the actual work performed on this contract, by an authorized officer or employee of the City. A Prime/Offeror who intentionally and/or knowingly misrepresents material facts shall be Debarred for a period of time of not less than three (3) years. RFP 23-0003 DFop-Off Station and Special Event Collection Addendum No. 1 - Page 15 of 20 Effective 0311512022 Non -Exclusive Contractor Services Agreement 77 of 112 Neu Era Contract Services LLC The undersigned certifies that the information provided and the Business Equity firms listed was/were contacted in good faith. It is understood that any Business Equity firms listed in Attachment 1C will be contacted and the reasons for not using them will be verified by the City's Business Equity Division. Authorized Signature President Title RNDI Companies, Inc. Company Name 6387 CampBowie #B-457. Address Fort Worth, Tx 76116. Citylstate/Zip Business Equity Division Email: DVIN_BEOffice@fortworthtexas.gov Phone: (817) 392-2674 6387 Camp Boie #B-457 Fort Worth, TX 76118. ❑iana Cross Printed Signature Diana Cross - President Contact Name and Title (if different) 469-990-9494. Phone Number diana@rndicompanies.com. Email Address 711012023. Cate RFP 23-0003 Drop-off Station and Special Event Collection Addendum No. 1 - Page 16 of 20 Effective 0311512022 Non -Exclusive Contractor Services Agreement 78 of 112 Neu Era Contract Services LLC FORT WORTH. s CITY OF FORT WORTH MIWBE Joint Venture Eligibility Form All questions►rrust be answered; use "N/A" if not applicable. Name of City project: ITB Nuisance abatement and clean-up services Ajoint venture form must be completed on each project RFP/Bid/Purchasing Number: CFW01 -23-0076 1 I. Joint venture information: Joint Venture Name: NIA Joint Venture Address: NIA (If applicable) Telephone:N/A Facsimile: E-mail address: Cellular:N/A NIA NIA Identify the firms that comprise the joint venture: Please attach extra sheets if additional space is required to provide detailed explanations of work to he performed by each firm comprising the joint venture Mf%VBE firm �N/A Nan-M/WBE firm �N/A name: name: Business Address:N�A Business Address: City, State, Zip: N'A City, state, Zip: N/A Telephone Facsimile NIA E-mail Telephone Facsimile NIA Cellular — N/A NIA N/A Cellular NIA N/A Certification statusMA f E-mail address NIA Name of Certifying Agency: NIA 2.5cope of work performed by the Joint Venture: Describe the scope of work of the MIWBE: Describe the scope of work of the non-MIWBE: NIA NIA RFP 23-0003 Drop-off Station and Special Event Collection Non -Exclusive Contractor Services Agreement Addendum No. 1 - Page 17 of 20 79 of 112 Neu Era Contract Services LLC _�/ 3. What is the percentage of NVWEE participation on this joint venture that you wish to be counted toward meeting the project goal? NIA 4. Attach a copy of the joint venture agreement. 5. List components of ownership of joint venture: (Do not comptete if this informadion is described in joint venture agreement) NIA Profit and loss sharing: NIA -- — - N/A - — — -- NIA Capital contributions, including NIA equipment: NrA NIA Other applicable ownership interests: NIA IN/A 6. Identify by name, race, sex and firm those individuals (with titles) who are responsible for the day-to-day management and decision making of the joint venture: Financial decisions [NIA (to include Account Payable and Receivable): ! IN/.A Management decisions: 'N/A jl a. Estimating NIA b. Marketing and Sales N/A /A c. Hiring and Firing of management NIA I+ personnel N/A Purchasing of major equipment IN/A fd. and/or supplies NJA Supervision of field operations NIA NIA The City's Business Equity Division will review your joint venture submission and will have final approval of the M1WBE percentage applied toward the goal for the project listed on this form. NOTE: From and after the date of project award, if any of the participants, the individually defined scopes of work or the dollar amounts/percentages change from the originally approved information, then the participants must inform the City's Business Equity Division immediately for approval. Any unjustified change or deletion shall be a material breach of contract and may result in debarment in accord with the procedures outlined in the City's Business Equity Ordinance P5165-10-20211. REP 23-0003 Drop-off Station and Special Event Collection Addendum No- i - Page IS of 20 Non -Exclusive Contractor Services Agreement 80 of 112 Neu Era Contract Services LLC AFFIDAVIT The undersigned affirms that the foregoing statements are true and correct and include all material information necessary to identify and explain the terms and operation of the joint venture. Furthermore, the undersigned shall agree to provide to the joint venture the stated scope of work, decision -making responsibilities and payments herein. The City also reserves the right to request any additional information deemed necessary to determine if the joint venture is eligible. Failure to cooperate and/or provide requested information within the time specified is grounds for termination of the eligibility process. The undersigned agree to permit audits, interviews with owners and examination of the books, records and files of the joint venture by any authorized representatives of the City of Fort Worth. Failure to comply with this provision shall result in the termination of any contract, which may be awarded under the provisions of this joint venture's eligibility and may initiate action under Federal, State and/or Local laws/ordinances concerning false statements or willful misrepresentation of facts. — - — — — --- — — —_ _ — — — - — - - - — --------------- Name of MBE Srm Name of non -MBE firm Printed Name o7,A­ Signatureo—f0wrier wner Jn J Printed Name of Owner Signature of Owner Title President Date 7/10/2O23. State of On this day of Printed Name of Owner Signature ofowner Printed Name of Owner Signature of Owner Title Date Notarization County of and 20 before me appeared to me personally known and who, being duly sworn, did execute the foregoing affidavit and did state that they were properly authorized to execute this affidavit and did so as their free act and deed. Notary Public Print Name Notary Public Signature Commission Expires is@� Office of Business Diversity Email; mwbeoffice@fortwortht s.&r*pp3 Drop-off station and Special Event Collection Phone: (817) 392-2674 Addendum No. 1 - Page 19 of 20 Non -Exclusive Contractor Services Agreement 81 of 112 , Neu Era Contract Services LLC FORT WORTH City of Fort Worth Business Equity (MIWBE) Specifications Prime Contractor Waiver Form OFFEROR COMPANY NAME: RN01 Companies, Inc. PROJECT NAME: ITB Nuisance Abatement and Clean -Up Services. City's MBE Project Goal: i Offeror's MBE Project Commitment: 26 % 26 % Check applicable block to describe Prime E �/ I :1M16E E NON-MWBE -----��� BID DATE 7/13/2023. PROJECT NUMBER CFW01-23-0076 1. If both answers to this form are YES, do not complete ATTACHMENT 1 C (Good Faith Effort Form). All questions on this form must be completed and a detailed explanation provided, if applicable. If the answer to either question is NO, then you must complete ATTACHMENT 1 C. This form is only applicable if bDthL answers are yes. Failure to complete this form in its entirety and be received by the Purchasing Division no later than 2:00 13.m.. on the second Citv business day after bid ooenino, exclusive of the bid opening date, wi11 result in the bid being considered non -responsive to bid specifications. Will you perform this entire contract without subcontractors? YES If yes, {Tease provide a detailed explanation that proves based on the size and scope of this n NO 6 project, this is your normal business practice and provide an operational profile of your business. Will you perform this entire contract without suppliers? YES If yes, please provide a detailed explanation that proves based on the size and scope of this project, this is your normal business practice and provide an inventory profile of your business. F NO The Offeror further agrees to provide, directly to the City upon request, complete and accurate information regarding actual work performed by all subcontractors, including certified MANBE(s) on this contract; the payment thereof and any proposed changes to the original M/VVBE(s) arrangements submitted with this bid. The Offeror also agrees to allow an audit and/or examination of any books, records and files held by their company that will substantiate the actual work performed by the MM1BE5 on this contract, by an authorized officer or employee of the City. Any intentional and/or knowing misrepresentation of facts will be grounds for terminating the contract or debarment from City work for a period of not less than three (3) years and for initiating action under Federal, State or Local laws concerning false statements. Any failure to comply with this ordinance creates a material breach of contract and may result in a determination of an irresponsible Offeror and barred from participating in City work for a period of time not less than one (t) year. Authorized Signature President Title RNLI Companies, Inc. Company Name 6387 CampBowie #13-457. Address Fort Worth, TX 76116. Citylstatelzip Printed Signature ❑IANA Cross Contact Name (if different) 469 -990 -9494. 713-513-5285 Phone Number Fax Number diana @ rnd icompanies.com. Email Address 7/10/2023. Date Business Equity Division RFP 233 0003 Drop -Off Station and Special Event Collection Email: DVEN_BEOffice@fortworthtexas.gov PhoneAddendum No. 1 -Page 2d of 20 {�io�i�-i���fMekontractor Services Agreement Neu Era Contract Services LLC 82 of 112 ATTACHMENT -H DOCUMENT CHECKLIST *Bidder shad complete the below to aid in responsiveness* Refer to Part 1, Section 14.2 for more information on the below required documents, pocgnzentAttachgd? Yes/ND Answering No to the below can result in the bid being deemed nonresponsive* A completed and signed Bid Submission Signature Page Yes E!gug Number(s) of Bid Response *Bidder will need to number each page of their bid* A completed Bid Solicitation Yes Attachment A - Conflict of Interest Questionnaire Yes Attachment B - R; � ; .e Sheet Yes Attachment C - Vendor Contact Information Yes Attachment D - Bidders Questionnaire Yes Attachment E - Consideration of Location of Bidder's Principal Place of Business (if applicable) Yes Letter outlining previous work, knowledge of trash and recycle w'..,,...:,:,,I (Section 14.2.8, Part 1) Yes List of the equipment, numbers of crews, and number of crew members for each crew available to perform the work (Section 14.2.9, Part 1 ) Yes e � dr. t F - Business Equity Forms Yes Attachment H - Document Checklist Ye t� Signed Addendum(s) (if applicable) Yes IA Rarisod 6.9.22M 23-0076 Nuisance Abatement and Clean -Up Services 83 of 112 Non -Exclusive Contractor Services Agreement Page 35 of 35 Neu Era Contract Services LLC CERTIFICATE OF INTERESTED PARTIES FORM 1295 1afl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 it there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number; of business. 2023-1043879 RNDI COMPANIES, INC. ROCKWALL, TX United States Date Filed: 2 Name of governmental entity or state agency that Is a party to the contract for which the form is 07/10/2023 being filed. City of Fart Worth Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identitythe contract, and provide a description of the services, goods, or other property to be provided under the contract. CFW01-23-0076 1 ITB Nuisance Abatement and Clean -Up Services 4 Nature of interest Name of Interested Party City, State, Country (place of business (check applicable) Controlling Intermediary 5 Check only if there is NO interested Party. x 6 UNSWORN DECLARATION My name is Diana Cross , and my date of birth is 1 1/26/ 1966 My address is 519 E. Interstate 30 #519 _ Rockwall TX 75087 USA (strest) (city) (state) (zip cede) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Rockwall County, State of Texas loth July on the day of 23 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms pror de b Texts F�thcs Comml�55ion www.ethics.state.tx.us Version 163.�11a18ea2ca on- x usrve on rac or Services greement Neu Era Contract Services LLC Texas Department of State Health Services RNDI COMPANIES INC is ccrtifxed to pertorm a s an Asbestos Abatement Contractor in the Mate of TI and is hcwbj-gartimed br the rights, pnrslleges and respansihillt�es set fUrth in Texas Occupations Cade, Chapter 1954 and Title 1 ? Tcxss _ ldministratis-v Cade, Chapter 295 rrlatrng to 7i.ras Asbestos Health Prorectlorr, as long as dW license rs not suspended orrevoked. _J Incense Num,!' & "&V FJpirad0n Dates 0712012023 Canhu[Number. 96931 John Hellerstedt MD., Catnmisdioner ofHedlth VOID IF ALTERED NON -TRANSFERABLE {Void AfterF_ rp m&bn Date) SEE BACK Non -Exclusive Contractor Services Agreement 86 of 112 Neu Era Contract Services LLC Texas Department of State Health Services BE IThNOWN THAT RNDI COMPANY INC is Cettifted to pelfotin a a Lead Firm 1i2 the State of Texas and is hereby govewed b[• the nkhts, pristilrges and tesponslbilidies set forth in Teas Occupations Code, Chapter 19_-i5 and" Title 25 Texas-idmitdstrarrve Code, Chapter295 relating to Terns l nvironniental Lend Reduction, as long as this license is not suspended or res,oked Cefd6 ation Number.- 2110539 F rpiratr'on Date 1211412024 Control Number.• 7416 AJL.&, A�Shuford, AM, MPH, Commissioner of F-T-g ly-b VOID IF ALTERED NON -TRANSFERABLE (VoidAfterExpiration Date) SEE BACK Non -Exclusive Contractor Services Agreement 87 of 112 Neu Era Contract Services LLC Number: 400358 r-Lf-er>se Type Ltense Status 4rivy Date qraSWe Rank Da!v Addresses Marling Address Main Address Physical Addr 00 0 �n ' TEXAS [ ]cWrtm%Rt , a hL 5[at1- He-ahh SM" v,, Current Date: 10/1512021 09:36 AM Address Phoxt, Nei Ti ;ri A,: 1 - horw Nu,rOei Address RNDI COMPANIES INC Asbestos Transporter Currant 09r1312023 09! 1412005 RHIN CO/IPA1114E S 111C ROCKWALL.Tx ROCKWALL 7l,M7 6W us ]14e74IN69 4119 f WE ASTAIE 10 %7f 157 AVCKWAL t . TA RO(, KWAL L 74017 51A0 us 2141711977 M9 F iNTFRSTATF 70 YTF 1;7 ROCKWALL.tk ROCKWALL 76057 5W us N PNne Number 2147713977 TEXAS DEPARTMENT OF LICENSING AND REGULATION P.O. Box 12157 Austin, Texas '78711-2167 1-800.803-9202 (512) 463-6599 www.tdlr.texas.aov ❑IANA CROSS 519 E INTERSTATE 30 SUITE 157 ROCKWALL TX 76087 Ricky Figueroa Chair Thonias F. DutCer 1'icc Chair If you cut around the border of the license it will fit in a standard 5" x 7" frame. GevaCct T, Cads, 3t.D., F.A.S.-Al. HeCen Caller 3V"ora Castafiedfa Lori High, R.N.. N.T., Retired Gary F. ) esson, D.D.S. I %.S. Mold Aemediation Company RNDI COMPANIES, INC 311 E INTERSTATE 30 #1 ROCKWALL License Number: RC00263 The entity named above is licensed by the Texas Department of Licensing and Regulation. License Expires: September 25, 2024 Mike Arismendez, Jr. r� Executive Director Non -Exclusive Contractor Services Agreement 89 of 112 Neu Era Contract Services LLC GLENN REGAR TEXAS COMPTROLLER OF PUBLIC ACCOUNTS The Texas Comptroller of Public Accounts (CPA) administers the Statewide Historically Underutilized Business (HUB) Program for the State of Texas, which includes certifying minority, woman, and service disabled veteran -owned businesses as HUBs and facilitates the use of HUBS in state procurement and provides them with information on the state's procurement process. We are pleased to inform you that your application for certification/re-certification as a HUB has been approved. Your company's profile is listed in the State of Texas HUB Directory and may be viewed online at https:ttmycpa.cpa.state.tx.usltpasscmbiseartihlindex.jsp. Provided that your company continues to meet HUB eligibility requirements, the attached HUB certificate is valid for the time period specified. You must notify the HUB Program in writing of any changes affecting your company's compliance with the HUB eligibility requirements, including changes in ownership, day-to-day management, control and/or principal place of business. Note: Any changes made to your company's information may require the HUB Program to re-evaluate your company's eligibility. Please visit our website at http://comptroller.texas.gov/procurement/prog/hub/ and reference our publications (i.e. Grow Your Business pamphlet, HUB Brochure and Vendor Guide) providing addition information on state procurement resources that can increase your company's chances of doing business with the state. Thank you for your participation in the HUB Program! If you have any questions, you may contact a HUB Program representative at 512-463-5872 or toll -free in Texas at 1-888-863-5881. Texas Historically Underutilized Business (HUB) Certificate 5tatewidit HistHn4vnitilEewl Buslness program CertificateNID Number: 1202914905M FIIsNandor Number: 044403 Approval Date: 05-FEB-2020 Scheduled! Expiration Bate: 05-FES-2024 The 'Texas Comptroller of Public Accounts (CPA), hereby certifies that RNDI COMPANIES, INC. has successfully met the established requirements of the Stine of Texas Historically Underutilized Business (HUB) Program to be recognized as a HUB. This certificate printed 07-FEB-2020, supersedes any registration and certificate previously issued by the HUB Program. If there are any changes regarding the information (i.e., business structure, ownership, day -today management, operational control, business location) provided In the submission of the business' application for registrationlcertification as a HUB, you must immediately (within 30 days of such changes) notify the HUB Program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB certification may be suspended or revoked upon findings of ineligibility. Statewide 14UB Program Statewide Procurement Division Mate: in order ftx State agencies and institutions of higher education (universities) to be credited for utilizing this business as a HUB, they must award payment under the CenKcateJVID Number Identified shove. Apenaies, universities and prime contractam are encouraged to verify the oompanyr=s HUB certification prior to Issuing a notice of award by accessing the Internet jhttps:lirnycpa.cpa.state.tx.usitposscmblsearctrlindow.Jspy er by enntacting the HUB Program at 512.463.9872 ortnll free In Texas at 1-888.883- 881. Rev.P5/19 Non -Exclusive Contractor Services Agreement 90 of 112 Neu Era Contract Services LLC Small Business Enterprise (SBE) NCTRCA RNDI Companies, Inc. RNDI Companies, Inc. has filed with the Agency an Affidavit as defined by NCTRCA Small Business Enterprise (SBE) Policies & Procedures and is hereby certified to provide service(s) in the following areas: NAICS 562112: HAZARDOUS WASTE COLLECTION NAICS 562910: REMEDIATION SERVICES This Certification commences October 4, 2022 and supersedes any registration or listing previously issued. This certification must be updated every two years by submission of an Annual Update Affidavit. At any time there is a change in ownership, control of the firm or operation, notification must be made immediately to the North Central Texas Regional Certification Agency for eligibility evaluation. Certification Expiration: October 31, 2024 Issued Date: October 4, 2022 CERTIFICATION NO. HFSB29565N1024 01w:X — :I- -- 21- - Certification Administrator Neu Era Contract Services LLC Disadvantaged Business Enterprise (DBE) N RCA RNDI Companies, Inc. RNDI Companies, Inc. has filed with the Agency an Affidavit as defined by NCTRCA Disadvantaged Business Enterprise (DBE) 49 CFR Part 26 and is hereby certified to provide service(s) in the following areas: NAICS 562112: HAZARDOUS WASTE COLLECTION NAICS 562910: REMEDIATION SERVICES This Certification commences May 25, 2023 and supersedes any registration or listing previously issued. This certification must be updated annually by submission of an Annual Update Affidavit. At any time there is a change in ownership, control of the firm or operation, notification must be made immediately to the North Central Texas Regional Certification Agency for eligibility evaluation. ' �C60 u��ff v► Issued Date: May 25, 2023 TLIC P CERTIFICATION NO. HFDB46358NO524 ' f' �� r �0 ation Certification Administrator ervices Neu Era Contract Services LLC Minority Business Enterprise (MBE) NOTRCA RNDI Companies, Inc. RNDI Companies, Inc. has filed with the Agency an Affidavit as defined by NCTRCA Minority Business Enterprise (MBE) Policies & Procedures and is hereby certified to provide services) in the following areas. NAICS 562112: HAZARDOUS WASTE COLLECTION NAICS 562910: REMEDIATION SERVICES This Certification commences October 4, 2022 and supersedes any registration or listing previously issued. This certification must be updated every two years by submission of an Annual Update Affidavit. At any time there is a change in ownership, control of the firm or operation, notification must be made immediately to the North Central Texas Regional Certification Agency for eligibility evaluation. Certification Expiration: October 31, 2024 Issued Date: October 4, 2022 CERTIFICATION NO. HFMB779841\11024 Certification Administrator Neu Era Contract Services LLC Women Business Enterprise (WBE) NTR CA RNDI Companies, Inc. RNDI Companies, Inc, has filed with the Agency an Affidavit as defined by NCTRCA Women Business Enterprise (WBE) Policies & Procedures and is hereby certified to provide service(s) in the following areas. NAILS 562112: HAZARDOUS WASTE COLLECTION NAICS 562910: REM EDIATION SERVICES This Certification commences October 4, 2022 and supersedes any registration or listing previously issued. This certification must be updated every two years by submission of an Annual Update Affidavit. At any time there is a change in ownership, control of the firm or operation, notification must be made immediately to the North Central Texas Regional Certification Agency for eligibility evaluation. Certification Expiration: October 31, 2024 Issued Date: October 4, 2022 CERTIFICATION NO. HFWB48878N1024 I 070w9wo: Certification Administrator Non -Exclusive Contractor Services Neu Era Contract Services LLC Gf}FhPAcMIES. INC. STATEMENT OF QUALIFICATION PAST PERFORMANCE Non -Exclusive Contractor Services Agreement 95 of 112 Neu Era Contract Services LLC STATEMENT OF QUALIFICATIONS INTRODUCTION RNDI Companies, Inc. (RNDI) is a minority woman owned small business that is financially sound, environmental remediation and demolition company. Our team stays on the edge of innovative techniques and procedures to conquer environmental and demolition problems for our customers, Our team is driven to be the best when solving environmental and demolition issues with safety and effectiveness at the forefront of our operations. RNDI's goal is to complete the job right the first time, on time and within budget. RNDI is a certified Women's Business Enterprise (WBE), Small Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE), Minority Business Enterprise (MBE), and Historically Underutilized Business (HUB). RNDI offers a wide variety of remediation and disposal services for government agencies, commercial entities, and private entities. RNDI is ideally suited to provide environmental services throughout the State of Texas. We have offices located all throughout the State of Texas including Dallas, Rockwall, Fort Worth and Houston. RNDI is bonded and fully insured, allowing our team to provide necessary remediation and disposal services. Our team can provide all required documentation to satisfy all local, state, and federal government agencies requirements. RNDI has the experience to assist you in projects, funding projects thru our "Inter -local Agreement" with the City of Dallas. RNDI can provide you our contractual information upon request, please do not hesitate to reach out to us if you require any additional information. RNDI strives to meet the needs of the client and has developed numerous tools to do so. RNDI can also provide other purchasing tools with Intergovernmental Cooperative Purchasing Agreements, such as the ones with City of Dallas, City of Garland, Dallas Independent School District, Dallas Area Rapid Transit, Texas Department of Transportation, and many other governmental entities throughout the State of Texas. We are also apart of Buy Board Cooperative Purchasing and ESC 18 Educational. RNDI offers a full range of environmental remediation and demolition services including: ■ Asbestos Abatement • Structural Demolition • Hazardous Waste Transportation • Hazardous Waste Disposal • Wastewater Removal FIRM ESTABLISHMENT • Lead & Lead Paint Remediation • Mold Remediation • Disaster Recovery • Property Restoration • Air & Water Pollution Remediation RNDI Companies, Inc. was established in 2005 by President Diana Cross. Diana saw a need for a full -service environmental engineering and construction company that could provide all customers with exceptional services at an affordable price. Fort Worth Office Rockwall Office Houston Office 6387 Camp Bowie #B-457 519 E. I-30 #157 14518 Hempstead Hwy #4Z Fort Worth, TX 76116 Rockwall, Texas Houston, TX 77040 Non -Exclusive Contractor Services Agreement 96 of 112 L� Neu Era Contract Services LLC Corporate Overview RNDI Companies, Inc. is a general contracting company offering specialized trade services such as demolition, asbestos, lead, and mold abatement, environmental remediation, solid & hazardous waste removal, renovation, and general construction. RNDI holds many certifications including Historically Underutilized Business (HUB), Disadvantaged Business Enterprise (DBE), Minority -Owned Business Enterprise (MBE), Women - Owned Business Enterprise (WBE), and Small Business Enterprise (SBE). RNDI has expertise in multiple areas of construction; we specialize in different projects ranging from hospitals, power plants, high-rise office towers, commercial, industrial, governmental facilities, and historic building renovations. Like in all our contracts, anything else which may arise unexpectedly throughout the duration of the contract can be handled by us. In the past RNDI has had the pleasure of working with many local government entities like DART, DISD, DFW Airport Board, Dallas Housing Authority (DHA), Lockheed Martin and more. RNDI also reaches down to Houston/Harris County area where we have had contracts with the Metropolitan Transit Authority of Harris County (METRO), Port of Houston Authority, Pori of Corpus Christi Authority, the City of Houston, University of Houston Clear Lake. When you work with RNDI you know that you are working with a company that has over 25 years of experience in the construction industry, excellent customer service, whose main goal is to get your project completed in a safe, cost-efficient, and timely manner. RNDI Companies, Inc. 2022 a Year in Review 2022 was a great year at RNDI Companies, Inc., we saw an amazing business year. RNDI had repeat business through ongoing contracts, with the City of Dallas, City of Houston, Garland Power & Light, Dallas County, Dallas Area Rapid Transit (DART). Not only did RNDI fulfill the needs of our ongoing contracts, but we also obtained new clients and contracts throughout the year. The City of Pittsburg, Garland ISD, Dallas Fort Worth Airport, City of Fate, Texas Parks & Wildlife, Rockwall ISD, Humble ISD, Texas Department of State Health Services, Dallas Fire Department, University of Clear Lake, Port of Corpus Christi, Texas City Economic Development Corporation (TCEDC), and Texas Department of Public Safety (Garland) are just some of the new clients RNDI met the needs of this year. During 2022 RNDI strived to meet the needs of every client by ensuring that every aspect of our contract was fulfilled completely, on time, and within budget constraints. Many of the contracts varied not only in length and complexity, but also financially. RNDI took on contracts that other companies would not, as we understand that not every client has unlimited resources for construction and renovation projects. Although 2022 was a difficult and stressful year due to Covid-19 hitting our entire country, it also brought many new challenges for RNDI. Challenges which RNDI was willing and able to handle with care and consideration with the Pandemic going on around us. We here at RNDI Companies, Inc. are excited to see what 2023 holds in store for us, our clients, and our new clients. Non -Exclusive Contractor Services Agreement 97 of 112 �J Neu Era Contract Services LLC 1 _3 t Past Performance Table of Contents ➢ RNDI Companies, Inc. Certification's o Mold Remediation Company o Asbestos Abatement Contractor c Asbestos Transporter o Mold Remediation Contractor o AHERAIEPA Accredited Certifications ❑ Lead Abatement Supervisor o Demolition Contractor ❑ EPA Approved Under the Toxic Substance Act (TSCA) Title II Cert o TIPS ➢ Project Experience o METRO ❑ City of Dallas o Dallas Independent School District a City of Houston ❑ Port of Houston Authority I Port of Corpus Christi Port of Arthur o Dallas County j Dallas College o DFW International Airport o U.S. Airforce c/o Lockheed Martin Aeronautics ❑ Reese Technology Center Airforce Base -Lubbock o City of Fate f City of Terrell I Town of Prosper o Dallas Fire Department I Texas Military Department o Texas Parks & Wildlife Department Y JIP-Jabs in Progress r� Recently Major Contracts, Completed Licenses and Certifications: • City of Houston HFH • METRO Certification • Asbestos Abatement Contractor • Asbestos Transporter • TIPS • TCEQ ■ Mold Remediation Company ■ Lead Firm ■ NCTRCA Certification's (SBE, DBE, WBE, MBE) • HUB Non -Exclusive Contractor Services Agreement Neu Era Contract Services LLC 98of112 11Lt Pro i ect Experience: RNDI Companies, Inc. (RNDI) has performed many projects involving mold, asbestos, lead abatement, demolition and construction for many cities, school districts, hospitals, airports, and many other Governmental Agencies. Currently RNDI Companies, Inc. has been approved by Houston City Council as a Pre -Qualified Asbestos and Lead Abatement, Mold and Soil Remediation, Demolition and Petroleum. Storage Tank Removal Contractor, and to be on the Approved Hire Houston First Program and Chapter 15, Article XI of the City of Houston's Code of Ordinances. RNDI has completed many fully Bonded Projects contracted by Metro, directly and indirectly working with Washington Group, Houston Rapid Transit (HRT), jobs such as the North, East, Southeast corridor and many other properties, involving different contracts that involved several demolition projects. RNDI Companies, Inc. has completed many asbestos and demolition projects for high profile clients, such as Department of Defense (DoI)), Texas National Army Guard, Texas Department of Transportation (TXDOT), North Texas Tollway Authority (NTTA), Lockheed Martin, Port of Corpus Christi, Port of Houston, City of Dallas, City of Fort Worth, University of Clear Lake, City of Houston, Dallas Area Rapid Transit (DART), Dallas County, and many school districts such as Dallas Independent School District (DISD), Arlington Independent School District (AISD), Vidor Independent School District (VISD), Rockwall ISD (RISD), and many others. All these contracts were fully bonded and Indefinite Delivery Indefinite Quantity (IDIQ) type contract, where each project would contain multiple structures and multiple properties for demolition activities. Some of our Satisfied Clients: City of Houston 900 Bagby, 2nd Floor Houston, TX 77002 Job Name: Police Station Address: 1200 Travis Houston, TX 77002 New Hope Church 3640 CR 58 Manvel, TX 77578 New Hope Church Address: 221 S. Gordon Alvin, TX 77511 GCCISD Pumphrey Elementary Address: 4901 Fairway Baytown, TX 77521 Wal-Mart Stores, Inc. Wal-Mart Wayside Address: 2221 S. Wayside Houston, TX 77023 Lumberton ISD Lumberton, TX 77654 Lumberton H.S. 121 S. Main Address: 103 S. LHS Dr. Lumberton, TX 77657 Ellington Field 11900 Galveston Road Houston, TX 77034 UAV Hangar Bldg. 1382 Address: 11900 Galveston Road, Houston, TX 77077 Non -Exclusive Contractor Services Agreement Neu Era Contract Services LLC 99of112 ]� PREVIOUS PROJECTS: DALLASIFORT WORTH, TEXAS, Proiect Name: Asbestos Abatement Client: Fort Worth ISD 6101 McCart Ave Fort Worth, TX 76133 Project Description: RNDI provided asbestos services based on contract unit pricing for the capital improvement department. RNDI removed asbestos, bagged, and properly disposed of at a landfill. Proiect Name: DISD- Job Order Contract for Hazardous Materials Abatement Services, Julia C. Frazier Elementary Stonewall Jackson Paul L. Dunbar Learning 4600 Spring Ave. Elementary Center Dallas, TX 75210 5828 E Mockingbird Ln. 4200 Metropolitan Ave. Dallas, TX 75206 Dallas, TX 75210 Bryan Adams High Lakewood Elementary David W. Carter High 2101 Millmar Dr. 3000 Hillbrook St. 1819 W. Wheatland Rd. Dallas, TX 75228 Dallas, TX 75214 Dallas, TX 75235 Client: Dallas Independent School District 3 801 Herschel Avenue Dallas, TX 75219 Project Description: The DISD Bond Program included 14 different schools throughout the district. Work performed included asbestos abatement and selective demolition. Scope included the removal and disposal of sprayed -on acoustical plaster ceilings, removed and disposed of piping insulation and wrap in crawlspaces and restroom chases, the removal of transit panels, removal of ceramic floor tile grout, the removal of floor the and mastic, the removal of exterior aggregate panels, and the removal of exterior windows and doors. Proiect Name: Lakeland Asbestos and Demolition Proiect Client: City of Fort Worth — Fort Worth Nature Center 200 Texas Fort Worth, TX 76102 Project Description: RNDI Companies, Inc. performed the task of removing Asbestos in seven (7) homes located in Fort Worth, TX. RNDI safely removed and disposed of asbestos containing materials using negative pressure enclosed with personnel decontamination system, critical barriers, proper PPE, material worked wet, hand methods, waste properly bagged, labeled, and disposed of at an approved landfill. Once the homes were clear of all asbestos substances the demolition activities began. RNDI utilized a NESHAP approach to the structures to ensure the dust from the demolitions was minimal, to keep the environment clean and safe for surrounding neighbors. Non -Exclusive Contractor Services Agreement 100 of 112 Neu Era Contract Services LLC "I I Proiect Name: Asbestos Abatement Client: Dallas Community College 4849 W Illinois Ave Dallas TX Project Description: RNDI removed and disposed of Asbestos containing material at various location in Dallas, TX as part of a 3-year contract with Dallas Community College Proiect Name: Citv of Dallas Fire Denartment- Station #52 Asbestos Abatement & Mold Remediation Client: City of Dallas Fire Department- Station #52 2504 S. Cockrell Hill Rd. Dallas, TX 75211 Project Description: RNDI Companies, Inc. was tasked with the removal of asbestos containing building materials and the remediation of mold. This job required attention to detail, safety, and timeliness. The fire station was still active with personnel, making safety a number one priority. RNDI first completed the asbestos removal from the contaminated area and disposed of the ACM according local, state and federal guidelines. RNDI completed a final clearance before containment was taken down. The next task was to clean all surfaces in preparation for new containment walls to be erected, the surfaces were cleaned to ensure no mold spores would be covered by the new containment. walls. Once the mold containment was put in place RNDI began the mold remediation portion of the job. This consisted of cleaning both non -porous and semi -porous surfaces with a biochemical cleaning agent. RNDI chose to use a low VOC cleaning agent that was made of natural cleaners, as it would pose less health concerns for the workers and fire personnel. The remediation of the mold was completed with final clearance samples showing no dangerous mold spores remaining. RNDI's timeliness and attention to safety allowed the job to run smoothly and without incident. Proiect Name: Asbestos Abatement and Demolition Client: Texas A&M Commerce 1200 E. Brin Terrell, Texas 75160 Project Description: RNDI safely removed and disposed of asbestos containing materials for over ten (10) homes, using negative pressure enclosed with personnel decontamination system, critical barriers, proper PPE, material worked wet, hand methods, waste properly bagged, labeled, and disposed of it at an approved landfill. Proiect Name: Dallas Countv Criminal Courts ComDlex. Annex & records Building Client: Dallas County Goa Commerce Suite 900 Dallas, TX 75208 Project Description: Abatement, Mold, Lead and Demolition of the Dallas County Building containing three (3) separate structures, each with a different building history. The scope of work for each structure varied greatly, the largest hurdle that RNDI had to overcome was historical preservation. With historical preservation of the utmost importance RNDI utilized its expertise in abatement and demolition techniques to guarantee preservation of historical items in the work areas. The other contract consists of Annual Contract for Abatement and Remediation Services (Asbestos -Lead -Mold) Facilities Management Non -Exclusive Contractor Services Agreement 101 of 112 Neu Era Contract Services LLC :-� r Proiect Name: Kav Bailev Hutchins Convention Center Dallas —Plaster Soffit Demolition, Client: City of Dallas 650 South Griffin St Dallas, TX 75202 Project Contact: Raymond Sottilare, RA, ravmond.sottilarenu.dallascitvhall.com (214) 939-2822 Project Description: RNDI Companies provided demolition services to the convention center plaster soffit located at 650 South Griffin in Dallas. RNDI performed site clearance of the area and Mobilization of area in preparation for removal of ceiling. RNDI removed damaged exterior ceiling and concrete at Meeting rooms North Exit Ceiling. All electrical was tied off and preserved for future use. Project was completed on time and within budget. Proiect Name: Demolition of 1800 N Frances Client: City of Terrell ■ 1800 N Frances Terrell, Texas 75160 • 201 East Nash St. Terrell, Texas 75160 Project Description: RNDI demolished, cleared, removed, and properly disposed of materials related to substandard structures and other debris including concrete foundations and steps. Of 1800 N Frances. Accessory structures and dead trees were included in the demolition and removal. Lots were regraded or smoothed to remove any projections. Proiect Name: Demolition of Two Residential Structures Client: Town of Prosper ■ 407 E. 15t St. Prosper, TX 75078 Project Description: RNDI demolished two single family Residential Structures. Proiect Name: MLK Recreation Center Storm Damases February 2021. Client: City of Dallas 1500 Marilla Street Dallas, TX 7520 Project Address: 2922 Martin Luther King Jr. Blvd, Dallas, TX Project Contact: Johnnie Brumfield, Johnnie.brumfield(a,dallascitvhall.com. 214-670-3059 Project Description: RNDI Companies, Inc. provided the mold abatement and water damage restauration at the MLK Recreation Center located in Dallas, TX. RNDI Companies, Inc. performed the remediation, mold abatement for the MLK Center that was damaged due to the winter storm in February 2021. The scope of work was to proceed with water remediation throughout the facility and included removing and reinstalling insulation from damaged ceilings, removed and replaced affected drywall 4feet up walls, removed disfigure buckled hardwood gym floor, removed VCT tile, buck back adhesive, tile floor in bathrooms that was laid over VCT tile. Removed and replaced 4" and 6" cove base and removed tile wails 4' up in bathrooms. Removed and replaced water damaged ceiling tiles throughout facility, in addition to move items around for construction and reinsulate air ducts. This job was completed within budget. Non -Exclusive Contractor Services Agreement 102 of 112 Neu Era Contract Services LLC Pro iect Name: City of Fate Abatement & Structural Demolition. Client: City of Fate 1900 CD Boren Parkway Fate, TX 75087 Project Description: RNDI Companies, Inc. was tasked with the removal of Asbestos containing building materials and the demolition of the remaining structure. There were five (5) different structures that needed to be abated of asbestos prior to demolition activities. The asbestos containing materials included sheetrock, floor tile, and other building materials. Once the buildings were clear of all asbestos substances the demolition activities began. RNDI utilized a NESHAP approach to the structures to ensure the dust from the demolitions was minimal, to keep the environment clean and safe for surrounding neighbors. Proiect Name: HAZMAT Abatement of Bunkhouses at the Chaparral Wildlife Client: Texas Parks & Wildlife Department Chaparral Wildlife Management Area, 64 Chaparral WMA Drive Cotulla, Dimmit County, Texas78014 Project Description: RNDI Companies, Inc. performed an abatement on HAZMAT materials at several bunkhouses at the Chaparral Wildlife Management Area in Cotulla, Dimmit County, Texas. Specifically, the bunkhouses included the Cabana Grande, Cabana Oeste, Cabana Medio, & Cabana Este. The material needing abatement was the drywall construction on the ceilings of the 4 Cabanas. All drywall was found to be in good condition and non -friable, so we utilized the glove -bag method of removing the ACM. A tight schedule was set upon us allowing only two days in the middle of the week to complete the entire project. RNDI completed the project in an efficient and timely manner resulting in the full satisfaction of the client. Proiect Name: Demolition of Several Properties 3227 Reynolds 810 Packard 2842 Britton 1003 Packard 802 Packard 3607 Frank 810 Packard 806 Packard 1514 Homeland 6306 Canaan 1010 LaSalle 1730 Garza 1004 LaSalle 1004 LaSalle 3731 State Oak 1019 Packard 3109 Pennsylvania 3730 Bickers 1008 LaSalle 2306 Hudspeth 4848 Ware 4005 Copeland 2739 Locust 3725 Carl Client: City of Dallas 1500 Marilla St. 43FS Dallas, TX 75201 3616 Hatcher 216 Landis 2672 Hudspeth 4540 Luzon 2718 Rochester 2843 Frost 2947 Arizona 2463 Easley Project Description: Asbestos abatement and demolition of several properties throughout the City of Dallas. RNDI has completed more than 70 properties and continues to perform asbestos abatement and demolitions for the City of Dallas. Abatement has been completed also in occupied office buildings such as the Oak Cliff Municipal Center, and many others. This project has been fully bonded for $1,833,286.00. Non -Exclusive Contractor Services Agreement 103 of 112 1� Neu Era Contract Services LLC Proiect Name: Asbestos Abatement & Insulation Services for GP&L Production Power Plants, Client: City of Garland ■ 13835 Co Rd 489 * 1701 A Spencer Rd. Nevada, Texas 75173 Denton, TX 76205 Project Contact: Paul Kelly- Plant Manager pkelly gpltexas.orw (972) 485-6576 Project Description: RNDI has an on -going renewal contract with the City of Garland for maintenance on their two city power plants, specifically asbestos abatement and insulation services but also including mold and lead abatement. During this contract, RNDI has worked along -side power plant officials to maintain a safe working environment in a potentially dangerous working area. Precautions had to be taken as to not affect the production of the power plant and to keep our crew and near -by power plant personnel safe. At some points, sections or even the entire power plant had to halt production to proceed with the necessary abatement/insulation work. Some specific areas requiring work were the lead -containing power -producing turbines, insulation found throughout all levels of the plants, and even boilers which needed asbestos abatement done. For most projects, a specific timeframe was set so that the power plants would be out of operation for as little time as possible meaning RNDI's crew had to work at maximum efficiency with all hands on -board to ensure the required work got completed in a timely manner. Proiect Name: Cedar Creek Bunkhouse Demolition, Client: Tarrant Regional Water Department 800 E. Northside Dr Ft Worth, TX 76102 Project Contact: Frank Garcia 1-(817)-335-2491 frank.carcia(&trwd.com Project Description: Demolition of single-family home located at 6799 Ashley Ave in Trinidad, TX. Demolition included removal of driveway, sidewalks, fence, and any debris in yard. Proiect Name: Asbestos Abatement of Bldg.'s 675 & 679 at Terrell State Hospital Client: Texas Department of State Health Services 1200 E. Brin Terrell, Texas 75160 Project Description: In buildings 675 & 679 at the Terrell State Hospital in Terrell, Texas, RNDI had to remove pipe and fitting insulation and visible debris from the crawlspaces of the buildings. The project proved to be more difficult than expected because of the limited space in the area. Some sections were only 3-4 feet in height, our crews struggled and shimmied through shallow gaps, around awkward corners, and navigated around non -ACM piping. The entire crawlspace had no existing lighting system. RNDI provided lighting for all areas where workers would be present. A critical harrier was needed, it was erected and maintained for entire area. RNDI sealed off all entrances into the crawlspace including multiple vents around the exterior of the building leading into the crawlspace. Terrell State Hospital is an active psychiatric hospital, RNDI had to ensure the safety of not only our crews but the patients as well. RNDI maintained a 24hr watch of the work site ensuring no patients entered our containment, took tools (contraband) or were caused harm in any way from our work site equipment or tools. Nevertheless, RNDI succeeded in completing the project within the desired number of working days. Non -Exclusive Contractor Services Agreement 104 of 112 Neu Era Contract Services LLC Proiect Name: Funizal Remediation and Repairs Building F Client: Dallas/Fort Worth International Airport Board 2200 W. Airfield Dr - DFW Airport, TX Job Site: 2175 W. Airfield Dr, DFW Airport, TX 76051 Project Contact: Desmond Denman -Development Construction Manager 972-973-5076 ddenmanaw.dfwairuort.corn /Robert Garrison — Consultant 817-268-8600 Project Description: Removal of mold contaminated drywall, carpet in various Rooms of Building F. (Rooms 20, 19, 30 stairwell and corridor) The building was occupied by workers doing renovations, so a negative pressure containment was necessary. RNDI determined the water source and then eliminated source to avoid future problems. The fungal remediation was conducted in negative pressure enclosures with high efficiency particulate air (HEPA) filtered exhaust and two -stage dry decontamination egress. After the work area passed the final visual clearance, exposed wall cavity materials and plywood and plaster or gypsum board surfaces were treated with an EPA registered anti -microbial encapsulant. Job was completed on time and within budget. Previous Projects: HOUSTON. TEXAS Proiect Name: Demolition of Facility. Client: Goose creek ISD 3401 N. Main St. Baytown, Texas 77521 Project Description: Demolition of YMCA Facility, a 24,150 square foot masonry, concrete block and steel framed one story structure built in the 1960 period all related site improvement located at 201 YMCA Drive, Baytown, Texas 77520. Proiect Name: Asbestos Abatement Client: University of Houston -Clear Lake 2700 Bay Area Blvd. Houston, TX 77058 Project Description: RNDI removed drywall, floor tile, window glazing, fire proofing. All of which included the removal of ACM material and disposal of waste. Proiect Name: Brazosoort Collcge Client: Brazosport College 500 College Dr Lake Jackson, TX Project Description: RNDI Companies, Inc performed the asbestos abatement for the corporate Phase I Abatement of asbestos containing dry wall on the 2nd floor in the two wings of the 211d floor of the building. Phase II Abatement of Asbestos containing TSI, throughout the 2nd floor north area of the building in the two wings. The job was completed on time and without any issues. Non -Exclusive Contractor Services Agreement 105 of 112 Neu Era Contract Services LLC -5/ Proiect Name: Asbestos Abatement Several Properties Client: City of Houston 900 Bagby, 211 Floor Houston, TX 77002 Project Description: RNDI Companies, Inc. is an approved vendor for the City of Houston for the removal of any Asbestos and Demolition of houses within the city limits. Many of these houses are uninhabitable and in dire need of repair. Some of the house's pose potential issues with surrounding properties and neighbors, RNDI uses precision demolition techniques to ensure the safety of nearby houses and residents while the demolitions are being conducted. Proiect Name: Kindred Hospital Client: 6441 Main St 2nd Floor Houston, TX 77030 Project Description: RNDI Companies, Inc performed the asbestos abatement Asbestos abatement of various materials for the renovation of the 4th floor of the hospital to comply with Texas Department of State Health Services rules and regulations. The project was successfully completed on time. Proiect Name: Upper Braeswood Water Treatment Plant Client: City of Houston 13331 W Houston Center Blvd Houston, TX Project Description: RNDI Companies, Inc. was given the opportunity Environmental cleaning throughout the maintenance building. We identified the source of the problem to report to the City of Houston for repairs. We treated every office in the building with biocide including all furniture, to prevent from microbial re- growth. RNDI successfully completed the job and without any security violations. Proiect Name: 801 St. Joseph (29 Story Hotel) Client: Shahzay Construction 801 St. Joseph Pkwy Houston, TX 77002 Project Description: RNDI Companies, Inc successfully performed the asbestos abatement for 801 St. Joseph Parkway, a 29-story hotel needing renovations. During the course of the project, we reported directly to Jeremy Hall. Time was of the essence in the completion of this job, along with time constraints we also had to battle the height of the building. RNDI successfully abated the entire scope of work quickly, most of the ACM materials were drywall board on the walls and ceilings. The largest challenges we faced during the completion of the job was the removal of waste and supplying water to the upper floors. The most time- consuming part was the removal of waste, as it was brought down via the stairways. The water in the building was not currently on, RNDI was able to overcome this challenge by utilizing large storage tanks of water with a constant flow of new amended water being placed into the tanks. The job was completed on time and without any issues. Non -Exclusive Contractor Services Agreement 106 of 112 r� 'n Neu Era Contract Services LLC '`y Proiect Name: 611 Walker St. Houston, TX, Client: City of Houston 611 Walker St. Houston, TX 77002 Project Description: RNDI Companies, Inc completed an asbestos abatement project for the City of Houston at 611 Walker St. on 22 floor of the Government Building. This job had a few difficult points when it came to scheduling and being able to perform work. Some of the tasks were able to be complete during normal business hours, while other jobs needed to be performed after hours. After hours posed potential issues with supplies, equipment, and work time frames. None of these potential issues affected our job, we planned accordingly with having excess materials on site, spare equipment in case of failure, and above all we met the time deadline of needing to be out of the building before the start of the next working day. RNDI completed the job successfully and was offered additional work from the City, upon successful completion. Proiect Name: Houston Police Station Client: Houston Police Department 1200 Travis St. Houston, TX 77002 Project Description: RNDI Companies, Inc. was given the opportunity to abate one of the many City of Houston Police Stations. This job was unique and posed a large security risk. RNDI was tasked with abating Floor Tile and Mastic from the police station, while it was still active. This created the obstacle of security; security was of the highest importance as the police station was still active and held evidence. RNDI ensured that site security and access to the work areas was limited to who needed to be there. The measures taken allowed the City of Houston to rest easy in knowing that no unauthorized access would occur during the work. RNDI successfully completed the job and without any security violations. Proiect Name: Fire Range of Three Locations: Waco. LaMaoue and Fort Worth. Client: Texas Military Department P.O Box 5218 Austin, TX 78763 Project Description: RNDI Companies, Inc performed the lead abatement for three Texas Military locations, Readiness Center in LaMarque, TX, Readiness Center in Waco, TX and Readiness Center in Fort Worth, TX. Lead materials were removed, all work was upon specifications provided. The three locations contaminated by lead in the storage room, observation rooms, hallways, and restrooms. All Department of State Health Services rules and regulations were followed. Daily safety meetings were conducted prior to start the shift. The project was successfully completed on time and within budget. Proiect Name: Asbestos Abatement of Oak Forest Elementary Client: Vidor ISD 505 Orange Street Vidor, Texas 77662 Project Description: RNDI Companies Inc. did abatement of a drywall inside a negative pressure containment using wet methods and NESHAP Regulated area for wrapping of sinks located in the Gymnasium area. All materials were doubled bagged and disposed of. Non -Exclusive Contractor Services Agreement 107 of 112 Neu Era Contract Services LLC Proiect Name: The Port of Corpus Christi Authoritv for Asbestos Abatement Client: Port of Corpus Christi 222 Power St Corpus Christi, TX 78401 Project Address: 1221 Peabody Ave 2001 Van Loan Corpus Christi, TX Corpus Christi, TX Point of Contact: Robert Schultz Manager of Environmental Compliance 361-885-6609 rschulznt,occa.com Project Description: Asbestos abatement, remove floor tile mastic, duct board insulation and mastic. RNDI completed this tack in a timely manner and within budget. Proiect Name: Reese Technology Center (Lubbock Reese Redevelonment Authoritv LRRA1 Client: Reese Technology Center 9801 Reese Technology Center Lubbock, TX 79416 Project Description: RNDI Companies, Inc performed asbestos abatement and demolition for several building by specifications and regulations upon Department of State Health. Buildings 11- Former Post Office, building 15 Former Library, building 21-Former Bowling Alley and Building 52-South Area of Hanger. All asbestos -containing materials were removed inside negative pressure containment per Environmental Protection Agency. Proiect Name: Wal-Mart Stores Client: Wal-Mart Stores 2221 S. Wayside St. Houston, TX 77023 Project Description: RNDI Companies, Inc performed the asbestos abatement for Wal-Mart Stores at 2221 S. Wayside St. Houston, TX 77023. RNDI was tasked with the abatement of floor tile, mastic, and drywall. Among the challenges that faced RNDI the biggest were no water, power, and 24-foot-tall ceilings. RNDI provided water and power to the job site using a local fire hydrant and portable power generators. We also had to use the inverted prep of the ceilings to be able to achieve negative pressure per engineering controls required by the specifications. After all of the prep work was completed, RNDI completed the job without any issues. Proiect Name: At Home Stores Client: At Home Stores 19411 Atrium Place Houston, TX 77094 Project Description: RNDI Companies, Inc performed the asbestos abatement for the corporate office and store front of At Home Stores in Houston, TX. This was a large-scale job with more than 10,000 Sq Ft of asbestos to be abated. There were multiple locations throughout the building, all needing separate containment. The largest challenge that RNDI faced was the extremely high ceilings, the height was an issue as we had to use the inverted prep method to ensure a full containment was achieved with negative pressure. The job was completed on time and without any issues. Non -Exclusive Contractor Services Agreement 108 of 112 Neu Era Contract Services LLC Proiect Name: Metronolitan Transit Authoritv — Several Corridors Demolition 2911 Rusk 4819 Harrisburg 5207 Grigg 4402 University Oaks 1403 Scott 4711 Harrisburg 4384 Wheeler 6302 Fulton 3603 Bell Parcel 92 4386 Wheeler 6304 Fulton 2803 Scott Parcel 93 4390 Wheeler 7412 Fulton 601 Nagle Parcel 112 4392 Wheeler 2526 N. Main 1405/1409 Scott 6203 Harrisburg 4402 Wheeler 4819 Harrisburg 5040 Old Spanish Tr 1517 Scott 1200 York 4515 Fulton 5203 Griggs 4362 Wheeler 1405/1409 Scott 2518 N. Main 6001 Harrisburg 4368 Wheeler 3505 Bremond And many others 4907 Harrisburg 4370 Wheeler 4374 Wheeler 4372 Wheeler 4410 Wheeler Client: Metropolitan Transit Authority (METRO) 1900 Main Street Houston, TX 77002 Project Description: RNDI Companies, Inc successfully performed the asbestos abatement and demolition of several corridors for METRO. These corridors included the Southeast, North, and East end. Each corridor consisted of approximately seventy-five (75) properties. This project included the removal and disposal of several different asbestos containing materials such as floor tile, ceiling tile, gypsum board, sheetrock, piping, roofing, and many other identified construction elements of the different structures. Work was performed by specifications with negative air pressure, properly labeled and disposed in an approved landfill. RNDI had to get a permit with the City of Houston, coordinate, and order utility termination. Dealing in some cases, within proximity to overhead power lines. In these properties, plumbing disconnections were also the tasks of RNDI. Proiect Name: Asbestos Abatement at White Classroom and Memorial Library Client: Del Mar College 3001 Ayers Street Corpus Christi, TX 78404 Project Description: RNDI preformed the task of safely removing all asbestos containing materials, transported them properly disposed of debris in an approved land fill. Removal of asbestos was completed in the White Library a five (5) story building and Memorial Classroom Building. White Library Removal of cork/insulation and brick/moisture barrier in the Fine Arts Music Building. The project was performed in strict conformity to all OSHA, EPA and State of Texas Regulations. RNDI removed all asbestos containing materials throughout the builings to include but not limited to pipe insulation utilizing the glove bag procedure, mastic pucks, floor tile, window caulking, black mastic under carpet douible layer under Negative Pressure, drywall and textures. Removal of over 3,700 light ballasts and florescent lamps in both locations. Hand seperated all ballasts and florescant lamps, palletized in full boxes, secured with shrink wrap and placed in 55 gallon1700 lb drums for recycling or disposal. Cut all A/C duct into sections and wrapped in 6-mil poly for disposal. Project was accomplished in accordance with the specifications and within time. Non -Exclusive Contractor Services Agreement 109 of 112 Neu Era Contract Services LLC 55" Jabs in Progress: RNDI Companies, Inc. has the following active IDIQ contracts with governmental entities: City of Dallas $11,911,360.00 Asbestos, Mold, Lead Abatement & Demolition Services Rockwall Independent School District 3 Year Contract —Asbestos, Lead and Mold Abatement Garland Independent School District 3 Year Contract — Asbestos, Lead & Mold Abatement Humble Independent School District 2 Year Contract — Asbestos, Lead and Mold Abatement City of Houston$2,052,794.00 Environmental Remediation, Underground Removal & Demolition Services City of Garland $99,000.001Yr.- Four (4) year contract renewal Asbestos & Mold Abatement Services, Insulation Services Dallas Independent School District: Over $2 Million dollars, on 10 plus schools throughout the district. Master Agreement- Job Order Contract for HAZMAT Abatement/Remediation Services & Reconstruction Services Dallas County $199,570.00 Annual Contract for Abatement & Remediation Services (Asbestos/Lead/Mold) for Facilities Management. DART $750,000 Annual Contract for Abatement & Remediation Services — has continually been renewed since 2016 University of Houston $410,710.00 - Chungs Warehouse — Full Demolition Recently Maior Completed Contracts: Grayson College $1,259,802.00 Abatement, Remediation and Demolition City of Plano — Jack Carter Maintenance ..............$276,9973.00 Demolition, Asbestos Abatement Port of Houston Authority — North Side.........................................$152,500.00-Asbestos Abatement City of Dallas- Harry Hines ........................... $297,418.00 — Asbestos Abatement and Demolition Del -Mar College................................$147,352.00-Asbestos Abatement& Light Ballast Removal City of Fort Worth — Lake Land Project ........... $297,670.00 — Asbestos Abatement and Demolition Tarrant Regional Water...............................................................$23,360.00 - Demolition University of Clear Lake ...................................... , ...Job Order Contract - Asbestos Abatement Port of Corpus Christi.......................................................$130,000.00 Asbestos Abatement Port Houston ........................................$152,500.00 Asbestos Abatement of Restroom Buildings Dallas Ft Worth International Airport Building F.....................$ 92,000.00 Fungal Remediation Dallas Housing Authority ........... $931,994.90 Asbestos Abatement and Demolition at Brooks Manor Non -Exclusive Contractor Services Agreement 110 of 112 Neu Era Contract Services LLC City of Dallas ...............$1,833,286.00 Asbestos, Lead, and Mold Abatement & Demolition Services City of Carthage ............... $486,000.00 Asbestos, Lead and Mold Abatement & Demolition Services City of Dallas - Kay Bailey Hutchins Convention Center ....... . ................................Demolition Lockheed Martin ...... ............. $292,934.00 - 3 Year Contract - Asbestos, Lead and Mold Abatement City of Dallas — MLK Recreation Center .............................. $272,798.00 Storm Damages 2021 DFW International Airport.....................................$3,202,000.00 Asbestos & Mold Abatement Dallas County ...............$5,000,000.00 Asbestos, Lead, and Mold Abatement & Demolition Services North Tarrant Infrastructure (NTI) ........ Not to exceed $100,000.00 on a per needed basis, for abatement services for right of way demolition for the construction of new highway system. We have performed multiple successful TxDOT contracts in the previous years. RNDI Companies, Inc. has obtained the certification of Disadvantaged Enterprise as per 49 CFR Part 26, not to exceed $7,255,000.00 approved maintenance contracts, i.e., Rehabilitation/Reconstruction Projects for Painting, Reinsulating, Fencing and many others. Non -Exclusive Contractor Services Agreement 111 of 112 /► Neu Era Contract Services LLC , Jh EXHIBIT E VERIFICATION OF SIGNATURE AUTHORITY NEU ERA CONTRACT SERVICES, LLC 2313 Decatur Ave Fort Worth, TX 76106 Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Contractor and to execute any agreement, amendment or change order on behalf of Contractor. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Contractor. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Contractor. Contractor will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Contractor. 1. Name: Howard Lauderback Position: operations manager/owner 1*w d Lola -back Howard Lauderback (Sep 22, 202312:22 CDT) Signature 2. Name: Position: Signature 3. Name: Position: Signature Name: Signature of President / CEO Other Title: Date: 09/22/2023 Non -Exclusive Contractor Services Agreement 112 of 112 Neu Era Contract Services LLC City of Fort Worth, Texas Mayor and Council Communication DATE: 09/12/23 M&C FILE NUMBER: M&C 23-0753 LOG NAME: 13PITB 23-0076 NUISANCE ABATEMENT AND CLEAN-UP SERVICES JF CODE SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with Neu Era Contract Services LLC and RNDI Companies, INC. for Nuisance Abatement and Clean -Up Services in a Combined Annual Amount Up to $125,000.00 for the Initial Term and Authorize Four One -Year Renewals for the Code Compliance Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Neu Era Contract Services LLC and RNDI Companies, INC. for nuisance abatement and clean-up services in a combined annual amount up to $125,000.00 for the initial term and authorize four one- year renewals for the same combined annual amount for the Code Compliance Department. DISCUSSION: The Code Compliance Department approached the Purchasing Division to procure an agreement for nuisance abatement and clean-up services to provide tools, materials, permits, and equipment necessary for performing clean-up, debris removal, dead tree removal, nuisance vegetation removal and disposal work on privately owned property and/or property that is owned or held -in- trust by the City, as identified and ordered by the Neighborhood Investigations Division of the Fort Worth Code Compliance Department. In order to procure these services Purchasing staff issued Invitation to Bid (ITB) No. 23-0076. The ITB consisted of detailed specifications describing the City's various requirements and scope of work. The bid was advertised in the Fort Worth Star -Telegram on June 14, 2023, June 21, 2023, June 28, 2023, July 5, 2023, and July 12, 2023. The City received two (2) responses. An evaluation panel consisting of representatives from the Code Compliance Department and Park and Recreation Department reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. No guarantee was made that a specific amount of services would be purchased. Bidders Neu Era Contract Services LLC RNDI Companies, INC Evaluation Factors i a b c d Total Rank Score 14.1712.5010.0130.00 66.67 1 118.331118.331114.001100.0011 50.67 11 2 Best Value Criteria: • a. Contractor's qualifications and experience • b. Contractor's ability to provide resources (equipment and personnel) • c. Contractor's approach to perform services • d. Cost After evaluation, the panel concluded that Neu Era Contract Services LLC and RNDI Companies, INC. presented the best value to the City. Therefore, the panel recommends that Council authorize non-exclusive agreements for nuisance abatement and clean-up services to Neu Era Contract Services LLC and RNDI Companies, INC. Staff certifies that the recommended vendors met the bid specifications. FUNDING: The maximum combined annual amount allowed under these agreements will be $125,000.00; however, the actual amount used will be based on the need of the Department and available budget. Department JEstimated Annual Amount Account Name Code Compliance $125,000.00 Solid Waste Fund Funding is budgeted in the Code Compliance Department's Solid Waste Fund. DVIN BE: New Era Contract Services is in compliance with the City's Business Equity Ordinance by submission of the prime contractor waiver form. The City's Business Equity Goal on this project is 9%. DVIN BE: RNDI Companies, Inc. is in compliance with the City's Business Equity Ordinance by committing to 26% MWBE participation on this project. The City's MWBE goal on this project is 9%. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for four additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Solid Waste Fund. Prior to an expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Valerie Washington 6192 Oriainatina Business Unit Head: Reginald Zeno 8517 Brandon Bennett 6322 Additional Information Contact: Jo Ann Gunn 8525 POLICY NUMBER: N9BP355751 BUSINESSOWNERS BP04040110 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. HIRED AUTO AND NON -OWNED AUTO LIABILITY This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM SCHEDULE Coverage Additional Premium A. Hired Auto Liability $25.00 B. Non -owned Auto Liability $44.00 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Insurance is provided only for those coverages for which a specific premium charge is shown in the Declarations or in the Schedule. 1. Hired Auto Liability The insurance provided under Paragraph A.1. Business Liability in Section II — Liability applies to "bodily injury" or "property damage" arising out of the maintenance or use of a "hired auto" by you or your "employees" in the course of your business. 2. Non -owned Auto Liability The insurance provided under Paragraph A.1. Business Liability in Section II — Liability applies to "bodily injury" or "property damage" arising out of the use of any "non -owned auto" in your business by any person. B. For insurance provided by this endorsement only: 1. The exclusions under Paragraph B.1. Appli- cable To Business Liability Coverage in Section II — Liability, other than Exclusions a., b., d., f. and i. and the Nuclear Energy Liabil- ity Exclusion, are deleted and replaced by the following: a. "Bodily injury" to: (1) An "employee" of the insured arising out of and in the course of: (a) Employment by the insured; or (b) Performing duties related to the conduct of the insured's business; or (2) The spouse, child, parent, brother or sister of that "employee" as a conse- quence of Paragraph (1) above. This exclusion applies: (1) Whether the insured may be liable as an employer or in any other capacity; and (2) To any obligation to share damages with or repay someone else who must pay damages because of injury. This exclusion does not apply to: (1) Liability assumed by the insured under an "insured contract"; or (2) "Bodily injury" arising out of and in the course of domestic employment by the insured unless benefits for such injury are in whole or in part either payable or required to be provided under any work- ers' compensation law. b. "Property damage" to: (1) Property owned or being transported by, or rented or loaned to the insured; or (2) Property in the care, custody or control of the insured. BP 04 04 01 10 © Insurance Services Office, Inc., 2009 Pagel of 2 ❑ 2. Paragraph C. Who Is An Insured in Section II — Liability is replaced by the following: 1. Each of the following is an insured under this endorsement to the extent set forth be- low: a. You; b. Any other person using a "hired auto" with your permission; c. For a "non -owned auto": (1) Any partner or "executive officer" of yours; or (2) Any "employee" of yours; but only while such "non -owned auto" is being used in your business; and d. Any other person or organization, but only for their liability because of acts or omissions of an insured under a., b. or c. above. 2. None of the following is an insured: a. Any person engaged in the business of his or her employer for "bodily injury" to any co -"employee" of such person in- jured in the course of employment, or to the spouse, child, parent, brother or sis- ter of that co -"employee" as a conse- quence of such "bodily injury", or for any obligation to share damages with or re- pay someone else who must pay dam- ages because of the injury; b. Any partner or "executive officer" for any "auto" owned by such partner or officer or a member of his or her household; c. Any person while employed in or other- wise engaged in duties in connection with an "auto business", other than an "auto business" you operate; d. The owner or lessee (of whom you are a sublessee) of a "hired auto" or the owner of a "non -owned auto" or any agent or "employee" of any such owner or lessee; or e. Any person or organization for the con- duct of any current or past partnership or joint venture that is not shown as a Named Insured in the Declarations. C. For the purposes of this endorsement only, Para- graph H. Other Insurance in Section III — Com- mon Policy Conditions is replaced by the follow- ing: This insurance is excess over any primary insur- ance covering the "hired auto" or "non -owned auto". D. The following additional definitions apply 1. "Auto business" means the business or occu- pation of selling, repairing, servicing, storing or parking "autos". 2. "Hired auto" means any "auto" you lease, hire, rent or borrow. This does not include any "auto" you lease, hire, rent or borrow from any of your "employees", your partners or your "ex- ecutive officers" or members of their house- holds. 3. "Non -owned auto" means any "auto" you do not own, lease, hire, rent or borrow which is used in connection with your business. This in- cludes "autos" owned by your "employees", your partners or your "executive officers", or members of their households, but only while used in your business or your personal affairs. Page 2 of 2 © Insurance Services Office, Inc., 2009 BP 04 04 01 10 ❑