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HomeMy WebLinkAboutContract 60186CSC No. 60186 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and CEIA USA, Ltd ("Vendor") and the City of Fort Worth ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A — Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B — Cooperative Agency Contract Buyboard 669-22; and 4. Exhibit C — Conflict of Interest Questionnaire Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this Cooperative Purchase Agreement shall control. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not exceed Seventeen Thousand, Four Hundred Seventeen Dollars and Eighty Cents ($17,417.80). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below ("Effective Date") and expires on May 31, 2024 with no renewal options. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ❑ To CITY: Hns N�A"�JA City of Fort Worth CEIA USA, Ltd., Regional Sales Manager Attn: Assistant City Manager Matt Samels 200 Texas Street 6336 Hudson Crossing Parkway Fort Worth, TX 76102-6314 Hudson, Ohio 44236 Facsimile: (817) 392-8654 Facsimile: NA With copy to Fort Worth City Attorney's Office at Email: msamels(a,ceia-usa.com same address City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: By: Valerie "Tashi nRton(Sep 28,202310:45 CDT) Name: Valerie Washington Title: Assistant City Manager Date: Sep 28, 2023 APPROVAL RECOMMENDED: By: William William R2309:40CDT) Name: William Rumulv QooavnnR Title: Director cF FORT%;ad Ovo °=d A .;T�Smxs a°an �zASaad nb06044 By: Name: Jannette Goodall Title: City Secretary VENDOR: CEIA USA, Ltd. By:—•C�--� Name: Bruno Carano Title: Chief Financial Officer Date: 09/27/2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ,As-..,." By: Shellev Hollars (Sep 28.2023 08:27 CDT) Name: Shelley Hollars Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: ((% By: Name: Jessika J. Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXHIBIT A • C*AV ZQ 6336 HUDSON CROSSING PKWY HUDSON, OH 44236 P:(330)-405-3I90 F:(330)-405-3I96 BILL TO: CITY OF FORT WORTH ATTN: JAMES WADE FORT WORTH MARSHALS DIVISION 200 TEXAS STREET FORT WORTH, TX 76102 P: +1 817-475-8669 QUOTE #: 051893 DATE: 8/3/2023 Page 1/6 SHIP TO: CITY OF FORT WORTH ATTN: JAMES WADE FORT WORTH MARSHALS DIVISION 200 TEXAS STREET FORT WORTH, TX 76102 P: +1 817-475-8669 Customer ID PO Number Ship Via Sales Rep Payment Terms I Reg. Ship CITFORI OPENGATE COMMON CARRIER MSAMELS NET 30 1 10/9/23 QTY. I U/M Item # Description Unit Price Ext. Price 1 EACH 108960-LTE OPENGATE with LTE Board $14,056.00 $14,056.00 Item Note: List Price= $17,570 BuyBoard Contract# 669-22 4 EACH 48-11-1812 18V Battery $0.00 $0.00 Item Note: 1 EACH 48-59-1802 Milwaukee Charger - Dual $0.00 $0.00 Item Note: 1 EACH 109444BU4 Larger stabilizing plates for OPENGATE, pair (revision 4) $436.80 $436.80 Item Note: List Price = $546 BuyBoard Contract# 669-22 1 EACH 95287 Encapsulated NILEC32B Test Piece - No Logo $175.00 $175.00 Item Note: List Price - $250 1 EACH TRAINING Training Services Provided by CEIA USA $2,500.00 $2,500.00 Item Note: Training is a standard cost per site Subtotal $17,167.80 Misci $0.00 Taxi $0.00 Freight $250.00 Total 1 $17,417.80 ALL AMOUNTS ARE IN U.S. DOLLARS TEL: 330-405-3190 / FAX:330-405-3196 "We add a 3.5% surcharge on all credit card payments. This surcharge is not greater than our total cost of accepting CEIA USA, LTD. - TERMS AND CONDITIONS OF SALE 1. ENTIRE AGREEMENT: The terms and conditions hereof, together with the provisions on the face hereof with respect to description, quantity and price of goods ordered and delivery terms, shall constitute the entire agreement between the purchaser thereof ("Purchaser") and CEIA USA, LTD. ("Seller"), and any representations, and course of prior dealings, promise or condition in connection herewith or usage of the trade not expressly incorporated herein, shall not be binding on Seller. No waiver, alteration or modification of any of the provisions hereof shall be binding, unless in writing and signed by a specifically authorized representative of Seller. ANY ATTEMPTED ACKNOWLEDGEMENT OF THIS SALE BY A PURCHASE ORDER OR OTHER DOCUMENT CONTAINING TERMS AND CONDITIONS INCONSISTENT WITH OR IN ADDITION TO THE CONDITIONS CONTAINED HEREIN SHALL NOT BE BINDING UPON SELLER AND SELLER HEREBY EXPRESSLY OBJECTS TO AND REJECTS THE SAME. UNLESS OTHERWISE AGREED BY THE PARTIES IN WRITING, SELLER'S ACCEPTANCE OF PURCHASER'S ORDER REQUEST IS EXPRESSLY MADE CONDITIONAL ON PURCHASER'S AGREEMENT TO THE TERMS AND CONDITIONS CONTAINED HEREIN. 2. PRICE: All quoted prices are good for sixty (60) days from the date shown on the face of the quote. Prices quoted are based upon production quantity; if order quantity, release quantity or release schedules change, the price for goods is subject to adjustment by Seller. All costs specified herein as borne by Purchaser shall be in addition to the quoted price. All bills shall be dated the date of shipment. Upon approved credit, payment shall be due on all sales of goods net thirty (30) days unless different terms have been agreed upon. Otherwise, Seller reserves the right at any time to require full or partial payment in advance. A late charge of one to one and one-half percent (1-1/2%) per month will be charged on the unpaid balance of overdue invoices. If shipments are delayed by Purchaser, payments shall become due from the date when Seller is prepared to make shipment. Goods held for Purchaser shall be at the risk and expense of Purchaser. Unless otherwise indicated, installation and training charges shall be invoiced separately. 3. SHIPMENT, PLACE OF DELIVERY AND RETENTION OF TITLE: Goods covered by this contract are sold Ex Works ("EXW") (as that term is defined and used in Incoterms 2010, as agreed from time to time) Hudson, Ohio (unless otherwise indicated in writing), and Seller's placement of such goods in the possession of a trucking company or other common carrier shall constitute delivery to Purchaser and risks of loss or damage in transit shall be borne by Purchaser; provided, however, all goods delivered shall remain the property of Seller until such time as all claims, including any balances, which Seller may have against Purchaser for any reason whatsoever have been satisfied. If such retention of title would be void under the laws enforced at the place where the goods are located, Seller reserves and Purchaser grants to Seller a security interest in all goods sold and all proceeds thereof to secure the full payment and performance by Purchaser of its liabilities and obligations to Seller. If any action on the part of Purchaser is required to effect such security interest, Purchaser shall be obligated to take all measures necessary to effect and preserve the same. Freight charges shall be pre -paid by Seller and added to Purchaser's invoice. Excess shipping and/or transportation charges resulting from compliance with Purchaser's request with respect to the use of any agency or method of transportation or any routing other than that which would otherwise have been designated by Seller shall be paid by Purchaser. 4. SELLER'S DEFAULT OR DELAYS: Processing and shipment of orders are subject to strikes, fires, floods, accidents, riots, government orders or any other factors beyond Seller's reasonable control. Seller shall not be liable for any loss or delay resulting from these factors beyond Seller's reasonable control. 5. CANCELLATION: No order is subject to cancellation or change by Purchaser in any respect without Seller's prior written consent. In the event Purchaser defaults on its agreement to purchase the goods or refuses to accept delivery of the goods pursuant to this Agreement, Seller shall be entitled, in addition to any of its other rights under this agreement or as provided by law, to recover from the Purchaser an amount equal to all of Seller's damages (including reasonable overhead charges) for such breach, and Seller shall have the right to retain, in partial or complete payment of such amount, the total of all payments made hereunder less only that portion, if any, in excess of such amount. Seller has the right to cancel any order if Purchaser: (a) becomes insolvent; (b) files a voluntary petition in bankruptcy;(c) has an involuntary petition in bankruptcy filed against it; has a receiver or trustee appointed for it; (e) makes an assignment for the benefits of creditors; or (f) breaches this or any other agreement with Seller. 6. PURCHASER'S DUTY TO INSPECT AND NOTIFY SELLER OF DEFECTS: Purchaser shall fully inspect the goods upon receipt. Within ten (10) days after Purchaser's receipt of the goods, Purchaser shall give written notice to Seller of any claim that the goods are defective in any manner, where such defect is ascertainable upon adequate inspection. In such written notice, Purchaser shall specify in detail the basis for all claims against Seller. The costs and expense of such inspection shall be borne solely and exclusively by Purchaser. If Purchaser fails either to inspect the goods or to send Seller written notice of all claims within ten (10) days after receipt, Purchaser shall be conclusively deemed to have waived any claims against Seller based upon, arising out of, or related to any defect that was ascertainable upon adequate inspection of the goods. 7. WARRANTY AND LIMITATION OF LIABILITY: Seller warrants that, for a period of two (2) years from the date of shipment, all of the goods delivered will be of the kind designated or specified (normal wear and tear excepted). Warranty on batteries of any kind, including rechargeable batteries, lasts one (1) year from the date of shipment. Seller shall be promptly notified in writing by Purchaser of any failure to meet this warranty. The conditions of any test designed to resolve any alleged breach of warranty shall be mutually agreed upon, and Seller shall be notified of and may be represented in all such tests that may be made. Seller's obligation to Purchaser with respect to any goods found to be defective shall be limited to (at Seller's sole option) replacing or repairing such goods at Seller's facility (labor charges not included) or such other point as Seller may designate, provided that written notice of such defect is received by Seller from Purchaser within two (2) years from the date of shipment by Seller. Any claim not made within such two (2) year period shall be conclusively deemed waived by Purchaser; provided, however, notwithstanding the notice requirement contained in the preceding sentence, if Purchaser failed to inspect the goods or to send Seller written notice of all claims within ten (10) days of receipt of goods, as set forth in the preceding section, Purchaser shall be conclusively deemed to have waived any claim against Seller based upon, arising out of, or related to any defect that was ascertainable upon adequate inspection of the goods. No goods are to be returned to Seller without its prior written authorization. There will be a twenty percent (200) restocking fee in addition to any shipping costs incurred as well as Seller's technician's expense and repair costs, if applicable, for any returned product. If warranty service is required at Purchaser's location, labor and travel charges shall apply. Seller shall not be liable for any expense incurred by Purchaser in order to remedy any defect in its goods. Title to all goods that have been replaced shall thereafter vest in Seller, where Purchaser had previously acquired title pursuant to the provisions hereof. If goods furnished to Purchaser's specifications are used or combined by Purchaser with other products or items not furnished herein, Purchaser shall indemnify and hold harmless Seller from all claims resulting from the use or incorporation of such goods in Purchaser's product. IT IS EXPRESSLY AGREED THAT THIS WARRANTY IS IN LIEU OF ANY AND ALL OTHER WARRANTIES AND LIABILITIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PURPOSE AND ANY LIABILITY FOR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OF THE GOODS SOLD HEREUNDER. THE FOREGOING STATES PURCHASER'S SOLE AND EXCLUSIVE REMEDY AND SELLER'S SOLE AND EXCLUSIVE LIABILITY FOR ANY CLAIM OF DAMAGES IN CONNECTION WITH THE SALE OF GOODS HEREUNDER, WHETHER SUCH CLAIM IS BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE. SELLER WILL IN NO EVENT BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, SPECIAL OR CONTINGENT DAMAGE OR EXPENSE ARISING DIRECTLY OR INDIRECTLY FROM ANY DEFECT IN ITS GOODS OR FROM THE USE OF ANY DEFECTIVE GOODS, NOR IS ANY OTHER PERSON AUTHORIZED TO ASSUME FOR SELLER ANY SUCH LIABILITY. SELLER'S LIABILITY FOR LOSSES OR DAMAGES ARISING OUT OF THE SUPPLY OR USE OF ITS GOODS SHALL IN NO EVENT EXCEED THE PRICE CHARGED FOR THE GOODS. THIS WARRANTY SHALL EXTEND TO THE FIRST PURCHASER OF SUCH GOODS FROM SELLER AND SHALL NOT BE ASSIGNED OR TRANSFERRED. 8. EXPORT AND IMPORT CONTROLS: Purchaser acknowledges and agrees that the ultimate destination of the goods is in the United States, unless otherwise agreed to in writing. Purchaser shall not authorize or permit its employees, distributors, customers, brokers, freight forwarders, and/or agents to export or re-export any of the goods to any foreign person without complying with applicable import and export laws and regulations of Purchaser's country and of the United States, including the International Traffic In Arms Regulations (ITAR) and the Export Administration Regulations (EAR). Purchaser agrees to obtain and properly utilize U.S. Government export authorization prior to exporting or re-exporting the goods, either in their original form or after being incorporated into other end- items. 9. CLAIMS: Claims for error in weight or shortage of goods must be presented to Seller in writing within ten (10) days from the date of receipt of the goods and must state the shipping slip number and claim of shipment. Any claim for error in weight or shortage of goods not presented in accordance with this section will be conclusively deemed waived by Purchaser. 10. INTELLECTUAL PROPERTY; PATENT INDEMNITY: Purchaser acknowledges that the goods contain valuable ideas, designs, processes, inventions, patents, research and development, formulas, technologies, copyrights, trademarks, trade secrets, marketing and business ideas, know-how, data, computer hardware, computer software, and/or other intellectual property rights of Seller ("Intellectual Property"). Seller owns and reserves all rights in the Intellectual Property and Purchaser agrees to use such Intellectual Property only in conjunction with the use or operation of such goods and only in accordance with any applicable instructions and manuals furnished by Seller, its suppliers or licensors, if applicable. As such, no title to or ownership of any Intellectual Property related to any goods is transferred to Purchaser pursuant to this agreement unless specifically authorized in writing by Seller. Purchaser will not, directly or indirectly attempt to test, analyze and/or reverse engineer any goods or any component thereof, or to otherwise misappropriate, circumvent or violate any of Seller's Intellectual Property rights. Purchaser will not, directly or indirectly assist any third - party to test, analyze and/or reverse engineer any goods or any component thereof, or to otherwise misappropriate, circumvent or violate any of Seller's Intellectual Property rights. Notwithstanding the provisions of this section, Purchaser will defend, indemnify and hold Seller harmless against any expense or loss resulting from infringement of patents or trademarks arising from its non-compliance with Seller's designs or specifications or instructions. 11. CONFIDENTIAL INFORMATION: Seller may require Purchaser to enter into a Confidentiality And Non -Disclosure Agreement in order to facilitate any sale of goods. In the event Seller and Purchaser enter into a Confidentiality And Non -Disclosure Agreement, the terms of that agreement apply to these terms and conditions and are specifically incorporated herein. In the event Seller and Purchaser do not execute a Confidentiality And Non -Disclosure Agreement, Purchaser shall not improperly use or make available, sell, disclose or otherwise communicate to any third party any information generally not known outside of Seller, including information contained in oral communications, as well as in any tangible expressions referring or relating, but not limited to the Intellectual Property, goods, other techniques, inventions, hardware, software, innovations, patent applications, discoveries, improvements, formats, test results, research projects, manuals, specifications, documentation, notes, industry contacts, information about costs, profits, markets, sales, contracts, lists of customers, lists of distributors, business, marketing, and strategic plans, forecasts, unpublished financial information, budgets, projections and customer identities, characteristics and agreements ("Confidential Information"). Confidential Information is to be broadly defined and includes all information that has or could have commercial value or other utility in the business in which Seller is engaged or contemplates engaging, and all information of which the unauthorized disclosure could be detrimental to the interests of Seller, whether or not such information is identified as Confidential Information by Seller. Except as otherwise required by law, neither party shall issue any press release or make any public statement regarding the transaction contemplated by this agreement, without prior written approval of the other party. The provisions of this section shall survive termination of this agreement. 12. NO USE OF NAME OR TRADEMARKS: Purchaser shall not at any time use Seller's name or any Seller logo, trademark, service marks, or trade name in any advertising or publicity without the prior written consent of Seller. 13. TECHNICAL ADVICE: Unless otherwise specifically agreed in writing, neither Seller nor any representative of Seller is responsible for application or supervision of application of the goods. Any supervision or technical advice or assistance furnished other than pursuant to such written agreement does not create any liability on behalf of Seller for any supervision, advice or assistance given or results obtained. 14. CORRECTIONS: Typographical or clerical errors contained in this agreement, including prices, are subject to correction by Seller. 15. TAXES: Prices specified do not include sales, excise or other taxes arising out of or relating to this order or the goods delivered except as otherwise specifically stated on the face hereof. All such taxes are the responsibility of Purchaser; if Purchaser claims it is exempt from tax, it shall provide Seller with a tax exemption certificate acceptable to the taxing authorities. 16. INJUNCTIVE RELIEF: Purchaser acknowledges that failure to carry out any obligation under this agreement, or a breach by Purchaser of any provision herein, shall constitute immediate and irreparable damage to Seller, which cannot be fully and adequately compensated in money damages and which will warrant preliminary and other injunctive relief, an order for specific performance, and other equitable relief. Purchaser further agrees that no bond or other security shall be required in obtaining such equitable relief and Purchaser hereby consents to the issuance of such injunction and to the ordering of specific performance. Purchaser also understands that other action may be taken and remedies enforced against Purchaser. 17. MISCELLANEOUS: These Terms and Conditions of Sale shall be construed under and governed by the laws of the state of Ohio without regard to the rules regarding conflict of laws. If any provision is held to be illegal, invalid or unenforceable, the remaining provisions shall not in way be affected or impaired thereby. A waiver by Seller of any terms and conditions herein shall not be deemed to be a continuing waiver but shall apply solely to the instance of the waiver. r U i 1 1 1ot! April 27, 2022 Sent Via Email: Icacioli@ceia-usa.com Luca Cacioli CEIA USA 6336 Hudson Crossing Parkway Hudson, OH 44236 Welcome to BuyBoard! EXHIBIT B P.O. Box 400, Austin, Texas 78767 800.695.2919 • info@buyboard.com • buyboard.com Re: Notice of The Local Government Purchasing Cooperative ContractAward; Proposal Invitation No. 669-22, Correctional and Detention Facility Equipment and Supplies Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above -referenced Proposal Invitation. The contract is effective for an initial one-year term of June 1, 2022, through May 31, 2023, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 669-22 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's administrator, you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by email to info@buyboard.com. A list of Cooperative members is available on the buyboard.com website. The BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919 (select option "2'�. Arturo Salinas Asst. Division Director, Cooperative Purchasing Texas Association of School Boards, Inc., Administrator for The Local Government Purchasing Cooperative v.02.01.2021 Endorsed by A TASA`i VT 0 Board® National Purchasing Cooperative April 27, 2022 Sent Via Email: Icacioli@ceia-usa.com Luca Cacioli CEIA USA 6336 Hudson Crossing Parkway Hudson, OH 44236 Welcome to BuyBoard! Re: Notice of National Purchasing Cooperative Award; Proposal Invitation No. 669-22, Correctional and Detention Facility Equipment and Supplies Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard@ contract based on the above -referenced Proposal Invitation. The contract is effective for an initial one-year term of June 1, 2022, through May 31, 2023, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 669-22 at www.buvboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders from National Cooperative members must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's administrator, you are not authorized to process a purchase order received directly from a National Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a National Cooperative member that you have reason to believe has not been received by the National Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by e-mail to info@buyboard.com A list of National Cooperative members is available on the buyboard.com website. The BuyBoard vendor relations staff will be contacting you to assist with resources available and provide any support you may need as an awarded BuyBoard vendor. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919 (select option "2"). Sincerely, Arturo Salinas, Asst. Division Director, Cooperative Purchasing Texas Association of School Boards, Inc., Procurement Administrator for the National Purchasing Cooperative v.02.01.2021 s 78767-0400 myboard.com •ti Board PURCHASING COOPERA i1YE 12007 Research Boulevard ' Austin, Texas 78759-2439 - PH: 800-695-2919 , buyboard.com PROPOSER"S ACCEPTANCE AND AGREEMENT Proposal Invitation Name: Correctional and Proposal Due Date/Opening Date and Time: Detention Facility Equipment and Supplies December 9, 2021, at 4:00 PM Proposal Invitation Number: 669-22 Contract Term: June 1, 2022, through May 31, 2023, with two possible one-year renewals. Location of Proposal Opening Texas Association of School Boards, Inc. BuyBoard Department 12007 Research Blvd. Austin, TX 78759 Anticipated Cooperative Board Meeting Date: April 2022 By signature below, the undersigned acknowledges and agrees that you are authorized to submit this Proposal, including making all acknowledgements, consents, and certifications herein, on behalf of Proposer and, to the best of your knowledge, the information provided is true, accurate, and complete, CEIA USA Name of Proposing Company 6336 Hudson Crossing Parkway Street Address Hudson, OH 44236 City, State, Zip 330-405-3190 11 /24/2021 Date ture of Authorized Company Official Luca Cacioli Printed Name of Authorized Company Official Chief Executive Officer Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 330-405-3196 31-1504710 Fax Number of Authorized Company Official Federal ID Number Page 10 of 71 Proposal Forms COMM(SVCS v.08.11 2021 Boardm PURCHASING COOPERATIVE t2007 Research Boulevard • Austin, Texas 78759-2439 � PH: 800-695-2919 • buvboard.com PROPOSAL FORMS PART 1: COMPLIANCE FORMS INSTRUCTIONS: Proposer must review and complete all forms in this Proposal Forms Part 1: • Proposal Acknowledgements • Felony Conviction Disclosure • Resident/Nonresident Certification • Debarment Certification • Vendor Employment Certification ■ No Boycott Verification • No Exctuded Nation or Foreign Terrorist Organization Certification ■ Historically Underutilized Business Certification • Acknowledgement of BuyBoard Technical Requirements • Construction -Related Goods and Services Affirmation • Deviation and Compliance ■ Vendor Consent for Name Brand L1se • Confidential/Proprietary Information • EDGAR Vendor Certification • Compliance Forms Signature Page An authorized representative of Proposer must initial in the bottom right corner of each naae where indicated and complete and sign the Compliance Forms Signature Page. Proposer's failure to fully complete, initial, and sign forms as required may result in your Proposal being rejected as non -responsive. PROPOSAL ACKNOWLEDGEMENTS The proposing company ("you" or "your") hereby acknowledges and agrees as follows: 1. You have carefully examined and understand all information and documentation associated with this Proposal invitation, including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms, appendices, item specifications, and line items (collectively "Requirements"); 2. By your response ("Proposal") to this Proposal Invitation, you propose to supply the products or services submitted at the pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal; 3. By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditions, Section 6.12 (Certifications), including all non -collusion certifications and certifications regarding legal, ethical, and other matters set forth therein. 4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; Initial: Page i l of 71 f1cwo5,,0 Frans CQMMISVCS v.O8.11.2U21 Board PURCHASING COOPERATIVE 12007 Research Boulevard - Austin, Texas 78759-2439 , PH: 800-695-2919 ' buvboard.com 5, If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptions are noted on the required Form and accepted by the Cooperative), including without limitation the Requirements related to: a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy -back contract by the National Purchasing Cooperative or nonprofit entity, in which event you will offer the awarded products and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your Contract; 6, You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public Information Act or similar public information law; T The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form or Proposal document) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to the best of your knowledge, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and 9. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds for disqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract award, or any other remedy or action provided for in the General Terms and Conditions or by law. FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states: "A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction, The district must compensate the person or business entity for services performed before the termination of the contract." Please check (d) one of the following: ❑ My company is a publicly -held corporation. (Advance notice requirement does not apply to publicly -held corporation.) E My company is not owned or operated by anyone who has been convicted of a felony. ❑ My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s): Initial: Page t2 or 71 Pfvpa5al Forms COMMJSVC5 v.G8.I I"MI Board PURCHASING COOPERATIVE 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • buvboard.com RESIDENT,/ NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents, Under the statute, a "resident" proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A "nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident" proposer or a "nonresident" proposer under these definitions. Please check M one of the following: ❑ I certify that my company is a Resident Proposer. 0 I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company's principal place of business is located): CEIA USA Company Name Hudson city 6336 Hudson Crossing Parkway Address 4H 44236 State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under -price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? ❑ Yes F� No What is the prescribed amount or percentage? $ or DEBARMENT CERTIFICATION By signature on the Compliance Forms Signature Page, I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension," as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government -wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check (✓) one of the followinq: ❑ Yes F1 No Initial: Page 13 of 71 Proposal Forms COMM/SVC5 v.GS.11.2021 Board° PURCHASING COOPERATIVE 12007 Research Boulevard , Austin, Texas 78759-2439 PH: 800-695-2919 ' buvboard.coni NO BOYCOTT VERIFICATION A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel and will not boycott Israel during the term of the contract (TEx. GOV'T CODE Ch. 2271), (2) does not boycott energy companies and will not boycott energy companies during the term of the contract (TEx. GOV'T CODE Ch. 2274 effective September 1, 2021), and (3) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association (TEx. Gov'T CODE Ch. 2274 effective September 1, 2021). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. TEx. GOVT CODE §808.001(1). "Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel -based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A). TEx. GOV'T CODE §809.001(i) (effective September 1, 2021). "Discriminate against a firearm entity or firearm trade association" means, (A) with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and (B) does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity's or association's status as a firearm entity or firearm trade association. TEx. Gov'T CODE §2274.001(3) (effective September 1, 2021). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel, boycott energy companies, or discriminate against a firearm entity or firearm trade association and will not do so during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. �7 Initial: PaCie 14 of 71 IToposal Forms COMMISVCS v.08.1 LM21 At97Board° PURCHASINGCOPERATIVE 12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 * buvboard.com No EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not eater into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807,051, or 2252.153, (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or "MWBE" and all referred to in this form as a "HUB") is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. Please check CV) all that aDDly: ❑ I certify that my company has been certified as a HUB in the following Categories: ❑ Minority Owned Business ❑ Women Owned Business ❑ Service -Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service -connected disability as defined by 38 U.S.C. § 141(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: Name of Certifying Agency: 0 My company has NOT been certified as a HUB. ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical Requirements, has read and understands the requirements, and certifies that Vendor is able to meet and will comply with those requirements except as follows: [List and explain BuyBoard Technical Requirements, if any, to which your company gyp# or will =t comply ] Note: In accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements, the information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide information upon request to the Cooperative administrator in accordance with those technical requirements may be deemed an evpn�-qf default under the Contract. Initial: Page Is of 71 PMPOSal FWY6 C0M1vVSVCS v.08,11.2021 Board PURCHASING COOPERATIVE 12007 Research Boulevard ' Austin, Texas 78759-2439 - PH: 800-695-2919 ' buvboard.com CONSTRUCTION -RELATED GOODS AND SERVICES AFFIRMATION The Cooperative issued the BuyBoard Procurement and Construction -Related Goods and Services Advisory for Texas Members ("Advisory"), which provides information specifically relevant to the procurement of construction -related goods and services by Texas Cooperative members. The Advisory, available at buvboard.com/Vendor/Resources.asox, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction -related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. Because many BuyBoard contracts include goods or installation services that might be considered construction -related, Proposer must make this Construction Related -Goods and Services Affirmation regardless of type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the Cooperative. As explained in the Advisory ("Advisory"), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This Proposal Invitation and any Contract awarded thereunder does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local policy. By signature on the Compliance Forms Signature Page, Proposer affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction - related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before accepting the member's Purchase Order or other agreement for construction -related goods or services. Initial: Page 16 of 71 Proposai forms COMM/SVCS v.08. 11 2021 0 oar d F URCHASING CCOPERA iiVE 12007 Research Boulevard ' Austin, Texas 78759-2439 - PH. 800-595-2919 ' buvhoard.corn DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list a#1 such deviations on this Form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. Prior to completing this form, Vendor shall review the General Terms and Conditions section B,4 (Deviations from Item Specifications and General Terms and Conditions). Please note that, as provided in section B.4, certain provisions of the General Terms and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further action by the Cooperative. Any attempted deviation, whether directly or indirectly, to provisions identified in this Proposal Invitation as not subject to deviation shall he deemed rejected by the Cooperative and, unless otherwise withdrawn by Vendor, may result in Vendor's Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative, by and through the Cooperative administrator, may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. Please check f V) one of the following: 0 NO; Deviations ❑ Yes; deviations List and fully explain any deviations you are submitting: Initial." Page 17 of 71 Proposal Forms COMMYSVCS v 09.11.2621 Board° PW URCHASING COOPERATIVE 12007 Research Boulevard ' Austin, Texas 78759-2439 , PH: 800-695-2919 ' buyboard.com VENDOR CONSENT FOR NAME BRAND USE BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information regarding awarded Vendors, including but not limited to product catalogs, pricelists, pricing, and Proposals, through the BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods and services under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and trademark information provided by Vendor for purposes of the Contract ("Vendor Information") may be posted on the BuyBoard website. You acknowledge that, by submitting your Proposal, unless you specifically opt out below, you consent to use of your company's Vendor Information on the BuyBoard website if awarded a Contract. You further acknowledge that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator. Vendor retains, however, the right of general quality control over the BuyBoard Administrator's authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoard website. This Vendor Consent shall be effective for the full term of the Contract, including renewals, unless Vendor provides a signed, written notice revoking consent to contractadminCobbuyboard.com. BuyBoard shall have up to thirty days from the date of receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoard website. This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement. Vendor logo files must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers are requested to submit this information with Vendor's Proposal. (This consent shall not authorize use of your company's Vendor Information by BuyBoard if your company is not awarded a Contract.) OPT OUT: If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below. DO NOr select this box unless your company is opting out of this Vendor Consent for Name Brand Use, ❑ By checking this box, Vendor hereby declines to provide consent for use of Vendor Information (as defined herein) on the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contract under this Proposal Invitation, information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the BuyBoard website. Initial Page 18 of 71 Proposal Forms C©MMj5VCS v.08.11.2021 Board PURCHA SING COOPERA D VE 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 , buvboard.com CONFIDENTIAL,/ PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, catalogs, pricelists, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et. seq.) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, docurentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. When required by the Texas Public Information Act or other disclosure law, Proposer may be notified of any third -party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, catalogs, pricelists, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential' Please check N) one of the followmq: MNO, I certify that none of the information included with this Proposal is considered confidential or proprietary. YES. I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded "YES", you must clearly identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and Cooperative administrator shall not be responsible for a Proposer's failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law, even if such information has been identified herein as information Vendor considers confidential or proprietary. Confidential / Proprietary Information: (Attach addltivndl sheets if needed.) Initial: _c Page 19 of 71 Proposal roans COMM/SKS V.08. L L.2021 Board J PURCHASING COOPERATIVE 12007 Research Boulevard , Austin, Texas 78759-2439 - PH: 800-695-2919 • buvboard.com B. Colovricilht Information Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) contain copyright information? Please check (d) one of the followm4: NO, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does not contain copyright information. YES, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does contain copyright information. If you responded "YES", clearly identify below the specific documents or pages containing copyright information. Copyright Information: (Attach additional sheets if needed..) C. Consent to Release Confidential/Proprietary/Cogvriqht Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor Cooperative administrator will be responsible for the use or distribution of information by BuyBoard members or any other party, D. Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public BuyBoard website, a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non -award information. Initial: Page 20 of 71 Rol,osal rums COMMISVC5 V.U8 11.2a21 Bvard� PURCHASING COOPERATIVE 12007 Research Boulevard • Austin, Texas 78759-2139 - PH: 800-695-2919 • buyboard.com EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR"). All Vendors submitting a Proposal must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain requirements which In ay be applicable to specific Cooperative member purchases using federal grant funds. Completed forms will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the terms and conditions of the BuyBoard contract, to address the member's specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For gdCh of the items below, Vendor should certify Vendor's agreement and ability to comply, w here applicable, by having Vendor's authorized representative check the applicable boxes, initial each page, and sign the Compl lance forms Signature Page. I f you fail to complete any item in this form, the Cooperative will consider and may list the Vendor's response on the BuyBoard as " NO, " the Vendor is unable or unw illing to comply. A "NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. 0 YES, I agree. ❑ NO, 1 do not agree. 2. Termination for Cause or Convenience: For any Cooperative member- purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any Purchase Order under this Contract at any time, with or without cause, by pro viding seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor's return policy. If the Cooperative member has paid Vendor for goods or services not yet pro vided as of the date of termination, Vendor shall immediately refund such payment(5). If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member's Purchase Order or ancillary agreement agreed to by the Vendor, the Cooperative member's provision shall control. 4 YES, I agree. ❑ NO, I do not agree. Initial: Page 21 of 71 Wopo5a! corms CC*1M/SVC5 v.08.11.2021 Board PURCHASING COOPERATIVE 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 , buvboard.com 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of 'federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1,4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. a YES, I agree. ❑ NO, I do not agree. 4. Davis -Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis -Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part S, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland "Anti -Kickback" Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which lie or she is otherwise entitled. A YES, I agree. ❑ NO, I do not agree. 5. Contract Work Flours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work required to work in surroundings or under working conditions which requirements do not apply to the purchases of supplies or materials or contracts for transportation or transmission of intelligence, 4 YES, I agree, ❑ NO, I do not agree. and provide that no laborer or mechanic must be are unsanitary, hazardous or dangerous. These articles ordinarily available on the open market, or Initial: Z-C Page 22 of 71 Proposal Forms COMMISVtS v.48.11.202I Board® P ASIND cOMPAVVE 12007 Research Boulevard ' Austin, Texas 78759-2439 , PH: 800-695-2919 1 buvboard.com 5. Right to Inventions Made Under a Contract or Agreement: If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. A YES, I agree. ❑ NO, I do not agree. 7. Clean Air Act and federal Water Pollution Control Act,. Clean Air Act (42 USC 7401-7671q,) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended — Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act, 0 YES, I agree. ❑ NO, I do not agree. 8. Debarment and Suspension, Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be made to parties listed on the government -wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp, p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government -wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. 4 YES, I agree. ❑ NO, I do not agree, 9. Byrd Antis-Lopbying Amendment: Byrd Anti -Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are Forwarded from tier to tier up to the non -Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 USC 1352). 4 YES, I agree. ❑ NO, I do not agree, Initial: Page 23 of 71 Pinposai Form, CdNSM�5V6 v.17$.11.20Z l + Boards P1lRCHASINC COOPERATIVE 12007 Research Boulevard • Austin, Texas 78759-2439 , PH: 800-695-2919 • buvboard.corn 10. Procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply, The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. A YES, I agree. ❑ NO, I do not agree. 11. Domestic Preferences for Procurements: Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic preferences for procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member regarding Vendor's products, including whether goods, products, or materials are produced in the United States. 4 YES, I agree. ❑ NO, I do not agree. 12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR §200,216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video surveillance services or equipment. To the extent applicable and when required by a Cooperative. member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered services under 2 CFR §200.216. A YES, I agree. ❑ NO, I d❑ not agree. 13. Profit as a Separate Element of Price. For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's Cooperative Contract. 4 YES, I agree. ❑ NO, I do not agree. 14. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy Such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements, 4 YES, I agree. ❑ NO, I do not agree. Initial: Page za of 71 Proposal Farms Cr]MWSVCS V.98.11.?O� l Board° PURCHASING COOPERATIVE 12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' buvboard.com COMPLIANCE FORMS SIGNATURE PAGE By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents, acknowledgements, and agreements contained herein: • Proposal Acknowledgements • Felony Conviction Disclosure • Debarment Certification ■ Resident/Nonresident Certification • Vendor Employment Certification ■ No Boycott Verification • No Excluded Nation or Foreign Terrorist Organization Certification • Historically Underutilized Business Certification ■ Construction -Related Goods and Services Affirmation • Acknowledgement of BuyBoard Technical Requirements ■ Deviation and Compliance • Vendor Consent for Name Brand Use ■ Confidential/Proprietary Information • EDGAR Vendor Certification CEIA US Compan e Si feature of Authorized Company Official Luca Cacioli, Chief Executive Officer Printed Name and Title November 24, 2021 Date Page 25 of 71 Proposal Forms COMM/SVCS v.08. 11 2021 Board-� PURCHASING COOPERATIVE 12007 Research Boulevard • Austin, Texas 78759-2439 PH: 800-695-2919 • buvboard.corn PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS INSTRUCTIONS: Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or your Proposal may be rejected as non -responsive: • Vendor Business Name • Vendor Contact Information ■ Federal and State/Purchasing Cooperative Experience • Governmental References • Company Profile ■ Texas Regional Service Designation • State Service Designation • National Purchasing Cooperative Vendor Award Agreement (Vendorsserving outside Texas only) ■ Local/Authorized Seller Listings ■ Manufacturer Dealer Designation ■ Proposal Invitation Questionnaire • Vendor Request to Self -Report BuyBoard Purchases (Optional) To the extent any information requested is not applicable to your company, you must so indicate on the form. VENDOR BUSINESS NAME By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an individual or legal business entity capable of entering into a binding contract. Name of Pronosina Company: CEIA USA LTD (List the legal name of the company seeking to contract with the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such information may be provided below. If you are submitting a joint proposal with another entityto pro vide the same proposed goods or services, each submitting entityshould complete a separate vendor information form. Separately operating legal business entities, even d afliated entities, which propose to provide goods or services separately must subrnit their own Proposals.) Please check (d) one of the followlncr Tvoe of Business: ❑ Individual/Sole Proprietor ❑ Other (Specify: State of Incorporation (it applicable): Ohio ❑ Corporation X Limited Liability Company ❑ Partnership Federal Emplover Identification Number: 31-1504710 (Vendor must include a completed IRS W-9 form with their Proposal) Name by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note.' If different than the Name of Proposing Company listed above only vabd trade names ON. aka, etc.) of the Proposing Comoany may be used and a copy of your Assumed Name Certlflcate(s), if applicable, must be attached Page 26 of 71 Prop" Forms COMM/SVCS V 08.11 2021 Farm Request for Taxpayer Give Form to the (Rev. October 2018) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service ■ Go to www.ir3.gov/FormW9 for instructions and the latest Information. f Name (as shown on your Income tax return), Name is required on thls Ilne: do not leave this line blank. CEIA USA, LTD 2 Business name/disregarded entlty name, if different from above co 3 Check appropriate box for federal tax classification of the person whose name is entered an line 1. Check only one of the 4 Exemptions (codes apply only to following seven boxes. certain entities, not individuals; see � instructions on page 3): v ❑ Individuallsole proprletor a ❑ C Corporation ❑ S Corporation ElPartnership ElTrust/estate 0 single -member LLC Exempt payee code Of any) 5 a a 0 Limited liability company. Enter the tax classification (C=C corporation, 5=S corporation, P = Partnership) ■ C Note: Check the appropriate box in the line above for the tax classifcation of the single -member owner. Do not check Exemption from FATCA repotting = y e LLC If the LLC Is classified as a single -member LLC that Is disregarded from the owner unless the owner of the LLC is coda an if t y) another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLG that a is disregarded from the owner should check the appropriate box for the tax classification of its owner, y f ] Other (see instructions) ■ opWr" m acmants �twwd wwdr rrre u.s ) N 5 Address (number, street, and apt. or suite no.) See instructions, Requester's name and address (optional) 6336 HUDSON CROSSING PARKWAY 6 City, state, and ZIP code HUDSON OH 44236 7 List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this Is generally your social security number (SSN). However, for a f _ m _ I resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN), If you do not have a number, see How to get a TIN, later. or Note: If the account Is fn more than one name, see the instructions for line 1. Also see What Name and Empt er identification number Number To Give the Requester for guidelines on whose number to enter. II ff 3 1-I1I5I❑I14717I❑ KIM Certification Under penalties of perjury, I certify that: 1, The number shown on this torm is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt frem backup withholding, or Jib) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4, The FATCA code(s) entered on this form (tf any) indicating that I am exempt from FATCA reporting is correct Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have fall ad to report all Interest and dividends on your tax retum. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement {IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature of eZ Here U.S. person ■�.� General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester] who is required to file an Information return with the IRS must Obtain your correct taxpayer Identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. o Form 1099-INT (interest earned or paid) Date I■ S'YI2-0 2-1 • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) ■ Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) ■ Form 1099-5 (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) ■ Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) ■ Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 onty if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Farm W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No, 10231x Form W-9 (Rev. 10-2018) Boar d PURCHASING COOPERATIVE 12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.coni VENDOR CONTACT INFORMATION Vendor shall provide the requested Vendor Contact Information in the electronic proposal submission system including contract, purchase order, RFQ, and invoice contacts (or, if submitting a hard copy Proposal, timely request and complete the Vendor Contact Information form in accordance With the Instructions to Proposers). FEDERAL AND STATE/ PURCHASING COOPERATIVE EXPERIENCE The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $ 3,161,268.00_. (The period of the 12-month period is 1 ). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. 1. Federal General Services Administration y SIN and NAICS are both 334519: PSC is 3640 2. T-PASS (state of Texas) N 3. OMNIA Partners N 4. Sourcewell (NJPA) N 5. E&I Cooperative N 6. Houston -Galveston Area Council (HGAC) N 7. Choice Partners N 8. The Interlocal Purchasing System (TIPS) N 9. Other N ❑ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts. Current Discount (%): 20% Proposed Discount (0/6):_20% Explanation: Page 27 of 71 Proposal Forms COMM/SVCS v.08.11.2021 Board® PURCHASW0 CQOPEPAInVE 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 ' huvboard.com GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing pricing discounts you offer each customer. The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers. Attach additional pages if necessary. Entity Name ]..Cypress Fairbanks ISD 2.Dallas ISD Quantity/ Contact Phone# Email Address Discount volume Andrew Bailey 281-517-2889 andrew.bailey@cfisd.net 10% John Blythe 972-925-4129 jblythe@dallasisd.org 10% Dozens of units Dozens of units 3. Federal Reserve Bank of Dallas Bobby Campbeil 214-922-6964 bobby.campbell@dal.frb.org 20% Single digit units 4.Federal Reserve Bank of Houston Nicklaus B. Thomas 713-483-3488 nicklous.thomas@dal.frb.org 20% Single digit units 5.Federal Reserve Bank - El Paso Eduardo Hernandez 915-521-5237 eduardo.hernandezCg)dal.frb.org 20% Single digit units Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower pricing) than indicated? YES 0 x 1f YaS, please explain: COMPANY PROFILE Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract udder this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but net limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) Page 28 of 71 Proposal fOFMr i COMMISVCS V.08.13.2021 j C' �aUSAA Buy Board Purchasing Cooperative Proposal No. 669-22 Proposal Invitation Questionnaire Company Profile for CEIA USA CEIA USA was founded by two employees 25 years ago in Ohio. Since then the company has grown to more than 6o full time employees located in a new 11o,000 sq feet headquarters in Hudson, OH and several satellite offices across the country. CEIA USA was initially a reseller of a company called CEIA, but has since added many departments including production, software design, hardware design, firmware design, testing, quality control, and field applications engineering. CEIA USA's mission is to sell, distribute, manufacture, and service the world's most advanced technology in electromagnetic fields engineered by CEIA to public (federal, state and local governments) and private sector customers in North America. CEIA has more than 50 years of experience as a leader and innovator in the electromagnetics industry, along with more than 6o patents. CEIA USA strives to be the highest performance technology provider in the field through exceptional product, service and operational excellence that is designed to meet the specific and ever -changing needs of customers. The highest MTBF in the industry and 24/7 technical support means unrivaled operational availability. Our technology in metal and weapons detection systems has stood the test of time and has been the number one go to technology and is the reason why it is found in the leading public venues within the country. You can find CEIA in dozens of educational (K-12) facilities, 27 Major League Baseball Stadiums, 25 National Football League Stadiums, 17 NHL/NBA Arenas, 48 Intercollegiate Athletic Facilities/Stadiums, 13 Major League Soccer Venues as well as all major Federal Facilities protected by the Department of Homeland Security and the United States Marshals Service. Lastly, CEIA is the only provider of metal detection technology to Federal Bureau of Prisons, TSA and many more Federal Agencies. Additional information can be found online at www.ceia-usa.com , CEIA USA Metal Detectors WCEIAUSA) / Twitter and httns://www.linkedin.com/comnanv/ceia-usa. CEIA USA, LTD • 6336 Hudson Crossing Parkway • Hudson, OH 44236 • 888-532-CEIA • www.ceia-usa.com Board - PURCHASING COOPERATIVE 12007 Research Boulevard * Austin, Texas 78759-2439 - PH: 800-695-2919 • buvboard.com TEXAS REGIONAL SERVICE DESIGNATION This form must be completer) in the electronic proposal submission system (oG if submitti74 a hard root' EMosaL timely request and complete the form in accordance with Lhe Iflstructions to e=o&Lr . The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. In the electronic proposal submission system, you must indicate if you will service Texas Cooperative members statewide or, if you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bids(abbuvboard.com at least five (5) business days prior to the Proposal Due Date.) By designating a region or regions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on the form in the electronic proposal submission system. Regional Education Service Centers ®�ffm Reqion and Headquarters 1 Edinburg 2 Corpus Christi 3 Victoria 4 Houston 5 Beaumont 6 Huntsville 7 Kilgore 8 Mount Pleasant 9 Wichita Fails 10 Richardson 11 Fort Worth 12 Waco 13 Austin 14 Abilene 15 San Angelo 16 Amarillo 17 Lubbock 18 Midland 19 ElPaso 20 San Antonio Page 29 of 71 Proposal rams COMM/SVCS v.OB.11.2021 Board PURCHASING CCOMA 11VE 12007 Research Boulevard ' Austin, Texas 78759-2439 ' PH: 800-695-2919 ' FAX: 800-211-5454 • buvboard.com STATE SERVICE DESIGNATION This form must be completed in the electronic proposal submission system &L it submitt&a a hard cane As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy- back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, You must complete the State Service Desionation information in the electronic or000sal submission system. (Nate: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation forma In addition to this form, to be considered for a piggy -back award by the National Purchasing Cooperative, you must have an authorized representative sign the National Purchasing Cooperative Vendor Award Agreem ent that follows this page. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bids0)buvboard.com at least five (5) business days onor to the proposal Due Date.] By designating a state or states, you are certifying that you are authorizedand willing to provide the proposed products and services in those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejectionof your Proposal or, if awarded, term ination of your Contract. • I will service all states in the United States. • I will not service all states in the united States. Alabama Alaska Nebraska Arizona Nevada Arkansas New Hampshire California {Public Contract Code 20118 & 20652) New Jersey Colorado New Mexico Connecticut New York Delaware North Carolina District of Columbia North Dakota Florida Ohio Georgia Oklahoma Hawaii Oregon Idaho Pennsylvania Illinois Rhode Island Indiana South Carolina Iowa South Dakota Kansas Tennessee Kentucky texas Louisiana Utah Maine Vermont Maryland Virginia Massachusetts Washington Michigan West Virginia Minnesota Wisconsin Mississippi Wyoming Missouri Montana Proposal Forms COMMI5VCS v 08.11.2021 Page 30 of 71 D:VBoard- PURCHASING COOPERATIVE 12007 Research Boulevard ' Austin, Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454 ' buvboard.com NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be "piggy -backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy -back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer (referred to in this Agreement as "Vendor") agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative") awards Vendor a contract under this Proposal Invitation ("Underlying Award"), the National Purchasing Cooperative ("National Cooperative") may - but is not required to - "piggy -back" on or re -award all or a portion of that Underlying Award ("Piggy -Back Award"). By signing this National Cooperative Vendor Award Agreement ("Agreement"), Vendor accepts and agrees to be bound by any such Piggy -Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy -Back Award, the National Cooperative Administrator ("BuyBoard Administrator") will notify Vendor in writing of such Piggy -Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy -Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy -Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly), Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members, vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative's administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post -proposal/ contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. Proposal Forms COMM/SVCS v.08.11,2021 Page 31 of 71 Board PURCHASING COOPERATIVE 12007 Research Boulevard ' Austin, Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454 ' buvboard.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy -Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy -Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy -Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. CEIA U Name e r nature of Authorized Company Official 669-22 Proposal Invitation Number Luca Cacioli Printed Name of Authorized Company Official November 24. 2021 Date Page 32 of 71 Proposal Forms COMM/SVCS v.08.11.2021 Bvard� PURCHASING COOPERATIVE 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 ' buvboard.com LOCATION I A U TH OR IZ E D SELLER LISTINGS If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. I f you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. PEMICA Pedro Navarro Building M, Suite 250 Allen, TX 75013 877-736-4221 (Toll Free) / 469-478-0271 (Mobile) pedro@pemica.com / support@pemica.com 212 S Front Street GXC Thomas Dougherty Aledo, TX 76008 817-975-0274 tom(•)gxc-inc.com Proposal Forms Comm/Svcs v.UB.11.2021 Page 33 of 71 Board PURCHASING COOPERATIVE 12007 Research Boulevard • Austin, Texas 78759-2439 - PM: 800-695-2919 * FAX: 800-211-5454 ' buvboard.com MANUFACTURER DEALER DESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers ("Designated Dealers") to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer, In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order- directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor's behalf under the Contract. Further, the Cooperative administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary. Not Applicable Designated Dealer Name Designated Dealer Address City Phone Number Email address Designated Dealer Contact Person State Zip Fax Number Designated Dealer Tax ID Number* (*attach W-9) Proposal POrMS COMMISVCS V.08.11.IOI I Page 34 of 71 Board® PURCHASING COOPERATIVE 12007 Research Boulevard ' Austin, Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454 • buvboard.com PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services ("Work") under the BuyBoard contract contemplated by this Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one document with your Proposal. You must submit the questionnaire and responses with your Proposal or the Proposal will not be considered. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. In business for 25 years under the same name, 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. CEIA provides staffing resources of greater than 60 team members with industry experience that exceeds 20 years and education levels up to Master's Degrees. Our project team resources includes dedicated sales managers and account managers, installers, installation support, and operations training team members, Field Application Engineers with Research anclDevelopment team members for escalation, and a myriad of sales and account management administrative team members. Our comprehensive team includesa retired 20 year U.S. Secret Service veteran and a former Security Chief at Disney Theme parks. In addition, we sub -contract for over 10 years with a certified service -disabled veteran owned company. GXC, with over50 years of in-house governmental protection experience. The GXC team is comprised of former Department of Homeland Security employees that approved and oversaw the placement of CEIA's equipment in federal infrastructures. 3. Marketinu Strateciv: For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. (Examole: Explain holy your company will initially inform Cooperative members of your BuyBoard Contract, and hOW you will continue to support the BuyBoard for the duration of the Contract term.) Attach additional pages if necessary. Please see attached Word document. Proposal W*ms COMMISVC5 v.08.! 1 2021 Pag,? 35 of 71 Buy Board Purchasing Cooperative Proposal No. 669-22 Proposal Invitation Questionnaire Marketing Strategy for CEIA USA We plan to initially access the membership, gather email addresses and telephone numbers to deliver content and contractual offers with a link to our website and contact information. We will use our company name as the "From" email address and the "Subject Line" will indicate BuyBoard Contract Vendor. Given the widespread adoption of mobile phones, we use mobile marketing to reach customers through mobile devices. We push notifications via text and multimedia messages. After initial contact we have found inbound marketing strategy has proven successful. We have created content designed to appeal to our prospective customers and building relationships with those customers to keep them coming back for more. It also involves strategies for converting those potential customers into actual customers. We have found inbound marketing to be multi- channel — in other words we reach people wherever they want to interact with us and our business. We employ regional sales managers as well as inside sales managers that stand ready to meet with customers, potential or current, one-on-one on any medium and at any location. We make use of social media marketing, hence leveraging the power of social networks to promote our products and services. We feel that potential customers are more likely to buy our products and services if they follow CEIA on social media platforms. We use traditional offline marketing strategies as well to help create brand awareness, including direct sales, direct mail (postcards, brochures, letters), tradeshows, and referrals. CEIA is pleased to enjoy a large arsenal of existing customers that advocate for our company. CEIA USA, LTD • 6336 Hudson Crossing Parkway • Hudson, OH 44236 • 888-532-CEIA • www.ceia-usa.com Board PURCHA SING C0OPERA T1VE 12007 Research Boulevard ' Austin, Texas 78759-2439 - PH: 800-695-2919 , FAX: 800-211 5454 • buvboard.com 4. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. CEIA USA's financial capability to perform the Contract is excellent. The company is privately owned and has been in business since 1997. CEIA USA has shown substantial profit each of the last 10+ years, averaqinq $45M+ in sales for the last three. The company carries little to no debt, has excellent operatinq cash Flow, and has access to larqe amount of financinq if needed. CEIA USA has full bondinq capacity and carries substantial insurance. Our insurance coverage limits are attached. CEIA USA, or any of CEIA USA's past or present owners, principal shareholders or stockholders, or officers, have not been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years. 5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. No 6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. None 7. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status. None Proposal Forms COMM/SVCS v.08.11.2021 Page 36 of 71 Boards P URCHA SIN G C GOPERA T1 VE 12007 Research Boulevard , Austin, Texas 78759-2439 • PH: 800-695 2919 , FAX: 800-211-5454 • buyboard.com VENDOR REOUEST TO SELF -REPORT BUYBOARD PURCHASES The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this Proposal Invitation be processed through the BuyBoard and, except as expressly authorized in writing by the Cooperative administrator, Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have not been processed through the BuyBoard or provided to the Cooperative. In accordance with this provision, Vendor may request authorization of the Cooperative administrator to self -report Cooperative member purchases if awarded a Contract under this Proposal Invitation. By making such a request, Vendor acknowledges and agrees that self -reporting is specifically subject to and conditioned upon (1) Vendor's agreement to the Additional Terms and Con&lons for BuyBoard Self -Reporting which are included in this Proposal Invitation and incorporated herein for all purposes and (2) approval of this request in writing by the Cooperative administrator. Note, This form is NOT required as part of your proposal, You should sign and return this form ONL Y if you wish to request authorization to self -report BuyBoard purchases. Any request to self -report will not be effective, and Vendor shall not be authorized to self -report BuyBoard member purchases, unless and until (1) Vendor is awarded a Contract under this Proposal Invitation, and (2) the request has been approved in writing by the Cooperative administrator. By my signature below , I hereby request authori ration from the Cooperative administrator to self -report BuyBoard purchases if my company is awarded a Contract, I certify that I am authorized by the above -named Vendor to approve this form, and I have received and read the Additional Terms and Conditions for BuyBoard Self - Reporting included in this Proposal Invitation and do hereby approve and agree to such terms and conditions on behalf of Vendor, A. NAME ❑F V DOR:_CEIA USA f 5i ure of Vendor Authorized Representative Printed Name: Luca Cacioli Title: —Chief Executive Officer Date: —November 24, 2021 ( For Cooperative Administrator Use Only) Approved by BuyBoard Administrator: Effective/Start Date for Self -Reporting: Proposal Forms COMM/SVCS v.08.11.2021 Page 37 of 71 Board' PURCHASING COOPERATIVE 12007 Research Boulevard ' Austin, Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-S454 ' buvboard.com PROPOSAL SPECIFICATION SUMMARY The categories and items specified for this Proposal Invitation are summarized below. For full Proposal Specifications, you must review and complete the Proposal Specification information in the electronic proposal submission system in accordance with the Instructions to Proposers (or, if submitting a hard copy Proposal, timely request and complete the Proposal Specification Form in accordance with the Instructions to Proposers). PROPOSAL NOTE: Vendors shall submit catalogs)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No pacer catalogs or manufacturer/vendor websites will be accepted. Section I: Equipment, Products, and Supplies 1. Discount (%) off catalog/pricelist for Inmate Apparel and Footwear - sneakers, canvas shoes, uniforms, jumpsuits, socks, property bags, and related products. 2. Discount (%) off catalog/pricelist for Inmate Mattresses, Bedding, and Laundry Supplies - towels, sheets, blankets, laundry bags, and related products. 3. Discount (%) off catalog/pricelist for Inmate Hygiene and Personal Care Items - disposable razors, shaving cream, bar soap, body lotion, and related products. 4. Discount (%) off catalog/pricelist for Inmate Patient Restraints and Suicide Prevention Equipment and Supplies - suicide smocks and blankets, restraint beds, cuff and belts, and related products. 5. Discount (%) off catalog/pricelist for Inmate Medical Supplies - gloves, infection control supplies, drug screen test supplies, and related products. 6. Discount (%) off catalog/pricelist for Correctional and Detention Facility Furniture - bed frames, multi -purpose tables, visitation stations, mold seating, and related products. 7. Discount (%) off catalog/pricelist for Correctional and Detention Facility Contraband Scanner Equipment - hand-held metal detectors, walk-through metal detectors, body scanners, and related products. 8. Discount (%) off catalog/pricelist for All Other Correctional and Detention Facility Equipment and Supplies. Section II: Installation and Repair Service 9. Hourly Labor Rate for Installation/Repair Service of Correctional and Detention Facility Equipment, Products and Related Items-- Not to Exceed hourly labor rate for Installation/Repair Service of Correctional and Detention Facility Equipment, Products and Related Items Proposal Forms COMNI/SKS v 06 I1,2021 Page 38 of 71 Board PURCHASING COOPERATIVE 12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.coin REQUIRED FORM S CHEC KLIST (Please check (,/) the following) 9 Reviewed/Completed: Proposer's Acceptance and Agreement PROPOSAL FORMS PART 1: COMPLIANCE FORMS Reviewed/Completed: Proposal Acknowledgements ® Reviewed/Completed: Felony Conviction Disclosure ® Reviewed/Completed: Resident/ Nonresident Certification Reviewed/Completed: Debarment Certification ® Reviewed/Completed: Vendor Employment Certification © Reviewed/Completed: No Boycott Verification Reviewed/Completed: No Excluded Nation or Foreign Terrorist Organization Certification Reviewed/Completed: Historically Underutilized Business Certification ® Reviewed/Completed: Acknowledgement of Buy Board Technical Requirements ® Reviewed/Completed: Construction -Related Goods and Services Affirmation [j Reviewed/Completed: Deviation and Compliance [] Reviewed/Completed: Vendor Consent for Name Brand Use ER Reviewed/Completed: Confidential/Proprietary Information L3 Reviewed/Completed: EDGAR Vendor Certification Q Reviewed/Completed: Compliance Forms Signature Page PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS j� Reviewed/Completed: Vendor Business Name ® Reviewed/Completed: Vendor Contact Information (complete w electronic proposal submission system) © Reviewed/Completed: Federal and State/ Purchasing Cooperative Experience ® Reviewed/Completed: Governmental References ® Reviewed/Completed: Company Profile ® Reviewed/Completed: Texas Regional Service Designation (complete in electronicpr000salsubmisslon system} ® Reviewed/Completed: State Service Designation (complete in electronicproposal submission system) F� Reviewed/Completed: National Purchasing Cooperative Vendor Award Agreement (Vendorsseruingoutside Texas only) ® Reviewed/Completed: Local/Authorized Seller Listings ® Reviewed/Completed: Manufacturer Dealer Designation ❑X Reviewed/Completed: Proposal Invitation Questionnaire ® Reviewed/Completed: Vendor Request to Self -Report BuyBoard Purchases (Optional) M Reviewed/Completed: Proposal Specifications Discount (%) off Catalog/Pricelist and/or other required pricing information including Catalogs/Pricelists (or no bid response) must be submitted with the Proposal or the Proposal will not be considered. Proposal Forms COMM/SVCS r.08.1 i. N21 Page 39 of 71 o,ard 0 A SING COOPERATIVE 669-22 CEIA USA CEIA USA Ltd. Supplier Response Event Information Number: 669-22 Title: Correctional and Detention Facility Equipment and Supplies Type: Request for Proposal Issue Date: 10/4/2021 Deadline: 12/9/2021 04:00 PM (CT) Notes: The Local Government Purchasing Cooperative (BuyBoard) Proposal Invitation No. 669-22 Correctional and Detention Facility Equipment and Supplies Proposal Due Date and Time: December 9, 2021, at 4:00 PM Responding to this and future proposals online is easy with our online submission system. 1. View and download the forms. • DO NOT log in to view and download the documents. • Visit vendor.buvboard.com and click on the "Current Proposal Invitations" button shown below to view and download the forms for this proposal. To submit completed proposal. Page 1 of 21 pages Vendor: CEIA USA 669-22 • Visit vendor.buvboard.com and click "Register/Login/Submit Proposal" button shown below to submit your proposal online. • For additional assistance click this link I View our Proposal Submission Instructions. New Vendor? Visit vendor.buvboard.com and click "Register/Login/Submit Proposal." Click Rea_ ister now as a new supplier/vendor, so you don't miss future proposal opportunities. Any Addenda issued with this proposal will also be placed on the website, and it will be the vendor's responsibility to obtain the information. Page 2 of 21 pages Vendor: CEIA USA 669-22 CEIA USA Information Contact: Tom McDermott Address: 6336 Hudson Crossing Parkway Hudson, OH 44236 Phone: (330) 405-3190 Email: sales@ceia-usa.com Web Address: www.ceia-usa.com By submitting your response, you certify that you are authorized to represent and bind your company. Luca Cacioli Icacioli@ceia-usa.com Signature Email Submitted at 121312021 10:23:16 AM Requested Attachments BuyBoard Proposal Invitation No. 669-22 Correctional and Proposal-No-669-22 CEIA USA Submittal.pdf Detention Facility Equipment and Supplies REQUIRED -In PDF format, upload all proposal invitation documents available for download at vendor.buyboard.com including any additional pages, as necessary. (Please DO NOT password protect uploaded files.) Catalog/Pricelist CEIA USA price list 2021 Submittal.xlsx REQUIRED -In Excel or PDF format, upload catalog/pricelist in proposal invitation instructions. Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or Proposal will not be considered. No paper catalogs or manufacturer/vendor websites will be accepted. File size must not exceed 100MB. (Please DO NOT password protect uploaded files.) Exceptions and/or Detailed Information Related to Discount % and/or Hourly Labor Rate No response Proposed In PDF format and if necessary, vendor shall attach detailed information regarding exceptions to pricing and/or discount percentage and define the services that are proposed to be provided. NOTE: IF DETAILED INFORMATION IS NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED. (Please DO NOT password protect uploaded files.) Company Profile CEIA USA Company Profile Submittal.docx REQUIRED -Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) IRS Form W-9 Request for Taxpayer Identification Number and Certification W-9 Form.pdf REQUIRED -In PDF format, upload W-9 form. (Please DO NOT password protect uploaded files.) Response Attachments CEIA USA Marketing Strategy Submittal.docx Buy Board Purchasing Cooperative<br/>Proposal No. 669-22<br/>Proposal Invitation Questionnaire Attach ment<br/>Marketing Strategy for CEIA USA Page 3 of 21 pages Vendor: CEIA USA 669-22 Bid Attributes 1 1 HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification 2 No Israel Boycott Certification A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOV'T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. TEX. GOV'T CODE §808.001(1). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. Yes 3 No Excluded Nation or Foreign Terrorist Organization Certification Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. Yes 4 MWBE/HUB Status Certification A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or "MWBE" and all referred to in this form as a "HUB") is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. certify that my company has been certified as a MWBE/HUB in the following categories: (Please check all that apply) 5 Minority Owned Business Minority Owned Business ❑ Minority Owned Business (Yes) 6 Women Owned Business Women Owned Business ❑ Women Owned Business (Yes) Page 4 of 21 pages Vendor: CEIA USA 669-22 Service -Disabled Veteran Owned Business Service -Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service -connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) ❑ Service -Disabled Veteran Owned Business (Yes) 8 1 Certification Number Certification Number No response 9 Name of Certifying Agency Certifying Agency No response 1 Non-MWBE/HUB U My company has NOT been certified as a MWBE/HUB ❑ Non -HUB (Yes) 1 Vendor General Contact Information 1 Proposal/Contract General Contact Information 1 Vendor Proposal/Contract Contact Name 2 Vendor Proposal/Contract Contact Name Matt Samels 1 Vendor Proposal/Contract Contact E-mail Address 3 Vendor Proposal/Contract Contact E-mail Address msamels@ceia-usa.com 1 Vendor Proposal/Contract Mailing Address 4 Vendor Proposal/Contract Mailing Address 16336 Hudson Crossing Parkway 1 Vendor Proposal/Contact Mailing Address - City 5 Vendor Proposal/Contact Mailing Address - City Hudson 1 Vendor Proposal/Contact Mailing Address - State 6 Vendor Proposal/Contact Mailing Address - State (Abbreviate State Name) IOH 1 Vendor Proposal/Contact Mailing Address -Zip Code 7 Vendor Proposal/Contact Mailing Address - Zip Code 144236 1 Vendor Proposal/Contact Phone Number 8 Vendor Proposal/Contact Phone Number (xoa-xxx-)o=) 1 330-840-1018 Page 5 of 21 pages Vendor: CEIA USA 669-22 1 Vendor Proposal/Contact Extension Number 9 Vendor Proposal/Contact Extension Number No response 2 Company Website U Company Website (www.xxxxx.com) www.ceia-usa.com 2 1 Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: • I will use the internet to receive Purchase Orders at the following address Yes I 2 Purchase Order E-mail Address 2 Purchase Order E-mail Address msamels@ceia-usa.com 2 Purchase Order Contact Name 3 Purchase Order Contact Name Matt Samels 2 Purchase Order Contact Phone Number 4 Purchase Order Contact Phone Number (>oa-xooc-=(x) 1 330-840-1018 2 Purchase Order Contact Extension Number 5 Purchase Order Contact Extension Number No response 2 Alternate Purchase Order E-mail Address 6 Alternate Purchase Order E-mail Address No response 2 Alternate Purchase Order Contact Name 7 Alternate Purchase Order Contact Name No response 2 Alternate Purchase Order Contact Phone Number 8 Alternate Purchase Order Contact Phone Number (xxx-xxx-xxxx) No response Page 6 of 21 pages Vendor: CEIA USA 669-22 2 Alternate Purchase Order Contact Extension Number 9 Alternate Purchase Order Contact Extension Number No response 3 0 Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: • Purchase Orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. INo I 3 I Request for Quotes (a€oeRFMC) 1 Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: 3 Request for Quote (RFQ) E-mail Address 2 Request for Quote (RFQ) E-mail Address msamels@ceia-usa.com 3 Request for Quote (RFQ) Contact Name 3 Request for Quote (RFQ) Contact Name Matt Samels 3 Request for Quote (RFQ) Contact Phone Number 4 Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx) 1 330-840-1018 3 Request for Quote (RFQ) Contact Extension Number 5 Request for Quote (RFQ) Contact Extension Number No response 3 Alternate Request for Quote (RFQ) E-mail Address 6 Alternate Request for Quote (RFQ) E-mail Address No response 3 Alternate Request for Quote (RFQ) Contact Name 7 Alternate Request for Quote (RFQ) Contact Name No response 3 Alternate Request for Quote (RFQ) Contact Phone Number 8 Alternate Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx) No response Page 7 of 21 pages Vendor: CEIA USA 669-22 3 Alternate Request for Quote (RFQ) Contact Extension Number 9 Alternate Request for Quote (RFQ) Contact Extension Number No response 4 Invoices U Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. 4 Invoices Please choose only one (11 of the following options for receipt of invoices and provide the requested information: (a) Service fee invoices and related communications should be provided directly to my company at: or (b) In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent: If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor. Service fee invoices and notices direct to company I 4 Invoice Company Name 2 Invoice Company Name CEIA USA 4 Invoice Company Department Name 3 Invoice Company Department Name Accounts Payable 4 Invoice Contact Name 4 Invoice Contact Name (Ashley Durasin 4 Invoice Mailing Address 5 Invoice Mailing Address (P.O. Box or Street Address) 16336 Hudson Crossing Parkway 4 Invoice Mailing Address - City 6 Invoice Mailing Address - City Hudson 4 Invoice Mailing Address - State 7 Invoice Mailing Address - State (Abbreviate State Name) JOH Page 8 of 21 pages Vendor: CEIA USA 669-22 4 Invoice Mailing Address - Zip Code 8 Invoice Mailing Address (Zip Code) 144236 4 Invoice Contact Phone Number 9 Invoice Contact Phone Number (xxx-xxx-xxxx) 1 330-405-3190 5 Invoice Contact Extension Number U Invoice Contact Extension Number 13038 5 Invoice Contact Fax Number Invoice Contact Fax Number (xxx-xxx-xxxx) 1 330-405-3196 5 Invoice Contact E-mail Address 2 Invoice Contact E-mail accountspayable@ceia-usa.com 5 Invoice Contact Alternate E-mail Address 3 Invoice Contact Alternate E-mail Address No response 5 Billing Agent Company Name 4 Billing Agent Company Name No response 5 Billing Agent Department Name 5 Billing Agent Department Name No response 5 Billing Agent Contact Name 6 Billing Agent Contact Name No response 5 Billing Agent Mailing Address 7 Billing Agent Mailing Address (P.O. Box or Street Address) No response 5 Billing Agent Mailing Address - City 8 Billing Agent Mailing Address - City No response 5 Billing Agent Mailing Address - State 9 Billing Agent Mailing Address - State (Abbreviate State Name) No response Page 9 of 21 pages Vendor: CEIA USA 669-22 6 Billing Agent Mailing Address - Zip Code U Billing Agent Mailing Address - Zip Code No response 6 Billing Agent Contact Phone Number 1 Billing Agent Contact Phone Number (xxx-xxx-xxxx) No response 6 Billing Agent Contact Extension Number 2 Billing Agent Contact Extension Number No response 6 Billing Agent Fax Number 3 Billing Agent Fax Number No response 6 Billing Agent Contact E-mail Address 4 Billing Agent Contact E-mail Address No response 6 Billing Agent Alternative E-mail Address 5 Billing Agent Alternative E-mail Address No response 6 Shipping Via 6 Common Carrier, Company Truck, Prepaid and Add to Invoice, or Other Common Carrier 6 Payment Terms 7 Note: Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt Payment Act (Texas Government Code Ch. 2251). Net 30 days 6 Vendor's Internal/Assigned Reference/Quote Number 8 Vendor's Internal/Assigned Reference/Quote Number No response 6 State or Attach Return Policy 9 Note: Only return requirements and processes will be deemed part of Vendor's return policy. Any unrelated contract terms, terms of sale, or other information not specifically related to return requirements and processes included in Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the Deviation and Compliance Form and accepted by the Cooperative. No response 7 Electronic Payments U Are electronic payments acceptable to your company? Yes I Page 10 of 21 pages Vendor: CEIA USA 669-22 7 Credit Card Payments 1 Are credit card payments acceptable to your company? Yes I 7 2 Texas Regional Service Designation Texas Regional Service Designation - Refer to Form in Proposal Invitation The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a region or regions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. 7 Company Name 3 Company Name CEIA USA 7 Texas Regional Service Designation 4 Select only one of the following options. If you select "I will NOT serve all Regions of Texas", you must then check the individual Regions you wish to serve. JAII Regions 7 Region 1 5 Region 1 - Edinburg ❑ Region 1 (1) 7 Region 2 6 Region 2 - Corpus Christi ❑ Region 2 (2) 7 Region 3 7 Region 3 - Victoria ❑ Region 3 (3) 7 Region 4 8 Region 4 - Houston ❑ Region 4 (4) 7 Region 5 9 Region 5 - Beaumont ❑ Region 5 (5) 8 Region 6 U Region 6 - Huntsville ❑ Region 6 (6) Page 11 of 21 pages Vendor: CEIA USA 669-22 8 Region 7 Region 7 - Kilgore ❑ Region 7 (7) 8 Region 8 2 Region 8 - Mount Pleasant ❑ Region 8 (8) 8 Region 9 3 Region 9 - Wichita Falls ❑ Region 9 (9) 8 Region 10 4 Region 10 - Richardson ❑ Region 10 (10) 8 Region 11 5 Region 11 - Fort Worth ❑ Region 11 (11) 8 Region 12 6 Region 12 - Waco ❑ Region 12 (12) 8 Region 13 7 Region 13 - Austin ❑ Region 13 (13) 8 Region 14 8 Region 14 - Abilene ❑ Region 14 (14) 8 Region 15 9 Region 15 - San Angelo ❑ Region 15 (15) 9 Region 16 0 Region 16 - Amarillo ❑ Region 16 (16) 9 Region 17 Region 17 - Lubbock ❑ Region 17 (17) 9 Region 18 2 Region 18 - Midland ❑ Region 18 (18) Page 12 of 21 pages Vendor: CEIA USA 669-22 9 Region 19 3 Region 19 - El Paso ❑ Region 19 (19) 9 Region 20 4 Region 20 - San Antonio ❑ Region 20 (20) 9 State Service Designation 5 State Service Designation - Refer to Form in Proposal Invitation. As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy -back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete this form accordingly. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) In addition to this form, to be considered for a piggy -back award by the National Purchasing Cooperative, you must have an authorized representative sign the National Purchasing Cooperative Vendor Award Agreement that follows this form. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a state or states, you are certifying that you are authorized and willing to provide the proposed products and services in those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. 9 Company Name 6 Company Name CEIA USA 9 State Service Designation 7 Select only one of the following options. If you select "I will NOT serve all States", you must then check the individual States you wish to serve. All States 9 Alabama 8 Alabama ❑ Alabama (AL) 9 Alaska 9 Alaska ❑ Alaska (AK) 1 Arizona 0 Arizona ❑ Arizona (AZ) 1 Arkansas Arkansas ❑ Arkansas (AR) Page 13 of 21 pages Vendor: CEIA USA 669-22 1 California 0 California (Public Contract Code 20118 & 20652) 2 ❑ California (CA) 1 Colorado 0 Colorado 3 ❑ Colorado (CO) 1 Connecticut 0 Connecticut 4 ❑ Connecticut (CT) 1 Delaware 5 Delaware ❑ Delaware (DE) 1 District of Columbia 0 District of Columbia 6 ❑ District of Columbia (DC) 1 Florida 0 7 Florida ❑ Florida (FL) 1 Georgia 0 Georgia ❑ Georgia (GA) 1 Hawaii 9 Hawaii ❑ Hawaii (HI) 1 Idaho 1 0 Idaho ❑ Idaho (ID) 1 Illinois 1 1 Illinois ❑ Illinois (IL) 1 Indiana 2 Indiana ❑ Indiana (IN) 1 Iowa 3 Iowa ❑ Iowa (IA) Page 14 of 21 pages Vendor: CEIA USA 669-22 1 Kansas 4 Kansas ❑ Kansas (KS) 1 Kentucky 5 Kentucky ❑ Kentucky (KY) 1 Louisiana 6 Louisiana ❑ Louisiana (LA) 1 Maine 7 Maine ❑ Maine (ME) 1 Maryland $ Maryland ❑ Maryland (ME) 1 Massachusetts 9 Massachusetts ❑ Massachusetts (MA) 1 Michigan UMichigan ❑ Michigan (MI) 1 Minnesota 21 Minnesota ❑ Minnesota (MN) 1 Mississippi 2 2 Mississippi ❑ Mississippi (MS) 1 Missouri 2 Missouri ❑ Missouri (MO) 1 Montana 2 Montana ❑ Montana (MT) 1 Nebraska 22 Nebraska ❑ Nebraska (NE) Page 15 of 21 pages Vendor: CEIA USA 669-22 1 Nevada 6 Nevada ❑ Nevada (NV) 1 New Hampshire 7 New Hampshire ❑ New Hampshire (NH) 1 New Jersey 8 New Jersey ❑ New Jersey (NJ) 1 New Mexico 9 New Mexico ❑ New Mexico (NM) 1 New York UNew York ❑ New York (NY) 1 North Carolina North Carolina ❑ North Carolina (NC) 1 North Dakota 2 North Dakota ❑ North Dakota (ND) 1 Ohio 3 Ohio ❑ Ohio (OH) 1 Oklahoma 4 Oklahoma ❑ Oklahoma (OK) 1 Oregon 5 Oregon ❑ Oregon (OR) 1 Pennsylvania 6 Pennsylvania ❑ Pennsylvania (PA) 1 Rhode Island 7 Rhode Island ❑ Rhode Island (RI) Page 16 of 21 pages Vendor: CEIA USA 669-22 1 South Carolina 8 South Carolina ❑ South Carolina (SC) 1 South Dakota 9 South Dakota ❑ South Dakota (SD) 1 Tennessee UTennessee ❑ Tennessee (TN) 1 Texas Texas ❑ Texas (TX) 1 Utah 4 Utah ❑ Utah (UT) 1 Vermont 4 Vermont ❑ Vermont (VT) 1 Virginia 4 Virginia ❑ Virginia (VA) 1 Washington 44Washington ❑ Washington (WA) 1 West Virginia 4 West Virginia 6 ❑ West Virginia (WV) 1 Wisconsin 4 Wisconsin ❑ Wisconsin (WI) 1 Wyoming 4 8 Wyoming ❑ Wyoming (WY) Bid Lines Page 17 of 21 pages Vendor: CEIA USA 669-22 2 Section I: Eauipment. Products. and SuaDlies - Discount (%) off catalog/pricelist for Inmate Apparel and Footwear - sneakers, canvas shoes, uniforms, jumpsuits, socks, property bags, and related products.. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Section I: Eauir)ment. Products. and Sunalies - Discount (%) off catalog/pricelist for Inmate Mattresses, Bedding, and Laundry Supplies - towels, sheets, blankets, laundry bags, and related products.. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 18 of 21 pages Vendor: CEIA USA 669-22 3 4 Section I: Eauipment. Products. and Suaalies - Discount (%) off catalog/pricelist for Inmate Hygiene and Personal Care Items - disposable razors, shaving cream, bar soap, body lotion, and related products. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Section I: Eauipment. Products. and Sunalies - Discount (%) off catalog/pricelist for Inmate Patient Restraints and Suicide Prevention Equipment and Supplies - suicide smocks and blankets, restraint beds, cuff and belts, and related products. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 19 of 21 pages Vendor: CEIA USA 669-22 5 6 Section I: Eauipment. Products. and SuaDlies - Discount (%) off catalog/pricelist for Inmate Medical Supplies - gloves, infection control supplies, drug screen test supplies, and related products. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Section I: Eauir)ment. Products. and Supplies - Discount (%) off catalog/pricelist for Correctional and Detention Facility Furniture - bed frames, multi -purpose tables, visitation stations, mold seating, and related products. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 20 of 21 pages Vendor: CEIA USA 669-22 7 Section I: Eauipment. Products. and SuaDlies - Discount (%) off catalog/pricelist for Correctional and Detention Facility Contraband Scanner Equipment - hand-held metal detectors, walk-through metal detectors, body scanners, and related products. Catalog/Pricelist MUST be included or proposal will not be considered. Total: 1 20% 1 Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". CEIA price list 2021 8 Section I: Eauipment. Products. and SuaDlies - Discount (%) off catalog/pricelist for All Other Correctional and Detention Facility Equipment and Supplies. Catalog/Pricelist MUST be included or proposal will not be considered. ►► 07 M Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 9 Section II: Installation and Repair Service - Hourly Labor Rate for Installation/Repair Service of Correctional and Detention Facility Equipment, Products and Related Items -- Not to Exceed hourly labor rate for Installation/Repair Service of Correctional and Detention Facility Equipment, Products and Related Items. Quantity: 1 UOM: Hourly Labor Rate Price: 1 $150.00 1 Total: 1 $150.00 1 Response Total: $150.00 Page 21 of 21 pages Vendor: CEIA USA 669-22 EXHIBIT C CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with focal governmental entity Thls questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY This questionnaire is being filed in accordance with Chapter 178. Local Government Code, by a vendor who pate Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a), By law this questionnaire must be filed with die records administrator of the focal governmental entity not later than the 701 business day alter the dais the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. J Name of vendor who has a business relationship with local governmental entity. J Check this box if you are filing an update to a previously filed questionnaire, (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) J Name of local government officer about whom the information is being disclosed. Name of Officer J Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A), Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary, A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? 71 Yes �No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? F7 Yes 0 No Describe each employment or business relalionship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. J ❑ Check this box if the vendor has given the local government officer or a famlly member of the officer one or more gifts a/ire in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 9/19/2023 /�c naof vendor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/112021 Revised 7.11. t8cg