HomeMy WebLinkAboutContract 28148I � I i
AUTHORYZAT�011T LETTER
l�e�ional Storm �ater 11�Ianagement �ro ��������U ���
of 1V�or�h �entral '�'exas:
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l�orth Central Texas Council of Govearnrnents (IiTCTCOG)
FY2003 Administratiive and Implemen�ation Assistance
The NCTCOG and the City of Fort Worth (hereafter referred to as the "participant") have executed an Interlocal
Agreement to provide a structure through which the participants can pwrsue initiatives Cl�at assist with the Regional
Storm WaterManagement Program. The Interlocal Agreement established a structure by which a Regional Storm
Water 1V�anagement Goordinating Council may identify specific activities Co be carried out by NCTCOG, and/or
professionaj agencies, with cost allocations to be dete�zned thro�gh Coordinating Council consensus. Tk�e
participax�ts to this agreement have reviewed the NCTCOG proposed work plan (Attachment A) for FY2003, which
includes NCTCOG assistance to the participants for adininistrative and implementation support of starxn water related
activities and the cost shara arrangement (Attachnnent B) for funding of this efFort.
In accordance witk� A,rticle 2, Paragraph S, and Areicle 4 of the Interlocal Agreement, the purpose �f this letter is to
authorize the participant's cost-share of $16,400 for tha FY2003 Work Program.
Execution af kk�is Authnrizatxon Letter is cot�sidered a formal part of the Interlocal Agreement, agd obligates the
participant's cost share as identified above. Bzlling of the participaxtt by NCTCOG for t�aese services will be made no
more frequentIy than monthly, and will be based on the prorated share of deliv�rables received by the participant.
NCTCOG will invoice the participant for its costs incurred resulting from the FY20D3 work prograrn, and the
participant shall remit th� amount of the ix�voice to NCTCOG within tlYiriy {30) calendar days of receipt of the invoice.
In the event that the participant ciaes n�t accept the goods vr services or finds an error in the invaice, the participant
shall notify the NCTCOG Manager who is responsible for executin�g this prog�-ann as soon as possihle within the 30
calendar day period, and shall make payrnent not less than ten (10} calendar days after the problem(s} are corrected or
the eanror is resolved to the 5atisfaction oi all parties. In the event tttat payment of in�oiced goods or ser�ices is not
recei�ed by ti�e NCTCOG within 30 calendar days of receipt of the accepted in�oice, NCTCOG is authorized to charge
the participant interest in accordance with the Prompt Payment Act.
Wark under this program will be carried aut from Oct�ber 1, 2002 through September 30, 2003. It znay become
necessary for work t� continue beyond Septennb�r 30, 2003 in arder to complete the autk�orized FY2003 work
prograzxa. However, costs far the work program will not exceed the participant's cost-share as agireed to in this
authorization letter.
The undersigr�cgd, duly authorized to make such obligations, represents NCTCOG's ar�d kh� City of Fort R'orth's
agreement to►rd'iese provisions.
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{Sig^i�ture) �
Libbv Watson, Asst. City Mgr.
(Typ�d Name)
Date:
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Date:
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ike Eastland, Executive Director
North C�ntral Texas Council of
Ga�emmenEs
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TH� STATE OF TEXAS
THE COUNTY OF TARRANT
INTERI.00AL ACREEM�NT F'OR
EXPAND�D REGIONAL.STORM WAT�R MANAGEM�NT PROGRAM
THIS INTERL.00AL Agreement {"Agreement") effecti�e October 1, 2002 through September 3�,
2007, is entered irtto between the City of �ort Worth, a municipal corporation duly incorporated
under the Consti#ution and laws of the 5tate o# Texas acting by anc� through its respective City
Cnuncil; the North Central Texas Council of Governments ("NCTC�G"), a political subdivision of
the State of Texas acting by and through its Executive Bvard; and ather gavernmental entities
consenting hereto,
WITNESSETH
WHEREAS, pursuant to the Interlacal Cooperation Act, Texas Gavernment Code, Chapter
791, as amended (the "ACT"), cities, counties, special distric#s and ather legally constituted
political subdivisions of the State ofi Texas are authorized ta enter into interlocal contracts and
agreements with each other regarding go�ernmental functions and services as set forkh in the Act;
and,
WHEREAS, NCTCOG has been coo�dinating a Regianal Storm Water Management Program
with local governments to gather data and information, perform analyses, and de�elop programs
to address storm water qualiiy issues affeeting the waters of North Central Texas, including the
preparation of permit applicatians to the Texas Ccammissian of �n�iranmental Quality for th�
control of municipal separate siorm sewer system discharges; and,
WHER�AS, the inclusion of ather entities in an expanded regional strategy to addr�ss storrr�
water quality issues will benefit not only the new participants, but also those that ha�e been
par�icipating in the regianal prngram in the past; and,
WHEREAS, th� parties ta this Agreement understand that entering into this Agreement in no
way obliga#es any party to participate in any laint project without the express approval of the party;
NOW, THEREFQRE, for and in consideration of the promises and the mutuai cavenants
herein contained, and subject to the canditions f�erein set forth, the parties heretn co�er�ant, agree
and bind themselves as follows:
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ARTICLE 1. - Pl]RPOSE OF AGREEMENT
� The purpose of this Agreement includes, but is not [imited to, accompfishing the following
o�jectives:
o Assist with the development of an expanded, compr�hensive and coordinated regional
strategy for managir►g storm water in North Central T�xas. The work plan for Fiscal Year
2�03 is attached to this Agreement as "Exhibit A". The work plan rrvill be amended and
approved each fiscal year.
. Ide�tify and facilitate oppartunities for regional eooperation fhat will assis# participar�ts in
meeting state and federal req�irements for improving water quality.
. Assisi with development of annual storm water management plans and programs, discharge
moni#oring reports, and performance reports -- as may be required by USEPA ancilor state
agencies. �
� ld�ntify and pool local funds for joint projects among two or mare parties wherE interest is r�at
shared wit� all par�icipants.
o Pro�►ide regular forums far cammunicafion and discussion to share and advance ideas on #he
r�gianal strategy anc! to share up-ta-date information -- such as new state and federal
reguiations on water quaiity related issues; examples of starm water permits and �rograms
from across the state, USEPA Region 6 and elsewhere; and to present cooperative successes
whenewer opportunity arises at sta#,� and national conferences.
o Continue the cooperative monitoring program — initially funded by Phase I participar�ts for
implementation of a regionai monitoring network to me�t permit requirements; analyze and
report monitoring results; a�d �xplore opportunities for an expancEed cooperative monitoring
program in future y�ars to a�dress future needs.
� Coordinate training opportunities -- such as the Constructian Inspector Train�ng program
emerging through NCTCOG and other oppartuniti�s as they arise.
� Conduct a regular review anc! amendment process -- such as for ti�e Construction BMP
Manual.
. Continue to use NCTCOGs Regional Geographic Informat�on System capabilities to a�dress
�pecial needs upon request -- �uch as delineating watersheds and subwatersheds, tracking
illicit connection�llegal dumping remediation aciivities; accessing new dafa coverages, andlor
mapping storm drain outfalls and storm sew�r systems.
� Engage consultant assistance, as necessary and as requested by participants, to conduct
mare detailed technicaf s�udies an selecied issues.
o Underiafce other acfivitfes relating to the Regional Storm Water Program as identifred by the
Regional Starm Water Management Coordinating Cauncii.
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ARTICLE 2. - ADMINISTRATIVE AND POLICY STRUCTl1RE
The administrative and poficy structure uncler this Agreemer�t is as follows:
A Regional Storm Water Managemer�t Coordinating Council wil� provide palicy guidance fior
the coa�eraii�e program artd make reGammendations to ih� governing bodies of tha parties.
Due to their heavy in�olvement in NPDES permitting activities, both past and present, and
their �arger geographic co�erage, each of the nine NPDES Phase I parties to this Agreement
will be entitled to appoint one senior staff as a voting representati�e to the Regional Storm
Water Management Coordinating Cauncif. Faur major watershed areas ha�e been delineated
in the region tha� encompass the Metropfex local go�ernmenis. Additionai participants in #he
regional program can appoint up to three voting representatives from their respecti�e
watershed area to the Regiona[ Storm Water Management Coordinating Council. NCTCOG
will be a non-voti�g member on the Cauncil.
f�egional S#orm W�ter Il�anagement Coordinating �ouncil
{21 members + NCTCOG staff)
_ 9 Phase I Representatives 12 Additional Watershed Re�resentatives �
Ariington, baflas, Fort Worth, Garland 3 Represeniatives from each of
Irving, Mesquite, Plano, TxDOT-Dallas Co., 4 watershed areas
TxDDT-Tarrant Co.
East � �Im � Main � West f
The Regiana! Storrn Water Management Goordinating Council may appoint w�atever
additiona! supporting subcommittees it deems necessary a�d desirable.
� NCTCOG wil! be the administrative agent under the Agreement pursuant to the
Intergovernmental Cooperation Act. NCTCOG will submit an annual coordinated Work
Prograrn and Budget for Regional 5torm Water Management Coordinating Council appro�al.
The Coordinating Council wifl appro�e the basis for determining the annual share of
contributions for NCTCOG atlministrative a�d technical services by eaeh parry with cost
allocations to be determined through Coardinating Council consensus. A separate
"Authorization Letter{s)" far each consecutive fiscai year from Qctaber 2a02 thr�ugh
5eptember 2007, vuill be obtained for administration ancf implementatian support of storm
water related acti�ities included in this Agreemeni. Funding and cost share allocatio�s for
fiscal year 2�02 as approved by the Coordinating Counci! ar� attached to this Agreement as
"Exhibit B".
��ach work element beyond NCTC�G administrative and technical services will be c�st shared
by one or more inter�sted parties ta this Agreement und�r whaiever basis is appropriate to
t�at work element. The cost for any additional NCTCOG suppork beyond the annual
admirtistrati�e and ie�hnical services will also be incorporated into #he work pragram.
� This Agreement in itse�f does not obligate participating parties to cost-share any work
elements proposed as part of the annuai work program. Annual func4ing commitments for
�artieipating pariies wil! be secured separately from this Agreement as part ofi the annua�
pracess for developing a work program and budget.
. This Agreement is recognized as a supplemental level of service, and is noi intended to
d�plicate or diminish t�� products, assistance, representation, or services recei�ed by
partic�pating entities through NCTCOG membership.
� The Regional Storrn Waier Management Caordinating Council may��.��f z,��d'in �..���;�p,�rpve
cooperative planning andlor implementation acti�ities amang th�; .��r-t��d-;��.`wtk��_sta�� �nd
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federal agencies, and with any other �aubfic or private entities t� accomplish the purposes af
this Agreement.
� ln accordance with the Interlocal Cooperation Act, the parties will make paym�nts for s�rvices
rendered �ander this Agreement from available current re�enues.
ARTICLE 3. - ADDfTIONAL PARTIES
Additional palitical subdi�isions within or senrir�g the North Central Texas reginn may become
parties io this Agreement by approving the terms and conditions of this Agreement and affixing
hereto the signature of its authorized representa#i�e indicating the date of approval of this
Agreement by said entity,
ART{CLE 4. - RENEWAL AND AhHENDMENTS
This Agreement will be in e�fec# for ane year from the effective date of this Agreement, and wifl be
considered automaticaHy renewed far each succeeding year through the year 2007. A party may
withdraw fram this Agreement, thraugh a vote of its governing hody, provided that it has notified
th� Executive Dir�ctor of NCTCOG of such action in writing at least 6Q days before its intended
witf�dTawal date. Amendments may be made to tl�is Agreement upon the approval of the
governing bodies of all parties to this Agreement.
ARTiCLE 5. - SEVERABILITY CLAUS�
If any provisian of this Agreement ar any application hereofi shall be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions and a�plications
shali no# ir� any way be affected or impaired thereby.
ARTIC�.E 6. - GOV�RNlNG LAW
This Agreement shall be construed in accordance with and governed by the iaws ot the State af
Texas.
ARTICLE 7. - INDEMNIFICAT��N
It is agreed that no party to this Agreement shail be responsib�e for the acts of another party to
this Agreement, and each party participating Fterein indemnifies, releases and holds all other
�articipating parties harmless for all acts of its own officers, officials, agents and empioye�s acting
hereunder, to the fufl extent permitted by law.
ARTICLE 8. - MISCEL�.ANEOUS
It is expressly understood and agreed that in the execution of this AgreemP�t nei#her the parties
to this Agreement nor NCTC�G wai�e, rtor shali be deemed to waive, ar�y�trr.I�r�,�n,�ty or d�f@r���
that would otherwise be avaifable to each against claims arising in fhe e�ercise�� o�'� �orvern�ri�'r�ia��
powers and funct'rons. ' � . ' ��' �, �,
The undersigned officers and/or agents are properly authorized tv execut� �his contract on �iehalf
of tF�e �arties hereto, and each hereby certifies to the other that any necessary resolutions
� ext�nding sucY� authority hav�e been duEy passed and are naw in fulf force and effect.
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By ent�ring into this Interlocal Agreement, t�e parties do not create any obfigations, express or
implied, othar than tnose set fart�t h�rein, and this Agreement shall not create ar�y rights in parties
not signatories hereto.
IN W�TNESS WHEREOF, t�e parties hereta have caused this Agreement to be duly �xecuted
and the�ir r�specti�e seals to be hereunta affixed and attested, as of the date and year noted
below.
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Sigr�ure � '
Assistant City Mana�er
Title
Citv of Fort Worth
Agency
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Date
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Mike Eastland
Executive Director
North Central Texas Council
of Governments
Date
Attch: Exf�ibit A— FY03 NCTCOG Work Program
Exhibit B— FY03 Funcfing and Cost-Share Allocations
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APPROV�D BY RSWMCC �
8l16l02
FY431�CTCOG Work Program
October 1, 2002 to Septernl�er 30, 2UO3
Regional Strategy %r Managing Storm Water in North Central Texas
Local ga�ernments participating in the Regional Storraa Water Manageznent Program ara continuing to
irnpletnent urban runoff management straCegies described by the Regiona! Policy Pasition on Managing
Urban S#orm Water Quality de�elaped in 1999 by the Regional Storm Water Management CQordinating
Council (RSWMCC) and adopted by NCTCOG's Executive Board. The Regional Policy Position
provides guidance for a cooperativa and comprehensive regianal approach to storm water management,
and is struetured ta address increasing federal and state water quality regulations, Imp�ementation of the
Regianal Storm Water Management Program is accomplished tlarough a cooperative partnetship among
NCTCOG, the participating cities and eounties of North Centra! Texas, twa Texas Department of
Transportation Districts, and o�fier interested regional agencies. This annual work program describes
regional initiatives to be conducted during k`Y03 (October 1, 2002 to September 30, 2003).
The elements of the Regional program will address region wide, watershed, and community level issues
through the following cooperative initiatives that have been set forth in t�e regional policy position:
Local Government Participation and Qversight Management of Storm Water Impacts
Regional Starm Water Resource Center associated with Development
Public Participation in Prograna De�elopment Illicit Discharge Detection and Elimination
Public Education Municipal Pollution Pravention
Control of Construction Sit� Storm Water Runnff Regional Cooperative Monitoring
Funding for the FY03 wdrk prograrn is divided among the participants according to the resource
cammitment each program element is expected to require and the total number af program eIements
desigt�ed for a permit group (Phase I, �'hase II, and Cammon). Elements that are funded primarily by the
Phase I participants make up 20% ofthe v�ark program, Phxse II fitnded elements make up 30°/a, and 50%
of t�e program elerr►ents are funded by all pariicipants jointly. While each work e�ernent may i�e
structured primarily for one "phase" within the pragram, as indica�ed by a symbol listed with each
element and defined below, a11 elenn�nts are connect�d by the regional storm water common goa�s and are
expected to contribute to a common bady of knowledge that will directly enhance all members' indiviflual
pragrams.
C = Common element
Pi = Phase I element (commanities iQD,00d population & above by 1490 Census + T�cDOT + NTTA)
PII = Phase II element (nan Phase I entities in the Urbanized Area)
Implementation of the Regianal Storm Water Management Program will invol�e a multi-year effort.
NGTCOG anticipates that there will continue to he mul�i-year regional activities within NCTCOG work
scope proposals that are considered on a fiscaI year basis. Staff will anz�ually review multi year cnilestones,
sche�ules and regional apport�nities for participants, and prepare information and implementation options
to help meet permit requirements and mileshon�s in subsequant yaars for consideration and approval by the
Regional Starm Water Management Caordinating Council.
M:Ikcith55mrm wn�erlFy�}IWack Program5FY07 Final Appraved Work Pmgram.duc
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I..,c�cal Gc�v�ri�inent P�E•ticit�atiia�l at�d C}versinht
Through the Regional program, communication and regular opportunities far the exci�a�ge af information
will be rnaintained between all participan#s, RSWMCC mernbers, and NCTCOG staff via roundtable
discussions held in each watershed. RSI�MCC rr►embers are tlaen able to raflect �he interests of their
watershed in regular meetings k�eld to guide the regional strategy. In addi#ion, regular forunns are
conducted to provide information to all partieiparzts aiad other interested parties on s�acial topics,
including speciiic eiements of the regulations.
Phase II-speci�'ic pez�mit coordination (PTI)
NCTCOG wil1 conduct a regional forum in the first quarter af FY2003 to review status af the
draf� version of the permit expected ta be reIeased some time this summer, providing an
opportunity to caordinate comments and changes to the draft permit. The forum �vould cover
regional cooperative initiati�es that can be included in local 5WMPs, with particular
consideration given to public education initiatives, consfruction runoff and the Camprehensive
Drainage Criteria and Design Manual. The forum wili pravide an opportunity to review the
regional SWMP menu of options, and tnay include highlights ar summaries of Phase II SWMPs
pre�ared by cities and counties in the ragion. As a companion to the fort�rti, a stakeholders
meeting will be scheduled during second quarter FY2403 to review and pravide latest
informatian on the final TPDES Phase n M54 per�nit requirements, required content of Che
Natice of Intent (NOI) application form, and discussion of BMP's and measurable goals.
Phase I-specifc permit coordination (PI}
Staff wiIl cantinue to track developFnents on the second round of Phase I permits io be issued and
work with municipalities and vwith EPA and TCEQ (Texas Commission on Environmental
Q�ality, formerly TNRCC) as appropriate ta support pertnit d�velopmenf. Staff wilE ensure that
the collecti�e bargaining power of the regiona� pragram is available and that coordination with
the ov�rall regianal ptogratn is considered. A re�iew of Phase I permits issued around the
country could provide real examples of functional permit structures ta cities and the TCEQ as
ren�;r�vals are developed. Staff may explore some of the issues around the concept of a regiQnal
general permit. Tnis would not necessarily involve meeting with regulators but couid include
following national activity and obserrri�g local acti�ity that may lend itself to a generaI permit.
Coordinate and facilitate meetings {C)
Key to the development of a regional effort will be open discussions among the participants.
NCTCOG will pro�ide support for up to 4 rounds of roundtable discussions and work sessions to
discuss strate�y implementation and other permit-rela�ed issues. Staif wiIl arrange �for meetings,
compose and mail meetzng notices, agendas and background information. The Regional Stortn
Water Management Coordinating Cauncil (RSWMCC) provides oversight for the regional
progrann and directs the activities of the NCTCOG staf£ Staff wiIl arrange and administer a
mininnurr� of four nneetings of the RSWMCC aver the course af the fiscal year (1 per quarter).
Perform general liaison functians {C)
As the State begins to learn its role a� storm water regulator, it is imperative fhat the staff keeps
them infortn�d of our regional activities. Staff will work closely with the TCEQ stafF during the
irr�.plementation of the new MS4 and construction permits to ensure that the regian's interests are
made �cnown. Upon direction frorn the 1ZSWMCC, NCTCOG staff will serve as represantati�ves
for the regional program to federal and state officials in rnatters regarding the regional strategy
and wiil coordinate activities among the participants to promote the regional pragram.
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Site visits to assess needs and shared responsibilities (PII)
Some Phase II entities ha�e existing o:r recently developed programs that will fulfill many permit
requirements, while others are continuing to develop or refine programs. As the new permit term
begins and resources are alIacated, site �isits can faciliiate the identification of opportunities for
regiona� cooperation or initiatives. NCTCOG staf'f will seek to characterize needs and resources,
pro�+ide the information to participants and considar caordinative efforts as apprapriate. T�is �vi11
continue io he a multi-year task.
identify and pursue regional cooperative opportuniiies (C)
An elem�nt essential to the suecess of the regional strategy is identification of op�ortunities for
regional cooperation. This is particularly important as tl•te Phase I communities gursue permit
renewais, and the Phase II cammunities prepare their storm water managerr�ent programs with
BMP's and measurable goals over the initial 5 years of the permit terin. During the first part of
FY2003, NCTCOG �vill fi�rther identify/refine potential regional cooperative initiatives for
consideration by the RSWMCC. It is anticipated that some wi[1 be supported by the continuing
base funds, while others may require supplemental fundi�ng, such as the Comprehensive Drainage
Criteria ane� Design Manual.
Pronnote tha regiona] starm water management strategy {C)
Staff will be available ta respond to requesfs for presentations to city councils and civic groups in
orc�er to assist city staff in their efforts to develop local storm water management programs in
concert with the regianal effort. The adopted Regional Poiicy Position and the award-winning
r�ideo continue to be essentia} tools in this regard,
Provide administrative suppart (C}
NCTCOG will caordinate the regional program through the development of interlocal
agreerraants, wnrk programs and cost-share arrangements. NCTCOG staff will handle aIl
nece�sary administrati�e support for these effarts.
Coordinate with the flood management task farce and watershed programs {C)
Staff wili attend the flood management task force meetings and ensure coordination between the
programs.
Other acti�ities as identified {C)
NCTCOG staff will be open and availab�e to address other activities that wi11 assist in further
development and implernentatian af the regional strategy.
Rc�,ic�»�1 5tarin WRter Reso�rce Ce��ter
The fieid of storrn water quality management has grown rapidly o�er the past few years and is changing
continuausly. In order for governmental agencies to maice informed decisinns, they must have access �o
current and farward-laoking infarr�atian from around the country, as weI] as information on what thair
neighbors are doing. In addition, ageney staff need supporting informatian to ba able to effectiveiy
communicai� proposed policies to their managers, councils, and tha public. To h�jp coardinate the
multiple sources of infarmation on storrn water management, NCTCOG will continue to serve as a
resource eenter for this infonnatian and will provide avenues for disseminatinn of this information.
NCTCOG expects to maintain an updated Internet presence as well as the ability to prepare custom-
generated maps, charts, and other presentation materials to participants upon special request.
Expand and maintain the regional storm water web page {C)
StafF will initiate a major expansion of the storm water wab pages on the NCTCOG web site.
The web site wiIl be �xpanded wi#� the developtn�ent of pages targeted specificatly for public
access and separate from the technical support pages to provide public education on storir� water
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regulations, general program costs, and general public guidance as well as direct links to city,
county and TxDOT websites. In addition to current technical support functions of the sEte,
seminar and training information, news items, nationai regu�atory issues, and other current topical
informati�n will be posted regularly within a new page designated specifieally for the purpose. A
notificatiQn or list-serve mechanism for notifying members as new iterns are posted will be
investigated.
Track regulatory informaiion (C}
AFCTCOG staff will keep current on regulatory changes via the Internet, nevvs articles and persona!
contacts in the storm water arena as well as related areas of water quality, TIvIDL development, and
source water protection. Regulatory �pdates or announcements will be pravided to participants uia
fax, e-nnail, handouts, or within dfwstarmwater,com as appropriate.
Serve as an in�ormatian clearinghouse and resourca center (C)
NCTCQG staff will solicit and compile information on regional and natinnwide experienc�s in the
area of storm water management, and will continue current efforts to bring existing public
information rnaterials to local governments for use as exampies. General storm water re%rence
documents including infarmational brochures and other materia�s from sources both local and
national will be collected and tnade a�vailable. This information will be used to address inquiries
from participants and far knowledge dissemination. Much of this information will be rt�ade
available �ia the NCTCOG storm water web page.
Prepare newsletter articles and information materials for various topics (C}
NCTCOG staff will write 6-12 newsletter articles in the Departmeni of Environmental Resources
monthly InsidER bulletin andlor NCTCOG's Your Region newsleiEer as well as informational
materials on various topics such as s�orm water management programs, practices, pracedures, and
specific permit cammitments or requirements to assist in informing electad off cials, city
management and the general public.
Participate in selected local, state and national conferences {C)
5taff will report back to participants on infarnnatian gained at the conferences attended, and
furnish copies of usefvl materials as appropriate. NCTCOG staff will also prepare and present
overviews of the r�gional program at s�lected local, state and national conferences (e.g. TPWA,
WEAT, WEF, AWWA, etc,).
}'�ah[ic 1'�rticitaation
In�olvement of the publi� in the developtnent of programs ta control the quality of storm water is
impartant to the ultimate success of the programs. Individual citizens, m�mbers of the de�eloptnent and
construction community, representatives of �nvironmental organizations, and representatives of other
civic and interest groups can be given fhe opportunity to participate in multiple aspects of a municipal
program, including the program development process. NCTCOCr can assist in identifying interest groups
and associations in the region that could work in cooperative efforts with local jurisdictions. When
appropriate, the RSWMCC and NCTCOG staff could provide their expertis� to part'rcipating metnbers
who wish to hold public meetings in their communiti�s to get lacal input on development of their iocal
stor� water manag�ment program.
Establish a regional storm water hotline (C)
Prornote a single telephane number far regional storm �vat�r reporting and citizen infarrr�atian.
NCTCOG wiil coordinaie vrri� the Stop I1legal Dumping regional effort, and provide a regional
hotline for reporting of storm water and water quality cancerns by citizens.. This hotline would
serve as a supplement to individual city/cnunty citizen complaint procedures and would benefit
from regional advertising campaigns publicizing the water quality hotline. The installation of a
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telephane system €or offering the caller an itnmediate transY'er ta the etnergency response or other
designated number for their city would be considered. The hotline would be particularly valuable
in tlae instance that the "reporter" is unsure what �urisdiction the problem area is located, and
could also pravic�e citizens a connection to their local information representative for specifi�
"what the citizen can do to impro�e water quality" tjrpe of information. A companion to the
hotline could be a single website address to be joint�y acivertised that �aro�fdes content targeted to
general public information anci links t� municipal websites.
Publi� �diicatio��
Education of the pubiic on the impact that their everyda� activities ha�e on the quality of storm water is a
key element of #he storm water prograan. Citizens must be made aware of the potential hazards associated
with their individual practices. Education an the propar usage and dispasal of lawn and garden,
household, autozx�otive, anc� pooI chemicals should be rt�ajor elem�nts of the public education program. In
additian, non-permitted commercial, institutianal, and industrial entities whase nperations could have a
significant impact on storm water quality also need to he inforrned Qf th�ir poter�tial innpacts and practical
ways ta mitigate ttiese impacts.
Education and outreach progxams are particularly suited to regional cooperation; combined resources can
more eiiiciently purchase education materials and a single project or event can be developed that wzll
apply for all municipaliti�s. Opporlunities abound to reach citizens and businesses thraughout the
Metroplex in a coordinated program.
Develop and implement a strategic, multi-media public education campaign (C)
A multi-media puhlic educati�n campaign has the potential to take on greatar momentum in the
region with the participation of all permitted cities. F�U3 would initiate this muIti-year regional
covperaiive initiative. The key to a successful multi�media approach will be to frst identify, than
target specific audiences in ihe region using �ducation tools customized to the needs af that
audienee. Resources vvilI bs used more efficiently with this approach. The established educators
roundtable is expected to take a lead ro�e by making the needs ass�ssment and then repo�ting to
RS�WMCC with their reconnnnendations on the audiences that should to be targeted by this
campaign.
Positive media relations ga hand in hand with dev'eloping a multi-media public education
campaign ar any pubZic education endeavor. The intent is to develop a positive dialogue with and
�ducats our locai media, which will lead to free/earned media and a greater media participation in
the regianal prograan. A regianal approach to media relations should prove more fruitful than
individual attempts made by cities. As part of this regianal cooperative initiative, a press Ecit
containing storm water iacts and information could be devel�ped specifically to target local
metearologists with the purpose of encouraging them to disseminate storrn water information ta
the public as is eurrently being done in Corpus Christi and other parts of the country. The pu6lic
educator's roundtahle could put together a worksho� specifically for our local met�orologists to
explai� the storm water issues facing the region.
Fublic Educators Roundtable (C)
NCTC4G will continue the educatar's roundtable initiated in the FY02 work pragram, and
expand participatian for FYQ3 and conduct a minimum of six meetings. The raundtables have
been very successful in pro�iding coordinators an opportunity to discuss pub�ic education issues,
learn from each other's on-goin� prograzns and exploring areas of mutual cooperation.
Objectives of the group a�re expected to continue io be the exploration of opportunities for
caoperative initiatives, such as pursuing a multi-tnedia public education caxr�paign, and
M:lkeithlstprm wete�Fy031Work Arogmm4FY03 Finel Approved Wark Program.doc
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developing or enhancing written materials, web pages and other materials. The ultirnate goal
remains the creation of a uni�ed storim water pubIic education message to the region, while
maintaining the uniqueness and individuality of each city's on-going programs. Phase II
representatives are expected to participate more, and the roundtable may become a more formal
subgroup of the RSWIVICC.
CQntinue to promote Texas SmartScape (C)
Having established Texas SrnartScape Month in 20d2, su�port would be continued in 2003.
Citizen response was outstanciing with 24 eniities participating in SmartScape Month. The
media's attention was also tappeci, providing a receptive audience to future storm water public
education initiatives. NCTCOG wi11 pursue other funding sourc�s ta place the SmartScape on the
Internet to reduce the volume of CD distribution and increase access. As an enhancement to
continue th� specific local connection to SmartScape, a sitnple registration wi11 be incorporated
into the web site to track citizen use by their city ar county, maintaining the measurable gaal for
ann�al repar�ing to TCEQ.
C:ontrc�[ c?r C�iastruetican Site Stoxm �'�ater Ru�t�ff
Unifornaity of policies to control storna water runoff from construction sites thraughout the Metroplex is
very beneficiai to cantractors, developers, and engineers who often work in many dif%rent communrties.
In 20a3 the TCEQ will take ov�r responsibility from USEPA for the genaraI permit for construction sites,
including the expansion of permit coverage to properties of 1 to 5 acres. This provides the ideal
opportunity to clarify the roles and responsibilitias of the TCEQ, local go�vernments and the pri�ate sector
for constructian site runoff. As the designated �.-egional water quality planning agency for the state,
NCTCOG will seek to obtain registration, tracking, en%rcement, and nther information as TCEQ
administration of the general permii begins. For FY2003, the regional program will continue to offer
training classes to local go�ernment storm water inspectors. A similar training program could also be
offered to developers, engineers, and contractars invalved in construction activities in order to educate the
private sector on runaff control techniquss. The NCTCOG Construction BMP Manual has been
promoted to developers or directly adopted by several municipalities in the region as minirnum guidance
far development and is expeeted to continue to provide concise rcinoff control guidance as it is maintained
and periodically updated by NCTCOG. As wifih any other aspect of the construction process, regional
uniformity also str�ngth�ns the position of the region as a whole to compete with other areas of the
country,
Construction BMP Manual update and the TPDES General Permit (C}
With the TCEQ assuming the general permit oversight from tha USEPA, and the smaller cities
entering into the TPDES program, FY03 offers the opportunity to initiate an important
cooperative effort that will hring #ogether various pieces of the construction permitting ptocess.
This significant iniiiative invalves harmonizin� the emerging TCEQ general perrnit, elements to
be included in t3�e site-specific Stoz�m Water �ollution Prevention Plans (SWP3), responsibilities
of Phase I and new Phase II MS4's, and a major re-look at the existing regional Canstructinn
BMF Manual. A new working group of key public and private interests wiIl be farmed under
the banner of the Clean Construction Campaign {C3} and will serve as a working committ�e of
the RSWMCC to identify opportuni�ies in reporting, noti�cation, SWP3 de�eloptnent,
inspections, local ordinances and other potential initiatives.
Support and promote the Consiruction Inspector Training Program {C)
NCTCOG staff will coordinate with NCTCOG's Regional Training Center to offer, market, and
track participatian in the inspectar training course. NCTCOG staff will ensure that the
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curriculum is kept up-to-date hy making any necessary revisions and can explore customization
of the curriculurr� for ather target audiences. NCTCOG staff will seek assistance from
participants in monitoring the content, structure, and effectiveness af the training progratn as rvell
as cooperatively identifying and e�aluating other a�ailable #raining resources.
M���a{xe���ent c�f Storn� W�te�• Irnpacts �lssc�ciateci with Deveic����t�ei3t
Thare are at least three key areas where local governtt�ents, workir�g caoperatively and with the pri�ate
sector, can impro�+e their own development management pracesses to integraie storm water quality and
quantity goals: 1) conaprehensive planning, where stornn water quality and c�uantity are addressed together
as part of the averall long-range planning process of each community; 2} developmen# policies and
standards, where the full range of lacal requirements from building codes to subciivision rules are re-
examined; and 3} capitai impro�ements programming and impact fees, where locaI governments
themsel�es are "c�evelopers" of the community infrastructure. NCTCOG wi!] assist locaI go�ernments in
exploring cooperative rnethads of improving development managernent a�d in developing practical
methods of storm water qualiiy and quantity integratior�.
Support the first phase of the CDCD Manual development (C)
Truly effective storm water management integra#es quamtity and quality in the planning, design,
construction, operation, and maintenance of storm water facilities. While primary responsibility
for funding & developing the Comprehensive Drainage Criteria & Design Manual Iies with the
Public Works Cour�cil, stas�n water quality support will be essential ta achieving the gflals of the
CDCD Manua�. Thraughout FYD3 the stiarm water team will b� providing suppor� and ov�rsight
in various forms ta the Pu�lic Works Cvuncil as progres�s on the manual continues. ParEicular
suppori vvill be pravided in the preparation of construction BMP gUic�ance in the CDCD, and will
tie in to the upda� of tIae Cons�ruction BMP Manual as described in the work program under the
Cont�rol af Construction Site Stor�n Water RunofF.
illicit Dischar�e Detection a��cf Eli�»in�tion
RegionaI�y developed initiatives can provide assistance to �ocal rr�unicipaIities that centers on illicit
saurce identificati�n and elimination. Initiatives should provide the structure for municipal based
education, inspection pIans, and monitoring and tracking programs. Business and industry involvement
in local SWMPs can be pramoted as an effective means to raise awareness and produce a measurable
result. Common mapping standards t�ed to digi�al orthds fram NCTCOG could assure that outiall
infortnation collected by Phase II communiti�s can ba seamlessly tiled in the GIS for the regional
enviro�mental carridors.
Development oi indUstrial inspector training (PI}
Conduct at least two municipal inspectors worksho�s to improve inspection materials such as site
�isit checklist, site inspection guidance, and standard SWPPP checklist. New naater�als c�uId be
developed as workshop products, such as specialized inspection checklists far each sector under
the MSGP. Training tools that provide for individual training outside the classroom cauld be
developed frozn the workshops. The workshops should provide a venue far inspectars to share
methods and toals as �vell as receive training on relevant topics such as how to promote P2
cancepts to industry, understanding and f4stering industry use of EMS or process management, or
developing model inspection rnethods or programs.
Flaatables Control Techno1ogy Dam�nstration Praject (PI}
The prac�ical applicability oi a technology or method of control sueh as education programs cauld
be determined by the installation of the cantrol as a Cest project. Determination of the nnethod
woukd be a fallow tl�rough of ihe Floatabl�s Study conducted in the FY02 work program. A
demonstration project would be supported by a grant ar ather autside funding, and part of the
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work elament for staff would be to seek that additional funding. Floatables control is a slowly
developing field f�r technalagy, and with little practical abili#y for municipalities to produce reaf
reductians in floatabjes, a demonstration project could show regional intent to comply with
perm�t requirements and movement toward a measurab�e reduction of floatables.
N1u�ii�i.�al I'«Ilutiim f'reti�eiitic3ia
Local go�e�-nrt�ents must lead by example if they are to succeed in changing the practices and habits of
6�sinesses and residents. Toward this end, th� goai of governm.ents must be to pre�ent or reduce
pollutant runofi from municipai operations including streets, highways, municipal parking lots,
maintenance facilities, storag� yards, and waste transfer stations. Agencies must a3so remove floatables
and ather pallutants discharged from storm seyvers and develop procedures for proper disposal of those
wastes. Camprehe�zsive regional training programs should provide �For a measurable 'rncreas� in regional
awareness af the requirements and resulting henefits of the poll�tion prevention program,
Develop a PoIlution Prevention training program for municipal operatians (C)
As an irnpartant new regional initiative, a 6road PoIlntion Prevention training program could be
developed, to include compilation of existing training z�aterials and assessment of ap�licability ta
municipaI operations. Existing materials seem to be available in abundance, including formal and
effective training serninars conducted by the TCEQ that could be taken specifically to a regional
municipal audience. Additional components might include a lending library and/or cooperative
bt�lk purchase oF existing video training resources. The project may include investigating
NCTCOG praduction of video(s) and other materials to cover issues and audiences, i.e. mur�icipal
aperatians, not found i�t existing resources. In partiaular, MSGI' requirements for municipalities
would be addressed. The first step during FY20Q3 wiIl be the design of this coop�ratide regional
initiative, with B11�'s and measurable goaIs, for endorsement by the RSWMCC.
fZc��.ic�r�al Cooperative Mo�3iiorin�,�
In FY02 the firs# 5-year terrn �f the regional monitoring program was cotnpleted and, with experience
gained from the first term, the program can be refined and continue to lead the way in striving for an
understandir�g of urban storm water quality issues. NCTCOG will facilitate the development of a second
term monitoring program in cooperation with the TCEQ that is expected to be based on in-stream
monitoring of d�fined watersheds. The goal for the next terrr� will be �o establish baseline data on
receiving streams in fi1�e DFW Metroplax during storm e�ents for use in determining long-terrn ruater
quajity trands.
Phase I Compliance Monitoring Progr'am Develapment (PI)
It is anticipated that Che regional monitoring prograrrt will be finalized and approved by the state
at the beginning of the fiscal year. If not, caordination ef%rts will be continued. However, with
an appro�ed program in hand, staff will heZp coordinate the estabiishment of appropriate
moniioring sites and helg develop arrangements with local laboratories for analysis (as needed}.
Conianaon (1TOtOCQIS in sampling collection methods and sannple handling wiil be de�veloped
through participant interaction and involvement, The primary goal will be to get the regional
network funct�onal by the end of the first year af the permit.
M:Ikeith5smrm water1Fy031Work Pragram1FY01 Fioal Apprcved Work Progam.doc
��ro� ���� ���►�� �r���€�
�egional ��orrn l�af�r nllanagerr'ent �ragr�m
North �entral �exas Council of Go�e�nments
October �9, 2002 0�eptember 30, 2UQ3
���b�l� 3 ; �hase al �ity �o�t-���r� E�i[�-��k�s �
�iky P�pul�t�o� . .� C�s�-�Fr�r.es .
.� _{��7;�€� G��s;�s�} - � mf,';,� . . . �-
Under 3,aab :�cia
S,OU� 1,700
i 0,000 1,900
- 15,Ofl0 2,100 �
20,000 2,30�
25,OOD 2, 540
3Q,000 2,60Q
35��dfl 2�$Q�
40,000 3,000
45,000 --- 3,20D
50,Op0 3,40fl
55,000 � 3,604
60,000 3,800
65,OdQ 4,000
70,000 4,200
��,00a � 4,a.00
80,00� " 4,6�0
� 85,000 �,800
so,oao s,000
95,Q00 5,20D
100,000 5,40Q
105,�00 I 5,500 --- -
11 Q,000 _ -5,700
115,000 5,900
120,OQ0 6,100
125, oaa 6,300
130, OOQ 6, 500
Table 1- F'hase 11 Ciiy Cost-Share Estimates
City participan#s can use this table to estimate fheir
co�t-share amaunts from the ranges given. �acFi
particEpanYs cast aE�are is deri�ed frorn a formufa that
is bas�d on populatian and an equal share among
�articipants. Phase N cost shares fund Phase 11
program elements and a portion of common program
elements. Cities outside the Dallas-Fart Warth-
Arlington, Dentnn-Lewisvilfe, and McKinney
Ur6anizec[ Areas pay 2/3 of the amount listed in this
tabie.
�
���7�� 2:" i�ayuSa I P��ri1.CaF?LIl#�"�C45t�Sha!°A$ . . -
. ,
� � ��.' �it}r or �r11�Ey. ���� . � � ���osf-St����s .: .. � �
.:� .. �� - .. � .. :,.�.� � .
, . ... ' . . ,' ,' , �tiif
Dallas ' $32,200
Fort W orth $18,400
Arlington $11,800
Pfano $8,90a -
Garland $8,8a0
Irving $8,200
Mesquite $8,600
TxDOT - Dallas district ����Q�
Tx�OT - Fort Worth DEstrict �3°��n
N. Texas Tol[way Authorlty $3,600
Table 2- PFease I Participants' Cost-Sf�ares
Non-city pariicipanfs' cost-shares are based on zero
populatian. Phasa I cost shares fund Phase � program
elemenfs and a portion of camtno� program elements.
. _ � '���ile �: �ounty Cost-Sl�ar� Amount� �
�� �our�lY � � �e���re�l` C:os�-SF�are�
, � P4Aua�ll�rr {$��.
Callin Gounfy 3,572 �,700
DaElas Coun#y 5,118 1,700
Dentan County 4,752 1,700
����5 C�unty , I � r I �J ���VV
Johnsan Counfy 6,5�5 �,800
Rockwa[! County 3,012 I 1,700
Parker County 4,458 1,700
7arrant County 12,410 2,OOa
Tab�� 3- CouRty Cost-Share Amounts
*The county population used in fhe formula to deri�e the
cost-share is based on the unincarpqrat�:d popufation of
the county fo�nd in ih� Census 200Q tar6anized area. This
- revised population figure is then usecf in the same cost-
share formula as used for the Phase II cities.
�'ity of Fort yVo�th, T'exas
l�f�yor ��d Cou�ci[ Gorrimu��c�-�io�
�A7E REFERENCE NUMBER LQG NAME PAG�
1018/02 �*��� g��D I 52WATER � of 1
SUBJEC7 APPROVAL dF AN jNTERLOCAL AGREEMENT WITH THE [�ORT�i �E�J�F�L �`�kA��
COUNCIL. 4F GOVERNMENTS FOR THE REGIONAL STORM WATER
MANAGEMENT PROGRAM
RECOMMENDATION:
It is recommended thaf the City Council au#horize the City Manager to execute an Interlocal Agreement
with the N�rth Certtral Texas CoUncil of Go�ernments (NCTCOC) for the period beginning October 1,
2D02, throug� September 30, 20Q7. Tnis agreement covers administrative and implementation
assistance as �art of the regional starm water management program� �or FY2002-2003, tf�� City of
Fort Warth's participant cast sF�are is $18,40�.
Q15ClJSS10N:
5torm water regulations included in the Clean Water Act pose signif9cant impact for seven metroplex
cities (Fort Worth, Dallas, Arlington, Garland, lrving, Piano and Mesquite), the North Texas Tollway
Authority, and th� Texas DePartmant of Transpor�ation District Office in Fort Worth and Dallas. For the
past severai years, representati�es #rom t�ese entities have worked together through the NCTCOG's
Regiona� Urban Storm Wafer Management Task Force as preparation for mee#ing starm water permit
requirements. Because all of the er�tities are required to implement many ofi the same programs, tha
potential for cost sharing and caordinatinn of pragrams exists.
The City first entered into an Interlocal Agreement with fhe NCTCOG in Novem�er 1993 to cover
administrative support for regional initiatives. This agreement was subsequently ren�w�d for ihe [ast eight
y�ars. �n November 6, 2001 (M&C C-18825), lasi year's agr�ement was approved by the City Cauncii.
The n�w Interlocal Agreement covers an estimated $16,400 allocaied as t�e City's share of
administrative c�sts to b� incuTred by the NCTCOG during FY2002-2003 in support af the �Regional
U�6an Storm Water Management Task Force and its associated sub-committees.
FlSCAL INFQRMATION/CERTIFICATION:
The Finance Director certifies that fur�ds are available in the FY2002-2003 ap�rafir�g budget, as
apprQpriated, of the General Fund.
LW:n
5ubmitted for City Manager's
Off ce by:
Libby Watson
Originating Department Head:
$riau Boerner
Additional Infarmatian Contact:
G183
8079
Brian Boerner 8079
I�UND ` ACCO'UNT k CENTER I AMOYJ1�iT CTTY SECRETARY
� (to) — -
�
I (from) I
GG01 539420 0522000 $i6,400.Oq � APPROVED 1Q/Q8/02
�
�
_ �