HomeMy WebLinkAboutContract 28165�:IiY �������
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AIVIENDII�IEI�IT OF CONTRACT FOR IMPROVEMEI�TTS ANDIOR SERV�CES
IN THE FORT WQRTH PUBLIC 1MPRUVEMEI�IT DISTRICT N0. �
(FISCAL YEAR �QQ�-�003}
STATE OF TEXA.S §
COUNTY DF TARRANT § � . , , , . ; � ;'!
WHEREAS, on October 1, 2040, the City of Fort Worth (the "City"} and Historic Camp
Bowie, Inc. (the "Cont�'actar"), entexed into City Secretary Contract No. 26409, which provides
for certain impravements and services to be provided in thc Fort Worth Public T�x�provement
District No. 8, which improvements andlor services consist of a marketing/promotion program, a
communications program, a capitol improvement program, a znanagernent program; and
WHEREAS, the City and the Cantractor have mutually a�reed that iha aforesaid cantraet
shail be extended for an additionaT one-year period beQ nning October 1, 2002, and ending
September 30, 2003, but with the amendments her�ina�ter contained;
NOW THEREFORE, th.e City and #he Cantractor agree:
That, far and in consideration of the mutual cavenants, promises and agreements
contained herein, the City of Fort Worth, hereinafter referred to as "City", acting by and through
Charles R. Boswelf, its duly autho�ized Assist�nt City Manager, and Historic Camp Bawie, Inc.,
herei.nafter re£enred ta as "Contractor", acting by ax�d through Brandy D'Quinn, its duly
authorizec� President, do hereby covenant and agree as follows:
1. That the aforesaid contract for improvements and/or services in the Fort Worth Public
�n.provement Districi No. 8, between tbe City and Contractor, da�ed October 1, 2000,
referred to as Ciiy Secretary Contract No. 26449, be and is hereby extended for the periad
beo nning Oetober 1, 2002, and terminatang on September 30, 20d3, but with the �aU.owing
amendrnents thereto:
a) Section V, Term, is hereby amended by changing the f�rst sentence thereof to read as
follows (p. 4): "The term of this con�rac� will be for a period of o�� year beginning
October 1, 20D2, and ierrninating September 3Q, 2003,"
b) Section VI, Pavments to Contractor. Subsectian D, is hereby changed by addi�g the
following:
Tota1 revenues of ihe District and payments to the Contractor during this exiension
periad shall consist o� the following amounts %r the Following improvements andlor
se�rvices as approved by the City Council, which amounts are based on twelve (12}
months of work:
':��t ' . �
�d +r '
��_ �
Total
Cost
(1)
(2)
(3)
(4)
��)
(6)
city administration
capital improvements
design guidelines
marketing carnpaign
special events
operations
Toials
� a,�ao
95,040
11,404
20,000
15,004
90,004
$234,000
To Be
Assessed
2002-03 FY
� a,600
95,OQ0
11,400
20,�00
� s,oao
90,OQ0
$234,000*
� The entire cost af the district's proposed budget would be fiinded by assessments to property
owners. The City will coniinue to provide the stan�ard level of services in the district.
In the case o� any imprav�ments andlvz se�rvices which the Contractor does not provide
throughout the entire 12 month terrn of t�ie contract, the Contractor shaIl receive a pro rata
payment to cover the months when such im�rovements and/ar services wer� actually provided.
(c) Sectian VIiI, Inde�uification, Subsection A and B, axe hereby changed to read as
follows:
A. TAE CONTRACTOR COVENANTS AND AGREES TO, AND DOES HEREBY,
INDEMNIFY AND HOLD HARMLESS AND DEFEND THE CITY, ITS
OFFICERS AND EMPLOYEES, FROM AND AGAINST AN� AND ALL SUITS
OR CLAIMS FOR DAMAGES OR INJ[TRIES, INCLUDING DEATH, TO A,NY
AND ALL PERSONS OR PRQPERTY, WHETHER REAL OR ASSERTED,
ART5ING OIIT OF OR IN CONNECTYON '�V�TH ANY NEGLIGENT ACT OR
NEGLIGENT ONIISSION ON THE PART OF THE CONTRACTOR, ITS
UFFICERS, AGENTS, SERVANTS, EMPLOYEES OR SUBCONTRACTORS,
AND THE CONTRACTOR DOES HEREBY �SSUME ALL LIABILITY A,ND
RESPONSIBILITY FOR INJURIES, CLAIMS OR SU�TS FOR THE DAMAGES
TO PERSONS OR PR4PERTY, OF WHATSOEVER KIND OR CHARACTER,
WHETHER REAL OR A�SERTED, OCCURRING DURING OR ARISING OUT
OF THE PERFORMANCE OF THI� CONTRACT AS A RESULT OF ANY
NEGLIGENT ACT OR NEGLIGENT OMI55ION ON THE PART OF THE
CONTRACTOR, �TS OFFICERS, AGENTS, SERVANTS, EMPLOYEES OR
SUBCONTRACTORS. SUCH INDEMNIFYCATION SAAI�L INCLUDE
WORKERS' COMPENSATION CLAIM� OF OR BY ANYONE WHOMSOEVER
IN ANY WAY RESULTING FROM OR ARISTNG OUT OF THE
CONTRACTOR'S WORK, SERVICES AND OPERATIONS IN CONNECTION
HEREWITH, INCLUDING OPERATIONS OF SUBCONTRACTORS,
B. CONTRACTOR SHALL LIKEWI5E INDEMNIFY AND HOLD H.ARMLESS
THE CITY FOR ANY .AND ALL INJiTRY OR DAMAGE TO CITY PROPERTY
ARISING OUT OF OR IN CONNECTION WITH ANY ANl!� .�i�[. ��s��I��'
: : �
-2- , , ' �
ACT5 OR NEGLIGENT OMTSSIONS OF CONTRACTOR, ITS OFFICERS,
AGEliTT5, EMPLOYEES, CONTRACTOR, SUBCONTRACT�RS, LICENSEES
�R INVITEES.
2. That except as her�by extEnded and amended, the provisions of such contract shall
remain unchanged and in full force and effect. -
� � ���� 2002.
EXECUTED on this the � day of , ,
CITY OF FORT WORTH
f
By: � ,
Charles R. Boswell
Assistant City Manager
FII�TORIC CAMP BOWIE, INC.
.
By:
Brandy O'
President
APPROVED A� TO FORM
AND LEGALI
B�: _ �
Assi f Ciry Atfiorney ��...
D�t�: / 0 � `� r � `�~
ATTE,ST:
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BY� ,�_�__.�.- . � � ,.
Gloria Pe. �n,
City Secre�ary
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�`ity of �o�i T�o�th, �'exas
y�� �� ��r���i� �a����ic�rEj��
�ATE REFERENC� NUMBER LOG NAM� PAGE
81271D2 �o� 3�� q� 13PID-S 'I of 2
SUBJECT PUBLIC HEARING F�R FORT WORTH PUBL[C 1MPROVEMENT DISTRICT NO. 8,
AND ADOf'T A BUDGET AND SERVICE PLAN, ADOPT A PROP�SED ASSESSMENT
ROLL, SET A BENEFIT HEARING DATE FOR FISCAL YEAR 2002-2D�3, AND
AUTHORIZE A CONTRACT EXTENSION WITH H15TORIC CAMP BOWIE, INC. TO
PROVIDE MANAGEMENT SERVICES FOR THE DISTRICT
REGOMMENDATION:
It is recommended that the City Council:
1. Hold a pu�lic hearing concerning the plan of services and budget for FY2402-2DD3; and
2. Adjour�n such public hearing; and
3. Approve the attached servic� plan and budget far FY20D2-2003 as recommended by the Advisary
Board nf PUblic Impro�ement District {PID} No. 8; and
�4. Authorize the transfer of $2,600.00 for administrative fees from the Special Assessment Dis#rict
Fund, PID No. 8, FY2D02-2003 project account to the General Fund; and
5. AUthorize the City Manager to execute a contract with Histaric Camp Bowie, Inc. to pro��de
impra�emen#s and services in the PID No. 8 during FY2a02-2�03 for th� sum of $234,000; and
6. A�op# the proposed 2002 assessment roll which is on file with the City Secretary and set Tuesday,
September 10, 2002, at 7:00 p.m. in #he City Council Chamber as the time and place for t�e benefit
hearing; and
7. Direc� t�e Ci#y Secretary to gi�e notice of #he September �0, 2QQ2 hearing in accordance with State
law; and
8. Appro�e adding to the 20Q2-2D(}3 budget, as contingency, any unencumbered revenues from the
P1D No. 8 assessments from priar years.
DISCUSSION:
On 5epfiember 26, 200D (M&C G�13Q22), the City Gouncil established Fart Worth Public Improvsment
❑istrict No. 8.
Sta#e law requires an ann�al report on the plan of services and praposed budget, which are included as
a part of this Mayor and Council Communication.
C'ity o��'ori Wo�th, �eacas
y�' �� ���r�ci� �����i�i��t%r�
DATE REFEREfVCE NUMBER �.OG NAM� PAGE
8/271Q2 ������Q, 13PID-8 2 af 2
SIIBJECT PUBLIC HEARING FOR FORT W�RTH PllBLIC IMPROVEMENT DISTRICT NO. 8,
AND ADOPT A BUDGET AND SERVICE PLAN, ADOPT A PROPOSED ASSESSMENT
ROL.L., SET A BENEF#T HEARING DATE FOR �ISCAL YEAR 2042-2003, AND
AUTHORIZE A CONTRACT EXT�NSION OIVITH H[STORIC CAMP BQWIE, INC. TD
PROVIDE MANAGEMENT SERV[CE5 FOR THE D15TRICT
The general nature of the praposed impravements andlor services to be pro�idad by tha district s�all
include:
� A coordinated marketing/promotion and special ��ent program designed to retain and aftract
increased customer iraffic to the district by pooling and targeting marketing budgets, i�entifying
and coordinating sales and seasonal events, developing stra�egies for marketing tf�emes and
festivals; and
� A coordinated cammunication and informaiian pragram consisting of systems to impro�e the
formal and informal communication between businesses, adjoining neighborhaads, the City and
ot�rers to con�ist of newsletters, electronic cammunications, key cantac�s and mailing lists,
clearinghouse hot lines and other programs; and
� A planned and coordinated capital impravement, clean up ar�d beautification program consisting
af the district working with the Gity, praperty awners and adjoining neighborhoods to id�ntify an
annual program af capital impravements; and
� A genera[ office and administrative program consisting of "a staff availa�le e�ery day all day°.
One �ey person will be a�ailaale ta respond to the unique needs of the district businesses and
related neighborhood issues e�ery day.
FISCAL INFORMATIONICERTIFICATION:
The Finance Director certifies that upan appro�a{ and completion of the above recommendatians and
adaption af the attached appropriation ardinar�ce, funds wi[I be a�ailable in the FY2002-20a3 operating
budget, as appropriated, of the Specia! Assessment District Fund.
CB:n
Submitted for Ci#y Manager's
Office 6y:
Charles Boswell
Originating DepartTnent Hcad:
Jim Keyes
Addition�l �nformation Contact:
I FUND j ACCOUNT I CEI�iTER
I (to}
I �4) GG01 48T306 01340'l0
6183
8517
I AMOUNT
$2,600.00
(from)
5) GS87 539120 p02508DD2040 $234,000.40
4) G587 539120 ooz�aaoozoao $ 2,6Q0.00
CITY SECRETA,RY
APPROVED 08127/D2
Linda Brown 6030 �