HomeMy WebLinkAboutContract 28242Main Contract # 582-2-44860; Subcontract # 03-Q4-GD7
City of��ort Warth, Recycling qctiviry Baoks
CVO�i�1 CEIVi�AL T�}�A� ���1hIClL O� GOV��NM�f�iS
1N 1��LOCA� i4C ���i�lEhlT FO� �OLI� VilA�i� IMPL�M�N�'A�IOfV ��BJ��Y
This Interlocal Agreement is entered into by �nd b�tween the parties �amed be�ow. Neither the Texas
Cammissiort on Environmental Qi�ality nor th� State af Texas is a par�y to this Interlocal Agreement.
I. CONTRACTING PARTI�S:
The Funding Ager�cy: No�th Central Texas Coun'cil of Governments
Herein referred to as "NCTCOG"
The Funds Recipient: Ciiy of �ort Wor�h ���.y ��������
Herein referred to as "FUNDS REC1PkENT' ���:�����, �� �� 1 j�
��
!I. SERVICES TO BE PERFORMED:
For "Recycling Ac#ivity Book", the FUNDS RECIPIENT shall complete all wark as specified ar indicated in
"Attachment A- Wor(c Program and Schedule of Deliverables af FUNDS RECIPIENT".
III. MAXIMUM FUNDWG OBLIGATION:
TF�e maximum funding obligation under this Interlocal Agreement shall not exceed: Eight thousand five
hund�ed dollars ($8,5a0). Th� budg�t details are in Attachment B.
IV. TERM OF CONTRACT:
This agreement is effective October 7, 2Q02 and shall termir�ate August 31, 2003. This Interlocal Agreement
shall immediately terminate at the end of any state fiscal year far which the Texas Legislature fails to
appropriate #unds necessary to perform this agreement.
V. ADDITIONAL CONTRACT PROVI510N5:
See Attachment C- Sc�edule for Reimbursement and Reporting, Attachment D- Special Pro�isions, and
Attachment E - General Provisions.
VI. ENTIRE CONTRACT:
This Interlocal Agr�ement, including all Attachrr��nts, represen#s the entire Contract between the contracting
parties. Any changes or modifica�ions �o this Interlocal Agreement must be in writing. Furtds for this
subcontract are currently a�ailak�le from the Texas Municipal Solid Waste Disposal and Transportation
Re�enue Fee (MSWDTRF). Due to demands upon the saurce MSWDTRF for funds necessary to protect
the health and safety of the public, it is possible that the f�nds contained in the MSWDTRF will be depleted
priar to completion of this Interiocal Agreement The parties agree that all funding arranged ur�der this
Interlocal Agreement is subject to sufficient funds in the MSWDTRF.
The NCTCOG has certified, and the FUNDS RECIPIENT certifies that each has the authority to per�vrm the
services contracted for by authority granted in "the Regional Planning Act af 1965," Texas Local Go►rernment
Code, Chapter 391 and "The Interlocal Coaperation Act," Texas Government Code, Chapter 791.
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Main Contracf # 582-2-44864; Subcontract # 03-04-G47
City of Fort Worth, Recycling Activity Books
�BUIVCIL O�' GOVI�R�lfl1Y�l��
North Central Texas Council of
Gavernments
F n ' agency
Signature
Mike Easfiland
Name
Executi�e Directar
Title
l / DF�
Date �
PR�J�Ci Fl�NDS RE�IF�f�NY
Cx�l�� �f Fort Worth
Pr�ct Funds Reci�e�t
� �, . �
'��C nature
Libhy Watson
Name
Asst. City Manager
Title •
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Date
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APPROVED AS TO F4RM & LEGALITY:
By
Signature � ��i • }�i ,
�
Title; Asst. City Attorney
ATTEST:
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By ��
Signature ,,�� - � �--
-� -
Printed Name. Gl�a Pearson
Title: Citv Secretary
_ - � .
Date: (�. , . { ` � ' -
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Main Contract # 582-2-4486Q; Subcontract # Q3-04-G07
City of Fort Worth, Recycling Ackivity Boaks
�IST' OF' ATf�4CHfi��IVY�
ATTACHMENT A. WORK PROGRAM AND SCHEDULE OF DELIVERASLES ......................................1
ATTACHMENT B. BUDGET & DETAILED C05T SHEETS ..........................................................................2
ATTACHMENT C. SCIIEDULE FOR REIMBURSEMENT AND REPORTIIVG ........................................10
ATTACIIMENT D. SPECIAL PROVISIONS .....................................................................................................1U
Ax�rrc�.� pL P[Jkros� o� Ac���nrr .......................................................................................................................11
ARTTCI,E �2. LI1VY1'1'ATTpNS AN7l REPORTING REQUIREMEN'PS ..................................................................................11
AR'�'�CX,E 03. FIN,AIVCTAL OBI.IGATION .........................................................................................................................11
Axx�cx.� Oa. 1t�m�uRs�:zv�:r�•r PxocEnu�s .............................................................................................................12
A�.�['�[C�,E 0�. BT]DGET CA'I'�GO1tY ADJUSTMCNTS ......................................................................................................13
ARTICLE OG. PRO.TECP REPORTTIVG REQiJII2EMEN'i'S .................................................................................................13
A7�t'1'xCz.E Oi. PE�bx��vCE M�Asu7�s .....................................................................................................................14
A1t'x'�[Cz,1� OS. P�]][tSSOzv1v�L ..............................................................................................................................................14
A�'i'][ca[.� 09. �'�tAv�z ......................................................................................................................................................14
ARxICLE1.0. CONSUMABLE SUPPT,T�5 ..........................................................................................................................15
ARTICLE1�. EQv�oP�r1'�C ..............................................................................................................................................15
EiRTICLE12. CONTRAG I'fJAL E�ATS�S ......................................................................................................................15
ARTICLE13. CONS'i'RUCTION .......................................................................................................................................18
Ax�C�,� 14. OTTIER EXPFIV�E5 ....................................................................................................................................19
AR3'ICLE 15. InIDIRECT �XPEIQ�ES ................................................................................................................................19
Ax�Cr,E 16. IN-1�ND SERVICE5ICASH CONTRIBiI'TIONS ............................................................................................20
ARTICLE17. PROJECT CONTACTS ...............................................................................................................................�1
ATTACHIVIENT E. GENERA.L PROVISIONS ...................................................................................................22
Al2'l ICLE bl. ELIGIB�,E PROJECT I'[]I�IDING RECIP�IVTS ...........................................................»..........»...................��
Al2'i'TCLE �2. 1ZESPONSIBII.,1'PIES OF THE I'U1VDS RECIPIENT .......................................................................................��
Alt'.PTCX.� a3. OVEILSIGHT OF SOLID WASTE �MPI.EMEIVTATION PRdGRAM .............................................................�3
AA�CX.� Q41. STANDARDS FQR IMPL�MENFA'I'ION PROJEC'I'5 ....................................................................................�3
ARTICI.E 05. MolV17�o12YNG REQYTIREMENTS ...............................................................................................................27
AliTICT� 0O. C�MPLIANCE WCI'H APPLICABLE LAWS ................................................................................................�7
ARTIG�,E U'%. Ul�[IFORM GTiANT AND CONPRACP MANAGEMEIV7` ACT ..............................................................„......�7
Ax'1'IG`�.� OS. ACCOT1NTtl�TG S'YSTEMs ...................�......................................................................................................27
ARTICx.� 09. R��,E�S� o� Cr.r�rn�[s ...............................................................................................................................28
ARTICLE10. ACCk'SSIE�AIYIDV�TION OF RECORDS .....................................................................................................�$
AxTTCL� 11. Au�rrS ......................................................................................................................................................29
ARTICI.E 1�. IlvsuxAN� �1�o L�[A�u,l`t�t ...................................................„................................................................29
ARTICLE13. I-IAZARDOU5 S[JBSTANCES� W ASTE DTSPQSAL AND MAIV�'ESTS ..........................................................29
A1t'r�C�.� 14. CONFLICTS OF INTERCST ........................................................................................................................Z9
AIiTICLE15. SURVIVAL OF OBLIGATIONS ...................................................................................................................30
ARTICLE16. CONTRACTUAL COSTS ........................................................................................«..................................30
t�RTICLE �'�. CHAtv�Es To Iiv'rE1uAC�u, AGxE�NT ..............................................................................................30
Ax�rrC�.� 18. SEV�Rn$n,rr� ..........................................................................................................................................31
AR'�XCLE 1�. I1V`I'�+ LLEC'TLTAL PROP�RTY .....................................................................................................................31
Ax�cr,�20. Ca�rarrn��rcE ..................................................................................................................................32
AxT�[cr,� 21. DAmA ��ln P�uBLrcr'rY ..............................................................................................................................3�
ARTxcz,�22. ASS�GNA��,rr� ........................................................................................................................................3�
ARTTcz,� 23. Sun��xE�tvrs nNv Suscorrrx�c�r5 .................................................................................................32
AitTTCL� 2�. SuP�r.��rrrA�. Ft�rnum[c STA1vnAlanS ..................................................................................................33
�
Main Contract # 582-2-44860; Subconfract # 03-04-G07
Ciry of Fort Worth, Recycling Activity Baaks
ARTICLE2,5. THEME PHRA5E FOR PUBLIC EbUCA'J`ION MATEItIALS .......................................................................35
ARTICLE�6. IDEI�TIF'ICATION OF 'CHE .F� UNDING SOiTItCE ..........................................................................................35
ARTYCLE�7. AMERICANS WYTH DISASILTTIES ACT R�QUIRL+'1VlE1V'�5 .......................................................................35
ARTICLEZS. L'MPLOYNI�N'I' PRACTICES ......................................................................................................................�5
Ax'r�cL� 29. ,STAT[ITE5 RELATLNG TO NONDISCRIlIIINA'i'IDN ...................................................................................35
A�TICT.E 3Q. UTII.IZt1TION OF SMALL� MINORTTY� AND WOlyiEI!'S SUSINES3 ENTERPRLSES .................................36
Ax�C�,E 31. S�r� �vn P�oT�c�ox ......................................................................................................................36
AR'r�cLE 32. EIVEItGY EFk'XCIENC'Y S'1'ANDA�tAS .........................................................................................................36
ART1c�,� 33. FOxC� MA�Dz� .....................................................................................................................................36
AR'�CLE 34. TERMINATION OF INTE3tLOCAL t�GREEMENI' .......................................................................................37
ATTACHMEN"I' F. DEF�iITIONS ......................................................„..............................................................38
APPENDIX A. PROJECT REPORT AND FINANCIAL REIMBURSEMENT FORMS
APPENDIX E. MiSCELLANEOUS
IV
Main Conkract # 582-2-4486Q; Subcontract # 03-04-G07
Cify of Fort Worth, Recycling Activit}1 Books
Attachmer�t A, Work Program �nd �chedule of Deli�erables
(Note: Work Pragram and Schedule of Deliverabfes pages are ta�Cen directly irom the Required
Project Paperwork)
61. V���K {�R��I��ti �i�s� iumi�k� � c�m�lef� wo�k progr�m ci�ing the follow'sr�g-
a, lder�jl #%� me�sur�bl�: oea�i� (ta�k� �r st�ps) .
e Work +�ti'► s�a�f grapi�� �r[�st to dev�fl�a �t�l Pag� f�r 19E1�9 st�rF an� �VYtSQ ta
pro�
� Sotici# mi�im�m ��flr� prini �ids in�ud[ng �t teast o�� fi�W��
•�rmt fm�11 l�yout of a�r book �
• Ptitnti ac�iiy i�v[cs
��rorr�o�e �yr't�ram a�d cii�i�aut� activiiy io�oks at FWISD summ�r �cher iR-servio�
{me�ur� �ff�c�tv�n�ss b� r��t��r a� �nde�s and �Idir�� �are��t�ar►s �a�k�)
;.
-d�-�1
1� :�4 Y��M : L Y'1'W �NV M4M F aE��
b. I�rovide a ct�ariy de�ir� fime�able vu��F� da�
YD=B17B716359
PAGE 3t]2
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2004 te�d�er ��-s�r�vic.Qs & pr�ncip�i m��nqs
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d'�strib� fo s�td�n�.s, mar�y of vs�#�to, wili t�ke fhe books or �he m�ss�qes hom� fo �heir
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Main Contract # 582-2-44860; Subconiract # 03-04-G07
Cify of �ort Worth, Recycling Activiry Books
Attaehment �. �udget and �etailed �ost Sheets
This information is taken directly from the Required F'roject Paperwork.
BUDGET IT��VI � lPROJECT I I�-i41ND �--CA�� �`�7�L
1 �FUNDING �������� PROJ��T
AMOUNT ��f��p � BUTI�iV
� � 1. Personnellsafaries � �1,�8� $1,�8� �
� 2. Fringe benefits �
3. Travel •
4. SUppli�s -- — — — - - - - . -
5. Equipment a ' _ ; �
6. Construction � �
� 7. CQntractual _ . � . ,
S. Other $8,500 �8.�f�0
I Totak cilrect �k��r�es {3��„ �� �,a� �$$,500 ;_ I�J,�BO
9. Indirect charges � �
� Total c�si (surrt af 1 ��) .. l $8,50Q — ---•� - - - - I_ �9,780
Note: In-kind services s�auid reYate only to staff or services directly invol�ed with the funded project.
Casf� contributions identified in this project budget should be tracked separately from the in-kind
servic�s, with the understanding that if in-kind or cash cantributions are not provided during the term
of the grant, NCTCOG mav terminate the grant for non-compliance.
F%
Main Contract # 582-2-44860; Subcontract # a3-04-G47
Ciry af �ort Wo�th, Recycling Activity Books
DETAILED BUDGET SHEET for Line 1, 2 andlor 9: Personne�/Salaries/Fringe Benefitsllndirect Rate
This budget sheet should be compleied ifi any expenses are entered for PersonnellSalaries on Line 1
of the Pr�ject Budget Summary; otherwise omit. $_
In the space b�low, list the names, and titles Qf indi�iduals whose salaries is paid for in all or in part
from praject funds. Also indicate if funds are for a new or �xisting employee.
If your budget lists fri�ge benefits (line 2) and indirect costs (line 9), you also must provide the
following information:
♦ What is yflur fringe benefit rate: %
4 What is your inciirect charge rate*: %
" In accordance witF� the UGMS, indirect charges may !�e authorized if the applicani has a negatiated indirect cost
rate agreement signed within the past 24 months by a federai cognizant agency ar by a siate singl� audit
coardinat9ng agency. Alternati�ely, the applicant may }�e authorized to reco�er up to 1 D% of direct salary and
wage casts (exafuding overtime, shifi premiums, and fringe benefits) as indirect costs, subject to adequat�
documentat9on. If you ha�e an appro�ed cost allocation plan, please enclose documentatian of your appraved
indirect rate.
3
Main Contract # 582-2-44860; Subcontract # 03-04-G07
City af Fort Worth, Recycling Activity Bvoks
DETAILED BUDGET SHEET for Line 3: Project-Funded Tra�el
This budget sY�eet should be completed if any expenses are entered for travel on Line 3 of the
Project Budget Summary; oth�rwise omit. $
The fiollowing is an itemized list of the types of tra�el expenses expected, identifying the partiss and
purposes in�ol�ed. In general, al! travel is within the North Central Texas region or within Texas.
All proposed travel outside Texas mus# be specifically listec� and will need specific appro�a! fram the
NCTCOG.
4
Main Contract # 582-2-�4860; 8vbcontract # D3-Q4-Go7
City of Fort Worth, Fiecycling Acti�iiy 800ks
DETAILED BUDG�T SHEET for Line 4: Pr�ject-��nded Supplies
This budget sh�et should be completed if any expenses are entered for suppiies on Line 4 of your
Project Budget Summary; otherwise omit. $
This type of expenditures must generally relate to the routine purchase of office supplies (paper,
pencils, stapfe, etc.) or other gaocis that are consumed in a relatively short period of time in the
regular performance of general office activities.
(Expenses for food and alcoholic or non-alcoholic be�erages are not allowafole.}
The folfowing is an itemized list ofi the general types of supplies and their cost that are intended to be
purchased with project funding:
5
IVlain Contract # 582-2-44864; Subconkract # 03-D�-GD7
Ciry of Fort Worth, Reeycling Activity Books
DETAILED BUDGET SHEET for Line 5: Project-Funded Equipment
This budget sheet snauld be completed if any expenses are entered for equipment on Line 5 of the
Project Budget Summary; otherwise omit. $
Eq�ipmer�t incluc�es all non-cvnstruction related, tangifnle pra�erty ha�ing a unit acquisition cast of
$1,0�0 or more, with an estimated useful life af o�er one-year. All equipment purchases must be
pre-approved by the NCTCOG.
�
�
Main Contraot # 582-2-44860; Subcontract # 03-0�4-G07
C�ty ot Fort worth, Recycfing Activity Books
DETAILED BUDGET SHEET far Line 6: Project-Funded Construction
This budget sheet should be completed if any expenses are entered far construction on Line 6 of the
Project Budget 5ummary; otherwise omit. $
A!I construction projects must be pre-appraved �y the NCTCOG. Construction costs include facility
ciesign, site preparation, and facility canstructian. Indicate clearly whether construction ser�ices are
pro�ided by you (projec't funds recipient) o� through sul�cantracts for outside ser�ices.
Expenses budgeted under this category should be for costs related to the enhancement or building
of perrnanent facilities. Appropriate costs that may be included are:
� the cost of materials and labor conr�ected to the construction project;
� the cost of equipment attached to �he permanent structure; and the cost of p�anning the
project; and,
� any subcontracts, inclucfing contracts far ser�ices, performed as part o# the construction.
All local go�ernment municipal laws and regulations, including UGMS, for bidding and contracting for
services must be followed.
The following is an itemized list the cQnstruction expenses associa#ed with the funded project, with as
many specifications as possible:
II
Main Contract # 582-2-44864; Suboontract # 03-04-GQ7
City of Fort Wort�, Recycling Activity Books
D�TAILED BUDGET SHEET for Line 7: Project-Funded Contractual
This budget sheet should be completed if any expenses are entered for contractual services on Line
7 of the Project Budget Summary; otherwise omit. $
All cantractual expenses mus# be pre-approved by NCTCOG. Expenses inciuded under this
category should �e for costs for professional services or tasks pro�ided by a firm ar individual who is
not emp[oyed by the praject funds recipient ather than those refated to construction. Ail local
gavernment munieipal laws and regulations, including UGMS, for bidding and contracting for services
must be followed during the project period.
Any expenses {including legal fees, staff time, travel and cammunica#ions) related in any way to
drafting legislation, lobbying far legislation, or other political activi#ies are not allowable under this
program.
The following is an itemized list af the contractual expenses associated with the funded project, wi#h
as many specif�cations as possible:
E:3
Main Contract # 582-2-�44860; Subcontract # 03-04-GD7
City of Fort Worth, Recycling Acti�ity Books
DETAILED BUDG�T SHEET for Item 8: Project-Funded Other Expenses
This budget sheet should be completed ifi any expenses are entered under "other" an Line S of #he
Project Budget Summary; otherwise omit.
"Other" expenses are those for items or services that c�o not readily fit into any of the }�rev�ous i�udg�t
categories.
T�e following is an itemized list of ot�er expenses:
$ Postage/deli�ery
$ TelephonelFAX
$ U#ilities
$8.500 Printinglreproduction
$ Advertisinglpublic notices
$ Signage
$ Training
� Office space and equipment ret�tals
$ Basic office furnishings (desks, chairs, filing cabinets, eic.)
$ Books and refierenc� materials
$ Cvmputer Hardware (under $1000 and not listed under equipment
category}
$ Computer Saftware
� Miscellaneous other expenses (Separately itemize these expenses below:)
I$ 8.500 � TOTAL "other" expenses, equal to the amount er�tered on �
Line 8 of the budqet summary.
�
Main Contract # 582-2-44860; Subcontract # 43-04-GQ7
City of For� Worth, Recycling Activity Bvoks
Attachment C. Schedule for Reimbursement and �eporting
Reim�ursements:
The FUNDS RECIPIENT must submit a"Req�est far Reimbursement" at least quarterly (even if no
funds wer� spent), but not mora frequently than once a month, for reimbursement of actual allowable
casts.
All Requests far Reimbursement shall be submitted in accordance with the requirements identified in
Attachment D, Article 04 `Reimbursement Pracedures" of this Interlocal Agreement. The final
request for reimbursement shall be submitted within fhirty (�0) calendar days after completion ofi the
project, but not la�er than thirty (30) days following termination of this lnterlocal Agreement.
The final Request for Reimbc�rsement shall include a release of claims as inciicated under
Attachment E. Article 09, "Release o� Claims" of this Interlocal Agreement. An example of such a
docum�nt car� be found in Appendix B.
Reporting:
The follawing represents the reporting schedule far projects funded in fiscal year 2003:
�l(2003 ��O���SS ���ORi Dl�l� f���O��INC ���IOd
Quarterly Repart #1: March 5, 2003 October 7, 2002 — February 28, 2D03
Quarterly Report #2: June 5, 2D03 Marah 1, 2003 — May 3i, 2003
Final Repar� �`3: Sept. 5, 2003 June 1, 2003 — August 31, 2003 (cumulative
project inforrrtation)
Follow-Up Results Repor�: One (1) year September 1, 20D3 — August 31, 2004
afier compietion af the projeci upan
NCTCOG request.
�
Main Gontract # 582-2-44864; Subcontract # Q3-04-G07
City af Fori Worth, Fiecycling Activity Books
�ttachment �. Special �rovisians
Ariicle 01: Purpose of the lnterlocal Agreement
The p�rpose of this Agraement is to accomplish the goals of House Bill (H.B.} 30?2, 74�' Texas
Legislature (� 995), which amends §361.014, Texas Health anc� Sa�ety Code Annotated. The Bill
relates to distributing solid waste fee revenue funds in suppart of local and regional solid waste
projects consistent with the regional solid was�e management plan appro�ed Ioy the NCTCOG and
TCEQ. This Interlocal Agreement is to �erfo�m specific tasks identified by NCTC�G's Resaurce
Conservatian Cauncil among se�eral top-ranked IocaE prajects during the FY2002 pro�ect funding
cycle.
Arkicle 02: Limitations and Reporting Requirements
Pursuant to §391 of the Local Go�ernment Code, as amended by the 76m T�xas Legislature (1999),
funds recei�ed under this Agreement will be expended only subject to the limitations and reporting
requirements similar to those se# for�h in this Article:
� Audit and Reporting Reguirements that the FUNDS RECIPIENT annually report to �he Go�ernor,
§391.0095 of the Local Go�ernment Code.
��UND RECIPIENT'S Indirect Costs m�st comply with §391.0115 of the Local Government Cade.
� Restrictions on FUND RECIPIENT Trave[ Cost, §391.0115 of #he L.acal Go�ernment Code.
� Restrictions on Use of Alcoholic Bev�rages, §391.0'115 of the Lacal Government Code.
• Restrictions on Lobbying and Nepotism, §391.0116 of the Locai Government Code.
• Salary Administration Pro�isions and Schedules, and Positiort Classification Schedules, §391.0117
of the Locaf Governme�t Code.
Arkicle 03. F'inancial Obligation
The NCTCOG's abiigation for expenses authorized unde� this Interlocal Agreement shall nat exceed
the maximum amount s#ated on page 1 of this In#erlocal Agreement. The budget ex�enses
authorized under this Interlocal Agreement are in Attachment B.
The FUNDS RECIPIENT is responsible for ensuring that expendi#ure amounts remain wi#hir� th� total
budget limits, as set in Attachment B. The �UNDS RECIPIENT must rrtaintain records and
documentatian materiafs consistent with the requirements af this A�tachmant D, the Uniform Grant
and Co�tract Manageme�t Act (UGCMA), TEXAS GOV'T COD� ANN., §§783.Q01 et. seq„ and t�e
Uniform Grant Management Standards {UGMS), � Texas Administrative Code (TAC), §§5.141 et.
seq. (collecti�ely, "UGMS"). The FUNDS RECIPIENT must also follow up on any problems identified
through its fmancial monitoring program.
In consideration of full and satisfactory performance hereunder, NCTCOG wifl be liable to the
FUNDS RECIPIENT in an amaunt equal ta the actual costs incurred (up ta the maximum amount
stated on page i of t1�is Interlocal Agreement) by the FUNDS R�CIPIENT in rendering such
performa�ce, su�ject to th� following [imiiations:
(a) NCTCOG is not liable for �xpenditures made in violation of Attachment E, Article 24, outlin�s
supplemental funding standards as defined by the TCEQ. NCTCOG is not liable for any
costs incurred 6y FUNDS RECfP�ENT in the performance of this Interlocal Agreer�ent t�at
have not bean billed to NCTCOG within thirry (30} ealendar days fo�lowing termination of this
Interlocaf Agreement.
11
Main Contract # 582-2-44860; Subcontract # 03-04-G07
Ciiy of Fort Worfh, Recycl�ng Acfi�ity BooCcs
�b) NCTCOG is no# liable to the FUNDS RECIPIENT fdr eosts incurred or performance rendered
by FUNDS RECIPIENT before eommencement of this agreement or after termination of this
Interlocal Agreement.
(c) Except as specifically authorized by NCTC�G in writing, NCTCOG is liable only for
expenditures made in campliance with the cost principEes and administrati�e requirements set
farth in this Interlocal Agreem�nt, stated guidelines and app�icable rules anci regulatians.
(d) Failure on the part af the pass-through FUNDS RECIPIENT to comply with the canditions set
forth in this Interlacal Agreement shall be the basis for termination af the ]n#erlc�ca! Agreement
andlor the re�ocation of any unexpended or inappropriately expended funds.
Article 0�4: Reimbursement Pracedures
All payments for appro�ed project expenditures shall !�e on a cost r�imbursement basis only. The
NCTCOG reserves the right to withhold or deny payments of funds awarded under t�is Agreement
du� to incamplete, incorrect, or inconsistent reports or tasks required under this Agreemeni, until ihe
FUNDS RECIPIENT satisfactorily completes, revises, or corrects such serviaes or reporks.
Request for Reimbursement: For expenditures already incurred, the FUNDS RECIPIENT shall
submit a request �or reimbursement at least quarterly, �ut no more frequently than once per month,
by the tenth (10t''} cal�ndar day following the end of each month �ar which expenditures are claimed.
The FUNDS R�CIPIENT must use the required Request for Reimbursement (Form PT-F2), with
appropriate itemized lists (Forms F2-A through F'2-E) submitted with an ariginal signature. Copies of
the farms are provided in Appendix A,
Ail requests for reimbursement shall pro�ide sufficient documentation including:
� capy of purchase order(s),
� copy of invoice(s),
� checK number andlor electranic transfer number under which paym�nt was made, and
� information concerning the costs incurred to enat�fe the NCTCOG to ascertain the eligibility
of a particular �xpenditure to enable subsequent audits.
Specific guidelines and requirements are given later in this At#achment D fvr each category of
allowed expenditures, in the Articles fabefed "Personnef," "Supp�ies," "Equipment," "Travei," etc.
The FUNDS REClPIENT may account for expenses incurred and req�aest reimbursement of outlays
under a cash or accrual basis, as defined and authorized by the UGCMA. Under this Ir�terlacal
Agreement, an eltgible reimbursement cost must have been incurred within the time perioc� indicated
on the FY2002 Request for Reimburse�m�nt; shall have been already paid; or incurred by the last day
of the Interlocal Agreement period of performance and liquidated no later than thirty (30) days affier
the end of the In#erlocal Agreement period of performance.
Payments: Upon re�iew and appro�al of each Request for Reimbursement, NCTCOG will make
payment to FUNDS RECIPIENT, as soan as practicable. At no time will the amount of total
payments exc�ed the maximum amount af authorized project funds as specified on page 1 of the
Inte�local Agreement.
The F�nal Request for Reimbursement must be submitted within thirty (3Qj calendar days of th� e�nd
of the Agreement p�riod ofi perFormance and mus# include a Release af Claims.
12
Main Contract # 582-2-44860; Subcontract # 03-04-G07
City of Fort Worth, Recycling Acti�ity Books
Article 05. Budget Categary Adjustments
The FUNDS RECIPIENT r�ay expend funds in excess of those listed for a parkicular budget categary
within the approved budget without requiring an amendment to this Interlocal Agreement, if:
Tfi�e FUNDS RECIPIENT adheres to all other requir�m�nts of this Interlocal Agreement,
concerning obtaining prior wr�tten authorization;
a. The cumulati�e dollar amount of all excess expenditures among direct b�dget categories
is equal to or less than 5% of the total budget amount.
b. 5ufficie�t #unds are available in other budget categories ta co�er the excess
expenditures;
c. The transfer will maintain or further the scope and objective of the �raject as fiunded by
this Agreemen�.
d. The FUNDS RECIPIENT notifies the NCTCOG as soon as practical of the de�iation #rom
the budget categoriss and not later than with the �i�ancial ReportlRequest Farm
submitted after the changes are made.
e. Budget category adjustments/cf�anges for Personnel/Salaries, Equipment, Co�tractuaf,
Construction and Other expenditures shall require prEor written authoriza#ion fram the
NCTCOG.
Article 06. Praject Reparting Requirements
The F'UNDS RECIPIENT shal[ prepare and submit to the NCTCOG, a quarterly written progress
report cor�cerning performar�ce under this Interlocal Agreement dacumenting the accom�lishments
and units of work perfarmed under the Scope of Senrices of this Agreement. The Quart�rly Progress
Report must be submitted using ihe forms provided: Quarterly Status of Corrtpletion of TasEcs (Farm
PT-S1), RR-� and supplemental d�ta�led forms for this grant's strategy category. The Quarterly
Status of Cornpletion of Tasfcs Report (Form PT-Si ) will be ckue to the NCTCOG o� the days
indicated under the 5chedule for Reimbursement and Reporting. The FUNDS RECIPIENT'S
Quarkerly Status af Completion of Tasks Report shall cor�tain adequate descriptions of all project
activities performed in order to allow the NCTCOG to evaluate compliance with the pravisions of this
�raject. Performance information cQncerning timelines in meeting the schedule for required reparts
will be maintained by the NCTCOG and shared with members of the Resource Conseniation Council
(RCC):
In particular, any legal research and re�ated legal activities shall be clearly detailed in the progress
reports i� a�der to assure the NCTCQG that the acti�ities are� not prohibited under Attachment E,
Article 24 af this Interlocal Agreement. The FUNDS RECIPIENT shall compEy with any reasonable
request by the NCTCOG for additional infarmation on activities conducted in order for the NCTCOG
to adequately monitor the FUNDS RECfPIENT'S progress in carnpleting the requirements ofi ancf
adhering to th� provisions of #his Interlocal Agreement.
A Final Report shall be pro�ided in conjunction with the fEnal request fior payment under this Interlocal
Agreement, but in no case later than 30 days after the end of the Interlocal Agreement period.
In the Final Report, t�e FUNDS RECIPIENT shal! certify, in writing, the satisfactory completian of all
acti�ities and defiverables required �nder this pass�through agreement. Payments (reimbursements)
uncfer this Inier[ocal Agreement may be withheld by the NCTCOG until such time as any past due
progress reparts are recei�ed. The Final Repo�t shafl consist o� the same farms used for the
Quarterly !'rogress Report, which includes Form RR-1 and the supplemental detailed forms far this
grant's strategy category. The Final Report shall includ� information on the progress during the last
13
Main Contract # 582-2-44860; Subcontract # 03-04-G07
City of �ort Worth, Recycling Acti�ity Soaks
quarter of the project as well as infarmation that is cumulative from the b�ginning af the project
through its campletion.
The FUNDS RECIPIENT agrees to provide NCTCOG one or more Follow Up Results Reports
documenting the cantinued impact af this funded praject beyonci #he end date af th�s agreement.
The Follow up Results Report(s) wiA be required on a sct�edule to �e pro�ided by NCTCOG,
approximately �ne year after the end of the grant cyale. The Follaw up Results Report farm will be
pro�idec# to the FUNDS RECIPIENT.
The F'UNDS RECIPIENT agrees to pravide, throughout the life af �he pro��ct, additional reports (as
requested by the NCTCOG) to document the project's continued results.
Timeliness in compieting reporting requfrements will be monitored by the NCTCOG and reported to
the Resource Conservatian Council (RCC). li the FUNDS RECIPIENT'S is not abie to submit a
scheduled progress report on time, the FUNDS RECIPI�NT must contact the NCTCOG Project
Represen�a#ive for a repork extensian due date prior to the ariginal sut�mittal date. If the FUNDS
RECIPIENT fails io submit the Progres� Report to NCTCOG's Pro�ect Representative upon
notice/reminder, tf�is r�atter will be brought to the atten#ion of NCTGOG's Resource Conservation
Cauncil for fur�her resofution. Failure to comply with the requirements of this Article shall constitute a
breach of this Interlocal Agreement.
Article Q7. Performance Measures
The timeliness af ineeting reporting requirements and cnmpletion of the original Work Program will
be monitored by the NCTCDG and reported to th� Resource Conservatian Council (RCC),
Per�ormance information will be considered as an evaluation criteria for fiuture Requests for Projects.
As such, the FUNDS REClPIENT is cautioned meet the reporting requirements as outlined in
Attachment C af this [nterlocal Agreement, Priar written notificaiian must be prQvided to NCTGOG in
the e�ent that the FUNDS R�CIPIENT is unable to comply with the reporting requirements.
ArkEcle 08. Personne!
In addition ta the pass-through reimbursement request, ail outlays that fall within the
"Personnel/Salaries" category of the budget shali be itemized by the FUNDS RECIPIEIVT on Form
PTIF2-A. For PersanneflSalaries expenditures, the F'UNDS RECIPIENT is Expected to maintair�
signed time sheets that can serve ta �erify the total, averall hours of staff time directly billed to this
Agreement. Payments from funds provided under this In#erlocal Agreement for accruals such as
�acation, sick leave, se�erance pay, or other accruals are allowed oniy for time during which the
employee was employed and performing work under this Interlocal Agreement.
The Funds Recipient's emplayee positions covered in this agr�ement are listed in 0, Attac�ment B.
Budget at�d Detailed Cost Sheets. The FUNDS RECIPIENT must notify and seek approvaf from
NCTCOG fior any changes in personnel whose salaries are funded under this pass-through
agreement.
Article Q9. Travel
On�y the employees of the FUNDS RECIPIENT assigned to the praject should receive
reimbursement fior travel expenses. All tra�el for which expenses are c[aimed must be in cannection
with the tasks and acti�ities required under this Interlocal Agreement, and shall be in compliar�ce wit�
the State Travel Regu[ation anc� Restrictions on Tra�el Costs as outlined in §391.01 � 5 0# the Local
14
Main Contract # 582-2-44864; 5ubcontract # 03-04-G07
City of For� Worth, Recycling Acti�iry Sooks
Government Cade. Except as pro�ided for in this Agreement as indica#ed under Attacf�ment B of the
program budget, t�e FUNDS RECIPIENT shall obtain prior written authorizatian fro�n the NCTCQG
for reimb�rsement from the travel expense budget categary of any tra�ei expenses for persons not
employed by the FUNDS RECIPI�NT, and for tra�e[ by any empioyee not [ncluded in Attachment B
of the program budget.
Out-o�-state travel shoufd not normally be allowed and uvill require prior written appro�al from
NCTCOG and TGEQ, prior to the tra�el event. In order for trave! expenses ta be reimbursed und�r
the conditions of this Agreement, the FUNDS RECIPIENT shall camply with the State Tra�el
Ragulations as required by Sectian 33, Article LX, H.B. 1, and any Restrictions on Travel Cos#s as
outlined in §391.0115 of t1�e Loaal Go�ernment Code.
Documentation should, at a minimum, be consistent with the State Trarrel Regulatians and any
Restrictions or� Travel Cost. The purpase of the tra��l shall be documented and supporked with any
of the appropriate records, such as autQmobile mileage totals fo� fhe reporting period (gasoiine
receipts wuill not be accepted for privatefy owned �ehicl�s), actual receipts for hotel accommodations,
public transportation receipts, airline receipts, meal receipts, etc. The reimburseme�t request must
incfude the itemization of travel expenses on Form PT/F2-A. The� FUNDS RECIf'IENT is not requirecf
to submit a daily or incidental mileage log as a part of Form PTIF2-A, f��wever, mileage trip logs
dacum�nting amaunt of miles traveled per day or per trip, destir�ation, and purpose of trip must be
main�ain�d by the FUNDS RECIPfENT as part of the FUNDS RECIPIENT'S records. Such mileage
logs mUst be made available upon request by the NCTCOG or the TCEQ.
Article i D, Consumable Supplies
Expenses shafl be for nan-construction related costs for goocis and materials ha�ing a unit
acquisition cost (including freight) of less than $1,000. Such expenc�itures shall generally relate to
the routine purchase of office supplies (paper, p�ncils, and staplers) or other goods, which are
consumed by the FUNDS RECIPIENT in a relati�ely short periad of time, in the regular performance
of the ge�eral acti�ities funded under this Interlacal Agr�ement. FUNDS RECIPIENT is expected to
conform to the appro}�riate bid process for purchases according to the FUNDS REGII�IENT'S own
internal policies and procedures.
Non-routir�e expenditures of goods and materials, not falling under the definitian of 5upplies, should
be charged to the "Other" Expense Category. Supparting documentation shall include wi�atever is
necessary ta show thai the work was performed and ihe expense inc�rred. Su�aporting
documentation for reimbursement must include verification that the cost F�as been paid by the
FUNDS RECIPIENT, a copy af the purchase arder (if issued) and a copy of the invoice. A rec�uest
for reimbursement for suppfies must include itemized expenses an Form PT/F2-D.
Ar�icle 11. .Equipment
For the purpases af this Agreement, equiprnent is defined as items with a unit acquisition cost ofi
$1,000 or greater. All equipment expenses are subject to prior appro�al by NCTCOG before
purchase.
Subject to the obligations and conditians set forth in this Agreernent, title to real properry and
equipment (together hereafter referred to in this Article as "propert�') acquired under this Agreement
by the FUNDS RECIPIENT will vesi upon acquisition or car�structian.
Subject to the pro�isians nf this Agreement and as vtherwise pra�ided by stat� statut�s, pro�erty
acquired or replaced under this Agreement shall be used for the duration of its normally exp�cted
15
Main Contract # 582-2-44860; Subcontract # 03-D�-G07
City of Fort Worth, Recycling Activify Sooks
useful IEfie to suppart the purposes of this Agreement whether or not the original projects or programs
continue to be supparted by state funds.
The FUNDS RECIPIENT shall not allow to a third party a security interest in any original or
repiacement praperty purchased ar constructed with funds made available ta the FUNDS
RECIPIENT under this Agreement.
The use of prop�rty acquired under this Agreement, both during the term of this Agreement and for
the useful life of the prope�ty or until compensation is provided to tFte TCEQ far the applicabfe
percentage share of the fair market �alue of the properry, shail be in compliance with §361.014(b) of
the TEXAS HEALTH & SAF�TY CODE ANN., which directs that a project or service funded under
this pragram must pramote cooperatian between pu�lic and private entities and may nat be
otherwise readily available ar create a competitive advantage o�er a private industry tha# provides
racycling o� salid waste ser�rices.
The FUNDS RECIPIENT may develop and us� their own prop�rty management systems, which
must conform with all applicable federal, state, and local laws, rules and regulations. If art adequate
system for accaunting for praperty owned by the FUNDS RECIP�ENT is not in place or is not used
praperlyr the Properry Accounting System Manual issuec! by th� State Compiraller af P�ablic Accounts
will be used as a guide for establishing such a system. The property management system used foy
the FUNDS RECIPI�NT must meei the requirements set forth in this Section.
Property records must be maintained that include a description of the property, a serial number nr
other identificatian number, the source of the property, who holds titke, the acquisition da�e, and the
cost of the property, percentage of state pariicipation in the cvst af the properry, th� lacation, us� and
condition of the property, and any ultimate disposition data including the date of disposal and sale
price of the property.
A physical inver�tory of all equipment aequired or replaced under this Agreement shall be conducted
na less frequently than once every two years and the results of such in�entories reconciled with the
appropriate prope�-ky records. Properry control pracgc��res utiiized by the FUN�S RECIPIENT shall
include adequate safeguards to pre�ent loss, damage, or th�ft of the acquired praper�y. Any loss,
damage, or theft shall be investigated. The FUNDS RECIPfENT shall develop and carry out a
program of property maintenance as r�ecessary to keep both originally acquired and any replaced
property in good condition, and to �tilize proper sales procedures to ensure the highest possible
return, in the e�ent such property is sold.
C�rtain types o# equipment are classified as "controiled assets" and are subject to annual revision. In
accordance with the UGMS, the FUNDS RECIPIENT shauld contact the Texas Camptroll�r of Public
Accaunts' property accounting staff or re�iew the Camptroller's state Properry Accounting User
Manual available on the Internet, for the mosi current listing. Firearms shall be maintained on the
FUNDS RECIPIENT'S inventory system irrespective of cost, and tha following equipment with costs
beiween $500 and $1,000 shall be maintained on the inventory system: (1) stereo systems, (2) still
and �ideo cameras, {3) facsimile machines, (4} VCRs and 1�CRITV combinatians and (5) cellular and
portable telephones.
The FUNDS R�C{PIENT may for the purpose of repfacing property acquired under this Agreement,
either trade in ar sell the property and use the proceeds of such trade-in or sale to offset #he cost of
acquiring needed replacement properry.
The FUNDS RECIf'IENT agrees thai if a determination is made that any property acquired with
funds pravided under this Agreement with a current per-unit fair market value of $1,000 or more is no
longer rteeded for the originally authorized purpose, fihe TCEQ has the right to require �tisposition af
the property by ihe F'UNDS RECIPIENT in accordance with the pro�isions of t�is Article�.
�6
Main Contract # 582-2-44860; Subcantract # 03-O�1-G07
Ciiy of Fort Worth, Recycling Ac#ivity Books
When during the useful life of property acquired with grant funds under this Agreement by the
FUNDS RECIPIENT and with a current p�r-unit fair market value of $1,000 ar more, the property is
no longer needed for ti�e originally authorized purpose, #he FUNDS RECIPIENT agrees to request
disposition instructions from the TCEQ. When praperty acquired by a FUNDS RECIPIENT with
�rant funds provided by the TCEQ under this Agreement is na longer needed for the originally
authorized purpose, ihe FUNDS RECIPIENT agrees that a pass-through grant contract wiil require
the NCTCOG to request disposition instructions from the FUNDS RECIPIENT or, if the NCTCOG is
no longer administering a Regional So[id Waste Grants Program, the TCEC�. The NCTCOG shall, in
turn, request authorization fram the TCEQ to provide disposition instructians to the FUNDS
RECIPIENT. Disposition instructions shall solicit, at a minimum, information on the source and
amount of #unds used in acquiring the prop�rry, the date acquired, the fair market value ar�d how the
�alue was determined (e.g., by appraisal, bids, etc.), and the proposed use of the proceeds. The
assessment of whether to auihorize the propos�d dis�flsition of #he proper[y must irtcfude a
determinatian that the cfisposition plan will comply wit� the private indus#ry pro�isians of §361.0� 4(b)
af the TEXAS HEALTH & SAFETY G�DE ANN.
In cases where the FUNDS RECIPIENT fails to take appropriat� disposition actions, the TCEQ may
cfirect the NCTCOG ta take excess and dispasition actions. Th� dispositian ir�structions may provide
for one af the afternatives as set forth in this Section.
Retain title, sell, or otherwise disposed of with no obl9gation to compensate th� TCEQ ar, in the cas�
of a �UNDS RECIPIENT.
Retain title after compensating the TCEQ or, in the case of a pass-thrQugh grant recipient, the
NCTCOG. If the NCTCOG is compensated by a FUNDS R�C�PIENT far properry acquired using
funds pra�ided under this Agreement, #he NCTCOG wi11 in turn compensate the TCEQ or, upon
authorization by the TCEQ, us� those funds far other prajects or activities tt�at s�appork this or simiEar
future programs conductecf by th� TCEQ. The amount due wifl be computed by applying the
percentage of state-funded participation in the cost of tF�e original purchase to the fair market value of
�he property.
Se[I the propet-ty and compensate the TCEQ or, in the case of pass-througE� grant recipient, the
NCTCOG. ff the NCTCOG i� compensated by a FUNDS RECIPIENT for property acquired using
funds provided under this Agreement, the NCTC�G will in turn compensate the TCEQ or, upon
autharization by the TCEC�, use thase funds for other prajects or activities that support the goals of
this or similar future programs conducted by the TCEQ. The amount due will be calculat�d by
applying the TCEQ's percentage af participation in the cost of the original purchase to th� proceeds
of the sale after deduction of any actua{ and reasanabfe selling and fixing-up expe�ses. If the grant
�s still active, the net proceeds from sale may be affset against the original cost of the property.
When the FUNDS RECIPIENT is directed ta sell property, sales procedures shall be followed that
pro�ide for competition to the extent practicable and result in the highest possible return.
Transfer title to the TC�Q or, fn the case of a pass-through grant recipient, the NCTCOG, or to a
third-party designated/appro�ed by the TCEQ. If the F'UNDS RECIPIENT participated #inancially in
the original purchase of the property, the FUNDS RECIPIENT may be authorized payment from the
recei�ing party of an amount calculated by ap�lying th� percentage of the participation in the original
purchase of the proparly to #he current fair market �alue of the prop�rty.
Items of property with a current per-unit fair market value of less than $1,000 may be retained, sold
or atherwise disposed of by the FUNDS REC1PiENT with no further obligation to th� TGEQ.
Methods used to determine per-unit fair market value must be documented, kept on file and rr�ade
a�ailable to the TC�Q upan request. .
17
Main Contract # 582-2-44860; Subcontract # 03-D4-G07
Gity of Fort Worth, Recycling Activity Books
Atticle 12. Contractual Expenses
No cantractual expenditures are eligible for reimbu�seme�t under this Agreement, unless such
contracts' scope of work has been approved ahead of time, in writing, by the NCTCOG. Any
amendments to the FUNDS RECIPIENT'S subcantract authorization far reimbu�sement under this
Agreement, whether or r�at such subcontract rec{uired NCTCOG's pre-approval, which will result in or
require substantive changes to any of the tasks required to be perfarmed under this Agreement,
must be approved in writing by the NCTCOG.
Examples of contractual expenses includ� professional (subcontract�tl) serv�ces, including
househald hazardous waste (HHW) site set-up, and material ha�dling, manifesting, and
iransportation. The FUNDS R�CIPI�NT is expected to conform to the apprapriate bidding and
contracting laws and regulations according to the FUNDS RECIPIENT'S own internaf polici�s and
procedures. In addition, the FUNDS RECIPIENT is required to maintain documentation that the
costs incurred for contractuai expenses (including subcontract expenses} were reasonable and
necessary. Please note the specific guidanee applicable to project restrictions, especially regarding
projects which require permit vr registration (see 0, Article 04. Standards for Impl�mentation
Projects; and 0, Article 24. Supplemental Funding Standards}.
All autlays that fall w9thin the "Contractual" category of tt�e budget (4) sha�l be itemized by the FUNDS
REG[PIENT on Form PT/F2-B, to accompany the Request fior Reim�ursement (Form PT-F2). In
addition, the FUNDS RECIPI�NT shall attach, far each item Eisted, legitimate �ocumentation tl�at (1)
fur�her icfentifies the specific cost, {2) clearly ider�tifies the �endor or subcontractor who provided the
materials or services; and (3) confirms the reimbursable materials listed,
T#�e attached supparting documentation shall �e a purchase order marked "receivedlpaid" or an
invoic� similarly marked and a capy of the check under which payment far the expense was made.
ln the case of subcantractor services, the s�pporting documentation shall cansist of a dated in�oice
marked "recei�edlpaid" showing the ama�nt billed to the FUNDS RECIPIENT, indicating any "past
due" amo�nt from pre�iaus inr�oices and a copy of the check.
Article 13. Construciion
Expenses budgeted under this category should be for casts related to the en�ancement or building
of permanent facilities. For example, facility design, site preparation and facility construction,
including slabs, pa�ing, awning, attendant shelters and sanitation facilities, fencing and lighting, and
cantainment berms, and platform truck scafes and electronic data-recording equipment.
The �UNDS RECIPI�NT shall obtain and pay for al[ construction permits and licenses. In addition,
the FUND RECIPIENT shall pay all charges of utility owners for cannections to the work and far
charges associated wi�h capital costs related thereto, such as plant investment fees.
The FUNDS RECIPIENT is expected to conform to tl�e appropriate bidding process according to the
Fl1NDS RECIPIENT'S own internaf policies and procedures. In addition, the FUNDS RECIPIENT is
required ta maintain documentation to suppart that the cost incurred were reasonable and necessary.
A�propriate casts that may be included are:
a. The costs of planning the project.
b. The cosi of materials and labor connected to the construction project.
c. The cost of equipment attached to the permanent structure; and
d. Any subcontrac�s, including contracts far services, performed as part of the construction, i.e.
landfill scale installation expenses.
18
Main Contract # 582-2-44860; Subcontract # 43-p4-G47
City of Fort Worth, Recycling Activity Books
All autlays that fall within the "Construction" category of the budget shall be itemizeci by the FUNDS
REClPIENT on Form PTIF2-C, to accompany the Request far Reimbursement (Form PT-F2). In
addition, the FUNDS RECIPIENT sha[I attach, for each item listed, legitimate supporting
documentation that (1) further identifi�s the specific cost; (2) clearly identifies the vendor or
subcontractor ►�ho pro�ided the materials or s�rvices; and (3) confirms the reimbursable materials
listed. The attached supporting documentation shall b� a copy of the purchase order marked
"recei�edlpaid", or an invaice similarly marked an� a copy of the check tf�at payment was provided
under. In the case af subcont�actor ser�Eces, the supporting documentation shall cansist af a dated
invoice showing #ha amaunt billed ta the FUNDS RECIPIENT and any "past due" amount from
previous invoices marked "recei�edlpaid" indica#ing the check number that payment was pro�ided
und�r.
In addition, th� FUNDS RECIPIENT is su�jec� ta all the requirements related to Title to Equipment
and Construction Facilities, as listed in 0, Article 11. .Equipment.
A�ticle 14. Other Ex�a�nses
No expenses under the "Othe�" budget category, including computer hardware or software
purchases not inclucfed und�r #he "Equipment" budget category, shall be eligible for reimbursement
under this Agreement, unless approv�d ahead of time, in writing, by the NCTCOG.
The "Other" expenses as ider�tified in Attachment B of the program budget are allawed. The
restrictians set forth [n the Unifiorm Grant anc4 Contract Mar�agerrtent Standards apply. All expenses
budgeted under this "Other" category shall be itemized by the project funds recipient when
reques#ing reimbursement. Some expenses that �-nay be appr4priate include:
a. Postageldeli�ery
b. Telephone/FAX
c. Utilities
d. PrintinglReproduction
e. Advertising/Public notices
f. Signage
g. Office Space
h. Basic Office Furnishings
i. Legal Cos#s
I Vahicle Maintenance
k. Any others
The exp�nse�s under this budget category, unless specifically identified in 0, Attachment B. Budgat
and Detailed Cost Sf�eets, must recei�e NGTCOG's written approval prior to purchase. Again, for
fihese "othe�" expenditures, documentation for reimbursement m�st show that the expenses were
incurred (a copy of the check), and shall inc[ucEe purchase orders if issued and/or invaices, or
receipts marked "rec�ivedlpaid". Any request for reimbursement must include an itemization of the
expenses, using Form PTIF2-D.
Article 15. Indirect Expenses
Indirect costs rates under this Agreement shall comply with all provisions ofi §391.0115 of the Texas
Local Go�ernment Ca�e relating to the restrictians on commission costs, and the FUNDS
RECIPIENT shall advise the NCTCOG in writing in the event s�ch compliance will necessitate a
reduction or otl�er change to ihe indirect cost rate(s} set fa�th in the budget identified under
Attachm�nt B, Budget & Detail Cost Sheets.
The Indirect Cflst Rate(s) included under Attachment B, Budget and Detailed Cost Sheets, shall
remair� in effect sublect to formal appraval by either a Federal Cognizant Agency, a State
i9
Main Contract # 552-2-44860; $ubcontract # 03-a4-G47
Ciry of Fort Worth, Fiecycling Activiry Books
Caordinating Agency based on a recent audit performed by an independent aud9tor, or another
funding entity, that specifically examines and reports the indirect cost rate for the FlJNDS
RECIPIENT accounting period(s) co�ered under this Agreement. The FUNDS RECIPIENT agrees
to reimburse the NCTCOG any overpayments recei�ed as a result of any final audit fincling.
fn the e�ent that the FUNDS RECIPIENT'S Federal Cognizant Agency, ar State Coordinating
Agency approves, prior to the termination dat� of this Agreement, determines a final audited indirect
cost rate which is di#ferent from the indirect rate set for#h in this Agreement, the FUNDS RECIPIENT
and the NCTCOG may negotiate a new contract budgefi and incorporate such into this Agreement by
way of a contract change. Nothing in this section, or the rasults ofi any indirect cost audit ar final
indirect cost rate appro�al, shall cause the NCTCOG to owe the FUNDS RECIPIENT more �han the
F'UNDS RECIPIENT amount shown in the budget set forth in Attachment B.
Articl� 9 6. In-kind serviceslCash Contributions
In r�fer�nce to performance under this Interiocal Agreement, [n-kind 5ervices shall be for staff or
s�rvices directly in�ol�ed with the work related acti�ities as defined in the approved wark plan. A
cash contribution is a monetary contribution to the project �udget pravided by the FUNDS
RECIPIENT. In-kind Servic�s and Cash Coniributions as defined in the approved Project Budget,
will be traeked separately with the understanding that in the event �hat such services and/or
contributior�s are not provided during the term of this Agreement, the NCTCOG may terminate the
Interlocal Agreement for non-compliance.
The FUNDS RECIPIENT s�all track in-kind 5eniic�s and Cash Contributions separately and shall
itemize those costs on the required Form PT/F2-E, which sha[I be submit��d with each R�quest for
Reimbursemen# (Form PT-F2).
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Main Contract # 582-2-44860; Subcontract # p3-04-G07
City of Fort Worth, Ftecyclir�g Activity Books
Article 17. Prnject Contacts
The NCTCOG hereby designates the person in Article 17ofi this Attachment, as the Endividual
authorized to give direction to the FUNDS RECIPIENT for the purpases of this Int�riacal Agreement.
The NCTC�G Project Representative sha[I not be deemed to have authariry to bind t�e NCTCOG in
contract unless the EXECUTIVE D{RECTOR of the NCTCOG has delegated such authority.
The �UNDS RECIPIENT shall identify, as its Project Representative, the person authorized ta
receive directior� from the NCTCOG, ta manage the work being performed, and ta act on behalf af
the FUNDS RECIPIENT. The FUNDS RECIPIENT'S Project Repres�ntati�e shall not be deemed to
ha�e autharity to �ind the FUNDS RECIPi�NT in contract unless the FUNDS RECIPIENT, in writing,
speci#ically sp�cifies such authority #a the NCTCOG.
�ither parry may change its Project Representative. In addition, the Project Represe�tati�e of either
party may further delegat� his or her auihority as necessary, including any delegation o# authori�y to
a new Project Representative. The party making the change in Project Representative shall pro�ide
wriiten notice of the cf�ang� to the ather party.
The NCTC�G hereby designates fhe individual below as the person to gi�e direction ta the FUNDS
REGIPIENT as Project Representati�e o� NCTCOG:
Rudy Ninq Jr,
PO Bax 5888
616 Six Flags Dri�e, Suite 2Qq
Ariington, Texas 76005-5888
TEL (817) 608-2379 FAX {817} 695-919�
Email: rnino@dfwinfo.com
The FUNDS RECIPIENT hereby designates the individual named below as the persan authorized ta
recei�e direction from the NCTCOG, to manage t�e work being performed, and to act on behalf of
the FUNDS RECIPIENT as a Project Representative:
Elen Schmitz, Public �ducation Specialist
1000 Thrackmortvn-DEM
Fart Worth, Texas 78102-631 �
The FUNDS R�CIPlENT designates th� follawing location for record access and review:
908 Monroe 5treet
Fort Wor�h, Texas 76102-6311
21
Main Contract # 582-2-44B60; Subcontract # 03-04-G07
City of Fort Worth, Recycling Activity Books
Att�chment �. General Pro�isions
Article p1. Eligible Project Funding Recipients
Only those local and regional political s�bdivisions Iocated within the State ofi Texas as 19sted below
are eligible to receive funding from ihe NCTCOG as a pass-through grant:
(1) Cities;
{2) Caunties;
{3) Public schools through their school districts and school districts (does not inc�ude Universities
or post secondary educational insti#utions); and
{4) Other general and special law districts created in accordance with stat� law, and with the
authority and responsibility for water quality protection or municipal solid waste management,
to include river authorities.
(5) Cou�cils afi Govarnment.
Local and regional polit�cal subdivisions that are subject ta the payment a� state solid waste disposal
fiees and whose fee payments are in arrears, as determined by the Texas Commission on
Environmerttal Quality, are nat eligible to receive pass-through grant fiunding from th� NCTCOG.
The Te�cas Commission on En�ironmental Quality shall pro�ide, on a quarterly basis, th� NCTCOG a
list of entities for which fee paymenfis are in arrears. The NCTCOG shall allow a potential pass-
through grant applicant that is [isted as being in arrears in its fee payments the opportunity to pro�ide
documer�tation of paymer�t of the fiees owed to the state. �f the patential applicant pro�i�es the
NCTCOG with documentation of payment of the fees, such as a canceled check or rece�pt from the
state, or waiver a# the fee in quesiion, the NCTCOG may consider t�at applicant ta be eligible ta
receive pass-through grant funding under this agreement.
Article 02. Responsibilities of the Funds Recipient
The FUNDS RECIPIENT shall be responsible for the professional quality, technical accuracy, timely
completion and the coardination of all services and other wark furnished by the FUNDS RECIPIENT
under this Agreement,
The FUNDS RECIPIENT shall perform such se�vices as may be necessary to accomplish the work
required tander this Agreement, in accordance with the FUNDING AGENCY and contractual
requirements and any and ail applicable law.
The NCTCOG may require the FUNDS REGIPEENT to correct and revise any errars, omissions or
other deficiencies in any reports or services pro�ided by the FUNDS RECIPIENT to ensure that such
reparts and services fuffill the purposes af this Agreement. The FUNDS RECIP�ENT shall make the
required corrections or revisions without additional cost to the NCTCOG. _
Neither the NCTC4G's review, appro�al ar acceptance of, nor payment for any of the services shall
�e cons�rued to operate as a waiver of any rights under this Agreement ar of any cause of action
arising aut af the performance of this Agreement; and the FUNDS REC1PiENT shal[ be, and remain
liable in accordance with applicable iaw for all damages ia the NCTCOG, including reasonable
attorney's fees and court costs caused by the FUNDS RECIPIENT'S negligen# performance of any of
the services furnished under this Agreement.
The obligatians of the FUNDS RECIPIENT under this Article are in addition ta the FUNDS
RECIPIENT'S other express or implied assurances urtder this Agreement or applicable larrv.
22
Main Contract # 582-2-44860; Subcontract # 03-04-G07
Gity of Fort Worth, Recyciing Acti�iiy 800ks
Ariicle 03. Oversight of Solid INaste Pass-through �'rogram
NCTCOG staff, through its designated Project Representative is responsible for managing the pass-
thraugh implementation }�rogram, far negotiating the wark scope of ser�ices, the budget, and the
term of the contract. NCTCDG staff will review and autharize requests for reimbursement; reviev�
pragress reparts and under�ake site visits.
ln additian, NCTCOG's R�source Conservation Council (RCC), the Solid Waste Ac�visory Committee
under the Executi�e Board, will o�ersee the comprehensive grant implementation project, assure
compliance with sfiate requiremen#s ancf achievement of regional objectives. Other ov�rsight duties
of the RCC wili include arbitration of projects as necessary and revEew and a�praval of key contract
amendments.
Article 04. Standards for Implementation Projects
The fol[owing s#andards and limitatio�s apply to all implementation prajec# activities funded under this
Agreement. The FUNDS RECIPIENT is responsible for ensuring compliance of these standards in
the fallowing praject categories.
�ocal �nforcemeni. This categary cor�sists of projects that contribute to the prevention of illegal
dum{�ing of municipal solid waste, tnciuding fiquid wastes. Under this category, grant recipients may
investigate iflegal dumping problems; enfarce laws and regulations pertaining to the illegal dump�ng
af municipal solid waste, including liquid waste; establish a pragram ta manitor the callection and
transport ofi municipal liquid wastes, through administration of a manifesting system; and educate the
public an iflegal dumping laws and regulations. Funding limitations specific to this categary are set
forth in this Section.
�unds pro�icled under this Agreement may not be used for enforcemet�t acti�ities related to t�e ilkegal
disposal of industrial or hazardous waste. Instances wh�re industrial or hazardous waste may be
discovered at an ir��estigation site da not preclude the general in�estigation of that site, so long as
the funded program is specifically aimed at the illegal disposal of municipal salid waste.
Funds provideci under this Agreement may be used for ongoing a�d periodic activitie�s to clean �rp
litter and illegal dumping af municipal solid waste, excluding cfeanup of scrap tire dumping sites.
Projects may �r�clude support for l.ake and River Cleanup e�ents, conduct�d in conjunction with the
TCEQ's and Keep Texas Beautifu['s Lake Cleanup Program. Funded activities may include; waste
removal; disposal or recycling of removed materials; fencing and barriers; and signage. Pfaceme�t
of trash collection receptacles in public areas with chronic littering problems may also b� funded.
Reuse or recycling options should be considered for manag[ng the materials cleaned up after this
program, to the extent feasible.
�ource Reduction �nd �ecycling. This category includes projects that provide a direc# and
measurable effect on reducing the amnunt of municipal solid waste going into landfills, by di�er#ing
various materials from the munici�al solid waste stream for reuse or recycling, or by reducing waste
generation at the sQurce. Activities funded und�r this category may include: diversion from the waste
stream and/or coflection, processing for transport, and transportation of materials for reuse andlor
recycling; implementation of efficiency improvements in order to increas� source reductiot� and
recycling, to include full-cost accounti�g systems and cost-based raie structures, estabiishment of a
solid waste services enterprise fund, anc[ mechanisms to track and assess the level of recyc{ing
acti�ity in the community on a regular basis; anc� educational and promational activities to increase
23
Mairt Contract # 582-2-44864; 5ubcontract # 03-04-G07
City of Fort Worth, Recycling Activiiy Books
sQurce reduction an� recycling. �unding limitations specific to this categary are set forth in this
Section.
Programs and projects funded under this categary shall ha�e as a goal and be designed to provide a
measurable efifect on reducing the amount o� municipal sofid waste being dispased af in Randfills.
Any program or project aimed at demonstrating the use of products mad� from recycled andlor
reused materials shall ha�e as its primary function the education and training af resid�nts,
governmental officials, and athers, in order ta encaurage support �or recycling e�forts.
Programs aimed at efficiency improvements in a local government's solid waste management
system to increase the sou�ce reduction of salid waste must be coordinated with the TCEQ, Any
program to de�elop a full-cost accaunting system shall utilize the full-cost accounting guidance
pre}aarec[ by the TCEQ.
Projects funded under tf�is Agreement may not include programs dedicated to the collection and/or
recycling ofi automofii�e wastes, to include scrap tires, used oil, ail filters, antifreeze, or lead-acid
batteries. This restriction includes ti�� purchase of equipment to shred or split scrap tires. Howe�er,
this restr�cfiion does not apply to the ancillary collsctEon af th�se materials as part of a comprehensive
Househald Hazardous Waste Collection facility or program.
Local Solid Waste iVl�nagemen# P�ans. This category includ�s proj�cts to develop and have
adapted by #he TCEQ a local solid waste management pian, in accordance with 5ubchapter D, §363
of the Texas Health & Safety Code, as implemented l�y TCEQ rule, 3D TAC Chap#er 330,
Su�chapter O., or to amend an existing �ocal solid waste management plan that has been adopted
by the TCEQ. Funding limitations applicable ta this category are set fiorth in this 5ection.
o The lacal planning area must be consistent with one ar a combination af local solid waste management
planning sub-regions identified by the NCTCOG in the regional safid waste m�nagement plan.
All local sniid waste management plans shall be consistent witl� the adapted regional solid waste
management plan, and prepared in accordance w�th Subcha�ter O of the TCEQ Municipal Solid
Waste regulations (3� TAC Chapter 330) and the Cont�nt and Format Guide[ines provided by the
TCEQ.
Funding pro�ided under this category may not be used for flnal engineering work, designs, or
canstruction plans.
At least one year should be allowed for the completion and adoption of the lacal �lah.
Citi��:ns' Collection �tations and "5mall" Registered Trans#er Siations. This category inclu�es
projects ta construct m�nicipal solid waste collection facilities in areas of the state, which are under
served by coll�ction services or do not ha�e accss� to proper dis�osal facilities. Projects fiunded
under this category may include citizer�s' collection stations, as these facilities are defined under the
TGEQ Municipal Solid Waste regulations (�0 TAC Chapter 330, §334.2). Municipal Solid Waste
Transfer Stations that qualify for registration under §330.4(d)(� )-(3} or §330.4{r} of the regulations
may also be funded. A pro�ect funded under this categary shall include cons�cleratEon af an
integrated approach to so[id waste management, to includ� providing recycling services at the site, if
appropriate to the management system in place. Funding limitations speaific to this category are s�t
forth in this 5ectian.
Transfer stations requiring a permit from the TCEQ may nat be funded.
24
Main Contract # 582-2-44$60; Subcontract # D3-04-G07
City of Fort Worth, Recycling Activity Baoks
Municipal solid waste transfar stations that qualify for registration under §330.4{d)(1)- (3} of t�e
Municipal 5olid Waste regulatians may be funded.
Transfer stations that qualify for a registration solely due to #heir location within a permitted municipal
solid waste facility, under §330.4(d)(�4), may not be funded.
Municipal salid waste transfer stations that qualify for a registration anly under the provisions of
§330.4(c{) of the Municipal Sa1id Waste regulations allawing for registration of facilities thai recaver
10% or more of the waste stream for reuse or recycling, but not also und�r the provisions of
§330.4(d) of the Municipal Solid Waste regulations, may not be fundeci. However, those components
of a transfer facility dedicated to tne reuse ar recycfing activities may quafify far funding und�r the
saurce reduction and recyciing grant category.
Municipal Solid Waste transfer stations that are used only in the transfer af grease trap waste, grit
trap waste, septage, or oiher similar liquid waste, and which qualify far registration uncfer §330.4(r) of
the Municipal 5nlid Waste reguiations may be funded under this caiegory, Specifically, §33a.4(r) of
the regulations allaws for registrat'tan of a liquid waste transfer facility that will receive 32,Op0 gallons
a cfay or I�ss.
Only the costs necessary #a construct the facility and/or purchase and ins#all necessary equipment
may be funded. Costs assaciated with operating a facility once it is completed may not be funded.
Transfer stations that require a registration must ha�e already recei�ed that registratian from the
TCEQ before a grant may b� av+rarded.
bousehold wazardous V4faste fVlan�gement. This category includes projects that provi�e a means
for the callection, recycling or reuse, andlar proper disposa! of household hazardous waste, irtcluding
household chemicals and ather materials. Projects may include collectfon e��nts, consalidation and
transporkation costs associated with colfection acti�ities, recycl�ng andlor re�se of materials; proper
disposal af materials; permanent collect�on facilities, and education and public awareness pragrams.
Funding iimitations specific to t�is category are set forth in this Sec#ion.
Projects under �his category must be coordinated with the TCEQ to ensure that aEl appli�able
regulations and guid�[ines are followed.
Funds provic4ed under this Agre�ment may nat be used for costs related to the disposal of collected
wastes.
Funds pro�ided under this Agreement may not be used for programs and activities related to the
collection ancf management of commercial, industrial, and hazardous wastes.
F'unds provided under this Agreement may not be used for programs and activities solely related to
the managemeni of scra� tires, used ail, oil fiilters, antifreeze, lead-acid batt�ries, or other spec�ai
wastes excluded from disposal in municipa[ solid waste landfil[s. Howe�er, collection af these
materials may be inc�uded as park af a camprehensi�e Hausehold Hazardous Waste collection and
management program, so long as that is no# the sole intent of the program.
iechnical Studies. This category includes projects which include the collection of pertinent data,
analysis of issues and needs, evaluation of alternati�e salutions, public input, and recommended
aciions, to assist in making solid waste management decisions at the local level. Projects under this
category may also includ� research and investigations to determine the Iflcation and boundaries of
cEosed municipal solicf wast� landfills in suppart of the regiar�al salid waste landfill inr�entory program.
Funding limitations specific to this category are set forti� in this Sectian.
25
Main Contract # 582-2-44860; Su6contract # 03-D4-G07
Ciky of Fart Worth, Recycling Activity Baoks
� All technical studies shall be consistent wjth the adoptecE regional solid waste management plan, and
prepareck in accordance with the Content and Format Guidelines pro�ided by the TCEQ.
Funding may not be used for final er�gineering vtiro�k, designs, or construction plans.
A landfilf or {a�dfilling may be the tapic of a technical study only if it is part of an o�erafl, integrated
solid waste management system. Hawe�er, this restriction does not apply to research related ta an
in�entory of closed rnunicipal solid waste IandfiN sites.
Community CEeanup ��ents, This category includes projec#s to support periodic community
cleanup acti�ities, to include Lake and River Cleanup events and ihe TC�Q's Texas Country
Cleanup pragram. Projects included under ti�is category may include general cammunity cleanup
e�ents designed to invalve the residents and community in periodic cfeanup of litter and trash within
the cammunity. In addition, prajects may include Lake and River Cleanup e�ents conducted in close
coordinatian with the TC�Q's Lake and Ri�er Cfeanup program. These e�ents include periodic
events in�ol�ing the community to clean u� litter and trash along the states rivers and lakes. Finaliy,
projects may be canducted to support Texas Country Cleanups conducied in cooperation with the
TCEQ's Texas Country Cleanup program ta collect empty, properly rinsed pesticic�e containers,
batteries, tires, used oil, and oil fil#ers in rural areas which have historically had limited aptians in
handling tY�ese types of waste. Funding limitations specific to this category are set farth in this
Section.
�unding under this category is far periodic e�ents involving residents and the community to clean up
litter and to collect materials for recycling. Funds provided under this Agreement may not be
pro�ided for ongoing activities aimed at cleanup af chronic illegal dumping sites, major debris
remo�al from wat�rways, and similar activities that go heyflnd the scape of general cammunity
cleanup acti�ities.
L.ake and River Cleanups and Texas Country Cleanups shall be closely coordinated with the
appropriate TCEQ cleanup program staff, Prior to de�efoping a propasal fior these events, the
ap�licant shall contact the TCEQ program staff fio discuss patantial pragram acti�i#ies. Lake and
River Cfeanup pragrams shall be caordinated wit� the appropriate Eocal or state Keep Texas
Beautiful organizatio�, which is caordinating the Lake and River Cleanup program under con#ract
with the TCEQ.
Agricultural or househald chemicals shall nat be accepted under this pragram, unless a portion of the
grant is also designated for a household hazardous waste collection e�ent, in accardance with the
standards and prncedures under the Household Hazardous Waste project category.
Funds may not be used for the disposal af collected wastes.
l�ducationa! �nd T'raining �rojects. Educational camponents are encouraged under the other
categories in order to better ensure pu�lic participation in projects; those educational components
shauld be funded as pa�t of those projects and not separately under this caiegory. This category
may be used for "stand-alone" educational }�rojects deaiing with a variety of solid waste managemer�t
topics. This category may include funding for information-exchange actirrities, subjeet ta the other
limitations on travel expenses. Funding limitations specific to #his category are set forth in this
Section.
Programs and projects funded under this category shall be prEmarily related ta issues involved in the
rrtanagement of municipal solid waste. Education ar training events that cover a broader range of
environmental issues may be funded on a partiaf basis appropriate to the extent to whic� municipal
solid waste issues are co�ered.
���
Main Contract # 582-2-4486D; Subcantract # 03-04-G07
Ciiy of �'ort W orth, Recycling Acti�ity Books
ArticEe 05. Monitoring R�quirements
NCTCOG shall conduct periodic analysis of FUNDS R�CIPIENT'S performance un�erthis Interlocal
Agreement for the purpase of assessing the degree to which contractual objecti�es and �erformance
standards, as identified in this Interlocal Agreem�nt or as subsequ�ntly amended, are achie�ed by
the FUNDS RECIPIENT.
NCTCOG may periodically monitor the FUNDS RECIPIENT far:
(1 } The degree of compliance with the terms of this Interlocal Agreement, including compliance
with applicable r�les, regulations, and promulgations re#erenced herein; and
(2) The administrative and operational effecti�eness of the project.
NCTCOG Project R�p��s�ntative must visit the FUN�S RECIPIENT facility and certify in writing that
equipment is on site in order for FUNDS RECIPIENT to recei�e reimbursement for eqUipment
ex�endit�res.
Article 06. Compfiance with Applicabfe Laws
The FUNDS RECIPIENT shall, exc�pt as vtherwise provided in this Agreement, be responsible for
g[�ing notices, obtaining any necessary lic�nses and p�rmits, complying with all provisions of this
Agreement, including, but not fimited ta, all applicalole Stat�, Municipal and Local laws, ordinances,
rules, regulations and order of any public authority, in connection with th� work required by this
Agreement. The main governing standards include, but may not be kimited to, the foliowing:
§361.014. TEX. H�ALTH and SAFETY COD� ANN. (as amended by H.B. 3072, i4th Texas
Legislature);
§330.569 of th� TCEQ Municipal Solid Waste Regulations (30 TAC Chapter 330); and
The Uni�orm Grant and Contract Management Act, TEX. GOV'T CODE ANN., §§783.001 et. Seq.,
and the Unifor�n Grant anci Contract Mar�agement 5tancfards, i Texas Administ�ati�e Code (TAC),
§§5,141 et. seq. (co{lectively, "UGCMA").
I# the FUNDS RECiPIENT or NCTCOG abs�rves that this Interloca! Agreement is at variance in any
respect, the a�serving party shall promptly notify the oth�r patty in writing, and any necessary
changes shafl be adjusted by appropriate Interlocal Agre�ment modificat�on.
Article 07. Unifarm Grant and Contract Manager�ent Act
The pro�isions of the Uniform Grant and Cantract Management Act ("UGCMA") apply to this
Agreement to the extent required by law.
Article 08. Accounting Systems
The FUNDS RECIPIENT shall have an acc�unting system that aecounfs for costs �n accardance with
Generally Accepted Accounting S#andards or Principfes, and complies with app[icable 5tate law,
regulations, and poli�ies relating to accounting standards or princip�es. The FUNDS RECIPIENT
must account for casts in a manner consistent with such standards or principles.
27
Main Contract # 582-2-44$64, Subcontract # Q3-04-G07
City af Fort Worth, Recycling Acti�ity Books
Article 09. Release of Claims
Upon satisfactory campletion of the work perfarmed hereunder and pr�or to final paym�nt under this
Agreement for such work, or prior t� settlement upon term�nation of this Agresment, and as a
conciitian ta final payment/settlement, the FUNDS RECIPI�NT shall execute and deli�er to the
NCTCOG a release of all claims against the NCTCOG arisin� under or by virtue af this Agreement.
Article 10. Access/Examination ofi Records
The F'UNDS RECIPIENT shall maintain and make available for review, inspection and/or a�dit
books, records, documents, and other evide�ce reasonably pertinent to performance on all work
under this Agreement, including but not lEmited to, negotiated changes or amendments thereto, in
accQrdance with accepted professianal practice, appropriate accounting procedures and practices at
the FUNDS RECIPIENT's office. During the conduct of any such review, audit or inspection, the
FUNDS' RECIPI�NT'S booEss, recards, and ather pertinent documents may, upan prior conference
with #he FUNDS RECIP�ENT, be copied by NCTCOG. Ail such irtformation s#�all be handled by the
parti�s in accordance with good business ethics. The FUNDS RECIPIENT shal! provide proper
facilities for such access and inspection.
The FUNDS R�CIPIENT shall also maintain and make a�aifable at its designated location the
financial information and data used by the FUNDS RECiPIENT or its designee (including
independent financial auditars) in the preparatiar� and support of any cost submissian ar cost (direct
and indirect), price or profit analysis for this Agreeme�t or any r�egatiated Sub-Agreement or change
order, and a copy of the cast summary shall be submitted to the NCTCOG.
The NCTCOG, or any of its duly a�thoriz�d auditors or representatives, shall ha�e access to such
books, records, doc�aments, ar�d other evidence fior the �aur�ose af re�iew, audit or inspectian.
The r�cords to be #h�s maintained and retained i�y FUNDS RECIPIENT shall include (without
limitation):
(1) personnef and payroll recards, including social security numb�rs and labor classificatiarts,
accounting for tataf time distribution of F'UNDS RECIPIENT'S employees working full or part
time ar� the work, as well as canceled payrnll ci�ecks or signed receipts for payroll payments
in cash;
(2) invaices for purchases, recei�ing and issuing docum�nts, and all other unit inventary records
for FUN�S RECIPIENT'S stacks ar capiial items; and
(3) paid in�oices and canceled checks for materials purchased, subcontractor costs, and/or and
any other third parties' charges.
Records under sectian (a} abo�e shall be maintained and made available during ihe entire period of
performance of this Agreement and until three (3) years from the date of the final NCTCOG payment
for the project. fn adclition, those records which reEate to any dispute, litigation, ar the settlem�nt of
claims arising out of such performance, or cos�s or items to which an audit exception has been
taken, sha�l be maintained and made available until completion of such aciion and resolutian of all
issues which arise from it, or until the end of the three-year periad, wf�iche��r is later.
Access to records is not limited to the required retention periods. The a�thorized representatives
designated in Atkachment D, ArCicle 17 of this Interlocal Agreement shail ha�e access to records at
any reasanable time for as long as #he records are maintained. Access to records applies to financial
records pertaining to all subagreements and relat�d changes, to the e�ent the records reasonably
per�ain to subagreement per�nrmance; if there is any indication that fra�d, gross abuse or corrupt
practices may be in�ofved; or if the subagreem��t is terminated for default or for convenience. The
2$
Main Contract # 582-2-44860; Subcantract # 03-04-G07
City of Fart Worth, Recyding Activity Boaks
NCTCOG reserves the right to require reimbursement of any o�er-payments determined as a result
of any a�adit or inspection of records kept by the FUNDS RECIPIENT on work performed under this
Agreement.
Article 11. Audits
The FUNDS RECIPIENT shall engage an independent financial auditar and conduct an annual audit
of the FUNDS RECIPIENT financial statements in accordance with the Singfe Audit provisions of the
USMS and those listed in this Article. The �UNDS R�CIPIENT shall deliver ta the NCTCOG each
audit report within �ifteen (15) calendar days of c�mpletivn of the audit report. The FUNDS
RECIPIENT is responsible for including the Sir�gle Audit rec�uirements in all sub-agreeme�ts and
shall �e responsible for insuring adher�nce to those requirements by all subgrantees and
subcontractors.
All terms used in connection with audits in �he Agreement shall have the definitions and meanings
assigned ir� the Single Audit Circular in the UGMS.
Provisions of t�e Singl� Audit Gircular in Part IV of the UGMS shall apply to all non-s#ate entities
expending the funds of this grant, wheth�er they are recipients, recei�ing the funds directly from the
NCTCOG or are subrecipients, receiving the funds from a pass-through en#ity (a recipient or another
subrecipient). ]n addition, the FUNDS RECIPIENT shall require the inclependent auditor to supply all
audit work papers substaniiating the work performed, at the request of the NCTGOG or its design�e.
A�dits shall be in accordance with State law, regulations and policy, and generaily accepted auditing
standards and established procedures and guidelines of the re�iewing or audit agency(ies).
Article 12. Insurance and Liability
The FUNDS RECIPIENT un�erstands and agr�es thai it shall be liable to repay and shall repay upon
d�mand to NCTCOG any amounts determined by NCTCOG, its independent auditors, or any agency
of state gavernment any funds which have been paid in �iolatian of the terms of this Agreement.
Article 13. Hazardous Substances, Waste Disposal and Manifests
The FUNDS RECIPIENT shall comply with all applicable laws and regulatiorts, including but not
limited to, those relating to hazardous substances, waste disposal, and manifests. T#�e FUNDS
RECiPfENT shail ensure that the same requiremen# will be incorporated int� subagreements andlor
subcantracts awarded under the pro�isions of this Agreement.
Article 14. Conflicts of Interest
No emplayee, officer or agent of the FUNDS RECIPfENT shall participate in selectian, or in the
award ar administraiion of a contract supportec! by State funds, ifi a c4nflict afi interest, real or
apparent, wouEd be Inval�ed:
(1) The employee, officer or agent.
(2) Any rnember af his immediate family.
(3) His ar her partner.
(4) An organizatian which empfoys, ar is about to employ any of the aba�e.
29
Main Contract # 582-2-44860; 5ubcontract # 03-04-G07
City of Fort Worth, Recycling Activiry Baoks
Such a conflict arises when any of the above has a financial or other interest in t�e subcontractor
selacted. The officers, employees or agents will neither solicit nor accept �ratuities, fa�ors or
anything af monetary �alue from contractors, potential contractors, or parties t� subcontractors. To
the extent permitted by State or local Eaw or regulations, such standards of conduct will provide fflr
penalties, sanctions, or other disciplinary actions for violation ofi such standards hy the FUNDS
RECIPIENT officers, empfoy�es, ar agents, or by contractors or their agenfis as specifieci in the
Uniform Grant Management Standards. The FUNDS RECIPIENT shall �oiify the NCTCOG
immediately upon disco�ery of any potential or actual conflict of interest. The FUNDS RECIPIENT
agrees that the NCTCOG and the TCEQ have sole discretion ta determine whether a conflict of
interest exists and that the NCTCOG may terminate the Agreement at any time, on the grounds of
actual or apparen# conflict of interest.
The FUNDS RECIPIENT sY►all notify ti�e NCTCOG in writing of any actual, apparent, ar potential
conffict of interest regarding any individ�ua� performing or ha�ing access to information regarding #he
services in question. As applica�le, t�e notif�cation shall incEude both organizational conflicts of
interest and personal conflicts of interes#. Any individual with a personal conflict of interest shall be
c4isqualified from taking part in any way in the performance of any ser�ices that created the conflict of
ir�terest.
Article 15. 5urvi�al of Obligations
AII representations, indemnification's, warranties and guarantees made in, required by or given in
accordance with this Agreement, as well as all continuing obligations indicated in this Agreement, will
survive final payment, completion and acceptance of the service and termination or completion of the
Agreement.
Article 16. Contractual Costs
The F'UNDS RECIPIENT'S contractual costs must comply with allowable cost requirements. FUND
RECIPIENTS who are governm�ntal �ntities must engage in contractor selectian on a competiti�e
basis in accordance with th�ir �stablisi�ed policies. If the FUNDS RECIPIENT has no competitive
procur�ment policy, #he FUNDS R�CIPIENT must generally select contractors by e�aluation and
comparison of �rice, c�ualiiy of goods or services and past per�armance. All
subagr�ementslsubcontracts awarded by tha FUNDS RECIPIENT under this Agreement shall be in
accordance with the Uniform Grant Management Standards adopted by the Governor's Office af
Budget and Planning.
Article 17, Changes to Interlocal Agreement
A Il,+lajar Change wil[ indude one or mare of the fvllowing:
(1} An increase or decrease in the amount of compensation to #he FUNDS RECIPi�NT;
(2) An extension or shortening of the term of the Agreement
(3) A significant change in the scape of the Agreement or the ser�ices to be performed; or
Any actian that is beyond tF�e authority of the Executi�e Director a� the NCTCOG.
Imp�ementation of a Major Change must be preceded by a formal written amendment to the
Agreement. The amendment rriust contain a description of tha proposed change and shall be signed
by perso�s authorized to bind each parry in contract. Any amendment #hat exceeds the contractua!
authority ofi the Executi�e Directar a# NCTC�G also requires the consent, at Agenda, of a majority of
the NCTCOG ExecutiWe Board.
30
Main Cvntract # 582-2-44860; Subcontract # 03-04G07
City of Fort Warth, Fiecycling Activiiy Books
Any proposec[ ch�ange that is not a Maja� Change may qualify as a Minor Change. A Minor Chartge
shall r�quire the written agreement of both Prvject Representatives but shall nat require a formal
amendment #o the contract. A copy ofi the authorization must be retained in the appropriate file of
both the FUNDS RECIPIENT and t�e NCTCOG.
If the FUNDS RECIPIENT requests a Minor Change and the Praject Representativ� does not
approve the request as a Minor Change, then the change shall b� deemed a Major Change and the
FUNDS R�CIPIENT may only abtain aut�orization to proceed by a formal written amendment to this
Agreement.
Ariicle 18. Se�erability
AII parties agree that should any pro�ision af this Agreement be determined to be in�alid or
unenfarceable, such determination shall nat affect any other term of this Agreement, which shall
contin�e in full force and effect.
Article 19. Intellectual Properry
For the purpose of #his Ar�icle, "intelleetual property" refers to:
(1) Any discv�ery ar in�ention for which patent rights may be acquired; and
(2) Any photographs, graphic designs, plans, drawings, specificati�ns, cvmp�ter programs,
technical reports, operating manuals, or other copyrightabl� materials; and;
(3} Any other materials in which intellectual prQperty rights may be obtained.
If the FUNDS REGIPIENT first concei�es of, actually puts into practice, disca�ers, in�ents, or
produces any intellectual property during the course of its work under this Agreemeni, it shalf report
that fact to the NCTCOG.
The FUNDS RECIPIENT may obtain governmental pratection for rights in ihe intellectual property.
Howe�er, the NCTCOG hereby reserves a nonexclusive, royalty-free and irre�acable license to us�,
publish, or reproduce the intellectual property for sale or otherwise, and to auti�orize ath�rs to da so.
The NCTGOG afso resenres a royalty-free nonexclusive, and irre�ocable license to use, publish, or
reproduce far sale or otherwise, and to authorize others ta use, publish, ar reproduce, for sale or
athennrise {to the extent consistent with the rigi�ts of third parties} any iniellecival property for which
the FUNDS RECIPiENT obtains rights with f�nds received under this Agreement.
In performing work under this Agreement, the F'UNDS RECIPiENT shall comply with al� laws, rules
and regulations relating to intellectual prape�ty, and shall not infringe on any third party's intellectual
proper�y rights. It shall haid the NCTCOG harm[ess for, and to the extent permitted by the laws and
Constitution af the S#ate of Texas, defend and indemnify the NCTC�G against, any claims for
infring�ment related to its work under this Agreement.
The FUNDS RECIPIENT expressly acknowledges that persons with visual impairments may not
expend state funds in connection with the �urchase of an automated information system unless that
system meets certain statutory requirements under §2157.005 of the Government Cade, relating to
accessibility. According�y, the FUNDS RECIPIENT represents and warrants to the NGTCOG that the
technology provided to the NCTCOG for purchase is capable, either by virtue of features included
within the technology or because it is readily adaptable by use with ather technology, of {1) pro�iding
eq�i�ale�t access for effective use �y both �isual and nonvisual means; (2) pres�nting information,
incfuding prompts used for interactive communications, in farmats int�nded for non�isual use; and {3)
31
Main Contract # 582-2-4A86a; Subcor�tract # 03-Q4-G07
City of �ort Worth, Recycling Activity Baoks
being integrated into networks for obtaining, retrie�ing, and disseminating infarmation used by
indi�iduals �rho are not blind ar visually impaired. For purpases af this paragraph, the phrase
"equivalent aceess" means a substantially similar ability to communicate with or make use of the
technology, either directly by features incorporat�d withfn the technology or by other reasonable
means such as asserti�e devices or services which would constitute reasanable accornmadatians
under #he Americans with Disabilities Act or similar state or federal laws. Examples af inethods by
wnich equi�alent access may be provided include, but are not limited to, keyboard aEternatives to
mouse commands and otf�e� means of navigating displays, and custvmizable display appearances.
The FUNDS RECIPIENT also warrants tha#, with respect to work per�ormed under this Agreement,
that all work is Year 2000 Compliant when used in accardance with the applicable dacumentation,
pravided that all products used in combination with it (but not th�msel�es included in or with or
incorporated into the work) properly exchange date data with tF�e wor[c. The FUNDS RECIPIENT
warrants that the work meets all applicable standards of the Texas D�pariment of It�fiarmation
Resources relating to the Year 2400 Compliance. In the e�ent any work p�rformed under this
Agreement is not Year 2QOQ Compliant, and the FUNDS RECIPIENT is provided written notic�
thereaf, the FUNDS REClP1ENT shall at its sole expense immediat�ly cause such work to become
Year 2404 Comp�iant in a manr�er that wi�l minimize interrup�ion to ongoing business processes, time
being af the essence. The FUNDS RECIPI�NT shall include provisions acfequate ta achieve th�
purposes of this Ar�icle in all subagreements and subcontracts under this Agreement ir� the course of
whieh inteUectual properry may be produced or acquired.
Arkicle 20. Correspondence
All pro�ect related notices, reports and other contractual communications under this Agreement shall
be sent to the NCTCOG Project Representative as specified under Attachmen# D, ArticEe 17. All
such communicaiions shall b� cor�sidered duly given if har�d de[ivered; delivered by nationally
recognized courier ser�ice, or mailed by certified or registered mail, return receipt requested. All
such communications sha�l be cfeemed gi�en wh�n recei�ed, as evidenced In�y the signed
acknowledgment of receipt by �he recipient; the canfirmation of d�li�ery by the caurier service; or the
receip# returned by the sender.
Ar#icle 21. Data and Publicity
All data and other information de�eloped under this Agreement shall be furnished to the NCTCOG
and shall be pub[ic data and information, wi#h exceptian to the e�ctent it is exempt from publac access
by the Texas Open RecordslPublic [nfarmation Act, Vernon's TEX. GOV'T CODE § 552. �pan
termination of this Agreement, all data and informatian shall become the jaint property o# the
NCTCOG and the �UNDS RECIPlENT.
Article 22. Assigr�ability
This Agreement is not transferabfe ar oth�rwise assignable by the FUNDS RECIPIENT without the
written consan# of the NCTCOG. Any attempted transfer is �oid without the written consent of the
NCTCOG.
Ar�icle 23. Subagreements and Subcontracts
Ail contract�al expenditures using funds pro�ided under this Agreement shall meet UGCMA, and all
procurement laws, appficable to the FUNDS RECIPIENT and subcontraciar, including the
32
Main Gontract # 582-2-44860; 5ubeantract # 03-Q4-GD7
City of Fort Worth, Fi�cycling Activiry Boolcs
Professional 5ervices Procurement Act. Note that the Common Rule of OMB Circular A-i 02, as
adopted in the UGCMA, precludes the use af th� cost plus a percentage of cost method of
contracting.
Any subcontractor acquired by the �UNDS R�CIPIENT in c�nnection with the services co�ered by
fihis Agreement will be limit�d ta such indi�iduais or firms, saope of wark, and budget amounts as are
specifically (1) ide�tified herein; or as (2) appraved by the NCTC�G during the perfarmance of this
Agreement prior to execution of a car�tract with the subcontractor. Any substitution in such
subcontractar, the scope of work, and laudget amounts wifl be subjec# to the prior written appraval of
the NGTCOG.
The FUNDS RECIPIENT shall be responsible for the management and fiscal manitoring of all
subcontractors. The �UNDS RECIPIENT shalf ensure that all subcontractors comp{y wi#h 0, A�ticle
10. Access/Examination of Records, of this Attachment, and all other provisians required by this
Agreement. The NCTCOG reserves the right to perform an independent audit of all subcorttractors
pursuant to 0.
Funds pro�ided by the NCTCOG pursuant to this Agreement that are paid to the subcontractor shall
b� us�d by the su�contractor solely to satisfy the purposes of this Agreement.
Art�cle 24. Supplemental F'unding Standards
In addition to the standards set forth in applicable laws and regulations, the standards outlined below
ap�ly to all uses of the funds provided under this Agreement incluc�ing the implementation projects
awarded funds byt�e FUNDS RECIPIENT. Unless authoriza#ion is otherwise specificall� provided
#or in or under the terms of this Agreement, the �se �f funds provided under this Agreemer�t, to
include funds provided for pass through grants, shall be in accordance with the supplemer�tal funding
stanc4ards set forth in this Article.
Payment of �'ees. Local and regional palitical subdivisions subject to the payment af state solid
waste dis�osal fees and whose payments are in arrears are not eligible to r�cei�� grant funding.
Land Acquisition Costs. Funds pro�ided under this Agreement may not be used ia acquire land or
an interest in land.
fl�unicipal Solid Wasted�elat�d Progr�ms Only. Funds pro�idad under this Agreement may not
be used for programs dealing with wastes that are not considered municipal salid waste (MSW),
including prograrr�s dealing with Endustrial or hazardous was#es.
�rograms Solely Related to Collectio� of Certain Wastes. Funds pro�ided under this Agreement
may not be used for programs and acti�ities solely re[ated to the management of automotive wastes,
to include: scrap tires, used oil, Qil filters, antifreeze, lead-acid batteries, ar other similar wastes
excluded from disposal in MSW iandfills. Funds may also not �e used for the processing of scrap
tir�s, such as through the purchase of equipment to shred or spfit the tires. However, collection of
these materials may b�e included as part of a comprehensi�e household hazardous waste callection
and management program, so long as that is nat the sole intent of the program.
Acti�itie� �elated t� the �ispasal of NVunicipal Solid Waste. Except as may be specifically
autharized �nder an eligible praject cate�ory, funds pro�ided under t�is Agreement may not be used
for acti�rities related to the disposal af municipai soEid waste.
This restriction includes solid waste colleciion and transportation to a disposal facility; waste
combustion (incineration or waste-to-ertergy}; processing for reducing the volume ofi solid waste
33
Main Contract # 582-2-�}4860; 5ubcontraci # 03-04-GD7
City of Fort Warth, Recycling Acti�iry Books
which is to be dis�osed of; any landfill-related facilities or acti�ities. This alsa includes the closur�
and post-closure care of a landfil{; or other activities and facilities associated with the uitimate
disposal of municipal sofid waste. This provision dnes not apply to acti�ities specifi�afly included
under an aut�orized projeci category, to includ� landfill scales, citizens' collecii�n stations, and small
registered transfer stations.
Pra�ects Fiequiring a iCI�Q Permit. Funds may not be used for ex�enses refated to prajects or
facilities tf�at require a permit from the TCEQ andlor that are loca#ed within the boundar�es of a
permitted facility, including {andfills, wastewater treatment plants, and other facilities. This provision,
howe�er, may be wai�ed by the TCEQ, at its discre#ion, for otherwise eligible activities to be located
at a closed permitted facility andlor for recycling activities that will take place within the b�undaries of
an open facility. Recycling acti�ities that may qualify for such a waiver may include recyclables
colf�ction, composting, and land application af biosolicfs for b�neficial use. The applicant andlor the
FUNDS RECIPIENT s�ould request a preliminary determination from th� TCEQ as to the eligibility of
the proj�ct prior to consideration for funding.
F�rojects Requirpng iCE� R�gistration. Projects or faciiities that rec�uire registration from the
TCEQ, and which are otherwise eligible for funding, may be funded. Howev�r, the registration for
the facliity must be finally received before that project can be selected for funding.
Prajects #hat Create a�ompetitive Advantage Dr►er Pri�ate Industry. In accordance with
§361.014(b) of the Texas Health and Safety Code, a project or service funded under this Agreement
must promote coaperation between public and pri�ate entities and may not �e atherwise readiiy
available or create a campetitive ad�antage aver a private industry that pro�ides recycling ar solid
waste services. Under this definitian, the term private industry includes nan-profit entities.
Suppfanting �xisting �unds. Funds provided under this Agreement may not be used to supplant
�xisting funds. In particufar, staff pasitions where the functions assigne� to that positian will remain
the same and that were active at the time of #he grant application, and were funded from a source
ofiher than a pr��ious solid waste gran�, are not eligibl� for grant fiunding. This provisian do�s r�oi
apply to the salaries for staff of the FUNDS RECIPIENT in its conduct of activities uncler this
Agreement.
Food,IFntertainment Fxpenses. Funds provided under this Agreement may nat be used fior food or
entertainment expenses, inc�ucling refreshments at meetings and other functions. This pra�isian
does not apply t� authorized employee per diem expenses far food casts incurred while on travel
status.
lJse of Alcoholic �er►erages. Funds provided under this agreement may not be used for payment
of salaries to any employee who uses alcoholic beverages on active duty. None of these funds may
�Oe used for the purchase of alcoholic beverages, ir�cluding travel expenses reimbursed with these
funds.
�unds to �aw �nfivrcement �gencies. F'unds pro�ided under this Agreement may not be pro�ided
to any law enforcement agency reguiated by Chap#er 415 0# the Texas Government Cade, unless
the faw enforcerr�ent agency is in compliance vtirith all rules developed by t�e Commission on Law
Enforcement Officer Standards and Education pursuant to C�apter 415 of the Texas Go�ernment
Code, �r the Commission on Law Enforcement Officer Standards and Education certifies that fihe
requesting agency is in the pracess of achieving complia�ce rrvith such r�les.
34
Main Contract # 582-2-44860; Subcantract # 03-04-Gp7
City of Fort Worth, Recycling Acti�iry Books
Article 25. Theme Phrase �or Public �ducation Materials
The FUNDS RECIPI�NT shall use the phrase, "Take It Personafly!" on all writken documents,
publiciry, and ad�er�isement materials produced for public education p�rpnses. This consistent
image which will appear on al! materials distributed by tf�e FUNDS RECIPIENT will promate an
understanding ofi the pragram, its mission, and its interconnectedness with other issu�s and
programs. For the NCTCOG region, t}�e slogan for al� environmental, resource conserr�atian,
outreach acti�ities is:
"Take It Personally!"
NCTCOG has furnished the FUNDS RECIPIENT with camera-ready artwork of this phrase for
jmprinting purposes in Appendix B of the Interlocal Agreement.
Article 2fi. Identifica#ion of the Funding Source
The FUNDS RECIPIENT shall acknowl�dge the financial support of th� NCTCOG and the State of
Texas whene�er work funded, in whole or part, by this Agre�ment, is pu�ficized or reparted by neti►vs
med'la or publications. All reports and o#her documents completed as a part of this Agreement, other
than documents prepared exclusi�ely for interna{ use within the NCTCOG, shal[ carry the fallowing
notation an the front caver or title page:
"Prepared in cooperation ►rvith the North Central Texas Council of Go�ernments,
throug� grant fu�ds from the Texas Commission on Environmental C�uafity"
Article 27. Americans With Disai�ilities Act Requirements
The FUNDS RECIPIENT shall compiy with all applica�le requirements afi the AmerEcans with
Disabilities Acf af � 99Q, 42 U.S.C. �� i 21 �1- i 2213 {Pamph 1995).
Ar�icle 28. Empioyment Practices
The F'UNDS RECIPIENT agrees that in the perfarmance af this Agreemenfi, it will not discriminate
against any empfoyee or applicant because of race, re[igion, coEar, �ex, age, ar national origin and it
will camply with Executive Order 11246, entitle "Equa! Employment Qpportunit�', as amended by
Executive Orcler 11375, and as supplemertted in Department of Labor Regulations (41 CFR Part BO).
Th� FUND RECIPIENT assures that no person will, on the graunds of race, creed, color, handicap,
national or�gin, sex, political affiliation or beliefs, be excluded from, be denied the benefit of, ar be
suL�ject to discrimination under any program or activity funded in whole or part under this Agreement.
Artide 29. Statuies Rela�ir�g to Nondiscrimination
The FUNDS RECIPIENT shall comply with all applicable state and federal statut�s relating to
nondiscrimination which include, but are not limited to, those listed in the Uniform Grant Management
Standards.
35
Main Contract # 582-2-44860; 5ubcontract # 03-04-Gfl7
City of Fork Worth, Recycling Acti�ity Sooks
Article 30. Utifization of 5mall, Minority, and Women's Business Enterprises
The F'UNDS RECIPIENT agrees that quaiified Historically Underr�tilized Businesses (HUBs) shall
have the maximum practicabfe opportunity to participate in the performance afi this Agreem�nt.
Article 31. Safety a�d Protection
Where applicab[e, the FUNDS RECIPIENT shall be respansible for maintaining and supervising all
necessary safet� precautions and programs in connection with the work/services performed under
this Agreement.
Artiele �2. Energy Efficiency 5tandards
The FUNDS REC1PfENT is encouraged to follaw standards and policies on energy efficiency w�ich
are conta�ned in the Texas State Enargy Cflns�rvation Plan issued in compliance with the Energy
Policy and Conservatian Act (P. L. 94-163).
Article 33. Force Majeure
A force majeure e�ent shall be defined to �ncl�de go�ernmentai decrees ar restrair�ts, acts af God
(except that ra�n, wind, flood or other natural p�enamena narmally expected for the focality shall not
be eonstrued as an act of God), wark stoppages due to labor disputes or strikes, fires, explosior�s,
epidemEcs, riots, war, rebellion, and sabotage.
Pro�ided this Agreement is still in force, and subject to the canditions below, if a delay ar failure of
performance by either parly resUlts from the occurrence of a force majeure event, th� de[ay shall be
excused and the time fixed for eompl�tion of ti�e work exter�ded by a period equi�alent to #he time
lost because of the event if, and to the ext�nt #hat:
(1) the delay or failure was beyond the control af the parry affec#ed and not due to its fault or
negligence; a�d
(2} the defay or failure was not extended because ofi the affectec! party's fai[ure fia use all
diligence ta o�ercame the obstacle or ta resume performancs immediately after t�e obstacle
was o�ereome.
No time extension shalf be granted under this Article unless the party seefcing relief has notified the
other in writing wEthin a reasonable time after commencement of the event, of the anticipated leng#h
and cause of the delay, the measures taken or to be taken to minimize the delay and the timetal�le
by which the FUNDS RECIPIENT intends to implement these measures. The party seeking relief
shall also gi�e written notice of the ending of the e�ent within a reasonable time after the event has
endec{.
The NCTCOG shall be responsib�e for costs related to a force maj�ure ev�nt, only if they are
incurred by the FUNDS RECIPIENT after th� prior wri�ten request by the NCTCOG Praject
Representati�e, to incur such costs. Neither NCTCOG nor the FUNDS RECIPIENT shall have, and
both hereby waive, any cla�m whate�er #or any damages resufting fram delays caused by force
majeure e�ents,
�
Main Contract # 582-2-44860; Subcontract # 03-04G07
City of Fort Worth, Recycling Activity Boaks
Article 34. Termination of Interlocal Agrsement
This Interlocal Agreement shall terminate upon full �erformance ofi all requirements contained herein,
unfess this Agreement is amended in writing.
This agreement may be terminated in who4e ar in part in writing by either contracting parry in the
event of substantial failure by the other parry to fulfill its obFigation under this Interloeal Agreement
through no fault of �he terminating parry, pro�ided that no such termina#€o� may be effected unless
the other party is giver�:
o Not less than ten (�0} days written natice (deli�ered by certified main, return receipt
requestecf) of intent to terminate; anci
o An opportunity for consultation with the terminating party �rior ta termination.
This Interlocal Agreement may be terminated in whole or in part in wrEting by NCTCOG for its
con�enience, pro�i�ed that the FUNDS RECIPfENT �s given nat less than ten (10) calendar days
written notice (deli�ered by certified mail, returr� receipt requested} of intent ta terminate.
Circumstances in which NCTCOG may terminate for convenience include, but are not iimited to, the
Texas Legislature's wit�drawal of appropriations far this project or th� FUNDS RECIPIENT'S
continued or repeated failure ta pe�form tasks and su�mii reports in a compl�ie, corr�ct and
cons�stent manner.
If t�rrnination for d�fault of this Article, or for reduction or loss af Legislative appropriations of this
Article is effected by NCTCOG, an adjustment in the Interlocal Agreement amount shall be made,
but:
� N� amount shall be allawed fior anticipaied profit on unperformed se�vices, tasks or other
work; and
Any paymer�t due the FUNDS RECIPIENT at the time of termination may be adjusted ta the extent of
any reasonable additional costs incurred hy NCTCOG by reason of THE FUNDS REC1PlENT'S
default. The equitable adjustment far any termination shall pr�vide for payment to the FUNDS
RECIPCENT for services rendered and expens�s incurred by #he FUNDS RECIPIENT relating to
cantracts entered into prior to the t�rmination, in addition to termination sett�ement costs reasonably
incurred by the FUNDS RECIPIENT r�lafing to contracts entered into prior to the termination.
Upon receipt of a termination notice the FUNDS RECIPIENT shall:
� Prompt�y discontinue afl services affected (unless the notice directs otherwise); ar�d
♦ DeEiver or otherwise make available to NCTCOG all data, drawings, specifications, reporks,
estimates, summaries, and such other information, materials, and equipment as may have
been accumulated by the FUNDS RECIPIENT in pertorming this Interlocal Agreement,
whether completed or in progress.
Upon termination o# thi� Agreement, the NCTCOG may take over the work and prosecute the same
to completion by agreement with another parry or o�herwise.
If, after terminatinn for failure of the FUNDS RECIPIENT to fulfill tts can#ractual obligations, it is
determined that th� FUNDS RECIPIENT had not so fail�d, the termination shall be deemed to have
beert effected far the convenience of the NCTCOG.
If any delay or fail�re of performance is a�tributed to an �vent as defiined in 0, Article 33. Farce
Majeure, the FUNDS RECfPIENT may in its sole d9scretian terminate this Interlocai Agreement in
whole ar in part. If such terminatian is effected, an equitab�e adjustment shal[ be made in accardance
with this Article.
37
Main Contract # 582-2-44860; Su6contract # 03-04-G07
Ciry of Fort Worth, Recycling Activiry Books
►4ttachment �. �efinitions
Wherever used in this Agreemeni, the folkowing terms have the meaning indicated which are
applicable to both the singular and plural thereof. This list �s not meant ta �e inclusive nor exclusive
of all pertine�t grant defiinitions:
,�ccrued expenditures: The charges incurred by the grantee during a gi�en period requiring the
provisians of funds for: (1) Goods and other tangible praperry received; (2) senrices performed foy
employees, contractors, subgrantees, subcontractors, and other payees, and (3) other amounts
becoming owed under pragrams for which no current services or performance is required, such as
annuities, insurance claims, and ather business payments.
Accrued income: The sum of {1) earnings during a given period �rom services performed by the
grantee and goads and other tangible �roperty deli�erable ta purchasers; and (2) amounts �ecoming
owed to the grantee for which no current services or perFormance is required by the grantee.
AcquFsition cost: For equipment purchases, means the net in�oice unit price of the property
including the cost of modifications, attachments, accessories, or auxiliary apparatus necessary to
make that property usa�ole for the purpose for which it was acquired. Other charges such as �h� cost
af installation, transportation, taxes, duty or protective in-trar�sit ins�rance shall be inoluded or
excluded from the unit acquisition cost in accorcEance with �he grantee's regular accounting practices.
�ddend�: Written or graphic instruments issued prior to th� ex�cution ofi �h� Agr�ement which
clarify, correct or change the Proposal Requirements or the Agreement.
Administrati�e requirements; Those matters comman to grants fn general, such as financial
management, kinds and frequency of reports, and retention of records. These are distinguished
from "programmatic" requirements, which concern matters that can be treated only on a pragram-by-
program or grant-foy-grant hasis, such as kinds of activities that can be supported by grants unde� a
particular program.
Agreement: The "NCTCOG Interlocal Agreement" which contains the salient terms of the
Agreement be�tween the FUNDS RECIPIENT and the NCTCOG and covers the worK to be
performed; alsa describes and includes any additional Agreement dacuments which may be attached
to the Agreement and mad� a part thereaf as proWEded therein.
Cash cantribution: The FUNDS RECIPIENT'S cash autlay, including the outlay of maney
contributed to the� FUNDS RECIPIENT by other public ag�ncies and institutions, and private
le�islation, federal funds rece�ved fram other assistance Agreement may be considered as FUNDS
RECIPIENT cash contributions.
�ommon ruie; Part II[ of the Uniform Grant Management Standards, which were promulgated by
the Texas Gavernor's Office afi Budget and Planning pursuant to the Uniform Grant Conditions and
Management Act, Texas Government Cade Chapter 783.
Con#ract: A procurement contract under a grant ar a subcontract under a contract. (except as used
in the definitions for "grant° and "s�bgrant" in this section and except where qualif�ed by "federa�")
Contract �ocurrtents: The Agreement and tf�e docurrt�nts tha# are d�scrib�d in and incflrparated
into the Agreem�nt. Together, the Contract �ocuments form th� contract between the parties.
:
Main Contract # 582-2-44860; Subcontract # 03-04-G07
Ciry of Fort Worth, Recycling Activity Books
Contract �rice: The moneys payable by the NCTCOG to the Funds Recipient fo� completian o� the
wark in accordance with the Gontract Dacurr�ents as stated in the Agreement (subject to the
provisions included in the Agreement).
Contract �imes. The r�umber of days or dates stated in the Agreement to complete the work so that
it is ready for final �ayment.
Gos# sharing or m�#ching; The value of the third party in-kind contr�butions and the portion a� the
costs of a State assisted project or program not borne by �he State.
Gost-type Contract: A contract or subcontract under a grant in which the FUNDS RECIPIENT or
subcontractor is paid on the basis af the costs it incurs, wiih or withaut a fee.
�e��cfive: An adjective which when madifying the work, refers to work tha# is unsatisfactary, fauliy
or deficient, in that it does nat conform to the Agreement, or does not meet the requirements of any
ins�ection, reference standard, test on approval referred to in the Agreement, or has been damaged
prior to final payment.
Lffectir►� �ate of the Agreement. The date indicated �n the Agreement which it becomes effective,
but i# na such date is indicated it means the ctate on which the Agreement is sigr�ed and deli�ered by
the last of the two parties to the agreement.
Equipmertt: Tangible, non-expendable, personal praperty having a usefui life of more than one year
a�d an acquisi#ian cost of $1,000 or rnore per unii. A grantee may use its awn definition of
equi�ment pro�fded that such definition would at least include all equipment defined abave.
�xpenditure r'eport: The Form PT-F2, Summary of Pass-Thraugh Grant Expenditures, as
distributed by the NCTCOG.
�xpiration �ate o# the Agreement: The date indicated in the Agreement as the date ihat th�
Agr�ement terminates (end date of the Agreement).
�inancial Completion: In the opiniar� af the Funding Agency (NCTCOG and TCEQ), the wor[c as
outlined in the Agre�r�ent is complete.
�unding Agency: The Texas CommissEon on Environmental Quality thraugh the North Central
Texas Cou�cil of Governments.
Go�ernment: A Federa! or 5tate agency or a local government.
Grant: An award af fiinancial assistance, including cooperative Agre�m�nts, in the form of money, or
properry in lieu of money, by the State to an el�gible grantee. The term does not include techr�ical
assistance, r�vhich pro�ides services insteaci of money, or other assistance in the #orm of revenue
sharing, loans, loan guarantees, interest subsidies, insurance, or direct appropriations. Also, the
term does not ir�clude assistance, such as a fellowship or ather lump sum award, which the grantee
is not required ta account �or.
Historically Underutili�ed �usiness (bU�): As defined �y Texas law and delineated in the State
Purchasing and Generai Services Act, as amended September �, 1995, a historicalEq underutilized
business as a corparativn or a partnership �n which fifty-ane percent (51 %) ar more of the
corporatian's stock (or other equitable securities) or parinership's assets and interest are owned by
one or mare socially disadvantaged persons, who have a proportionate interest and actively
parki�ipates in the corporatian or partnership controE, op�rat�on, and management. If tl�e business is
a sole proprietorship, the sncia�fy disadvantaged person must completely own, operate and control
39
Main Contract # 582-2-q�4860; Subcvntract # 03-Oa-G07
City of Fart Worth, Recycling Aciiviry Books
the business. 5ociafly disadvantaged persons include members of certain groups including African
Americans, H�span�c Americans, American Women, As�an Pacific Americans, and Nati�e Americans.
intellecivaf f�roperty: (1) any and all in�entaries, discoveries, impro�ements, or creations for which
copyright, trade secret, patenfi or other proprietary rights may be acquired, (2) any photographs,
graphic designs, plans, �rawings, specifEcations, computer pragrams, computer files, documentation,
technical reports, aperating manuals, or other capyrightable materials, and {3) any other wark fixed in
any tangible medium of expression which can be perceived, reproc�uced, or otherw[se communicated
for which copyright, trade secret, patent or other proprietary rights may be acquired.
Intell�ciu�l �roperty �ights: Patents, trademarks, trade secret rights, confidential information rights
or any other proprietary rights to which a p�rson may be entitled or may actually possess.
Intellectual Property Rights include� all rights of ownarship and original authorship throughout the
world.
Laws and Regulations: Ar�y and all applicab[e laws, rules, regulations, orcfinances, codes and other
orders of any and all go�ernmental bodies, agencies, authorities and ca�rts ha�ing jurisdicti�n.
Liens: Charges, security interests, iiens or encumbrances upon real property or personaf properky.
Local gouerr�ment: Local and regional political subdivisions locate� within the State of Texas. The
meaning is broaden to include eligible recipients of solid waste pass-through grant funds: Cities;
Counties; Public 5chools and School �istricts {excluding Uni�ersities or post secondary educational
institutions); Other general and special law districts created in accordance with State law, and with
the authority and responsifoility for water qualify pratectian or municipal solid waste management, to
include river authorities,
iViinor �hartge: A written dacument whEch provides for rninor changes in the work to be performed
under th� Agreement, but cives not in�olve a changed in the contract price or the contract times.
Obligatians: The amount of orders placed, contracts and sub-grants awarded, goods and serv[ces
rendered, and similar transactions during a given peri�d that will re�uire payment by the grantee
during the same or a future period.
Outlay (expenditures): Charges made to the project ar program. Ou#lays may be reported on a
cash or accruals basis. For reports prepared on a cas� basis, outlays are the sum of actual cash
disbur�ement for direci charges �or gaads ar�d services, the amount of indirect expense incurred, the
value of in-kind contributions a�p[ied, and the amount af cash ad�ances and payments made to
FUNDS RECIPIENT. For reporks prepared on an accrued expenditure basis, outlays are the sums of
actual cash disbursements, the amount af indirect expense incurred, the value of in-kind
cantributions applied, and ihe net increase {ar decrease) in the amo�nts owed by the grantee for
gonds and other property recei�ed, for services performed by empioyees, contractors, subgrantees,
subcantractors, and other payees, and other amounts becoming owed under programs �or which no
curr�nt services or perFormance are required, such as annuities, insuranc� claims, and other benefit
payments.
�ercentage of completion method: A system �nder which payments are made for wark according
to the percentage of the completed work, rather than to the FUNDS RECIPi�NT's cos# inc�rred.
Prior Appro��l: Documer�tation evidencing cansent prior to inc�arring specific costs.
Praduced: Participle or passive �erb which when used in connection with the �erm intellectual
Praperty means concei�ed, developed, impGementec�, disco�ered, invented, first actual�y recfuced ta
prac#ice or oti�erwise produce.
40
Main Contract # 582-2-44860; 5ubcontract # 03-04-G07
City vf Fort Worth, Recycling Activit�r Books
Project: The total body �f services rend�red of which the work to be provided under the Agreement
may be the whale, or a part as indicated elsewhere in the Agreement.
�roject Representatir�e. The indi�idual who is authoriz�d to �xecute the work pragram identified in
the Agreement. This individual must be an employee of the grant recipient and may ar may not i�a�e
contractual autharity.
�eaf �r�perty: Land, including land improvements, structures and appurtenances thereto, exclud�ng
mav�abf� machinery and equipment.
Share: Wh�n referring to the TCEQ's portion of real praperty, equipment or supplies, means the
same percentage as the TCEQ's portion of the acquiring party's total costs under the grant to which
the acquisition cost of the proparry was charged. 4nly costs are to be counted, nQt the �alue of the
third-party in-kind coniributions.
Siand�rds: The Unifarm Grant Managemen� Standards.
5ta#e: The State of Texas.
Subcontrac#ar: An individual, firm, corporation or local government haWing a direct contraet witl� the
FUNDS RECIPIENT or with any other subcontraciar far th� performance o� a part of #he wark
identified in the Agreement.
Subogrant: An award o� financial assistance in the form of money, or property in I[eu of money,
made under a grant by the �UNDS RECIPIENT to an eligible sub-grantee. The term �nciudes
financial assistance when �rovided by contractual legal Agreement, but does not include
procureme�t purchases, nor does it include a form af assistance #hat is excluded from the definition
of "grant." Sub-grant is synonymous with "pass-thro�gh grant."
Sub-�grantee: The go�ernment or other legai entity to which a sub-grant is awarded and whicn is
accountable ta the FUNDS RECiPfENT for the use of the #unds provided. "Sub-grantee" is
synonymous with "pass-thro�gh grant recipient."
Supplies: GeneraHy relates to the routine purchase of office supplies �paper, pencils, sta�les, etc.)
or other goods that are cor�sumed in a relatively short period o� tim� in the regular performance ofi
general office acti�ities.
Suspension: (1 } temporary withdrawal of the authority to o6ligate grant fiunds pending correcti�e
action 4�y the FUNDS RECIPIENT, or sui�-grantee or a decision to terminate the grant, or (2) an
actio� taken by a FUND�NG AGENCY official in accorcfance with the Agreement, State or Federal
law, or Regulations to immediately exclude a person from participating in grant transactions for a
period, pending completion of a� investigation and such legal or debarment proce�dings as may
ensue.
Yermination: Permanent withdrawai af the authority to obligate previously-awarded grant funds
befare that autharity would other+n+ise expire, I� alsa mear�s the voluntary relinquishment of that
authority by the FUNDS RECIPIENT or sub-grantee. "Termination" daes not include (1 } withdrawal
of funds awar�ed on the basis of the FUND RECIPIENT'S und�restimate of t�e unobligated balance
in a prior pariod; (2) withdrawa! of the unob�igated balance as of the expiration of a grant; (3) refusal
to extend a grant or award additional funds to make a compeiing or noncompeting continuation,
renewal, extension or supplemental ar�vard; or (4) voiding of a grant upan determination that the
award was obtained fraudulentfy or was ot�erwise illegal ar invalid from inc�ption.
41
Main Contract # 582-2-44860; Subcontract # 03-04-G07
Ciiy of Fort Watth, Recyc�ing Acti�ity Books
��rms o� a Grant or Sub�grant: All requirements of the gra�t or sub-grant, whether contained in
statutes, regulations, or the Agreement.
Third Party In-�ind Contributions: Property or serriices which b�nefit a state assisted project ar
program and which are contribuied by thiref parties without charge to the FUN�S RECIPIENT.
Unliquidated �bligatinns: For reports prepared on a cash basis, means the amount of obligations
incurred by the FUNDS R�C1P[�NT ihat has not been paid. Reports prepared on an accru�d
expenditure basis represent the amount of obligations incurred by the FUNDS RECIPf ENT for which
ar► outlay has not been recorded.
Unobligated �alance: The portion af the #unds author�zed by the �UNDING AGENCY that has not
b�en obiigated by the FUNDS RECIPIENT, and is cietermined foy deducting the cumulative abligation
from the cumulati�e funds authorized.
Work: The entire completed services or the �arious separateiy identifiable parts thereof required to
be furnished unc�er this Agreement. Work includes and is the r�sult of performing ar furnishing labor,
services, mater[als or equipment as required by the Agreement.
Wr�tten Amendm�nt: A document sigr�ed by the FIJNDS RECIPIENT and the FUNDING AGENCY
which authoriz�s an additian, deletion or revision in the work, or an adjustment in the Contract Price
or the Contract Times, issued on or after t�e E#fective Date of the Agreem�nt, but prior to the
Expiratia� Date of the Agreement.
42
Main Contract # 5B2-2-44860; Subcontract # 03-04-G07
City of Fort Worth, Recycling Activity Books
Appendix A. �roject �eport and �inancial �eimbursement �orms
1. Quar�erlv Proiect Summary Reqort — Status of Campletion of Tasks (Form PT-S1)
2, Final Results Reports Forms
Form PT-R1
Form PT-R1 A
Form PT-R1 B
Form PT-R1 C
Form PT-R� F
Form PT-Ri G
Form PT-R1 H
Repork on Results of Funded Project
Local �nforcement
Litter and Illegal Dumping C�ean-up
Source Reduction/Recycling
Household Hazardous Was#e Management
Technical Studies
Education and Training Projects*
*Use fior stand-alon� �ducation and training projects, as well as projects in other �aroject categories
containing education and training components.
3. Request for Reimbursement Form and Supplemental Reimbursement Forms
PT-F1 Request for F�nds
PT-F2 Summary of Pass-Thro�gh Grant Expenditures
F2-A itemizatian of Perso�nel/Salaries and Travel Costs
F2-B Itemizaiion of Equipr�ent and Contractual Costs
F2-C Itemization of Constructian Costs
F2-D Itemization of Supplies and Other CQsts
F2-E ltemization of In-Kind and/or Gash Con�ributians
43
Main Contract # 582-2-44B60; Subcontract # Q3-04-G07
City of Fort Worth, R�cycling Activity Books
Appendix �. �xample of a��lease of Cl�ims
R�LI�A�� O� All CLAIfl�S
Example
Whereas, the Norkh Central Texas Council of Gorrernments (NCTCOG} and the (FUNDS
RECIPIENT) entered into an Interlocal Agreement for Solid Waste Implementatian Project
#Q�-44-�� _, � , dat�d �hrau�h ; artd
Whereas, Attachment E, Ar�icle Q9, Release of Claims, reguires that "upan satisfactory cornpletion of
the work performed hereunder and prior to final payment under this lnterlocal Agreement for such
work, or prior to settlement upo� termination of this lnterlocal Agreement, and as a condition to final
paymentl settlement, the FUNDS RECIPIENT shalE execute and deli�er to the NCTC�G a release of
all claims against the NCTCOG arising under or by virtue of this Interlocal Agreement," and
Now, therefore, in consid�ration of the premises, and of the finaf payment #rom the (FUNDS
REGIPIENTI hereby remis�s, r�leases, and forever discharges the NCTCOG of and from all manner
of debfis, dues, sum ar sums of money, accaunts, claims, and dema�ds whatsoer�er, in law and in
equity, under or by �irtue of the said contract.
In witness whereof, the hand and s�al of the contractor have been hereunto se# this the
day of .
By:
This instrument ynras acknowledged be#ore me ort
(date)
Notary Public, State of Texas
My commission expires:
(date)
Q�4
�Y �00�/�003 ��GIOIVpeL S�LID WAST@ INYI�LI���h�TAiION PROJECi P�OG��f�i
RL�QU�S� �'�� �UN�S — �'O�IV� ����'1
Deiailed Instructions
Please type or print Isgibly. A complsted Form PT-F1 and Form PT-F2 must be submitteci with
each reimbursement request. The funds recipient may modify these forms ta allaw for
electronic generation, so long as the applicable infiormation is sti11 pro�idec�.
ltem �ntry
1. Self-explanatory.
2. S�If-explanatory.
3. Enter your project number.
4. Period far which you are requesting rejmbursement.
5. �nter total #unds recei�e�E since the beginning ofi the Implementation Project period plus
funds requested b�t not yet received to date (DO NOT include this request).
6. Enter the tatal Project expendit�res {actual/accrued) from the beginning of the
Implementation Project p�riod to a cut-off date (NOT A f'ROJECTED DATE). This
includes any lacal match.
7. Enter the amount that will be co�ered by the Implementation Project funds from the
amo�ant in Item 6.
8. Self-explanatory.
9. Enter the amount of Implementation Project funds requ�sted.
10. The original signature of the authorized cerkifying official is required.
�Y 20021�003 ��(�IBNA� SgI�ID WI�STF I�PL�N��NTATIOi� P�OJ��� i���G��,iV�
REQUESY ��� �UN�� — �O�IV� �i-�1
1. From:
(Funds Recipieni)
(Business Address}
(City}
(Cantact Person name and phone number)
2. Request Date:
3. Project Number
4. These funds are request�d to cflver expenditures for the periad af: through
5. Implementation Project funds recei�ed/requested to date:
6. Tota1 Project expenditures: $ to date as of
7. How mtach of item 6 is co�ered t�y Implementation Projeet funds?
8. Net {subtract item 5 from item 7);
9. Amount requested:
� 0. 5ubmitted by: _
C�rtifying Officia] Signature
Printed Name of Certifying Official Date
�0 �� COiVI�l�G��� �Y IVCiCOG
NCTCOG Appravals:
Project Representat�ve 5ignature
Date
Fiscal Caardinator Signature Date
�L�IU�f4lI►4�Y O� SO�Id 1lV�4STF Ii�1PL�M��liAiI�IV PROJECi P�OG�AA� ��'O�f�9 ��o��
Detailed Instructions
�'orm Pio��
Please type or print legibly. A completed Form PT-�2, and appropriate supplemental forms,
must be submitted with �ach request for reimbursement. The funds recipient may modify these
forms ta alkaw far electronic generaiion, so {ong as the applicable inforrnation is stilf providet�.
1#em �ntr�r
1. Enter the North Central Texas Council of Go�ernmer�ts (NCTCOG}.
2. Enter yo�r organizatian's 14-digit venclor identification rtumber assigned �ay the State of
Texas Comptroller's Office.
3. Enter organizat�on name and comp[ete address.
4. Enter the Interloca! Agreemertt project number. (Ex: 02-44-G02)
5. lndicate whether or not this submittal constitutes the final report af expenses incurred ur�der
the Int��'local Agreement.
6. Indicate accounting basis (cash or accrual).
7. Enier the lnterlocai agreement term dates.
8. Enter the reporting period dates. Reports are required to be submitted with each request for
reimlaursement and/ar on a schedule set forth in the project's Interlocal Agreement.
9. Far each category listed in th� Interlocal Agreement bu�get, enter the appropriate amount
under each vertical column heading. Do no# include expenditures funded frorn other
sources.
10. The report must be signed and dated �y #he authorized official o# the submitting
organization.
Supqlemen#a1 �orms
�orm ���A
Itemize all expenditures (for this report period) from t�e PersonneVSalaries and Travel i�udget
categories. Attach documentation (time sF�eets, travel receipts, etc.} as rec�uired by the
Interlocal Agr�ement.
Farm F�2��
Itemize all equipment purchases and contractua! expenditures (for this report period} from the
Equipment and Contractual budget categories. Legible receipts must be attached ta this form
far each listed item or �xpenditure.
�orm �'�-C
Itemize all expenditures (for this report p�riod} from the Construction budget category. Legible
receipts mvst be attached to this farm far each listed item ar expenditure.
�orm ��-D
Itemize all expenditures (for this report period} from the Supplies and the Other budget
categories. Legible receipts must be attached ta this form far each listed item or expenditure.
Farm 1�2AE
itemize all In-Kind Services or Cash Cantributions directly in�afved with the work related
ac#ivities as definad in the approved work plan of the lnterl�cal Agreement.
�Y �DO� ���IBNA� �O�l� W�4�iF IIU�PL��lil�F�ii4il�R� P�OJ�C�' P��C��fll1
SUf��IIARY �l� PROJ�C� �X��F��1�'IJR��
�ORM �Y-��
i. COUNCIL OF GOVC��NMC�NTS 70 WHICH R�P�Ri IS SU�M1TT�[}: Narth Central Texas Council flf Governments
2. V�NC�DH I�ENiIFIGAiION NUM��R: 3. R�CIPI�N� O�lCANI�AiION
(NAME AND COMPLETE ADDRESS, WCLUDING ZIP CO�E):
4, INi�R�OCAL PROJ�GT NUMBER:
5. F'INAL FiLPO�t�: ❑ Yes ❑ No
6. ACCOIJIViING �A51S: ❑ Cash ❑ Accr�al
7. TOTAL ��tOJI�CT PLF3l0�:
FR�M:
9. �UDG�' CA��CORI�S
a. i�ersonnef/5alaries
b. Fringe �enefits
�. PERIOD COV�RED �Y iHIS R��OR7':
i0:
FROM:
TO:
Total
Budget
P�oject Cost
This Repor#�
Cumulative Total
Qroject Cpsi �a[ance
c. Tra�el
d. Supplies
e. �quipmeni
f. Confracfual
g, Canstruction
h, Other
i. iatal �3irect {Sum a - h)
j. Indirec# Cqsts
k. Total �5um i & j)
' List (ltein'ixe) on the appropriate supplemental form, compnnent expenses comprising the total cast.
10. C�RiIFIGATI�N: I certify to the best of my know�edge and belief that this report is correct and complete and that all
ovtiays and unliquidated obligations ar� for the purposes set forth in the award documents.
Signature of Authorized Certifying Official
Typ�d or Printed Name and 7itle
Telephone (area code, numher and ext.)
�ate Submitted:
�Y �00� ���18i�A� SO�I� WASi� INIPLFiw�NTA7101� PROJ�GT PR�GRAiV�
ITI�iVYIZAiIOh! O� �F�RSO�F���ISA���I�S �i�ld ��AV�� C�SiS
SU�P��M�iV�A� �'B�1VY ���A
�I�RSOf�f��VSAL.ARI�S �XPEt�DITURES (durfng this report period)
�hIIPLOY�� i�Ai11YE
iITLI�JP�51Tt�fV
�����Y �F;1S
�FRIOd
TOTAL l���SOi\!il��615Al���Y �X��F!!�I f lIR�� (Must agree with line 9a an Form PT-F2)
iRAV�L �XP�1�DliURE� (during this repori period)
DI�S�RIPiI�N
R�AS�iV
CBSi �bl�
PFR�OD
�OiA� iR�eV�L �3�C��NDIiURI�S (Must a�ree with line 9c on Farm PT-F2)
Supplemental documentatian for time sheets is not required to b� at�ached ta this form, but must be retained
by the funds recipi�nt.
A�,��H ���I f IBN�� �b���S, I� N��D�D
��r Zao� ����o��� s��i� w�s�� i�n���n��NT�����+ ��oJ�c� ��o����n
«��i���rio� o� �aui�r���r,��� co����cYua� co��s
SUPPLEfIfl��i1�L �ORNY Fr2�B
�44�I�M�IV� �URCbA��S (during this report period)
r�u�n���
�uRcbas��
fi�� ����R1��I�N
T9Tp►L �QI�I��FNi �X��IVDIT�JFi�S (Must agree with line 9e on Form PT-F2}
COidi�dCiUf�� �X��N�[��I��S {durir� this report period)
�lJ��o����,��o� (�A��)
�o�
IBi�1�, COIVTRI�CiUi4L �XP�iVDII"IJRFS (Must agree with line sf on Farm �T-F2)
UhNI f
cos�
�egible receipts must be attached to this form for each listed i#em or expenditure.
i�id�
cos-�
�O�d�
�o��
A�f A�b I���I�I�NA� �b��'i�, I� N�����
FY 2D02 R��I��'A� SO�1� W���'� IiUIP��IV��N���'18f� ��OJ�Ci �F30GRAMI
li�f�YIZAi101V A� COiVSiRUCiI�N �O aiS
�UPPL�f�9�R���� �O�AA �'2yC
CONS'��UC�'IOid �a�i� (during this report period)
�����i��ig�
�UFt�OS� �Oi�,L
�asi
TOTAL C8PlSi�UGilBi�l �X��NDIiI�R�S (Must agree with line 9g on Form PT-F2)
Legible receipts must be attached to this form for each listed item or expenditure.
ATTACH ADDIiI�N�� SF;���S, I�' �l�����
FrY 2002 RI�C�I�f��L 50LlD WAS�� IflI����IUi�N�'AYIOh! ��OJ�C� �R�E�RAIVi
I f��fil�ll�'IOiV O� Sl1��L1�5 r4PID Oibl�1� COSTS
�UPPLEIV�Ef�TAL ��RIVY �2�D
SUF���I�S �X��Fd�l�'U��� (during this repart peried)
I�U�IIC ��
�U��bA���
I f �NY ���CRI�iIBN
�INIT
COS�
TOiAL
C0�7'
�BiA�. SLI��LIFS ��PFNDIiURES (Must agree with line sd on Form PT-F2)
8�'b�� �XP�NDIiURl�S (during this repor� periad)
NUN����
�UI�CWAS�D
IiEii� DESCRIPiIOi�
EJ fd I�'
COST
�oi��
cosi
ipi�L� OT'Ii�R �XPEI�DI�U��S (Must agree with iine 9h on Form �T'-F�)
Legibl� receip�ts must be attached to this forrr� for each listec4 item or expenditure.
ATTf�CH A�DIilO�lAeL SHEEiS, I�' F��E��i�
1�Y 2Q42 ��G{ON�� SO�I� W�Si� INi���I�I�N�AiION PF�DJ�Ci PRO�R�
f��ilfllZAi°IOIV O� THFc INoF�IND AF�D GASH C��lTR{f�U�IOiVS
SUPPLL�f�l�l��dl. �B�AA �2e�
Ii�aF�li�� (during this report ��riod}
Ii�nIY �URCH�.S�� O�
���VI�� ����'QR[i��D
PURPOS�
COSi
�'�1IS P��IO�
�'Oi�� II�oF�[N� �X��IVD1TUFt�S
CASb COidiRi�UilOiVS (during this repor� periad)
���CRIPiION
I Oi�� C�4SH CO�''TR��U�°IOR45
CASH AhAOU�i
Legible receipts must be attached to this form for each listed item or expenditure.
�Y �002�1�003 R�CIOiVAL SOLID WA�if� IfN�L�flI1�iVTATlO�! PRBCF3�►fV�
R��O�i �N RI�SULiS O� ��1ND�D �F�OJ��T (Form PT�Ri)
INSiRUGTlONS
The North Central Texas Council of Governments (NCTCOG) is required to collect the results ofi
each FY 2(}Q212003 implementation pro�ect funded in the region. Fnr each project, cfata must be
collected from the time the praject is initiated through approximately one year aft�r thE end of the
biennium, with the exception of projects thai are not ongoing or one-time events. This will enable
the NCTCOG to supply the Texas Commission on Environmental Qua[ity (TCEQ) the regianal
r�sults reports during the bien�ium, and a follow-up regiona[ results repor� approximately ane year
after fihe end of the bisnniUm.
In order ta better �stablish routine repor�ing responsibilities for project funds recipients, the
NCTCOG requires quarterly results reporting far each prajeet, along with the Project Summary
Report Quarterly Status ofi Completion of Tasks reports.
�'orm ����1 �nd �ttachmenis
Form PT-R1 is provided for use by the NGTCOG in gathering project resufts during the biennium.
In order to facilitat� overall results reporting, the Form PT-R1 is designed to reflect the information
that wiil need to be included by the NCTCOG in its report to the TCEQ on the status of
implementing regional plan recommendatior�s.
Quantftative information must be pro�ided in the units of ineasuremen# specified on each results
sheei. To facilitate this, Form PT-R1 (Supplemental) provides standard �olume-to-weight
conversion factors for various materials.
The project funds recipien't should complete the cover sheet far Form PT-Ri and indicate which
results sheets for specific grani categories {Forms PT-Ri A thraugh PT-R1 H} are attached ta the
report. It is important to note that alf irtforrnation pro�ided should be cumula#ive, beginning with
the initiation of praject acti�ity through th� reporting dat�. Additianal instructions to �he ptoject
funds recipient are indicated an certain other attachments.
In arder for the results report to be acceptable, an authorized representati�e af th� pralect funds
recipien� should sign and date the certification.
�Y �00�1�003 ��GIOIVAL SOLID WASiF If�I�Ll�flA�NiATION PROG��.IVI
Rl��ORi OIV R�SULTS �F I�l1fVDFD PR�J�CT
(FORM Pl"-R1)
1. Project Funds Recipient:
3. Report Number:
5. Report Period:
From
To:
2e Interlocal Agreement Number:
4. Proj�ct Term:
Fram Ta:
6. Final FY 200212Q03 Repark:
Yes No
i. Gen�ral Questions: Complete the general questions listed on Page 2 of this form, where ap�licable.
8. Camplete the applicable form{s) for the category o� project canducted with funds. ✓if attached.
F�RM A: LOCAL ENFORCEMENT
F'ORM B: LITTER AND ILLEGAL DUMPING CLEANl1P
_ FORM C. SOURCE R�DUCTIONIRECYCL.ING (use for bath stand-alone educational and training
proje�ts, or other prajects that include an educational component)
_ FORM F: HOUSEHOLD HAZARDOUS WASTE (including Texas Country C[eanup ��ents - Attach a
copy(ies) of the completed Data Information �'orm required to be submitted to TCEQ for each
HHW collection actirrity.)
_ FORM G; TECHNICAL STUDI�S (use for both stand-alone educational and trair�ing projects, or other
projects that include an educational component)
_ FOFiM H: EDUCATIONAL AND TRAINING PROJECTS (use for bath stand-alone educational and
training projects, or other projects that include an educational camponent)
9. CERTIFICATION: I certify to the best of my knowledge and belief that this report is correct and
compEete.
Signature af Autharized Certifying Official
Typed or Printed Name and Title
Date Submitted
��sults Report
P�ge �
�ffecti�eness of th� Funded Implementation Praiect
a. Describe the iniended results of the funcfed implementation pro}ect (should be consistent
wifh fhe �rritial applrcafion r`nformation, and relaie to implemenfrng one or more of �he goals,
objectives, arrd recammendations rn fhe approvec! regiorral so�id wasie managemeni plan):
b. Is the project achie�ing, or has the project achie�ed, the intended goal(s)?
Yes. f�o: Partially:
Explain in detail below:
�Y �00�1�003 aI�GIOI�AL S�LfD W�►5i� 1FVYPL�fiIll�idTAiIOR� ��O�L�d�ll
Indi�idual Project Results �eports
Form PT-R1 (Supplemental)
Fo!lawing are standard volume-to-weight conversion factors for varrous materials. This reference
sheef is provided for your convenrence, and shoufd nvf be submifted wifh ihe report,
MATERIAL LEVEL OF
PROCESSING
Glass
Containers
Aiuminum
Gans
Steel Cans
Appliances
G rass
Clippings
Leaves
Brush and
Branches
Yard
Trimmings
Newspaper
Whole
Broken
Crushed
W hole
Fiattened
Baled
W hole
Flatten�d
Baled
Uncompacted
Loose
Compacted
Loose
Compacted
Laose
Chipped
Loase
Compacted
Lovse
Loose, stacked
Bafed,
downstrake
Ba[eci, horiz.
single ram
Bafec�, horiz.
double ram
POPER S
CUBiC
YARD
600
�f ,D00
1,800
60
200
350
i50
400
850
2d0
350
6�0
150
550
25Q
600
600
1,440
43Q
6D0
654
�oa
:��
Carrugated
Cardboard
Computer
or Office
Paper
Mixed
Pap�r
PET Soft
Drink
Bottles
HDPE Milk
or W ater
B�ttles
Plastic Film
Wood
waste
Asphalt
Concrete
Loose
Compactor
trucic
Ba[ed,
downstroke
Baled, horiz.
single ram
Baled, horiz.
double ram
Loose
Baled
Loose
W hole
Flattened
Baled
Baled,
perforated
Granulated
W hole
Flattened
Ba[ed
Granualted
Baled
�oose
Chipped
�oose
Loase
General Con�ersions:
1 ton = 2,000 pour�ds
1 yard = 27 cubic feet
100
250
500
650
750
350
750
150
34
75
400
650
55a
�a
$5
40a
55a
85D
3oa
�oa
1,400
4,aoa
�v 2oo2�zao� ����on��� so�i� w�►�-r� i�PL��n�N��,T«� ��o����
Form PY��� A: 6ocal �nforcement
Note: 1f tlas project contains educafion or fraining acfivifies, Attachment ! must also be complefed.
Reporting �arameter Cumulatir�e �'Y
�OD2�I�Q03 Resulis
Amount of grant funding $
Total number of il[egal dumping sites in�estigated
Number of small illegal dumping sites investigated (�5 Ibs.}
Number of inedium iElegal dumping sites in�estigated (5-��0 fbs.)
Number of large illegal dumping sites in�estigated {>100 Ibs.)
Total numlaer of �iolators identified
Total number of fines issued
Total amount of fines issued
Total number of illegal dumping sites cleaned up through enforcernent
actions
Tatal amount of waste (in paunds) removed from il[egal dumping sites
through enforcement actions
$
Comments:
�Y ��021�003 ��CIOIVAL SOLId WASiI� Ii4fl�L�fUY�NTr4ilON P�OGRA,M[
l�arm �ioRi �: Litter and Illegal �umpir�g Cleanup
IVote: If fhe projecf cantar"ns education or fraining acfivrfies, Attachment 1 must also 6e complefed.
�eporting �aramet�r �umulati�re �Y
�oo��aa� �esuit�
Project fiunding amount ($}
�or ri�erllake and community litter cleanups:
Total number of individual cleanu�a errents held
Total number of participantsl�olunteers
If applicable, total waterfront cleaned up (in miles)
If applicable, total estimated la�d area cleaned up (rn acres)
Total debrisllitter collected for disposal (in pvunds)
Total amount of materials collected for recycling/reuse (in pounds)
�or p�riodic or ongoin� cle�nup of illegal dumping sites:
Total number of litter and iliegal dumping sites cleaned up
Tatal estimated land area cleaneci up (in acres)
Total amount materials caflected for dis�osal (in pounds)
Tota� amount af materFal collected for recyclinglreuse (in pounds)
Comments:
�v 2oo�i2oa� ���io�v►�� so�i� wA��� in��L�r���Y���o�v ��o����n
�orm Pi�R1C; Saurce Reduction and Fiecyclirtg
Note: !f fhe projecf cantains education or training activities, Atfachmenf 1 must also 6e completed.
Reporting �arame�er Cumu�ative I�Y
20d212003 Results
Project fund'mg amount
Total amount (in fonsj of materials divert�d
Amount (in tons) of brush/yard rrvaste di�er��d
Amaunt (in tonsj of glass diverted
Amaunt (in tons) of inetal diver�ed
Amount (in tansj of plastic di�erted
Amount (rn tons) of cardboard diverted
Amount (rn fansj of r�ewspaper diverted
Amount (in tans) of other }aaper di�erted
Amount (in fons) of C&D debris di�erted
Number af months materials callected (to be used in obtaining
averages)
Average manthly diversion amo[�nt (in tons)
Total number ofi persons ser�ed
$
Total revenue from safe af di�erted materials $
Average manthly revenue $
Total disposal costs a�aided {i,e., what it would have cast to Iandfill the $
total amouRt of maferials drverted)
Average mon#hly disposaf costs a�oided
�
�.
Comments:
�v �oa�iaoas ����on��� sot�� w�s�� �n�������T�rio� ��o���n�
�orm PioRi F: Household Hazardous Waste FNanagement
(including Texas Country Cleartup E�ents)
Note: lf the project eontains educaiion or fraining aetivrfies, Atfachmeni ! musi also 6e complefed,
This form is �nter�ded to provide summary results f�r fhe solyd w�ste grants progr�m.
Household Hazardous Waste Collections �at� Information �'orms must str1l be submi#ted
separately to ���[�'s �mall �usiness and �nvironmenfal �Issis#�nce Division.
�ep�rting �arameier Cumulati�e �Y
Zoo�2aa� ��Suit�
Project funding amo�nt ($)
Total number of individual coliection e�ents, including Texas Couniry
Cleanups
Total number of permanent coqection facilities/mobile collection units
Total number of participants/custamers
Total amount af HHW {excluding hazardous pa�nt) collected (in pounds)
Total amount of hazardous paint caUected (in pounals)
Tota! cost of hazardous materials contrac#or serv9ces ($)
Total amount of nonhazardous paint collected far reuse/recycling (in
gallvns}
Tatal number of lead-acic� batteries collected for reuse/recycling
Tatal amount of used oil collected fior ret�selrecycling (in gallons)
Total number of used oil fiilters collected for reuse/recycEing
Total amount of used antifreeze collected for reuse/recycling (in
gallansj
Total number of used tires collected for reuse{recycEing
Total number of empty pesticide containers colfected for reeyclinglreuse
Comments:
FY 20Q212D03 ���I�FdA� SO�,ID WASi� IfVYPL�{VI��lTAil01� P�O{�RAIUI
�orm �Y-�L�1 G: Technical Studies
Note: If the pro1ecf contains education or training acfivities, Afitachmeni ! must also be eompleted.
Fieporting �arameter Cumulat9�e �Y
�00�/�403 �esults
Project funding amount ($}
Total population affected or co�ered by study
Total number of municipaiities affected or covered hy study
Total number af counties affected or covered by study
Total number ofi entiiies having implemented actions related to study
findings or recommendations
Comments:
�Y �OO�I�a03 f��CI�fV�aL S�LI� W�►Si� INYPL�F�I�NTAilO�' P�O���FV�
�orm PiaR1H: Fducationl'Tr�ining
Nofe: Use for stand-alone education and frainrrrg projects, as well as projects rn other granf categarres
containing education arrd training actrvities.
Reporting �arameter
If a stand-alone educationliraining project, funding amount $
If project is in another project ca#egory, amount af funding applied $
tawarc( educationitraining acti�iti�s
Tota1 of a!I e�ucation/training e�ents
Total number of persons invol�ed in education/training ever�ts
Total of all items distributed related to education/training events (e.g.,
brochures, fliers, manuals, fr�ebi�s, etc.)
Total number of mass media activities (e.g., press raleases, PSAs,
billbaards or s�gns, etc.)
�stimated total number of peopEe reached through mass media
acti�ities
Results
Comments:
�Y 20U212UOS R�GIORI�.�, S�LI� W��'�� l�II��L�F�A�N 1 Ail@P! ��OGRANY
Projec# Summary L�eport — Qua�t�rly Status of Completion o� �asFts (�arm �Y�S1)
Ii��iR�1CilOIVS
The praject's Interlocal Agreemer�t requires the North Centraf Texas Counci[ of Gavernments (NCTCOG} to
enter into legal agreements ►rvith each funds recipient. Those Interlocai Agreements are to include a defined
work program, to include specific tasks and deli�erabies, with a concise schedule for completing the tasks and
providing the deliverables.
The NCTCOG is respansible for monitoring each projec# to ensure campfetior� of the funded acti�it�es. The
attacheci reporting form pro�ides an example format that car� be used by the NCTCOG to obtain necessary
information from funds rseipients on the activities conducted far each project.
The "Progress Report F'orm — Quarterly Staius of Completion of Tasks" consists of two sections, as outlined
below:
�over Sheet:
TF�is cover sh�e# shoufd be completed witF� each repor� suhmitted. The report is to be signed foy an
authorized afficial. Alsa, this signature on the final report would certify that the f�rnds recipient has
comp{eted all of the tasks anc{ deliverables required under the praject authorizatian, and that the terms of
the Interlocal Agreement have been met. Any uncompleted requirements shoulci be explained with the
report.
Status of Cvmpletion oi Work �'asks:
The repork should pro�ide information on the status of compfeting each major work task or deiiverable set
farth in the project autharization forrrz. The funds recipient should also pro�ide the NCTCOG with capies
of all materials and documents produced with project funds to date {e.g., reports, brochures, ecfucational
materials, public notices, advertisem�nts, �ideos, etc.).
��f�i/�RKS: Explain any prablems encountered in conducting the ov�rall �raject. Pro�ide other
information that may be helpful in understanding the status of the project.
�Y zoaz�zoa3 ���io��►r� sor��� was�r� rr����n���-ra�ior� P�o���
PR�J�CT SU[V�IR��.RY ��PORi
�uarterly
5tatus of �omnletion of �asks
(F'ORM PT-S1)
1. Project Recipient:
3. Report Number:
5. Percent (%) Compfeted to Date:
2. Interloca[ Agreement Number:
4. Report Period:
From To:
6. Estimated Completian Date:
7. STATUS OF C�MPLETIQN O� WORK TASKSi: For each major work task or deli�erable set #orkh in
your lnter�ocal Agreement, provide the following information (use the accompanymg sheet):
A
B
C.
D,
E.
Estimate t�e percent (%) complete o� the task or deli�erable.
Briefly explain the acti�ities conducted to date towards completing the task flr deliverable. Be sure to
provide infarmation an the status of equipment purchases and/or facility construction, if applicable,
List the major activities remaining to be cand�cted towards completing the task or deliverable.
Provide an estimated date for the completio� of the task or deli�erable.
Explain any problems or delays in campleting the task or providing the deliverable.
�Provide copies of all maferials and documents produced wifh project funds fo date {e.g., reports,
brochures, educational materials, videos, etc.).
8. SIGNATURE:
Signature of Submitting Official
Typed flr Printed Name and T9tle
Daie Submitted
9. If Final Repart
Project Completion Certification:
�'or the final report, t�e submitting official certifies that to the best of his/h�r k�owledge and belief, ali tasks
a�d deliverables required under the project have been completed, except as noted and fully explained in the
report, and the terms of the Interlocal Agreement have been met.
1. Tas�fdeliverable:
A. Percent (%} compleied:
B. ActiWities conducted to dat�:
C. Major acti�ities remaining to complete the task:
D. Estimated completion date:
E. Comments:
�. iaskldeliverable.
A. Percent (%} completed:
B. Activities concEucted to date:
C. Major acti�ities r�maining ta complete the task:
D. Estimated completion date:
�. Comments:
3. �askldeliverable:
A. Percent (%} completed:
B. Acti�ities conducted ta date:
C. Major activities rerrEaining to complete the tasK:
D. Esfiimaied campletfon date:
E. Comments:
46. iask/delirrerable:
A, Percent (%) completed:
B, Activities conducted to date:
C. Major acti�ities remaining ta complete the task:
D. Estimated completion date:
E. Camments:
��ACF; A��l�IOF�A� �!-f��iS, I�' N'I��D�D
C`ity of Fort T�T�orih, T'exas
�C���� a�� �oun��� ��nm����.c�tio�
DATE REFER�NC� NUMBER L�G NAM� pq��
9/3102 �*��� �7�� 52RECYCL.E I 1 af 2
sus�ECT GRANT APPLICATI4N TO NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
F'4R RECYCLING EDUCATION PROGRAM
RECOMMENDATION:
It is recammended that the City Council:
A�thorize the City Manager to submit a grant application to the North Central Texas Cauncil of
Go��rnments {NCTCOG) for the purpose of fund�ng the printing of activ�ity baoks for iwo recycling
education pragrams for the Environme�tal Management Department in the amount of $8,5Q0; and
2. Authorize the City Manager to accept and execute the NCTCOG grant contract, ii awarded; and
3. Authorize the use of $9 ,200 in personnel services from the General Fund as in-kind match far t�is
grant; a��d
4. Adopt #he attached appropriation ordinanc� increasing estimated receipts and apprflpriations up to
$9,700 in the Grants Fund subjec# #o receipt af the funds.
DISCUSSION:
The Enviranmental Mar�agement �epartment has de�efoped twv new recycling educa#ian programs far
elementary schaal students:
• Recycle ftelay is devoted to grades 1 and 2 and introduces students ta the r�cycle symbo[s and
the various items students can recycle at home. Stud�nfs participate in a relay �o test their
skills by trying to quick[y sort items that can and cannot be recycled.
Closing the Loop is devoted to grades 3 through � and educates siudents on
helps conserve natural resources and undersiand th� cancept of closing the
Each lesson is correlated with the Texas Essential Knowledge & 5�ills (TEKS)
evaluated by the Fort Worth Independent Schaol District (FWESD},
haw recycling
recycling loop.
and has been
The funds received under this grant wifl be used to create an actirrity book for students ihat wau[d
enable the pragram messages to be reinforced in an educatianal and entertain'rng manner. The activity
�ook wauld incfude coloring pages, puzzles, activities #hat would remind students of the importanc� af
recyGling and a parent's page d�tailing fhe City's recycling pragram.
The parent's page would elimina#e the n�ed to send students home with a recycling brachur�, th�r�by
conserving additianal resources. 6y printing the activity book on recycled paper, this acti�ity book wifl
also be an educationaf toal demonstrating recycled cantent products. The acti�ity boak wil! include the
City's and the Time To Recycle web-sites for additional resources, It will also list drop-off recycling
center addresses for apartrr�ent dweflers that do noi participate in the curbside pragram.