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HomeMy WebLinkAboutContract 54217-R1CSC No. 54217-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 31, 2023 Otis Elevator Company 2516 Gravel Road, BLDG 18 Fort Worth, TX 76118 Re: NOTICE OF CONTRACT RENEWAL Vendor Services Agreement CSC No. 54217 (the "Contract') Renewal Term No. 1: October 1, 2023 to September 30, 2024 The above referenced Contract will expire on September 30, 2023, Pursuant to the Contract, contract renewals are the sole option of the City. This letter is to inform you that the City is exercising its right to renew CSC No. 54217 for an additional year period, which will begin immediately upon the expiration of the current term and will end on September 30, 2024. All other terms and conditions of CSC No. 54217 remain unchanged. Please return this signed acknowledgment letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Notice of Contract Renewal. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, C_ i Peter Elliott, Parking Manager TPW, Parking Services 311 W 10'h St. Fort Worth, TX 76102 817-392-7977 I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 45384 for a one year period ending on September 30, 2024. By: .���?r i"' Date: Printed ame and BECK Sigmtir re GENERAL MANAGER 000..... aQ F oo00009a� a �o °coo a=e° CITY OF FORT WORTH: ATTEST: oP�* 000 W��bdoaoo4a Willi —Johnson O t 3, 202308:02 CDT William Johnson, Assistant City Manager Jannette Goodall, City Secretary Date: A RECOMMENDED BY: Lauren Prleur(Oct 2,202311:17 CDT) Lauren Prieur, TPW Director M&C No. 20-0531 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No. APPROVED AS TO FORM AND LEGALITY: Taylor Paris, Assistant City Attorney Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all perfor"nrtcr apt'(!reporting requirements. Peter EU tt, Mking Manager M&C Review Page I of 2 Official site of the City of Fort Worth, Texas CITY COUNCIL AGEND FoRTWORTH DATE: 8/11/2020 REFERENCE **M&C 20- LOG NAME: 20TPW — ELEVATOR NO.: 0531 MAINTENANCE CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Execute a Cooperative Agreement with Otis Elevator Company for a Total Amount Not to Exceed $201,903.00 for Routine Monthly Inspection, Maintenance, Repair and Replacement as Needed, of the Vertical Transportation Units at the Houston Street Garage and Western Heritage Garage (COUNCIL DISTRICT 7 and 9) RECOMMENDATION: It is recommended that the City Council authorize the execution of a cooperative agreement with Otis Elevator Company using the OMNIA Partners Contract No. 384889 for a total amount not to exceed $201,903.00 for routine monthly inspection, maintenance, repair and replacement as needed, of the vertical transportation units at the Houston Street Garage and Western Heritage Garage. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize an execution of a cooperative agreement with Otis Elevator Company using OMNIA Partners Contract No. 384889 for a total amount not to exceed $201,903.00 for routine monthly inspection, maintenance, repair and replacement as needed, of the vertical transportation units at the Houston Street Garage and the Western Heritage Garage. The initial term of this contract will begin August 1, 2020 and end September 30, 2023, with two (2) consecutive one-year renewal options through September 2025. The Otis Elevator Company Maintenance Management System uses a preventative maintenance program to deliver services tailored to the specific needs of the three (3) elevators at the Houston Street Garage, and the four (4) elevators at the Western Heritage Garage. The monthly contractual cost is $3,073.00, in which $1,317.00 is for the Houston Garage and $1,756.00 is for the Western Heritage Garage. Cooperative Purchase - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state law requiring that the local government seek competitive bids for the purchase of the items. OMNIA contracts are competitively bid to increase and simplify the purchasing power of government entities nationally. OMNIA issued and awarded Contract No. 384889 in August 2016 and it will expire on June 30, 2021. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021 Operating Budget, as appropriated, in the Municipal Parking fund. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity ID ID FROM Fund Department Account Project Program Activity ID ID Budget Reference # Amount Year (Chartfield 2) Budget Reference # Amount Year (Chartfield 2) http://apps.cfwnet.org/council_packet/mc—review.asp?ID=28 I 00&councildate=8/11/2020 8/12/2020 M&C Review Page 2 of 2 Submitted for Citv Manager's Office by Originating Department Head: Additional Information Contact: ATTACHMENTS Mai)-bq Otis-OMNIA Acireement.odf Dana Burghdoff (8018) William Johnson (7801) Tanya Brooks (7861) http://apps.cfwnet.org/council_packet/mc—review.asp?ID=28 I 00&councildate=8/11/2020 8/12/2020 ' 1 ® DATE (MMIDD/YYYY) AC" D CERTIFICATE OF LIABILITY INSURANCE I 11/14/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). (CONTACT PRODUCER NAME: ' MARSH USA, INC, 20 CHURCH STREET, 8TH FLOOR PHONE rl I FAX No): HARTFORD, CT 06103 EMAIL ADRESS: q Otis.CeORe uest marsh.com D Attn: olis.cerireauest@marsh.com CN 103059650-Otis*-STAND-22-23 INSURED OTIS WORLDWIDE CORPORATION OTIS ELEVATOR COMPANY ONE CARRIER PLACE FARMINGTON, CT 06032 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : National Union Fire Insurance Co. Of Pittsburgh, PA 19445 INSURER B: AN Insurance Co 19399 INSURER C : INSURER D : INSURER E : I INSURER F : COVERAGES CERTIFICATE NUMBER: NYC-010927672-03 REVISION NUMBER: 0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH 3OLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLSUBR POLICY EFF ' POLICY EXP LIMITS LTR IN$,p wvn POLICYNUMBER (MMIDD/YYYYI (MMIDD/YYYYI A X COMMERCIAL GENERAL LIABILITY 9584109 12/01/2022 12/01/2023 EACH OCCURRENCE $ 1,000,000 "'$2,000,000 General Aggregate"' DAMAGE TO RENTED I 300,000 CLAIMS -MADE F OCCUR PREMISES SES (Ea occurrence) $ Per Project / Location"' I MED EXP (Any one person) $ 10,000 PERSONAL& ADV INJURY $ 1,000,000 I 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICYFX] ECT LOC PRO -I PRODUCTS - COMPIOP AGG $ 2,000,000 OTHER: $ B AUTOMOBILE LIABILITY 7281055 (AOS) 12/01/2022 12/01/2023 COMBINED SINGLE LIMIT g (Ea accident) 1,000,000 A X ANY AUTO 7281056 (MA) 12/01/2022 12/01/2023 I BODILY INJURY (Per person) $ A OWNED SCHEDULED 7281057 (VA) 12/01/2022 12/01/2023 I BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS X HIRED X NON -OWNED I PROPERTY DAMAGE $ _ AUTOS ONLY AUTOS ONLY (Per accident) A X UMBRELLA LIAB I X I OCCUR 9584111 12101/2022 12/01/2023 EACH OCCURRENCE $ 10,000,000 EXCESS LIAB IN CLAIMS -MADE AGGREGATE $ 10,000,000 DED I I RETENTION $ $ B WORKERS COMPENSATION 35901953(AOS) 12/01/2022 12101/2023 X IPER STATUTE I I ERH AND EMPLOYERS' LIABILITY B Y / N 35901954 (CA) 12/01I2022 12/0112023 I E.L. EACH ACCIDENT $ 1,000,000 ANYPROPRIETORIPARTN ER/EXECUTIVE N/A El B OFFICER/MEMBEREXCLUDED? 38901955 WI ( ) 1210112022 1210112023 1,000,000 (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space Is required) doo: CERTIFICATE HOLDER CANCELLATION City of Fort Worth Transportation and SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Public Works THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 200 Texas St ACCORDANCE WITH THE POLICY PROVISIONS. Fort Worth, TX 76102 AUTHORIZED REPRESENTATIVE _bv_aira $t »V ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Signature: P Email: Peter.Elliott@fortworthtexas.gov FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Otis Elevator Company R1 For: Contract renewal 1 for CSCO 54217, contract between the City of Fort Worth and Otis Elevator Company. M&C: 20-0531 CPN: CSO: 54217 DOC#: Date: To: Name Department Initials Date Out 1. Peter Elliott TPW- Initial PE PE 2. Anna Benavides TPW- Initial A s 3. Chelsea St. Louis TPW- Initial aE csL 4. Martin Phillips TPW-Initial 5. Lauren Prieur TPW- Signature 6. Taylor Paris Law- Signature TP TP 7. William Johnson ACM- Signature 8. Ronald Gonzales CSO- Initial K Kam' 9. Jannette Goodall CSO- Signature 10. Allison Tidwell CSO- Initial 11. Charles Yarbro TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs