HomeMy WebLinkAboutContract 56059-A2CSC No. 56059-A2
AMENDMENT No . 2
TO CITY SECRETARY CONTRACT No. 56059
WHEREAS, the City of Fort Worth (CITY) and Caroller Engineers, Inc.,
(ENGINEER) made and entered into City Secretary Contract No. 56059, (the
CONTRACT) which was authorized by M&C 21-0374 on the 8th day of June, 2021
in the amount of $155,200.00; and
WHEREAS, the CONTRACT was subsequently revised by Amendment No. 1 in
the amount of $450,000.00 authorized by M&C 22-0741 on September 27, 2022;
and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Rolling Hills (RH) Water Treatment Plant Chlorine Scrubber
Systems;
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through
their duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I Of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and
incorporated herein. The cost to City for the additional design services
to be performed by Engineer totals $340,000.00.
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $945,200.00.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
Prof. Services Agreement Amertdmeht Template [HH Water Treatment Plant Chlorine Scrnbberl
Revision hate: November 23, 2023 ICPN 1031211
Page
L OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
Dghq Bu�H�laff
Dana Burghdoff (Oct 2, 023 13:55 CDT)
Dana Burghdoff
Assistant City Manager
DATE: Oct 2, 2023
APPROVAL RECOMMENDED:
CGcYl�lto�Gce� tta��fe�
Christopher Harr (Sep 28, 2023 07:15 CDT)
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
ENGINEER
Caro o Engi rs, Inc.
Hutch Musallam, P.E.
Vice President
DATE: 9/27/2023
C—
i
Troy Leman, P.E.
Associate Vice President
DATE: 9/27/2023
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements.
9/27/2023
Farida Goderya, P.E. 23-0775
Senior Professional Engineer M&C:
APPROVED AS TO FORM AND LEGALITY:
PaGge, I
Mack (Oct 2, 2023 13:17 CDT)
Douglas W. Black
Senior Assistant City Attorney
ATTEST: a * pORr O
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Jannette S. Goodall oan� nexp5a4p
City Secretary
Prof Services Agreement Amendment Template
Revision Date: November 23, 2021
Page
2
Date: 9/12/2023
Form 12 95 : 2023-1048524
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
[RH Water Treatment Plant Chlorine Scrubber)
[CPN 1031271
14755 Preston Road, Suite 500
Dallas, Texas 75254
P 972-239-9949
carollo.com
September 14, 2023
Farida Goderya, PE - Sr. Project Manager
Fort Worth Water Department
200 Texas Street
Fort Worth, TX 76102
Subject: Rolling Hills Water Treatment Plant Scrubber Replacement Project
City Project Number 103127
Amendment No. 2: Engineering Services During Construction
Dear Ms. Goderya:
Contract Amendment No. 2 is the Engineering Services During Construction effort for the Rolling Hills Water
Treatment Plant Scrubber Replacement Project. The detailed scope of work for contract amendment No. 2 is
attached to this letter. The original contract (CSC # 56059) was for the study and evaluation of the scrubber
condition and replacement alternatives. Amendment No. 1 was for the design and bid phase services of the
improvements.
The following table identifies the original contract and the proposed current amendment
•�Uouncil Approved
Original Contract
$155,200 $155,200
Amendment No. 1
$ 450,000 $ 450,000
Amendment No. 2
-
$ 340,000 $ 340,000
Total Contract Amount:
$ 945,200 - - -
If you have any questions concerning this amendment, please let us know.
Sincerely,
CAROLLO ENGINEERS, INC.
Hisham (Hutch) Musallam, PE
Vice President
Enclosures: Attachment A - Scope of Services
Exhibit B - Fee Justification
cc: Troy Laman, Carollo Engineers, Inc.
File
300.421 Goderya_2023-0913,docx
ATTACHMENT A
ENGINEERING SERVICES DURING CONSTRUCTION FOR
ROLLING HILLS WATER TREATMENT PLANT CHLORINE SCRUBBER REPLACEMENT
CITY PROJECT NO.: 103127
ATTACHMENT A
SCOPE OF SERVICES
ENGINEERING SERVICES DURING CONSTRUCTION
ROLLING HILLS WATER TREATMENT PLANT CHLORINE SCRUBBER REPLACEMENT
CITY PROJECT NO.: 103127
GENERAL DESCRIPTION
This Scope of Services provides the Scope of Work, the Payment Provisions, and Schedule for
professional services associated with the Rolling Hills Water Treatment Plant Chlorine Scrubber
Replacement. This Scope of Services identifies the professional services to be provided for
engineering services during construction.
ENGINEER will support the construction phase of the project as detailed below. CITY will
provide the services of a qualified inspector. ENGINEER does not guarantee the
CONTRACTOR'S performance, nor is ENGINEER responsible for supervision of the
CONTRACTOR'S operation or employees. ENGINEER is not responsible for the means,
methods, techniques, sequences, or procedures of construction selected by the
CONTRACTOR, or any safety precautions and programs relating in any way to the condition of
the premises, the work of the CONTRACTOR or any SUBCONTRACTOR. ENGINEER is not
responsible for the acts or omissions of any person (except its own employees or agents) at the
project site or otherwise performing any of the work on the Project.
TASK SERIES 100 GENERAL ADMINISTRATION & COORDINATION
101. Project Administration & Coordination
ENGINEER will furnish general administrative services during the anticipated project duration of
up to 20 months. ENGINEER will coordinate work of subconsultants and communicate with
CITY staff. ENGINEER will provide the required M/WBE or SBE submittal and progress reports.
ENGINEER will provide monthly invoices summarizing the cumulative percentage of overall
budget expended as well as a detailed breakdown of the hours and expenses for the period.
102. Pre -Construction Conference
ENGINEER will conduct a pre -construction conference to establish communication procedures
between the CITY, CONTRACTOR, and ENGINEER; to review schedule, submittal
requirements, and other project requirements and procedures. ENGINEER will provide a
proposed agenda and prepare minutes of the meeting.
City of Fort Worth, Texas
Attachment A — July 18, 2022
PMO Release Date: 08.1.2014
Page 1 of 3
ATTACHMENT A
ENGINEERING SERVICES DURING CONSTRUCTION FOR
ROLLING HILLS WATER TREATMENT PLANT CHLORINE SCRUBBER REPLACEMENT
CITY PROJECT NO.: 103127
TASK SERIES 200 ENGINEERING SERVICES DURING CONSTRUCTION
ENGINEER will provide engineering services during construction as described below. Services
are based on a construction time not exceeding 18 months to substantial completion plus 2
months to final completion for a total of 20 months.
201. Monthly Progress Meetings
ENGINEER will participate in up to twenty (20) monthly progress meetings. It is assumed that
up to ten (10) meetings will be held virtually via MS Teams and up to ten (10) meetings will be
conducted in person on site. ENGINEER will prepare minutes of progress meetings.
202. Site Visits
ENGINEER will conduct up to five (5) site visits. Site visits may be concurrent with progress
meetings or may be conducted separately. ENGINEER will record and distribute notes of
pertinent discussion items from the site visits.
203. Part Time Resident Project Representative
ENGINEER will provide the services of a part-time Resident Project Representative (RPR) to
conduct on -site observation services on an as -needed basis to support the efforts of the CITY's
Inspector. A total of up to two hundred (200) hours are assumed for this effort, including
coordination, construction observation, and travel time. RPR will support and coordinate with
CITY's inspector. A written inspection log will be prepared for each RPR site visit summarizing
RPR observations on site.
204. Submittals
ENGINEER will review construction submittals including shop drawings, schedules, pay
applications, record data, operation and maintenance manuals. This task assumes that up to
one hundred (100) submittals (including re -submittals) will be reviewed. ENGINEER will track
the budget expended for submittal review beyond (2) two re -submittals for reimbursement by
CONTRACTOR through CITY.
205. Request for Information (RFI)
CONTRACTORS issue Requests for Information (RFIs) periodically during a construction
project to clarify details associated with the design project. ENGINEER will prepare responses
to substantive RFIs. It is assumed that up to ten (10) RFI responses will be prepared throughout
the duration of the project.
City of Fort Worth, Texas
Attachment A —July 18, 2022
PMO Release Date: 08.1.2014
Page 2 of 3
ATTACHMENT A
ENGINEERING SERVICES DURING CONSTRUCTION FOR
ROLLING HILLS WATER TREATMENT PLANT CHLORINE SCRUBBER REPLACEMENT
CITY PROJECT NO.: 103127
206. Change Orders
ENGINEER will review and provide the CITY with recommendations on CONTRACTOR'S
CHANGE ORDER (CO) requests. A total of two (2) change orders are assumed for this task.
Change orders that are assumed for this task are for elements that do not require additional
design or extensive engineering effort.
207. Start-up Assistance
ENGINEER will assist the City in the start-up of the facilities. A total of up to one (1) start-up
assistance visit is included in this task. Each start-up visit will include approximately three (3)
ENGINEERING Personnel, one (1) day per person inclusive of travel.
208. Project Closeout
ENGINEER will assist in project completion activities at the conclusion of the construction.
Including observation of completed construction for general conformance with the design
concept and preparation of a list of deficiencies to be corrected by the CONTRACTOR before
final payment can be recommended. Services include preparing a preliminary list of
deficiencies; a follow-up review of project after the punch list has been completed by the
CONTRACTOR, and a final walk through with the CITY staff.
209. Record Drawings
Using information obtained from CONTRACTOR's record drawings and the field set of contract
documents maintained by CITY, ENGINEER will revise the Contract Documents at the end of
the project to record drawing status. The drawings will be issued in draft form electronically
(PDF format) for review and comment by the CITY. A final set will be prepared based on
comments received. It is assumed that CONTRACTOR will provide a detailed set of drawings
showing changes made throughout the construction. Three (3) reduced size (11"x17") hard copy
sets of final record drawings will be provided along with electronic PDF file uploaded to BIM360.
City of Fort Worth, Texas
Attachment A —July 18, 2022
PMO Release Date: 08.1.2014
Page 3 of 3
EXHIBIT B-1
CITY OF FORT WO TH
Rolling Hills Water Treatment Plant Chlorine Scrubber Replacement
Engineering Services During Construction
�carv„Q
Engineers... Working Wonders With Water
Category
Total Hours
Task
Project
Principal)
Senior
Professional
71
Project
Manager
290
Project
Professional
458
Assistant
Professional Technician
306 40
Admin
62
Carollo Hours
1227
Carollo Labor
Subtotal
Carollo
LABOR
Subtotal
Carollo PECE
& EXPENSES
GAI
(SBE)
Mark-up on
Subs
Subtotal
100
GENERAL ADMINISTRATION & COORDINATION
1 24
1 88
1 92
1 8
1 0
1 24
1 236
1
1 $56,200
1 $3,300
$0
$59,500
101
102
Project Administration and Coordination (10 hours per month, 20 months to final
completion)
Pre -Construction Conference (Includes Prep and Meeting Minutes)
20
4
80
8
80
12
8
0
0
20
4
200
36
$ 48,360.00 7,8
$ 26.00
200 ENGINEERING SERVICES DURING CONSTRUCTION
201 Monthly Progress Meetings (20, 10 virtual+10 in -person, attend+minutes)
202 Site Visits 15, 2 ppl per visit)
203 Part Time Resident Project Representative (200 hours)
Submittals (100 including re -submittals: Shop Drawings, Pay Apps, RD and
204 O&Ms)
205 Requests for Information It total)
206 Change Orders (2 total`
207 Star? -up Assistance (up to 3 people on site)
208 Project Closeout
209 Record Drawings
47
20
4
12
4
2
4
1
202
40
12
40
64
8
12
10
12
4
366
40
12
120
124
16
24
10
12
8
298
40
12
40
132
16
24
10
12
12
40
0
0
8
32
38
8
24
3
2
0
1
991
148
40
200
356
47
72
30
40
58
$ 33,345.00
$ 9,035.00
$ 42,120.00
$ 71,734.00
$ 9,759.75
$ 14,599.00
$ 6,500.00
$ 9,035.00
$ 11,375.00
$207,500
$15,600
$52,150
$5,215
$280,465
$263,700
$11,9001
$5,215
1 $340,000
$52,150
Version 2
7/20/2023
MWBE/SBE%
15.3%
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, September 12, 2023 REFERENCE NO.: ""M&C 23-0775
LOG NAME: 60RHWTP SCRUBBER --EAGLE AND CAROLLO
llBJEC1:
(CI] 8) Authorize Execution of a Contract with Eagle Contracting, LLC, in the Amount of $5.463,247.00 for
Rolling Hills Water Treatment Plant Chlorine Scrubber System, Authorize Execution of Amendment No. 2 in
the Amount of $340,000.00 to an Engineering Agreement with Carollo Engineers, Inc., for Rolling Hills
Water Treatment Plant Chlorine Scrubber System, Provide for Total Project Costs in the Amount of
$6,330,594.00, Adopt Attached Resolution Expressing Official Intent to Reimburse Expenditures with
Proceeds of Future Debt, and Adopt Appropriation Ordinances to Effect a Portion of Water's Contribution to
the Fiscal Years 2023-2027 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with Eagle Contracting, LLC, Inc. in the amount
of $5,463,247.00 for Rolling Hills Water Treatment Plant Chlorine Scrubber System project (City
project No. 103127);
2. Authorize execution of Amendment No. 2 to an Engineering Agreement with Carollo Engineers,
Inc., City Secretary Contract No. 56059, in the amount of $340,000.00 for construction support
services for Rolling Hills Water Treatment Plant Chlorine Scrubber System project (City project No.
103127) for a revised contract amount of $945,200.00;
3. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds
from future debt for the Rolling Hills Water Treatment Plant Chlorine Scrubber System; and
4. Adopt the attached appropriation ordinance adjusting appropriations in the W&S Commercial Paper
Fund by increasing appropriations in the Rolling Hills Water Treatment Plant Chlorine Scrubber
System (City Project No. 103127) in the amount of $6,330,594,00 and decreasing appropriations in
the W&S Commercial Paper (City Project No. UCMLPR) by the same amount to affect a portion of
Water's Contribution to the Fiscal Years 2023-2027 Capital Improvement Program.
DISCUSSION:
On ,tune B, 2021, Mayor and Council Communication (M&C) 21-0374, authorized an engineering
agreement with Carollo Engineers, Inc., City Secretary Contract No. 56059, in the amount of $155,200.00,
for an evaluation and to determine whether to replace or upgrade the existing chlorine scrubber system at
Rolling Hills Water Treatment Plant (RHWTP). The agreement was subsequently revised by Amendment
No. 1 in the amount $460,000.00 on September 27, 2022, M&C 22-0741, that provided for the design
services to replace the existing chlorine scrubber system.
As part of Amendment No. 2, the engineer will provide construction phase services, including shop
drawing reviews, part time Resident Project representative services, site visits, technical assistance and
set up assistance.
The project was advertised for bid on June 01 and 08, 2023, in the Fort Worth Star -Telegram, On June 29,
2023, the following bids were received:
Bidder
Eagle Contracting, LLC
Crescent Constructors, Inc.
Archer Western Construction,
LLC
Felix Construction Company
_Total Bits Contract Time
$5,463,247.00 600 CalendarDays
$5,997,000.00
$6,220.000.00
$6,439,000.00
In addition to the contract cost, $308,817.00 is required for staff costs including project management
material testing and inspection and $218,530.00 is provided for project contingency.
This project will have no impact on the Water Department's operating budget when complete.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds
will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the
attached reimbursement resolution. Under federal law, debt must be issued within approximately three
years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt
bond proceeds.
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of
within the annual budget ordinance, as projects commence, additional funding needs are identified, and to
comply with bond covenants. The actions in the M&C will amend the City of Fort Worth's Fiscal Year 2023-
2027 Capital Improvement Program as follows:
60RHWTP SCRUBBER — EAGLE AND CAROLLO
Capital Project FY2023 CIP Budget Change
Fund Name Appropriations Authority (Increase/Decrease)
Name
103127 -
56022 - RH
W&S Chlorine
Commercial Scrubber
Paper System
Project
Revised
FY2023
Budget
$0.00 This M&C $6,330,594.00 $6,330,594.00
Funding is budgeted in the Commercial Paper project within the W&S Commercial Paper Fund for the
purpose of funding the RH Chlorine Scrubber System project.
Funding for the RHW`TP Chlorine Scrubber System project is depicted below:
- FUND --- i Existing Additional Project Total*
Appropriations Appropriations
W&S Rev Bonds
Series 2022 - $190,1300.00 $0.00 $190,000.00
Fund 56020 —
W&S Rev Bonds
Series 2023 - $530,000.00 $0.00 $530,000.00
Fund 56021 _
W&S Commercial -
Paper -Fund $0.00 $6,330,594.00 $6,330,594.00
i56022
Project Total $720,000.00 $6,330,594.00 $7,050,694.00
*Numbers rounded for presentation purposes.
Business Equity — Eagle Contracting LLC. A waiver of the goal for Business Equity subcontracting
requirements was requested, and approved by the DVIN, in accordance with the applicable ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
Business Equity — Carollo Engineers, Inc. agrees to maintain its initial SEE commitment of seven
percent that it made on the original agreement and extend and maintain that same SBE commitment of
seven percent to all prior amendments up to and inclusive of this Amendment No. 2. Therefore Carollo
Engineers, Inc. remains in compliance with the City's BDE Ordinance and attests to its commitment by its
signature on the Acceptance of Previous SBE Commitment form executed by an authorized representative
of its company.
The project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION ! CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Commercial Paper project within
the W&S Commercial Paper Fund and upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the W&S Commercial Paper Fund for the RH
Chlorine Scrubber System project to support execution of the amendment to the engineering contract and
the construction contract. Prior to an expenditure being incurred, the Water Department has the
responsibility of verifying the availability of funds.
FUND IDENTIFIERS_(FIDS).:
TO
Fun Department ceoun Project Budget Reference # mount
ID r ID 112rograirnrctivity
Year (Chartfield 2) r
FROM
(Fund bepartment IAccoun Project JProgram ctivityj Budget I Reference # rMT
ID ID II Year (ChartfieId 2)
CERTIFICATIONS:
Submitted for City Manager's Office byi Dana Burghdoff (8018)
Qflgkating_Q&partment Head: Chris Harder (5020)
Additional Information Contact: Farida Goderya (13294)
ATTACHMENTS,
1. 60RHWTP SCRUBBER —EAGLE AND CAROLLO 1295 (QAUAW Pdf (CFW Internal)
2. QRHWTP SCRUBBED—EAGLEAND CAROLLO 1295 (Eggg,p_df (CFW Internal)
3, ORHWTP SCRUBBER _-EAGLE AND CAROLLO APC Form (Carollo),pdf (CFW Internal)
4. 60RHWTP SCRUBBER —EAGLE AND CAROLLO Bust❑es Ldy Waiver (Eg ft),(CFW Internal)
5. 60RHWTP SCRUBBER -EAGLE AND CAi20LL0_FID_Tabe_(WCF 07.27.23) (CFW Internal)
6, 60RHV TP SCRUBBER-EAGLEAND _CAROLLO tMJs availability W (CFW Internal)
7. 60RHWTP SCRUBBER —EAGLE AND CAR-0-ILL-0 MAR,Rdf (Public)
8. Commercial Paper Balance-as_of-0Z.27.23.xlsx (CFW internal)
9, EnW nformation- Eagle Contracting.,pdf (CFW Internal)
10, Entilylnformatlon-Cerullo Enpineen g,W (CFW Internal)
11, ORD.APP 60RHWTP SGRJJBBER—EAGLE AND CAROLLO 56022 AO23(L4).dacx (Public)
12, PBS CPN03.127.pdf (CFW Internal)
13. Res.60RHWTP SCRUBBER —EAGLE -AND CAROLLO.docx (Public)
60RHMTP SCRUBBER —EAGLE AND CAROLLO F[D Table
3&4
56022
0600430
5110101
103127
005180
9999
3&4
56022
0600430
5110101
103127
005185
9999
3&4
56022
0600430
55SO102
103127
005180
9999
3&4
56022
0600430
15740010 I
103127
005180
9999
2
56022 I
0600430
15330500
103127 I
005130
9999
1 156022
0600430
15740010
103127
0051.80 I
9999
3&4 '
56022 I
0600430
5310350 I
103127 I
005184 I
9999
3&4
56022 I
0600430
5330500
103127
005184 I
9999
56022 I
2060000
103127
RETAIN
S6,330,594.00
$85,227,00 Staff Costs - Construction
$153,408.00 Staff Costs - Inspection
$2,000,00 Public Outreach
$218,530.00 Project contingencies
$340,000.00 To Pay Engineering Company
$5,463,247.00ITo pay contractor
$11,364.00JSoil Lab - TPw Staff Costs
$56,818.00 Soil Lab -Consultant
Combo Code