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HomeMy WebLinkAboutContract 57299-A2CSC No. 57299-A2 AMENDMENT NO. 2 TO AGREEMENT STANDARD AGREEMENT FOR TECHNICAL SERVICES Future City Hall Program STATE OF TEXAS CITY SECRETARY CONTRACT COUNTY OF TARRANT WHEREAS, The City of Fort Worth and ECS Southwest, LLP (Consultant) made and entered into City Secretary Contract No. 57299 (The Contract) which was authorized by the City Council by M&C C-20-0928, the 5th day of May, 2022, for Geotechnical Services and WHEREAS, further amendment is necessary to reimburse the Consultant as part of the geotechnical services agreement for bearing stratum and pier drilling observation. NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I — Scope of Services, Paragraph (3) shall be added to read as follows: (3) Provide verification of bearing stratum and pier drilling observation in line with the findings of the geotechnical reports. The cost of this additional service is $16,110.00 plus $0.00 in reimbursable expenses. The scope of services is described more fully in ECS Southwest LLPs letter dated June 281h, 2023, subject: "Proposal for Construction Materials Testing and Observation Services, Fort Worth City Hall Pier Observation, Fort Worth, TX". Q Article II — Compensation, first paragraph, is amended as follows: "Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "A". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $16,110.00 added by this amendment, plus the original $58,645.000 for a total of $74,755.00 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly." OFFICIAL RECORD City of Fort Worth, Texas CITY SECRETARY Standard Agreement for Professional Services AMENDMENT Revision Date: 3/20/2020 FT. WORTH, TX Page 1 of 2 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: Dana But ghd off (Oct 2023 22:0CDT) Name: Dana Burghdoff, AICP Title: Assistant City Manager Date: Oct 3, 2023 Approval Recommended: By: /Z Name: Ricardo Salazar Title: Interim Director, Property Management 4vonI Attest: P eF fORjaa 0 �`-O�o �a By: Name: Jannette Goodall Title: City Secretary VENDOR: ECS Southwest, LLP (V'. T-01:� By: Timothv Tarbutton (Sep 11, 2023 15:31 CDT) Name: Tim Tarbutton Title: Vice President, Office Manager Date: Sep 11, 2023 City of Fort Worth, Texas Standard Agreement for Professional Services AMENDMENT Revision Date: 3/20/2020 Page 2 of 2 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 6-n-4v'.. 4• 64'so Name: Brian Glass Title: AD, Property Management Approved as to Form and Legality: By: Name: John B. Strong Title: Assistant City Attorney Contract Authorization: M&C: 20-0928 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Attachment A ECS Southwest, LLP ESTIMATED COST PROPOSAL FOR CONSTRUCTION MATERIALS TESTING AND OBSERVATION SERVICES Fort Worth City Hall Pier Observation 100 Energy Way Fort Worth, Texas 76102 ECS Proposal 63:2901-CP ECS Southwest, LLP 2621 White Settlement Road Fort Worth, TX 76107 P: 682-350-2250 9 ECS SOUTHWEST, LLP "Setting the Standard for Service" q Geotechnical • Construction Materials • Environmental • Facilities TX Registered Englneerimg Firm F-M61 June 28, 2023 Mr. Tanyan Farley Athenian Group 420 Throckmorton Suite 200 Fort Worth, TX 16102 ECS Proposal No. 63:2901-CP Reference: Proposal for Construction Materials Testing and Observation Services, Fort Worth City Hall Pier Observation, Fort Worth, TX Dear Mr. Farley: We are pleased to submit our unit fee proposal for Construction Materials Testing and Observation services for this project. Based upon our extensive experience of construction means and methods, quality assurance and quality control, building construction, and our experience within the multiple markets in Texas, we feel ECS can offer unparalleled service and value to your project. Our staff of professional engineers and certified technicians will provide responsive and professional services to your project team. In addition, our paperless field reporting system will provide you with nearly real time Project Principal reviewed testing and inspection reports within 24-48 hours of the actual observation and/or testing date. ECS operates a nationally accredited laboratory. The concrete laboratory handles all testing for compression testing of concrete, masonry, cores and other specialty testing. The soil laboratory provides testing of soil including Proctor tests, classifications, among others. If you have any questions or comments regarding our proposal, please do not hesitate to contact us. We look forward to the opportunity to work with you on this project. Respectfully, ECS Southwest, LLP Luke M Turner Project Manager Lturner@ecslimited.com Tv-\ Tv�t, Tim Tarbutton Vice President, Office Manager Ttarbutton@ecslimited.com [https:Hecslimited365.sharepoint.com/sites/63FortWorth/63 Fort Worth CMT/PROPOSALS/2900-2999/2901 CP FCH Piers for Chambers/Proposal Document/2901- FWCH Pier Observation (Fort Worth, TX) CMT Proposal.docx] 2621 White Settlement Road, Fort Worth, TX 76107 • T: 682-350-2250 • www.ecslimited.com ECS Capitol Services, PLLC • ECS Florida, LLC • ECS Mid -Atlantic, LLC • ECS Midwest, LLC • ECS Southeast, LLP • ECS Southwest, LLP Fort Worth City Hall Pier Observation, Fort Worth, TX ECS Proposal No. 63:2901-CP PROJECT INFORMATION We understand that the project will consist of the onsite observation of drilled pier installation. Observation will include the identification of bearing stratum, verification of minimum penetration depths, removal of all smear zones and cutting, documentation of handling of groundwater seepage, and verification of shaft vertical tolerances. We have made some assumptions while developing our cost estimate. Those major assumptions are as follows: • Drilled piers will be installed in accordance with ECS Geotechnical report 63:1637. • Drilled piers will be observed over 20 trips. We anticipate that our services on this project may include observation of drill piers. Specific test procedures, frequencies, and quantities will be performed in accordance with the project testing specifications and observation requirements on an on -call basis. SCOPE OF SERVICES Our construction materials engineering and testing services scope is limited to our providing periodic or continuous testing and/or observations for the construction of the above -noted structures and features of this project. We anticipate that the project general contractor or their designated representative will be scheduling our services on an on -call, as -needed basis. Unless otherwise directed by the client, items such as service cancellations while our staff is in transit to the project site or once at the projectsite, onsite delays and standby time, and failed tests are not factored into our scope and estimated fees provided with this proposal. Foundations Perform as -scheduled observation, sampling, and testing services for foundation installation events including: 1. Observe foundation excavation including prepared subgrade surfaces (shallow foundations, footings, etc) and bearing strata, penetration depth, and end bearing surface (deep foundations, piers, DCP, etc). 2. Observe reinforcing steel layout and concrete placement (see following section). Project Management Project Managers and Principal Engineers will manage the project as follows: 1. Attend the Pre -Construction meeting (if held). 2. Coordinate field and lab services with the project general contractor and dispatch our field staff as scheduled. 3. Process, finalize, and distribute all field and laboratory reports. 4. Manage our project operation and services delivery as well as provide general material engineering consultation. Our field staff or project professionals will provide documentation of events in the field and notify the project general contractor and the client (as needed) upon recognition of deficiencies. z Fort Worth City Hall Pier Observation, Fort Worth, TX ECS Proposal No. 63:2901-CP ADDITIONAL SERVICES The following services are not included in the Scope of Services and will be considered as Additional Services, if and when they are required, requested, or occur: 1. Construction materials observation, sampling, or testing for non-structural components. 2. Additional construction material samples for laboratory testing including early test samples or additional sample sets beyond the frequency required in the project documents. 3. Services cancellation in transit or at the project site, including all associated staff time and vehicle charges. 4. Onsite delays and standby time. S. Failed Tests, including all associated time, materials, and vehicle charges. 6. Field curing facilities and/or storage for the cementitious samples. 7. Attend project meetings or routine construction meetings throughout the duration of the construction process. 8. Any additional services not specifically included in the above Scope of Services for this project. The additional services noted above are not factored into our scope and estimated fees provided with this proposal. Unless defined specifically, all additional services will be invoiced at their standard rates (subject to overtime modification, where applicable) shown on the following fee schedule. 3 Fort Worth City Hall Pier Observation, Fort Worth, TX ECS Proposal No. 63:2901-CP ESTIMATED TOTAL COST OF CMT SERVICES BUILDING CONSTRUCTION Engineering Technician (Pier Observation) 160 hr $ 50.00 $ 8,000.00 Engineering Technician (Pier Observation) OT 80 hr $ 75.00 $ 6,000.00 Vehicle Trip Charge 20 ea $ 15.00 $ 300.00 TOTAL BUILDING CONSTRUCTION $ 14,300.00 ENGINEERING/MANAGEMENT Project Registration Fee 1 ea $ 250.00 $ 250.00 Project Manager/Report Review 8 hr $ 105.00 $ 840.00 Principal Engineer 4 hr $ 180.00 $ 720.00 TOTAL ENGINEERING/MANAGEMENT $ 1,810.00 ESTIMATED TOTAL COST $ 16,110.00 4 Fort Worth City Hall Pier Observation, Fort Worth, TX ECS Proposal No. 63:2901-CP UNIT RATES FIELD SERVICES 1. Engineering Technician 2. Senior Engineering Technician (Pier Observation) ENGINEERING/ADMINISTRATIVE SERVICES 1. Project Manager 2. Project Principal LABORATORY SERVICES UNIT RATE $ 45.00/hour $ 50.00/hour $ 105.00/hour $ 180.00/hour 1. Compressive strength testing, curing & disposal of 4x8 concrete cylinders $ 20.00/each 2. Compressive strength testing, curing and disposal of mortar cubes $ 20.00/each 3. Compressive strength testing, curing & disposal of grout prisms/cylinders $ 20.00/each 4. Standard Proctor Moisture Density Relationships ASTM D-698 $ 135.00/each 5. Modified Proctor Moisture Density Relationships TEX-113/114 $ 175.00/each 6. Atterberg Limits Tests $ 75.00/each 7. Washed Sieve Analyses $ 55.00/each 8. Cement/Lime Gradations $ 18.00/each 9. Nuclear Gauge Fee $ 50.00/Day 10. Lime Series $ 225.00/each 11. Sulfate Testing $ 90.00/each 12. Concrete Cylinder & Masonry Sample Pickup $ 60.00/each ADDITIONAL SERVICES (IF REQUIRED) 1. Specialty Engineering Technician (Wood Framing, Fire Stopping / Caulking) $ 80.00/hour 2. Masonry Block Prism $ 300.00/each 3. Coring Crew Mobilization $ 250.00/each 4. Core Crew $ 150.00/hour 5. Concrete Mix Design Review $ 250.00/each 6. Final Certification Letter $ 250.00/each 7. Mileage $ 0.70/mile 8. Floor Flatness / Floor Levelness Testing $ 350.00/each 9. Fireproofing Technician $ 80.00/hour 10. GPR Technician $ 105.00/hour There will be 4-hour minimums charged for services rendered on this project. Billing will be based on a 40-hour work week with normal business hours of 6:00 am to 6:00 pm Monday through Friday. Overtime will be billed at 1.5 times the normal hourly rate for time exceeding 40 hours per week, outside normal business hours, and work on weekends. There will be a transportation charge of $15.00 for roundtrip mileage, toll, and parking related expenses. 5 Fort Worth City Hall Pier Observation, Fort Worth, TX ECS Proposal No. 63:2901-CP Company Background and History ECS Southwest, LLP (ECS) is a diverse consulting firm specializing in the related fields of Geotechnical Engineering, Environmental Consulting, and Construction Materials Engineering and Testing. The firm was founded in 1987 and employs a staff of over 2,400 registered professional engineers and geologists, certified laboratory technicians, construction inspectors, field engineers, computer specialists and support personnel. ECS operates 65 offices with 5 located in Texas. We continue to grow in the Southwest, Midwest, Southeast, and Eastern States. The firm is ranked on the Engineer News Record (ENR) Top 5 Geotechnical firms and top 70 pure design firms. ECS offers a wide range of consulting services. Our services are broken into four major function groups described below: • Geotechnical Group performs subsurface explorations with emphasis on foundation systems for buildings of all types, drainage system designs and other ground water solutions, retaining structures, problem soil sites, slope stability evaluations, and deep foundation designs. Understanding that most cost overruns occur during construction, this is our best opportunity to provide value as well as quality control. • Construction Materials Group provides full-scale testing and inspection services on numerous of projects with scopes of work reflecting our ability to follow projects from earthwork phases through roofing construction, including: Full Service Construction Inspection Excavation Monitoring Foundation Installation, Observation, and Testing Testing of Concrete, Steel, Masonry, Soil, Asphalt, Fireproofing, and EIFS Floor Flatness Surveys Concrete Coring & Non -Destructive Testing of Concrete and Steel • Environmental Services Group performs Phase I and Phase II Environmental Site Assessments, Site Characterization Studies, Risk Assessments and Remediation Assessment and Design, Wetlands Studies and Delineations, Wetlands Mitigation, and Asbestos and Lead Based Paint Surveys. The Environmental Services group oversees remedial activity to insure compliance with federal, state, and local regulations and guidelines as well as site specific environmental management plans. We also interface with other ECS Service Groups on multi -faceted projects to offer clients the ability to work with a single consultant to achieve successful project completion. • Facilities Group performs property condition assessments, pre -construction and post construction condition surveys, building investigations, garage rehabilitation schemes, asphalt and concrete pavement evaluations, water infiltration evaluations, asbestos and lead -based paint consulting, materials testing and evaluation, non-destructive and selective destructive evaluation of structures, full-scale load testing, and general investigative engineering services associated with the built environment. Fort Worth City Hall Pier Observation, Fort Worth, TX ECS Proposal No. 63:2901-CP "Value Engineering" is an important part of the consulting engineer's role on a project team. ECS constantly strives to provide the most economical design without sacrificing quality or compromising safety. ECS provides value engineering within all our major disciplines. Recent examples include: • Increasing bearing capacity to reduce the size and cost of foundation systems. • Changing deep foundation systems (such as caissons or piles) to conventional shallow spread footing systems. • Changing the compaction requirement during mass grading from Modified to Standard. This allows the contractor to achieve results with less time and effort, and ultimately reduces the cost of the work without changing the engineering properties; • Utilizing technological advances in geosynthetics to provide economical solutions to stabilize subgrades during mass grading for slabs and pavements; • Recommending the use of segmental block retaining walls instead of conventional concrete retaining walls to reduce costs; • Accurately analyzing slab or pavement subgrades to reduce over design; • Utilizing technologically advanced and more cost effective methods for treatment of contaminated soils and ground water; • Providing documentation of field activities during construction to reduce confusion with regard to claims for extras. ECS is often asked to review and revise recommendations performed by other firms. This is done by fully utilizing the engineering properties of the subsurface conditions. ECS thoroughly understands the capabilities of the subsurface conditions having performed extensive field and laboratory testing on the major soil and rock types within the geologic area. In many cases ECS' fee is "paid for" by providing recommendations that result in overall time and cost savings for the project. Fort Worth City Hall Pier Observation, Fort Worth, TX ECS Proposal No. 63:2901-CP WHEREVER YOUR PROJECT TAKES YOU, ECS HAS... ,0 tr TS 0 � THE G RUN D. SERVICES KEY E3 Erie nx�mentW h Fac11:14os Gcotecrr-ca", Enw ro mental, FAa:erla s. icsnng G Facl nrs GeocecF ryca., En,r.+ar.mcnta M Fx11.-,ws Nlalerlac: m-niSa SeTace Area is appruumareFF a 7S rrme radt.0 anxLgd Lath orhm OFFICES KEV d FLA Sc-aicc Ofte O -estng S r aces GnIV a Corporator H ea ftLwtc rs EE Fort Worth City Hall Pier Observation, Fort Worth, TX ECS Proposal No. 63:2901-CP ECS approaches providing testing services based on the requirements set forth by the local jurisdictions and project specifications. Having served on numerous projects requiring Special Inspections, ECS is thoroughly familiar with the IBC inspection requirements. Our personnel have served as Special Inspections Engineer of Record on hundreds of projects in areas of the country where IBC has been implemented. ECS proposes to assign technicians qualified for the required services. A Project Manager based in the Fort Worth, TX office will supervise the technician(s). The Project Manager's responsibilities is to coordinate the field services, attend meetings and correspond with the project team, review field and laboratory reports, provide engineering consulting as necessary and to prepare final certifications. In addition, a Principal Engineer of ECS will be assigned to the project to provide additional technical review and support. All technical reports will be submitted with signatures of both the Principal Engineer and Project Manager. TECHNICIAN CERTIFICATIONS In order to meet the requirements of the Special Inspections programs, ECS has developed in house training programs that produce certified technicians at all levels. Our proposed technicians hold related certifications. In addition, we have access to hundreds of certified technicians through our other regional offices. Some of our technician certifications include: • Post Tensioning Institute (PTI) • International Code Council (ICC) • American Concrete Institute (ACI) • Washington Area Council of Engineering Laboratories, Inc (WACEL) • American Welding Society Certified Welding Inspector (AWS) • ,z • Floor Flatness (in-house certification) ' • Exterior Insulation and Finish Systems (EIFS) - - - LABORATORY QUALIFICATIONS ECS operates laboratories at most of its locations. The concrete laboratory handles all testing for compression testing of concrete, masonry, cores and other specialty testing. The soil laboratory provides testing of soil including Proctor tests, classifications, CBR, direct shear and permeability among others. Accreditations and inspections currently held by ECS Labs include: • U.S. Army Corps of Engineers (USACE) CERTIFICATE OF • Washington Area Council of Engineering Laboratories (WACEL) AAA ACCREDITATION AAA • AASHTO Material Reference Laboratory (AMRL) proficiency sampling ECS Southwest, LLP • National Institutes of Science & Technology (NIST) `-11t.. Texas USA • NRMCA — Round Robin Concrete Proficiency Testing v,