HomeMy WebLinkAboutContract 60191City Secretary Contract No. 60191
FORT WORTH®
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and Rexa Inc
("Vendor"), each individually referred to as a "party" and collectively referred to as the "parties."
1. Scope of Services. Purchase of valves, appurtenances, actuators, replacement parts, on -site
or shop repairs, startup services and field troubleshooting ("Services"), which are set forth in more detail
in Exhibit "A," attached hereto and incorporated herein for all purposes. Following the award of this
Agreement, additional products and services of the same general category that could have been
encompassed in the award, and that are not already made a part of the Agreement, may be added based on
the discount provided on Vendor's bid response (if applicable) and price sheet provided with Vendor's bid
response or a current quote provided from the Vendor.
2. Term. The initial term of this Agreement is for 1 year(s), beginning on the date that this
Agreement is executed by the City's Assistant City Manager ("Effective Date"). Unless terminated earlier
in accordance with this Agreement ("Initial Term"), City will have the option, in its sole discretion, to
renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s)
(each a "Renewal Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total payment
made under this non-exclusive Agreement for the first year by City shall be an amount not to exceed
Two Million Five Hundred Thousand Dollars and Zero Cents ($2,500,000.00). The Parties
acknowledge that this is a non-exclusive agreement and there is no guarantee of any specific amount of
work. Further, Vendor recognizes that the not to exceed amount mentioned above is the total amount of
funds available, collectively, for any Vendor that enters into an agreement with the City under Mayor and
Council Communication No. 23-0626 (August 8, 2023) and that once the collected not to exceed amount
has been exhausted, funds have therefore been exhausted under this Agreement as well. Vendor will not
perform any additional services or bill for expenses incurred for City not specified by this Agreement
unless City requests and approves in writing the additional costs for such services. City will not be liable
for any additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
Vendor Services Agreement Page
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City Secretary Contract No.
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
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7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
8. Liability and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS
OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
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defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
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Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
$100,000 -
$100,000 -
$500,000 -
Employers' liability
Bodily Injury by accident; each accident/occurrence
Bodily Injury by disease; each employee
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 -
$1,000,000 -
Each Claim Limit
Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
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(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
To VENDOR:
Rexa, Inc.
Chad Ballard, Aftermarket Sales Engineer
4010 Billy Mitchell Dr.
Addison, TX 75001
Facsimile:
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
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15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severabilitv. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A, B, and C.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
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24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
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2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Boycotting Energy Companies. Vendor acknowledges that in accordance
with Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2),
the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or
more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more
full-time employees) unless the contract contains a written verification from the company that it: (1) does
not boycott energy companies; and (2) will not boycott energy companies during the term of the contract.
The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter
2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during
the term of this Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code (as added
by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is prohibited from entering into a contract for goods
or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of
the City, with a company (with 10 or more full-time employees) unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the
term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm
entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the
Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that
Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1)
does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page follows)
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ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Dana Burhdoff
Dana Burghdoff (Oct 17702314:11 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By:
Christopher Harder (Sep 22, 2023 13:43 CDT)
Name: Chris Harder
Title: Water Department Director
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By:
s aa
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: Mack (Sep 29, 202311:30 CDT)
Name: Doug Black
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0626
Form 1295: 2023-1035038
VENDOR:
Rexa Inc.
By:
Name: Chad Ballard
Title: Sales Engineer
Date: September 14 , 2023
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
See next page.
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1.0 SCOPE
1.1
PART — 2
DETAILED SERVICES/SPECIFICATIONS
The City of Fort Worth (City) seeks bids to finalize an agreement for new valves,
appurtenances, actuators, replacement parts, on -site or shop repairs, startup services
and field troubleshooting for the Water Department on an "as needed basis". Prospective
responding bidders should ensure they download all attachments for complete responses
and understanding of the agreement the City intends to award from this solicitation. The
successful bidder(s), known hereafter as "Contractor"/"Vendor."
1.2 This Agreement shall begin upon award or execution of the City Secretary Contract
("Effective Date") and shall expire on the upcoming September 30th, ("Expiration Date"),
unless terminated earlier in accordance with this Agreement ("Initial Term"). Upon the
expiration of the Initial Term, the Agreement shall renew under the same terms and
conditions for up to four (4) one-year renewal periods (October 1 to September 30) and for
a fifth renewal period which shall expire on completion of total five-year duration, unless
City or Contractor provides the other party with notice of non -renewal at least 60 days
before the expiration of the Initial Term or renewal period. However, if funds are not
appropriated, the City may cancel the Agreement 30 calendar days after providing written
notification to the Contractor/Vendor.
1.3 The City owns and maintains an extensive inventory of varied manufacturer brands and
models of Valves at water plants, wastewater plants and wastewater lift stations located
throughout the City.
1.4 Vendor shall provide unit prices for listed items required on the Bid Offer page. Unit prices
shall include all associated costs with the specified work, including but not limited to
handling, delivery, fuel charges, fees and certifications fees. No additional charges will be
accepted or paid by the City.
1.5 The quantities listed on the Price Submittal pages are only estimates based on previous
usage and do not indicate intent to purchase or a guarantee of future business. The City is
obligated to pay for only those services actually ordered by an authorized City employee
and then received as required and accepted by the City.
1.6 Following the award, additional goods of the same general category that could have been
encompassed in the award of this Agreement, and that are not already on the Agreement,
may be added.
1.7 Unit prices shall include all costs associated with the specified work, including but not
limited to handling, delivery, fuel charges, fees and certification fees. NO ADDITIONAL
CHARGES WILL BE ACCEPTED OR PAID BY THE CITY.
1.8 Any specifications/requirements that have been omitted from this scope of service that are
clearly necessary or in conformance shall be considered a requirement although not
directly specified or called for in the scope of services.
1.9 All items supplied under the Agreement resulting from this quote shall be of recent
production, unused, and suitable for their intended purpose.
1.10 The submission of a bid by the bidder shall be considered evidence of compliance with
these requirements.
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7.0 CONTRACTOR REQUIREMENTS
7.1 All inspections, tests and troubleshooting shall utilize manufacturers' instruction manuals
applicable to each particular component
7.2 Contractor shall be experienced in the startup, commissioning, repairs, troubleshooting,
and overall knowledge of the valves they manufacture or represent. Vendor shall have
good working relationships with suppliers, and be able to show a history of work
coordination with valve suppliers.
7.3 Contractor shall maintain a written record of all work activities and equipment provided to
the City during the lifetime of this contract. When called upon, Vendor shall provide
maintenance and repair records to the City.
7.4 Contractor is required to have a minimum of five (5) employees to perform services.
7.5 Installation of New Actuators on New Valves — Should the City elect to purchase new
actuators to mount on new valves, the contractor shall disclose with their job estimate the
time required to perform the work. Additional time required beyond the estimated time
resulting from either the inexperience of vendor staff, improper actuator sizing, or lack of
coordination with the valve supplier will not be compensated by the City.
7.6 Contractor shall be responsible for meeting all federal, state, and local requirements related
to workplace safety.
7.7 Contractor is required to provide their staff with all personal protective equipment
associated with the job requirements.
7.8 Contractor shall coordinate with City staff to de -energize equipment prior to initiating field
work activities.
7.9 Contractor shall provide City with insurance certificate prior to award of contract.
7.10 Field Quality Control: Contractor shall provide field testing and performance reports to the
City upon request.
8.0 DELIVERY TERMS
8.1 The successful vendor will be responsible for all delivery costs to include returns. Deliveries
shall be FOB -destination. All other delivery charges shall be included in the unit price as
the vendor shall prepay all shipping charges.
8.2 Partial shipments will be accepted only with the notification to the authorized City
representative, but the order shall not be considered complete until the total number of
items ordered has been received.
8.3 The delivery ticket will indicate the contract number/ purchase order number.
8.4 Deliveries will be accepted Monday through Friday between the hours of 7:00 a.m. and
4:00 p.m., unless otherwise requested.
8.5 All delivery and freight charges (FOB to the City of Fort Worth designated location) are to
be included in the bid price.
8.6 Orders may be dropped shipped; HOWEVER, if Vendor chooses to drop ship the Vendor
MUST supply a representative to verify count of items at no cost to the City of Fort Worth
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8.7 Equipment requiring shop work shall be delivered and picked up by the Contractor unless
otherwise requested by the City. Compensation for pickup and delivery of equipment shall
be per mile required for trasnportation from the site to the Contractors' shop. Equipment
shall be delivered to the following address:
8.7.1 Village Creek Water Reclamation Facility
4500 Wilma Lane
Arlington, Texas, 76012
9.0 COMPENSATION, HOURLY RATES AND PRICING REQUIREMENTS
9.1 Hourly Rates - Due to the wide range of work to be performed within this contract,
compensation to the Vendor shall be broken down into hourly rates for field and shop
services, with regular time being defined as Monday — Friday 7AM to 4PM and overtime
being Monday — Friday 4:01 PM to 6:59AM, in accordance with the employee's
classification and time the work is performed. The unit price for hourly rates shall be full
compensation for all salaries, benefits, transportation costs, overhead and profits. No
compensation will be provided for tools, testing equipment, or software necessary to
perform the work.
9.2 Contractor shall be compensated for these purchases at the cost plus percentage markup
shown on the completed "Pricing Submittal". Unless otherwise approved by the City, all
materials, components, and equipment must be new.
9.2.1 The percentage markup must be inclusive of any and all costs associated with
salaries, benefits, transportation costs, overhead and profits. A copy of the invoice
price for the materials, equipment, components, and supplies shall accompany the
invoice to the city.
10.0 GENERAL EQUIPMENT REQUIREMENTS
10.1 Contractor shall provide one electronic and two hard copies of shop drawings and
Operation and Maintenance (O&M) manuals for new equipment provided under this
contract.
10.3 The City shall supply equipment shop drawings, O&M manuals, engineering drawings and
specifications, and any additional equipment and/or system information helpful to the
Vendor prior to field investigation or troubleshooting.
10.4 Contractor shall be expected to properly size new or replacement equipment, based on
information provided by the City on operational parameters. Should the sizing not be
performed properly based on the information provided by the City, Vendor shall be
responsible for the replacement or upgrade.
10.5 At the equipment commissioning, the Contractor r shall be responsible for implementing all
final settings and adjustments on equipment provided, with input from the City on the
operational parameters.
11.0 EQUIPMENT AND MATERIAL APPLICABLE CODE. STANDARDS AND REFERENCES
11.1 All work, equipment, and materials shall be in accordance with the following applicable
codes and standards except as provided.
11.1.1 American Water Works Association (AWWA) Standards:
11.1.1.1 AWWA C111/A21.11 — Rubber -Gasket Joints for Ductile -Iron Pressure
Pipe and Fittings
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11.1.1.2 AWWA C500 — Metal Seated Gate Valves for Water Supply Service
11.1.1.3 AWWA C504 — Standard for Rubber Seated Butterfly Valves
11.1.1.4 AWWA C507 — Ball Valves, 6 in. through 48 in.
11.1.1.5 AWWA C509 — Resilient Seated Gate Valves for Water Supply Service
11.1.1.6 AWWA C515 — Reduced -Wall, Resilient -Seated Gate Valves for Water
Supply Service
11.1.1.7 AWWA C522 — Rotary Cone Valves, 6in through 60 in.
11.1.1.8 AWWA C540 — Power -Actuating Devices for Valve and Slide Gates
11.2 National Electrical Manufacturer's Association (NEMA) Standards
11.3 American Society for Testing and Materials (ASTM) Standards:
11.3.1 ASTM A126 Standard Specification for Gray Iron Castings for Valves, Flanges, and
Pipe Fittings
11.3.2 ASTM A536 — Standard Specification for Ductile Iron Casting
11.4 American Society of Mechanical Engineers (ASME) Standards:
12.4.1 ASME B16.1 Gray Iron Pipe Flanges and Flanged Fittings: Classes 25, 125 and
250
11.5 American National Standards Institute (ANSI) Standards
11.6 Underwriters Laboratories (UL)
11.7 NSF Compliance: NSF 61, "Drinking Water Systems Components — Health Effects" for
valve materials for potable -water service.
11.8 NSF/ANSI 372 — Drinking Water Systems Components — Lead Content.
11.9 All inspections, tests and troubleshooting shall utilize manufacturers' instruction manuals
applicable to each particular component.
12.0 STARTUP, COMMISSIONING, TROUBLESHOOTING, REPAIRING
12.1 At the equipment commissioning, the Contractor shall be responsible for implementing all
final settings and adjustments on equipment provided, with input from the City on the
operational parameters.
12.2 Field Quality Control: Contractor shall provide field testing and performance reports to the
City upon request.
12.2.1 Perform Tests and Inspections:
12.2.2 Valve may be either tested while testing pipelines, or as a separate step.
12.2.3 Test that valve opens and closes smoothly with operating pressure on one side
and atmospheric pressure on the other, in both directions for two-way valve and
applications.
12.2.4 Count and record the number of turns to open and close valve, account for any
discrepancies with manufacturer's data.
12.2.5 Set, verify, and record set pressures for all relief and regulating valves.
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12.2.6 Automatic valves to be tested in conjunction with control system testing and as
specified under Manufacturer's services.
12.2.7 Certified Test Reports: Submit Certified Test Reports for factory performance tests,
and hydrostatic tests.
12.2.8 Equipment Installation Report: Submit Equipment Installation Reports from the
rotary cone valve supplier.
13.0 FIELD SAFETY PRECAUTIONS
13.1 Contractor shall be responsible for meeting all federal, state, and local requirements related
to workplace safety.
13.2 Contractor is required to provide their staff with all personal protective equipment
associated with the job requirements.
13.3 Contractor shall coordinate with City staff to de -energize equipment prior to initiating field
work activities.
13.4 Contractor shall provide City with insurance certificate prior to award of contract.
14.0 CONE VALVES
14.1 Factory Testing
14.1.1 Valve Body Hydrostatic Test: Perform after application of final coatings.
14.1.1.1 Perform with the valve positioned as installed in a horizontal pipeline.
14.1.1.2 Apply internal hydrostatic test pressure of 2 times the Valve Pressure
Class and maintain for 30 minutes. With the valve in the partially
open position, allow water to enter and completely fill the cavity
between both flanged ends.
14.1.1.3 Use flanged bulkheads. Do not use a hydraulic press.
14.1.1.4 There shall be no leakage through any portion of the valve, shaft
seals, or at the flange joints. There shall be no permanent
deformation of any valve component.
14.2 Valve Shutoff Leak Test: Perform after Valve Body Hydrostatic Test.
14.2.1 Apply test pressure equal to the Valve Pressure Class and maintain for 15 minutes.
Test with the flanges in the vertical plane. Fill the cavity between the plug and
bulkheaded flange with water. Apply pressure through the bulkhead into the cavity.
The cone valve shall be visible. Perform this test in both flow directions.
14.2.2 Use flanged bulkheads. Do not use a hydraulic press.
14.2.3 During the leakage test, leakage past the closed valve shall not exceed a rate of
0.4 fluid ounce/min/inch of diameter.
14.2 Actuator and Operations Test:
14.3.1 Operate the actuator and valve assembly under a no -flow condition through 5
cycles. The valve shall operate smoothly and free from any evidence of improper
assembly, misalignment of parts, binding, scraping, or other defects over the full
travel of the actuator. No signs of permanent deformation shall be evident.
14.3.2 Timing of each cycle shall be recorded and fall within specified parameters and be
repeatable within (+/- 5 seconds).
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14.4 Operating Details:
14.4.1 General: The cone valve shall be of the conical plug type with an operating
mechanism employing a threaded lift nut to generate an axial motion to seat and
unseat the plug and rotary motion to open and close the valve. The valve shall
provide minimum pressure drop when fully open. The valve shall be for cold water
service.
14.4.2 Maximum Full -Open Velocity: 20 feet per second.
14.4.3 Orientation: With the valve mounted in a horizontal pipeline, position the plug
operating shaft horizontally and perpendicular to the flow direction. Position the
electro-hydraulic operator in the vertical axis as recommended by the
manufacturer.
14.4.4 Design Stresses: Except for actuator gearing, design materials with a minimum
safety factor of 5 based on the ultimate tensile strength, or a minimum safety factor
of 3 based on the yield strength of materials used.
14.4.5 Maximum Required Valve Operating Torque: Valve shall seat and unseat at the
Working Water Pressure and operate under bi-directional flow at the maximum full -
open velocity.
14.5 Storage: The valves may be stored indoors or outdoors. If outdoors, the rotary cone valves
shall be covered with plastic.
14.6 Metal Seated Rotary Cone Valves
14.6.1 The valves shall be full opening, straight flow through rotary cone valves of the
sizes and suitable for the pressures indicated in the solicitation. Valves shall be
flanged end and shall be for mounting in horizontal pipe with a horizontal plug shaft
axis. Operation shall include axial motion to lift plug and quarter turn to open valve.
The head shall make a registered connection with the valve body to assure proper
bearing alignment. Valves shall be completely assembled and equipped, as a self-
contained unit with the accessories listed herein.
14.7 Valve Description:
14.7.1. Valve Body:
14.7.1.1. General: The body shall house the valve plug, shall carry the valve lower
bearing, and shall have full unobstructed circular inlet and outlet equal to
the diameter of specified size of valve.
14.7.1.1.2 The valve body shall be provided with two (2) tapered seat rings with
minimum taper of 1-1/2"/12" or 7 degrees of Monel metal electrically
fused to the body waterway and sufficiently raised above the internal
surface of the body to assure unrestricted operation.
14.7.1.1.3 The valve body shall be of ductile iron ASTM A536 Grade 65-45-12,
suitable for waterworks service. Valves shall be designed for maximum
working pressure and differential pressure shown in the attached
schedule. Flanges shall conform to ASME/ANSI B16.1/B16.42
standards and suitable for the pressures indicated. Flanges shall be flat
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faced and finished to true plane surfaces with a tolerance limit of 0.005
inch.
14.7.1.1.4 Each flange shall be perpendicular to the longitudinal axis of the valve
with a maximum angular variation tolerance of 0.002 inch per foot of
flange diameter. Flange faces shall have a serrated finish. Serrations
shall be V-shaped, 1/64-inch deep, 1/32-inch apart, and concentric.
14.7.1.1.5 Provide two pipe connections, one for an air vent and one for drain with
stainless steel pipe and stainless -steel ball valve.
14.7.1.1.6 Provide a cast or ASTM A36 steel base for support of the valve on a
concrete foundation.
14.8.1 Valve Plug
14.8.1.1 General: The valve plug shall be the principal moving element within
the valve body and shall be provided with Monel to Monel seats on inlet
and outlet, electrically fused to the casting and machined to assure tight
valve closure.
14.8.1.2 Shall have full line -size unobstructed circular waterway in either
direction.
14.8.1.3 Shall have a set of two (2) tapered Monel seat rings with minimum taper
of 1-1/2"/12" or 7 degrees electrically fused to the plug waterway and
sufficiently raised above the extended surface of the plug to assure
unrestricted operation.
14.8.1.4 Provide a second set of 2 Monel seat rings electrically fused around the
plug openings to prevent flow around the plug in the open position.
14.8.1.5 The valve plug shall be fully skirted with integrally cast trunnions.
14.8.1.6 Trunnion bearings in the body and head cover shall be bronze and shall
mate with stainless steel bushings on the plug trunnion.
14.8.1.7 The plug shall not make any contact with the body during the opening
and closing operation.
14.8.1.8 Valve plug shall be ductile iron ASTM A53665-45-12.
14.8.2 Shaft:
14.8.2.1 General: The valve shaft and plug shall be fitted together as one piece
to preclude looseness or vibration.
14.8.2.2 ASTM A564 17-4, type 630, condition H1150, H1100, H1075 or H1025
stainless steel.
14.8.3 Valve Head Cover:
14.8.3.1 General: The valve head cover shall make a registered connection with
the valve body to assure proper bearing alignment and shall carry the
upper valve bearing.
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14.8.3.2 The valve head cover shall be designed to support the cone valve
operating mechanism and applied forces during valve operation.
14.8.3.3 Valve head cover shall be ductile iron ASTM A536 65-45-12.
14.8.3.4 The head cover shall provide rigid means for supporting the valve
operating mechanism without the necessity of additional supports.
14.8.4 Valve Seats:
14.8.4.1 General: Shall be located in the body and plug and designed to close off
the flow in two directions. The body seats shall be machined, ground,
and polished to provide for a matched tapered fit with the plug seats to
provide for a positive drop tight upstream and downstream seal at the
closed positions of the plug.
14.8.4.2 Material: Monel-welded overlaid per AWS ERNiCu-7.
14.8.4.3 Shall be uniform in all cross sections and have continuous 360-degree
seating.
14.8.4.4 The inlet and outlet nominal diameter shall not be less than the valve
size.
14.8.5 Valve Bearings:
14.8.5.1 General: The valve body, head cover, and plug shall be fitted with
sleeve -type bearings contained in the hubs.
14.8.5.2 Bearings shall be corrosion resistant and grease lubricated.
14.8.5.3 The design bearing load shall not exceed 2,000 psi. Bearings shall be
designed for a pressure which shall not exceed the published design
bearing loads for the bearing material nor exceed 1/5 of the
compressive yield strength of the bearing and shaft materials.
14.8.5.4 Material: Body and head cover bearings shall be fabricated from ASTM
B505 C95400 bronze. Plug bearings shall be fabricated from ASTM
A276, Type 304/304L stainless steel.
14.8.5.5 Valve body/head trunnions and bushings shall be equipped with grease
lubrication. Valve body/head bushings shall have spiral generated
grease grooves and grease fittings accessible on top of the valve head
cover.
14.8.6 Shaft Seals
14.8.6.1 General: Shaft seals shall be provided where the shaft protrudes from
the valve assembly.
14.8.6.2 Shaft seals shall be designed for use of mechanically adjustable, split-v-
type packing and shall be located in the trunnion of the valve head.
14.8.6.3 Material: Split VEE packing set of cotton fabric nitrile elastomer Garlock
432/435 for shaft seals. Stainless steel ASTM A276, Type 304 or 316
for packing gland follower and fasteners.
14.8.6.4 Shall be held replaceable without removing the valve operating
mechanism housing.
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14.8.7 Torque Unit/Valve Operating Mechanism
14.8.7.1 The torque unit (valve operating mechanism) shall be the product of the
valve manufacturer. The assembly shall be mounted and attached to
the valve body. Moving parts shall be totally enclosed in a lubricated,
quickly removed ductile iron housing. The torque unit shall be designed
to accept the electro-hydraulic actuator. The torque unit shall employ a
traveling crosshead and intermediate link, suitable for the lift and turn
operation.
14.8.7.2 Self-locking at all locations of travel.
14.8.7.3 The traveling crosshead shall be of bronze ASTM B584 C86300 and
shall be confined and supported by two parallel precisely ground and
polished guide rods to permit linear motion only and to prevent it from
any tendency to rotate due to linkage reaction. Guide rods shall be
ASTM A564 (17-4), Type 630, Condition H1150.
14.8.7.4 Shall employ an axial motion to lift the plug from its seat followed by a
rotary movement of plug to open valve and an axial movement at the
open position to reseat the valve. Valve closing shall be in the reversed
order.
14.8.7.5 Shall be capable of being inspected, grease lubricated, adjusted and
repaired without interfering with or removing the valve from pipeline.
14.8.7.6 The lift nut and crosshead shall be bronze. Rollers and thrust rings shall
be steel.
14.8.7.7 The cover housing shall have a bronze bushing at the shaft extension
and shall have provision for external lubrication. Two covered access
holes shall be provided for access to lube fittings on the crosshead. An
indicator shall be provided on the end of the valve shaft for local
position indication.
14.8.8 Anti -Cavitation or Cavitation Resistant Trim:
14.8.8.1 General: Cone valve shall have anti -cavitation on the downstream
waterways as described below:
14.8.8.2 Body: Downstream body waterways shall be lined with stainless steel.
14.8.8.3 End of plug: Downstream end waterways opening of plug shall be
overlaid with Monel adjacent to plug seats in two locations 180 degrees
apart at the centerline perpendicular to operating shaft forming a "half-
moon" elliptical shape of approximate width of 15% of the valve
diameter.
14.8.8.4 End of body: Downstream end of body waterways opening shall be
overlaid with Monel adjacent to body seats in two locations 180 degrees
apart at centerline perpendicular to the opening shaft forming "half-
moon" elliptical shape of approximate width of 15% of the valve
diameter.
14.8.9 Rotary Cone Valve Installation:
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14.8.9.1 Install valves at their appropriate locations in each of the pump stations
or pipelines as requested by the City.
14.8.9.1 Furnish and install flange gaskets, stainless steel bolts, nuts and
washers for watertight pipe connections. Do not stress the valve when
tightening the flange bolts.
14.8.9.2 Conduct an acceptance test for proper valve function and correct
interlock with the motor controller, and submit a report of satisfactory
valve installation and operation.
14.8.9.3 Touch-up all damage to painting of the equipment with extra paint
furnished by the Vendor.
15.0 GATE VALVES
15.1 Gate valves 3 inches and larger shall be resilient wedge type with non -rising stem in strict
accordance with AWWA C509/C515. Valves 16 inches and larger shall be provided with
gearing to reduce the maximum required opening and closing torque to 80 ft-Ib
15.2 Gate valves smaller than 3 inches shall be bronze, union bonnet, non -rising stem with solid
wedge disc and screwed ends for 300-psi water, oil and gas (cold working pressure) and
rated for 150-psi SWP.
15.2.1 Use rising stem gate valves when piping is to be insulated.
15.3 Gate valves oriented horizontally shall include legs or a pad cast into the valve for support
of the valve bonnet on a concrete foundation.
15.4 Gate for resilient seated valves shall be ductile iron with rubber -seat compound bonded to
the valve gate.
15.5 Manual Operators: Operators sized to operate valve for full range of pressures and
velocities, shall turn counter clockwise to open the valve. Exposed valves shall have hand
wheel operators unless otherwise designated. A directional arrow and the word "open" shall
be cast on the hand wheel. Valves for buried service shall have a 2-inch square nut
operator.
15.6 Stem and Seal - The non -rising stem shall be bronze or stainless steel with inside screw.
Shaft seal shall employ 0-rings or V-type packing.
15.7 Bell Ends - Where designated, valves shall be mechanical joint or have rubber gasket push
on joints in accordance with the applicable requirements of AWWA C111/A21.11.
15.8 Tapping Sleeves & Valve Assembly - Tapping sleeves shall have a ductile iron body,
mechanical joint, with a Class 125 flanged outlet. All sleeves and valves shall be ductile
iron and have a minimum of 150 psi working pressure. All taps shall be machine drilled; no
burned taps will be allowed. Furnish Mueller, American Flow Control, Kennedy, or equal.
15.9 Tapping valves shall be AWWA C515 resilient seat gate valves with a Class 125 flange
Inlet with a mechanical joint outlet. Furnish American Flow Control Series 2500, Mueller T-
2360 or equal.
16.0 PLUG VALVES
16.1 Delivery, Storage & Handling
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16.1.1 Prepare valves for shipping as follows — protect internal parts against rust and
corrosion as well as protect threads, flange faces, grooves, and weld ends. Set ball
and plug valves open to minimize exposure of functional surfaces as well as block
valves in either closed or open position.
16.1.2 Use the following precautions during storage — Maintain valve end protection, store
valves indoors and maintain at higher than ambient dew -point temperature. If
outdoor storage is necessary, store valves off the ground in watertight enclosures.
Use sling to handle large valves; rig sling to avoid damage to exposed parts. Do
not use hand wheels or stems as lifting or rigging points.
16.2 General
16.2.1 Valve to include operator, actuator, hand wheel, chain wheel, extension stem, floor
stand, worm and gear operator, operating nut, chain, wrench, valve boxes, and all
accessories and related equipment for a complete operating system as required.
Comply with the following:
6.2.1.1 Suitable for intended service. Renewable parts not to be of a lower quality
than specified.
6.2.1.2 Same size as adjacent piping. Ends to suit adjacent piping.
6.2.1.3 Operator sized to operate valve for full range of pressures and velocities.
Open by turning counterclockwise, unless otherwise specified.
6.2.1.4 Factory mount operator, actuator, and accessories.
16.3 3 inches and smaller:
16.3.1 Description: Non -lubricated type, cast body, flanged (ANSI B16.1 Class 125 and
ANSI B16.5 Class 150) or threaded ends (NPT requirements of ANSI B1.20.1) for
rigid joints and mechanical joints for buried valves. No grease fittings will be
allowed. Design similar to MSS SP-108.
16.3.2 Body:
16.3.2.1 Cast iron, ASTM A126, Class B, ductile iron ASTM A536, Grade 65-
45-12, or carbon steel, ASTM A216, Grade WCB, with bolted bonnet of
same material.
16.3.2.2 Body receives a coating of corrosion -resistant nickel seat.
16.3.2.3 Provide a grit seal for upper and lower journal.
16.3.3 Plug:
16.3.3.1
Plug with upper and lower shaft in a one-piece casting, with round or
rectangular port.
16.3.3.2 Material: NBR face, ductile iron for cast iron or ductile iron body, for
carbon steel body plug to be Type 316 stainless steel
16.3.3.3 Plug must be fully encapsulated
16.3.3.4 Stem Seal: NBR or PTFE
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16.3.3.5 Body and Bonnet Bearing: Type 316L stainless steel. Valve must have
upper and lower bearing seals.
16.3.3.6 Bonnet Screws and Nuts: Stainless steel
16.3.3.7 Port Area: 100% of connecting pipe area
16.3.3.7.1 Pressure Ratings: Cast iron: 175-psi CWP
16.3.3.7.2 Ductile iron: 175-psi CWP
16.3.3.7.3 Carbon Steel: 285-psi CWP
16.3.3.8 Interior and exterior of the valve shall be fusion boned epoxy coated
16.3.4 Four (4) inches and larger:
16.3.4.1 Description: Non -lubricated type, cast body, flanged (ANSI B16.1
Class 125 and ANSI B16.5 Class 150) for rigid joints and mechanical
joints for buried valves. Design similar to MSS SP-108.
16.3.4.2 Body:
16.3.4.2.1 Cast iron, ASTM A126, Class B, or ductile iron, ASTM
A536, Grade 65-45-12, with bolted bonnet of same
material.
16.3.4.2.2 Body receives a welded overlay of corrosion -resistant
nickel seat machined to a smooth finish
16.3.4.3 Plug:
16.3.4.3.1 Plug with upper and lower shaft in a one-piece casting,
with round or rectangular port. Plug shall be fully
encapsulated.
16.3.4.3.2 Material: Ductile iron with resilient facing of NBR.
16.3.4.4 Body and Bonnet Bearing: Type 316L or Type 316 stainless steel.
Valve must have upper and lower bearing seals.
16.3.4.5 Packing: NBR or PTFE V-Type
16.3.4.6 Bonnet Screws and Nuts: Stainless steel
16.3.4.7 Port Area: 100% of connecting pipe area valves 4-inches and smaller,
85% on 16-inch and smaller, 80% on 18-inch through 24-inch, 75% on
30-inch and larger.
16.3.4.8 Pressure Ratings:
16.3.4.8.1 4-inch to 12-inch: 175-psi CWP
16.3.4.8.2 14-inch and Larger: 150-psi CWP
16.3.4.9 Interior and exterior of valve must be fusion bonded epoxy coated.
16.3.5 Operators
16.3.5.1 Buried Service
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16.3.5.1.1 3 inch and Larger (not installed in Valve Vault):
16.3.5.1.2 Non -rising stem with stainless steel shaft extension and
wrench nut. Minimum extension stem diameter shall be 1-
inch or diameter of valve shaft, whichever is larger.
16.3.5.1.3 Provide valve box, bonnet and cover.
16.3.5.2 Above Ground Service
16.3.5.2.1 4 inch and Smaller: Lever
16.3.5.2.2 6-inches and Larger: Totally enclosed, geared, manual
operator with hand wheel, wrench nut, or chain wheel as
required.
16.3.5.2.3 Chain Wheel Operator: Provide for valves having a centerline
six feet or more above the floor, unless otherwise noted.
17.0 PRESSURE -REDUCING VALVE. 3 INCHES AND LARGER
17.1 Function
17.1.1 Automatically reduces a higher inlet pressure to a steady lower downstream
pressure, regardless of changing flow rate and/or varying inlet pressure.
17.1.2 Pilot -operated regulator capable of holding downstream pressure to a pre-
determined limit. When downstream pressure exceeds the pressure setting of the
control pilot, the main valve and pilot valve close bubble -tight.
17.2 Main Valve: Hydraulically operated, single diaphragm -actuated, pilot controlled, globe
valve, consisting of:
17.2.1 Ductile iron, ASTM A536, or cast steel, ASTM A216-WCB, body and bolted cover.
All working parts shall be accessible without removal of the valve from the line.
17.2.2 Disc Retainer and Diaphragm Washer: Cast Iron.
17.2.3 Trim: Disc guide, seat and cover bearing, bronze or stainless steel.
17.2.4 Disc: Buna-N rubber.
17.2.5 Stem, Nut and Spring: Stainless steel.
17.2.6 End Connections: Flange, 150 ANSI.
17.2.7 Flows: Will depend upon valve schedule
17.3 Pilot Control System: Direct -acting, adjustable, spring -loaded, normally open, diaphragm
valve, designed to permit flow when pressure is less than the spring setting.
17.3.1 Pilot Control: Bronze, ASTM B62.
17.3.2 Trim: Type 303 stainless steel.
17.3.3 Disc: Buna-N rubber.
17.3.4 Adjustment Ranges: Will depend on valve schedule
17.4 Manufacturers and Products:
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17.4.1 Ross Valve
17.4.2 GA Industries
17.4.3 Cla-val
18.0 VALVES FOR FLOW CONTROL AND CHECK SERVICE
18.1 Delivery, Storage & Handling
18.1.1 Prepare valves for shipping as follows — protect internal parts against rust and
corrosion as well as protect threads, flange faces, grooves, and weld ends. Set
angle, gate, and globe valves closed to prevent rattling. Set ball and plug valves
open to minimize exposure of functional surfaces, set butterfly valves closed or
slightly open as well as block valves in either closed or open position.
18.1.2 Use the following precautions during storage — Maintain valve end protection, store
valves indoors and maintain at higher than ambient dew -point temperature. If
outdoor storage is necessary, store valves off the ground in watertight enclosures.
Use sling to handle large valves; rig sling to avoid damage to exposed parts. Do
not use hand wheels or stems as lifting or rigging points.
18.2 General Check Valves - For 2 inches and smaller provide 300-lb bronze. For 2-1/2 inches
and 3 inches, provide non -slam wafer type.
18.3 CLASS 125 SWING CHECK VALVE
18.3.1 Class 125 Iron Body Check Valve, 2-inch through 12-inch:
18.3.2 Cast Iron body, bolted bonnet, horizontal swing, renewable seat and disc, threaded
or flange ends, outside lever and spring, rated 125-psi SWP and 200-psi CWP.
Conforms to MSS SP-71 Type 1.
18.3.3 Non -Acceptable Manufacturers: J&S Valve, Diamond Valves
18.4 AWWA Swing Check Valves
18.4.1 AWWA Swing Check Valve, 2-inches through 30-inches:
18.4.1.1 AWWA C508, flanged end, cast iron body, bronze mounted, full opening
swing type, solid bronze hinges, Type 316 stainless steel hinge shaft,
fitted with adjustable outside lever and weight.
18.4.1.2 Disc constructed of bronze with a rubber seal recessed or cast iron,
rubber faced. Valve construction shall permit removal of internal
components without removal from the pipeline.
18.4.1.3 Valve, 2-inches through 12-inches rated 175-psi CWP and 14-inches
and larger, 150 psi CWP.
18.5 Ball Check Valves
18.5.1 Ball Check Valve, 3-inches and Larger:
18.5.1.1 Flanged end, iron body, with cleanout and hollow steel ball, vulcanized
nitrile rubber exterior, suitable for vertical up or horizontal flow, rated
150-psi CWP.
18.6 Double Disc Check Valves
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18.6.1 Double Disc Check Valve, 2-Inches through 54-Inches:
18.6.1.1 Wafer style, spring loaded, two piece Type 316 stainless steel disc,
Type 316 stainless steel shaft, Type 316 stainless steel torsion spring
and have an integrally molded elastomer seat vulcanized to the body.
18.6.1.2 Valve body shall be cast iron for 125-psi rating and cast steel for 150-
psi rating, of the lugged wafer style.
18.6.1.3 Valve shall be designed to fit between ANSI flanges and valves, 5-
inches and larger, shall be fitted with a lifting eye bolt for installation
purposes.
18.6.1.4 Valve, 2-inches through 12-inches, rated 250-psi CWP, and 14-inches
through 54- inches, rated 150-psi CWP.
18.7 Rubber Flapper Check Valves
18.7.1 Rubber flapper Check Valve, 2-inch through 36-inches:
18.7.1.1 Iron body and cover, steel -reinforced Buna-N disc, seat constructed at
45 degree angle, flanged ends, rated for 150-psi CWP.
18.8 Spring Assisted Rubber Flapper Swing Check Valves
18.8.1 2-inch through 36-inches ; Class 125, ANSI/ASME B16.1
18.8.1.1 Materials:
18.8.1.2 Body and cover: ductile iron
18.8.1.2 Flapper: Buna-N, steel reinforced
18.8.1.3 Disc accelerator: stainless steel; Shall require no internal
bolting/hardware to be retained
18.8.1.4 Seat must be welded nickel
18.8.1.5 Testing of valve must be performed with the disc accelerator installed.
18.9 "Duckbill" Elastomeric Check Valve
18.9.1 "Duckbill" Elastomeric Check Valve, 2-Inches through 84-Inches:
18.9.1.1 Type: All rubber and flow operated check type with either a flanged end
connection or a slip-on end connection as indicated. The port area shall
contour down to a duckbill, which allows the passage of flow in one
direction.
18.9.1.2 Material:
18.9.1.3 The flange and flexible duckbill sleeve shall be one piece Buna-N
rubber construction with nylon reinforcement. The bill portion shall be
thinner and more flexible to form into a curve of 180 degree.
18.9.1.4 Flange drilling shall conform to ANSI B16.1 Class 125/ANSI B16.5
Class 150 standards.
18.9.1.5 Slip-on check valves shall be secured to the pipe using stainless steel
clamps.
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18.9.1.6 Opening Requirements: 2-inches of water.
18.9.2 "Duckbill" Elastomeric Inline Check Valve, Fits Inside Pipe, 2-Inches through 72-
Inches:
18.9.2.1 Type: All rubber and flow operated check type which fits inside pipe and
fastened with internal expansion clamp. The port area shall contour into
a circumferential sealing area that is concentric with the pipe which shall
allow passage of flow in one direction while preventing reverse flow.
18.9.2.2 Material: Flexible duckbill sleeve shall be one piece Buna-N rubber
construction with nylon reinforcement. Provide stainless steel expansion
clamp for securing valve to inside of pipe.
18.10 Silent Check Valve
18.10.1 Silent Check Valve, Wafer Style, 10-Inch and Smaller:
18.10.1.1 Type: Class 125 cast iron body, ASTM A-126, Class B, bronze seat and
plug, ASTM B584, stainless steel spring, wafer style.
18.10.1.2 Spring shall be helical or conical, seat and plug field replaceable, flow
area through the body equal to or greater than the cross section area of
the equivalent pipe size.
18.10.1.3 Capable of silent operation when installed in the vertical or horizontal
position.
18.10.2 Silent Check Valve, Globe Style, Flanged Ends, 3-Inch through 42-Inch:
18.10.2.1 Type: Class 125 and 150 cast iron body, ASTM A-126, Class B, or
ductile iron body, ASTM A536, 65-45-12; bronze seat and plug, ASTM
B584, stainless steel spring, flanged ends.
18.10.2.2 Plug shall be center guided at both ends with a through integral valve
shaft and spring loaded.
18.10.2.3 Spring shall be helical or conical, seat and plug field replaceable, flow
area through the body equal to or greater than the cross section area of
the equivalent pipe size.
18.10.2.4 Capable of silent operation when installed in the vertical or horizontal
position.
19.0 MISCELLANEOUS VALVES AND COMMON REQUIREMENTS FOR PROCESS VALVES
19.1 Valve Installation:
19.1.1 Install valves with unions or flanges at each piece of equipment arranged to allow
service, maintenance, and equipment removal without system shutdown.
19.1.2 Locate valves for easy access and provide separate support where necessary.
Provide access doors in finished walls and plaster ceilings for valve access.
19.1.3 Install valves in horizontal piping with stem at or above center of pipe.
19.1.4 Butterfly valves will be installed with stem horizontal to allow support for the disc
and the cleaning action of the disc.
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19.1.5 Unless otherwise noted, install operating stem vertical in horizontal runs of pipe
having centerline elevations 4 feet 6 inches or less above finished floor.
19.1.6 Unless otherwise noted, install operating stem horizontal in horizontal runs of pipe
having centerline elevation between 4 feet 6 inches and 7 feet above finish floor.
19.1.7 Install valves in position to allow full stem movement.
19.1.8 Install check valves for proper direction of flow and as follows:
19.1.8.1 Swing Check Valves: In horizontal position with hinge pin level.
19.1.8.2 Dual -Plate Check Valves: In horizontal or vertical position, between
flanges.
19.1.8.3 Lift Check Valves: With stem upright and plumb.
19.1.9 If a plug valve seat position is not shown, locate as follows:
19.1.9.1 Horizontal low: The flow shall produce an "unseating" pressure; the
plug shall open into the top half of valve.
19.1.8.2 Vertical Flow: Install seat in the highest portion of the valve.
19.1.10 Install line size ball valve and union upstream of each solenoid valve, in -line flow
switch, or other in -line electrical device, excluding magnetic flowmeters for
isolation during maintenance.
19.1.11 Provide union or flanged connection within two feet of each threaded end valve
unless valve can be otherwise easily removed from piping.
19.1.12 Install safety isolation valves on compressed air lines which have stored energy in
accordance with latest OSHA requirements.
20.0 INVOICING REQUIREMENTS
20.1 The City of Fort Worth has begun implementing an automated invoicing system. The
Contractor shall send invoices electronically to our centralized Accounts Payable
department invoice email address: supplierinvoices@fortworthtexas.gov. This email address
is not monitored so please do not send correspondence to this email address. The sole
purpose of the supplier invoices email address is to receipt and process supplier invoices.
20.2 Please include the following on the subject line of your e-mail: vendor name, invoice
number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-
0000001234)
20.3 To ensure the system can successfully process your invoice in an expedient manner, please
adhere to the following requirements:
• All invoices must be either a PDF or TIFF format.
• Image quality must be at least 300 DPI (dots per inch).
• Invoices must be sent as an attachment (i.e. no invoice in the body of the email).
• One invoice per attachment (includes PDFs). Multiple attachments per email is
acceptable but each invoice must be a separate attachment.
• Please do not send handwritten invoices or invoices that contain handwritten notes.
• Dot matrix invoice format is not accepted.
• The invoice must contain the following information:
• Supplier Name and Address;
• Remit to Supplier Name and Address, if different;
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• Applicable City Department business unit# (i.e. FW013)
• Complete City of Fort Worth PO number (i.e. the PO number must contain all
preceding zeros);
• Invoice number;
• Invoice date;
• Unit and total cost; and
• Invoices should be submitted after delivery of the goods or services.
20.4 To prevent invoice processing delays, please do not send invoices by mail and email and
please do not send the same invoice more than once by email to
supplierinvoices@fortworthtexas.gov. To check on the status of an invoice, please contact
the City Department ordering the goods/services or the Central Accounts Payable
Department by email at: ZZ FIN AccountsPayable@fortworthtexas.gov.
20.5 If you are unable to send your invoice as outlined above at this time, please send your
invoice to our centralized Accounts Payable department instead of directly to the individual
city department. This will allow the city staff to digitize the invoice for faster processing.
20.6 If electronic invoicing is not possible, you may send your paper invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, Texas, 76102
20.7 The City's goal is to receive 100% of invoices electronically so that all supplier payments
are processed efficiently. To achieve this goal, we need the Contractor's support.
If Contractor has any questions, please contact the Accounts Payable team at (817) 392-
2451 or by email to ZZ FIN AccountsPayable(afortworthtexas.gov.
20.8 Contractor shall not include Federal, State of City sales tax in its invoices. City shall furnish
a tax exemption certificate upon Vendor's request.
21.0 UNIT PRICE ADJUSTMENT
21.1 Vendor may request a Price Adjustment based on Price Adjustment Verification up to one
time Quarterly. Price Adjustment means an unplanned or unanticipated change, upward or
downward, from the established contract price that is supported by demonstrated Price
Adjustment Justification. A request for a Price Adjustment must be initiated by the Vendor.
Price Adjustments shall not be allowed more frequently than once Quarterly. It is within the
sole discretion of the City to determine whether an adjustment is necessary and/or
acceptable.
21.2 Quarterly means the City's Fiscal year quarters, being each of the three (3) month periods
the first of which begins October 1. Quarter (Q) 1: October 1 — December 31; Q2: Jan 1 —
March 31; Q3P: April 1 — June 30; Q4: July 1 — September 30.
21.3 Price Adjustment Justification means documentation supporting a requested Price
Adjustment and showing an objectively verifiable basis for a change in price due to the
documented impact of economic conditions on labor, equipment, or materials. Examples of
possible Price Adjustment Justification include, but are not limited to, cost indexes, and/or
updated supplier price sheets. It is within the sole discretion of the City to determine
whether Price Adjustment Justification is sufficient and/or acceptable.
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21.4 The Vendor must submit its Price Adjustment request, in writing, at least 60 days before the
effective period (1st day of a new quarter). The Vendor must provide all Price Adjustment
Justification, as defined above, at the time of its request for a Price Adjustment.
21.5 If the City, in its sole discretion, concludes that the requested Price Adjustment is
unreasonable or not fully supported by adequate Price Adjustment Justification, the City
reserves the right to adjust the rate increase, or reject the requested Price Adjustment in its
entirety and allow the contract to expire at the end of the contract term. If the City elects not
to accept a requested Price Adjustment, the Purchasing Division may issue a new
solicitation.
21.6 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in
extensions or totals, the unit prices offered will govern.
21.7 Upon expiration of the Agreement term the successful bidder, agrees to hold over under
the terms and conditions of this Agreement for a reasonable period of time to allow the City
to re -bid an Agreement, not to exceed ninety (90) days. Vendor will be reimbursed for this
service at the prior Agreement rate(s). Vendor shall remain obligated to the City under all
clauses of this Agreement that expressly or by their nature extends beyond and survives
the expiration or termination of this Agreement.
21.8 Delivery of goods and/or services shall not be suspended by the Vendor without a 30-day
prior written notice to the Sr. Purchasing Manager.
21.9 Only Published price changes will be accepted. Prices that were in effect at the time of
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City Secretary Contract No.
EXHIBIT B
PAYMENT SCHEDULE
See next page.
Vendor Services Agreement Page 13 of 13
FORT WORTH®
PRICE SUBMITTAL
Event ID
CFW01-23-0063
Event Round
1
Version
1
Page
3
Event Name
ITB Valve Actuators, Cones, Parts, Repair and Services
Start Time
05/03/2023 08:00:00 CDT
Finish Time
05/18/2023 13:30:00 CDT
Invited: EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - City Hall Purchasing
200 Texas St. (Lower Level Rm 1501)
Fort Worth TX 76102-6314
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 1
Description:
10" pressure reducing valve, class 125
flanged, with anti cavitation device, pressure
from 100-0psi Brand:
Line: 2
Description:
12" Check valve, class 125 flanged, with
external air dampened arm, suitable for sewer
applications Brand:
Line: 3
Description:
54" Butterfly valve, class 125 flanged, with
hand wheel operator, right hand open
Brand:
Line: 4
Description:
10" butterfly valve, class 125 flanged, with
2" operating nut, right hand open
Brand:
Line: 5
Description:
6"resilient gate valve, class 125 flanged,
with hand wheel, right hand open
Brand:
Line: 6
Description:
30" resilient gate valve, class 125 flanged,
with 2" operating nut, right hand open, with
bypass valve Brand:
Line: 7
Description:
6" pressure sustaining valve with flow
control, class 125 flanged, 50-5psi, 250 gpm
Brand:
Line: 8
Description:
24" duck bill valve, Class 125 flanged
Brand:
Qty
5.00
Qty
5.00
Qty
5.00
Qty
5.00
Qty
5.00
Qty
5.00
Qty
5.00
Qty
5.00
Unit
EA
Unit
EA
Unit
EA
Unit
EA
Unit
EA
Unit
EA
Unit
EA
Unit
EA
UnitPrice
UnitPrice
UnitPrice
UnitPrice
UnitPrice
UnitPrice
UnitPrice
UnitPrice
Total
Total
Total
Total
Total
Total
Total
Total
ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services
Page 3 of 46
FORT WORTH®
PRICE SUBMITTAL
Event ID
CFW01-23-0063
Page
4
Event Round
1
Version
1
Event Name
ITB Valve Actuators,
Cones,
Parts, Repair and Services
Start Time
05/03/2023 08:00:00 CDT
Finish Time
05/18/2023 13:30:00 CDT
Line: 9
Description:
8" Plug Valve, class 125 flanged, with
gearbox and handwheel operator
Brand:
Line: 10
Description:
4" check valve, class 125 flanged, with
weighted arm, suitable for sewer applications
Brand:
Qty
5.00
Qty
5.00
Invited: EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - City Hall Purchasing
200 Texas St. (Lower Level Rm 1501)
Fort Worth TX 76102-6314
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Unit
EA
Unit
EA
Line: 11
Description: Qty Unit
2" air release valve, flanged connection, non
metallic body, suitable for sewer application 5.00 EA
on a lift station, with non slam device
Brand:
Line: 12
Description:
Field Service Regular Hours, Monday -
Friday, 7:00 am to 4:00 pm
Qty
2000.00
Unit
HR
Line: 13
Description: Qty Unit
Field Service Overtime Hours, Mon- Fri 4:01 400.00 HR
pm to 6:59 am
Line: 14
Description:
Shop Service Regular Hours, Monday -
Friday, 7:00 am to 4:00 pm
Line: 15
Description:
Shop Service Overtime Hours, Mon- Fri 4:01 pm
to 6:59 am
Qty
2000.00
Qty
430.00
Unit
HR
Unit
HR
Line: 16
Description: Qty Unit
Parts -Cost Plus(+) percent of
Manufacturers List Price' (Apply Mark Up 1.00 EA
Percentage Bid to $1,000 to Obtain Correct
Sum. Example 100X10%=100;1000
+100=1,100)
UnitPrice
UnitPrice
UnitPrice
UnitPrice
$200.00
UnitPrice
$300.00
UnitPrice
$200.00
UnitPrice
$300.00
UnitPrice
$50,000.00
Total
Total
Total
Total
$400,000.00
Total
$120,000.00
Total
$400, 000.00
Total
$129,000.00
Total
$50,000.00
ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services
Page 4 of 46
FORT WORTH®
PRICE SUBMITTAL
Event ID
CFW01-23-0063
Event Round
1
Version
1
Page
5
Event Name
ITB Valve Actuators, Cones, Parts, Repair and Services
Start Time
05/03/2023 08:00:00 CDT
Finish Time
05/18/2023 13:30:00 CDT
Invited: EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - City Hall Purchasing
200 Texas St. (Lower Level Rm 1501)
Fort Worth TX 76102-6314
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 17
Description:
Ross 18" Rotory Cone Valve with water hydraulic cylinder, Model #
RCVWH,125# flanged, DI body, head & plug. 2 seats, stainless steel water
hydraulic cylinder operator, NSF61 approved epoxy coating on all interior
and exterior ferrous surfaces. The water hydraulic controls to be valve
mounted and consist of a 4-way solenoid, 2-2 ways, strainer, open/close
speed controls, isolation valves & 2 limit switches.
Qty
1.00
Qty
Unit
EA
Unit
Line: 18
Description:
Ross 24" Rotory Cone Valve with water hydraulic cylinder, Model #
RCVWH,125# flanged, DI body, head & plug. 2 seats, stainless steel water
hydraulic cylinder operator, NSF61 approved epoxy coating on all interior and
exterior ferrous surfaces. The water hydraulic controls to be valve mounted and
consist of a 4-way solenoid, 2-2 ways, strainer, open/close speed controls,
isolation valves & 2 limit switches.
1.00
Prompt Payment Discount Terms: Percent Days (i.e. 3% Net 15, etc.)"
EA
UnitPrice
UnitPrice
Total Bid Amount:
A bid of "0" (zero) will be interpreted by the City as a no -charge (free) item and the City will not expect to pay for that
item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Bidder does not wish to bid
on that item.
Total
Total
$1,099,000.00
ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services
Page 5 of 46
9/14/23, 11:54 AM M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 8/8/2023 REFERENCE
NO.:
**M&C 23-
0626
LOG NAME:
Official site of the City of Fort Worth, Texas
Fo RTH
13PITB 23-0063 VALVE
ACTUATORS, PARTS AND
SERVICES LSJ WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Execution of Agreements with Rexa, Inc., Machining & Valve Automation
Services LLC and Municipal Valve & Equipment Company Inc. for Valve Actuators,
Parts and Services in a Total Annual Amount Up to $2,500,000.00 for the Water
Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of agreements with Rexa, Inc., Machining
& Valve Automation Services, LLC and Municipal Valve & Equipment Company Inc., for valve
actuators, parts and services in a total annual amount up to $2,500,000.00 for the initial term
and authorize four one-year renewal options for the Water Department.
DISCUSSION:
The Water Department approached the Purchasing Division to establish an annual agreement for new
valves, appurtenances, actuators, replacement parts, on -site or shop repairs, startup services and field
troubleshooting. Purchasing issued Invitation to Bid (ITB) No. 23-0063 describing the requirements for
the new equipment and the maintenance for all existing motorized valve actuators and manual valve
actuators that are used to regulate and control flow through the pipelines throughout the City. The bid
was advertised in the Fort Worth Star -Telegram on May 3, 2023, May 10, 2023, and May 17, 2023.
The City received four bids. However, upon evaluation, Vector Controls did not score at least 50\% or
more of the total available points for technical criteria; therefore, they were not qualified to receive
points for pricing.
An evaluation panel consisting of representatives from the Transportation and Public Works and
Water Departments reviewed and scored the submission using Best Value criteria. The individual
scores were averaged for each of the criteria and the final scores are listed in the table below.
Bidders
Rexa, Inc.
Machining & Valve Automation Services LLC
Municipal Valve & Equipment Company Inc.
Best Value Criteria:
a) Bidders' qualification, experience and references
b) Availability of resources and personnel to provide services
c) Bidders' ability to meet the City's needs
d) Cost of service
After evaluation, the panel concluded that Rexa, Inc., Machining & Valve Automation Services LLC,
and Municipal Valve & Equipment Company Inc. presented the best value for the City. Therefore, the
panel recommends that Council authorize annual agreements with Rexa, Inc., Machining & Valve
Automation Services LLC and Municipal Valve & Equipment Company Inc. No guarantee was made
Evaluation
a b c d Total
13 10 10 35 68
13 10 10.5 18 51
14 11.5 10 7 43
apps.cfwnet.org/council_packet/mc_review.asp?ID=31253&councildate=8/8/2023 1/3
9/14/23, 11:54 AM M&C Review
that a specific amount of services would be purchased. Staff certifies that the recommended vendor's
bids meet specification.
Funding is budgeted in the Wastewater Department within the Water and Sewer Fund. The maximum
amount allowed under these agreements collectively will be $2,500,000.00; however, the actual
amount used will be based on the need of the department and available budget.
DIVERSITY AND INCLUSION (DVIN): Awaiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and
expire one year from that date.
RENEWAL OPTIONS: The contracts may be renewed for up to four (4) one-year terms at the City's
option. This action does not require specific City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water and Sewer Fund. Prior to an
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
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Budget
Year
Reference #
(Chartfield 2)
Amount
Fund
Department
ID
Account
Project
ID
Program
Activity
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Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Chris Harder (5020)
Jo Ann Gunn (8525)
La'Kita Slack -Johnson (8314)
ATTACHMENTS
13PITB 23-0063 Valve Actuators Parts and Services.docx (Public)
Approved Waiver of Business Equity Goal 4.7.23.pdf (CFW Internal)
FID TABLE - Valves.xlsx (CFW Internal)
Machining & Valve 1295.pdf (CFW Internal)
Machining & Valve Automation Services LLC Sams.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=31253&councildate=8/8/2023 2/3
9/14/23, 11:54 AM M&C Review
Municipal Valve & Equipment Company Inc. Sams.pdf (CFW Internal)
MVE Form 1295.pdf (CFW Internal)
Rexa Form 1295.pdf (CFW Internal)
Rexa Sams.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=31253&councildate=8/8/2023 3/3