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HomeMy WebLinkAboutContract 60193City Secretary Contract No. 60193 FORT WORTH® VENDOR SERVICES AGREEMENT This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and Machining & Valve Automation Services LLC ("Vendor"), each individually referred to as a "party" and collectively referred to as the "parties." 1. Scope of Services. Purchase of valves, appurtenances, actuators, replacement parts, on -site or shop repairs, startup services and field troubleshooting ("Services"), which are set forth in more detail in Exhibit "A," attached hereto and incorporated herein for all purposes. Following the award of this Agreement, additional products and services of the same general category that could have been encompassed in the award, and that are not already made a part of the Agreement, may be added based on the discount provided on Vendor's bid response (if applicable) and price sheet provided with Vendor's bid response or a current quote provided from the Vendor. 2. Term. The initial term of this Agreement is for 1 year(s), beginning on the date that this Agreement is executed by the City's Assistant City Manager ("Effective Date"). Unless terminated earlier in accordance with this Agreement ("Initial Term"), City will have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s) (each a "Renewal Term"). 3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement, including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total payment made under this non-exclusive Agreement for the first year by City shall be an amount not to exceed Two Million Five Hundred Thousand Dollars and Zero Cents ($2,500,000.00). The Parties acknowledge that this is a non-exclusive agreement and there is no guarantee of any specific amount of work. Further, Vendor recognizes that the not to exceed amount mentioned above is the total amount of funds available, collectively, for any Vendor that enters into an agreement with the City under Mayor and Council Communication No. 23-0626 (August 8, 2023) and that once the collected not to exceed amount has been exhausted, funds have therefore been exhausted under this Agreement as well. Vendor will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 4. Termination. 4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. 4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and this Agreement will terminate on the last day of the fiscal period for which Vendor Services Agreement Page OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City Secretary Contract No. appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to the effective date of termination and Vendor will continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Vendor will provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Vendor has received access to City Information or data as a requirement to perform services hereunder, Vendor will return all City provided data to City in a machine readable format or other format deemed acceptable to City. 5. Disclosure of Conflicts and Confidential Information. 5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing. 5.2 Confidential Information. Vendor, for itself and its officers, agents and employees, agrees that it will treat all information provided to it by City ("City Information") as confidential and will not disclose any such information to a third party without the prior written approval of City. 5.3 Public Information Act. City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. In the event there is a request for information marked Confidential or Proprietary, City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Vendor must notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and will fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City will give Vendor reasonable advance notice of intended audits. Vendor Services Agreement Page 2 of 13 City Secretary Contract No. 7. Independent Contractor. It is expressly understood and agreed that Vendor will operate as an independent contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be construed as the creation of a partnership or joint enterprise between City and Vendor. It is further understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers, agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors. 8. Liability and Indemnification. 8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to defend, settle, or pay, at its own cost and expense, any claim or action against City for infringement of any patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the software and/or documentation in accordance with this Agreement, it being understood that this agreement to defend, settle or pay will not apply if City modifies or misuses the software and/or documentation. So long as Vendor bears the cost and expense of payment for claims or actions against City pursuant to this section, Vendor will have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City will have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against City for infringement arising under this Agreement, City will have the sole right to conduct the Vendor Services Agreement Page 3 of 13 City Secretary Contract No. defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Vendor will fully participate and cooperate with City in defense of such claim or action. City agrees to give Vendor timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the software and/or documentation; or (b) modify the software and/or documentation to make it non -infringing, provided that such modification does not materially adversely affect City's authorized use of the software and/or documentation; or (c) replace the software and/or documentation with equally suitable, compatible, and functionally equivalent non -infringing software and/or documentation at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City, subsequent to which termination City may seek any and all remedies available to City under law. 9. Assignment and Subcontracting. 9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee will execute a written agreement with City and Vendor under which the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement. Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment. 9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute a written agreement with Vendor referencing this Agreement under which subcontractor agrees to be bound by the duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor must provide City with a fully executed copy of any such subcontract. 10. Insurance. Vendor must provide City with certificate(s) of insurance documenting policies of the following types and minimum coverage limits that are to be in effect prior to commencement of any Services pursuant to this Agreement: 10.1 Coverage and Limits (a) Commercial General Liability: $1,000,000 - Each Occurrence $2,000,000 - Aggregate (b) Automobile Liability: $1,000,000 - Each occurrence on a combined single limit basis Vendor Services Agreement Page 4 of 13 City Secretary Contract No. Coverage will be on any vehicle used by Vendor, or its employees, agents, or representatives in the course of providing Services under this Agreement. "Any vehicle" will be any vehicle owned, hired and non -owned. (c) Worker's Compensation: Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the Services are being performed $100,000 - $100,000 - $500,000 - Employers' liability Bodily Injury by accident; each accident/occurrence Bodily Injury by disease; each employee Bodily Injury by disease; policy limit (d) Professional Liability (Errors & Omissions): $1,000,000 - $1,000,000 - Each Claim Limit Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability (CGL) policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage must be claims -made, and maintained for the duration of the contractual agreement and for two (2) years following completion of services provided. An annual certificate of insurance must be submitted to City to evidence coverage. 10.2 General Requirements (a) The commercial general liability and automobile liability policies must name City as an additional insured thereon, as its interests may appear. The term City includes its employees, officers, officials, agents, and volunteers in respect to the contracted services. (b) The workers' compensation policy must include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage must be provided to City. Ten (10) days' notice will be acceptable in the event of non-payment of premium. Notice must be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. Vendor Services Agreement Page 5 of 13 City Secretary Contract No. (e) Any failure on the part of City to request required insurance documentation will not constitute a waiver of the insurance requirement. (f) Certificates of Insurance evidencing that Vendor has obtained all required insurance will be delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement. 11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the performance of its obligations hereunder, it will comply with all applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist from and correct the violation. 12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns, contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 13. Notices. Notices required pursuant to the provisions of this Agreement will be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Assistant City Manager 200 Texas Street Fort Worth, TX 76102-6314 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office at same address To VENDOR: Machining & Valve Automation, LLC Mike Miller, Owner 8932 FM 2101 Quinian, TX 75474 Facsimile: 214-682-6823 14. Solicitation of Employees. Neither City nor Vendor will, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the person's employer. Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds to a general solicitation of advertisement of employment by either party. Vendor Services Agreement Page 6 of 13 City Secretary Contract No. 15. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 17. Governing Law / Venue. This Agreement will be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 18. Severabilitv. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired. 19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action or inaction; orders of government; material or labor restrictions by any governmental authority; transportation problems; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any States; civil disturbances; other national or regional emergencies; or any other similar cause not enumerated herein but which is beyond the reasonable control of the Party whose performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice required by this section must be addressed and delivered in accordance with Section 13 of this Agreement. 20. Headings not Controlling. Headings and titles used in this Agreement are for reference purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 21. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this Agreement or Exhibits A, B, and C. 22. Amendments / Modifications / Extensions. No amendment, modification, or extension of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is executed by an authorized representative of each party. 23. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute one and the same instrument. Vendor Services Agreement Page 7 of 13 City Secretary Contract No. 24. Warranty of Services. Vendor warrants that its services will be of a high quality and conform to generally prevailing industry standards. City must give written notice of any breach of this warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming services. 25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Vendor employee who is not legally eligible to perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement for violations of this provision by Vendor. 26. Ownership of Work Product. City will be the sole and exclusive owner of all reports, work papers, procedures, guides, and documentation that are created, published, displayed, or produced in conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made - for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. 27. Signature Authority. The person signing this Agreement hereby warrants that they have the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. 28. Change in Company Name or Ownership. Vendor must notify City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact future invoice payments. 29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter Vendor Services Agreement Page 8 of 13 City Secretary Contract No. 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 30. Prohibition on Boycotting Energy Companies. Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 32. Electronic Signatures. This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. 33. Entirety of Agreement. This Agreement contains the entire understanding and agreement between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. (signature page follows) Vendor Services Agreement Page 9 of 13 City Secretary Contract No. ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Dana Dana Burghdoff (Oct 1, 023 14: 0 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: APPROVAL RECOMMENDED: 9 d By: Christopher Haider (Sep 22, 2023 13:40 CDT) Name: Chris Harder Title: Water Department Director ATTEST: By: Name: Jannette Goodall Title: City Secretary VENDOR: Machining & V ve Automation Services LLC By: / // Name: John y Miller Title: Owner Date: September 14th, 2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: geilara Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: DBlack (Sep 29, 2023 11:28 CDT) Name: Doug Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0626 Form 1295: 2023-1034483 Vendor Services Agreement Page 11 of 13 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City Secretary Contract No. EXHIBIT A SCOPE OF SERVICES See next page. Vendor Services Agreement Page 12 of 13 1.0 SCOPE 1.1 PART — 2 DETAILED SERVICES/SPECIFICATIONS The City of Fort Worth (City) seeks bids to finalize an agreement for new valves, appurtenances, actuators, replacement parts, on -site or shop repairs, startup services and field troubleshooting for the Water Department on an "as needed basis". Prospective responding bidders should ensure they download all attachments for complete responses and understanding of the agreement the City intends to award from this solicitation. The successful bidder(s), known hereafter as "Contractor"/"Vendor." 1.2 This Agreement shall begin upon award or execution of the City Secretary Contract ("Effective Date") and shall expire on the upcoming September 30th, ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). Upon the expiration of the Initial Term, the Agreement shall renew under the same terms and conditions for up to four (4) one-year renewal periods (October 1 to September 30) and for a fifth renewal period which shall expire on completion of total five-year duration, unless City or Contractor provides the other party with notice of non -renewal at least 60 days before the expiration of the Initial Term or renewal period. However, if funds are not appropriated, the City may cancel the Agreement 30 calendar days after providing written notification to the Contractor/Vendor. 1.3 The City owns and maintains an extensive inventory of varied manufacturer brands and models of Valves at water plants, wastewater plants and wastewater lift stations located throughout the City. 1.4 Vendor shall provide unit prices for listed items required on the Bid Offer page. Unit prices shall include all associated costs with the specified work, including but not limited to handling, delivery, fuel charges, fees and certifications fees. No additional charges will be accepted or paid by the City. 1.5 The quantities listed on the Price Submittal pages are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City is obligated to pay for only those services actually ordered by an authorized City employee and then received as required and accepted by the City. 1.6 Following the award, additional goods of the same general category that could have been encompassed in the award of this Agreement, and that are not already on the Agreement, may be added. 1.7 Unit prices shall include all costs associated with the specified work, including but not limited to handling, delivery, fuel charges, fees and certification fees. NO ADDITIONAL CHARGES WILL BE ACCEPTED OR PAID BY THE CITY. 1.8 Any specifications/requirements that have been omitted from this scope of service that are clearly necessary or in conformance shall be considered a requirement although not directly specified or called for in the scope of services. 1.9 All items supplied under the Agreement resulting from this quote shall be of recent production, unused, and suitable for their intended purpose. 1.10 The submission of a bid by the bidder shall be considered evidence of compliance with these requirements. Revised 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 13 of 46 7.0 CONTRACTOR REQUIREMENTS 7.1 All inspections, tests and troubleshooting shall utilize manufacturers' instruction manuals applicable to each particular component 7.2 Contractor shall be experienced in the startup, commissioning, repairs, troubleshooting, and overall knowledge of the valves they manufacture or represent. Vendor shall have good working relationships with suppliers, and be able to show a history of work coordination with valve suppliers. 7.3 Contractor shall maintain a written record of all work activities and equipment provided to the City during the lifetime of this contract. When called upon, Vendor shall provide maintenance and repair records to the City. 7.4 Contractor is required to have a minimum of five (5) employees to perform services. 7.5 Installation of New Actuators on New Valves — Should the City elect to purchase new actuators to mount on new valves, the contractor shall disclose with their job estimate the time required to perform the work. Additional time required beyond the estimated time resulting from either the inexperience of vendor staff, improper actuator sizing, or lack of coordination with the valve supplier will not be compensated by the City. 7.6 Contractor shall be responsible for meeting all federal, state, and local requirements related to workplace safety. 7.7 Contractor is required to provide their staff with all personal protective equipment associated with the job requirements. 7.8 Contractor shall coordinate with City staff to de -energize equipment prior to initiating field work activities. 7.9 Contractor shall provide City with insurance certificate prior to award of contract. 7.10 Field Quality Control: Contractor shall provide field testing and performance reports to the City upon request. 8.0 DELIVERY TERMS 8.1 The successful vendor will be responsible for all delivery costs to include returns. Deliveries shall be FOB -destination. All other delivery charges shall be included in the unit price as the vendor shall prepay all shipping charges. 8.2 Partial shipments will be accepted only with the notification to the authorized City representative, but the order shall not be considered complete until the total number of items ordered has been received. 8.3 The delivery ticket will indicate the contract number/ purchase order number. 8.4 Deliveries will be accepted Monday through Friday between the hours of 7:00 a.m. and 4:00 p.m., unless otherwise requested. 8.5 All delivery and freight charges (FOB to the City of Fort Worth designated location) are to be included in the bid price. 8.6 Orders may be dropped shipped; HOWEVER, if Vendor chooses to drop ship the Vendor MUST supply a representative to verify count of items at no cost to the City of Fort Worth Revised 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 16 of 46 8.7 Equipment requiring shop work shall be delivered and picked up by the Contractor unless otherwise requested by the City. Compensation for pickup and delivery of equipment shall be per mile required for trasnportation from the site to the Contractors' shop. Equipment shall be delivered to the following address: 8.7.1 Village Creek Water Reclamation Facility 4500 Wilma Lane Arlington, Texas, 76012 9.0 COMPENSATION, HOURLY RATES AND PRICING REQUIREMENTS 9.1 Hourly Rates - Due to the wide range of work to be performed within this contract, compensation to the Vendor shall be broken down into hourly rates for field and shop services, with regular time being defined as Monday — Friday 7AM to 4PM and overtime being Monday — Friday 4:01 PM to 6:59AM, in accordance with the employee's classification and time the work is performed. The unit price for hourly rates shall be full compensation for all salaries, benefits, transportation costs, overhead and profits. No compensation will be provided for tools, testing equipment, or software necessary to perform the work. 9.2 Contractor shall be compensated for these purchases at the cost plus percentage markup shown on the completed "Pricing Submittal". Unless otherwise approved by the City, all materials, components, and equipment must be new. 9.2.1 The percentage markup must be inclusive of any and all costs associated with salaries, benefits, transportation costs, overhead and profits. A copy of the invoice price for the materials, equipment, components, and supplies shall accompany the invoice to the city. 10.0 GENERAL EQUIPMENT REQUIREMENTS 10.1 Contractor shall provide one electronic and two hard copies of shop drawings and Operation and Maintenance (O&M) manuals for new equipment provided under this contract. 10.3 The City shall supply equipment shop drawings, O&M manuals, engineering drawings and specifications, and any additional equipment and/or system information helpful to the Vendor prior to field investigation or troubleshooting. 10.4 Contractor shall be expected to properly size new or replacement equipment, based on information provided by the City on operational parameters. Should the sizing not be performed properly based on the information provided by the City, Vendor shall be responsible for the replacement or upgrade. 10.5 At the equipment commissioning, the Contractor r shall be responsible for implementing all final settings and adjustments on equipment provided, with input from the City on the operational parameters. 11.0 EQUIPMENT AND MATERIAL APPLICABLE CODE, STANDARDS AND REFERENCES 11.1 All work, equipment, and materials shall be in accordance with the following applicable codes and standards except as provided. 11.1.1 American Water Works Association (AWWA) Standards: 11.1.1.1 AWWA C111/A21.11 — Rubber -Gasket Joints for Ductile -Iron Pressure Pipe and Fittings Revised 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 17 of 46 11.1.1.2 AWWA C500 — Metal Seated Gate Valves for Water Supply Service 11.1.1.3 AWWA C504 — Standard for Rubber Seated Butterfly Valves 11.1.1.4 AWWA C507 — Ball Valves, 6 in. through 48 in. 11.1.1.5 AWWA C509 — Resilient Seated Gate Valves for Water Supply Service 11.1.1.6 AWWA C515 — Reduced -Wall, Resilient -Seated Gate Valves for Water Supply Service 11.1.1.7 AWWA C522 — Rotary Cone Valves, 6in through 60 in. 11.1.1.8 AWWA C540 — Power -Actuating Devices for Valve and Slide Gates 11.2 National Electrical Manufacturer's Association (NEMA) Standards 11.3 American Society for Testing and Materials (ASTM) Standards: 11.3.1 ASTM A126 Standard Specification for Gray Iron Castings for Valves, Flanges, and Pipe Fittings 11.3.2 ASTM A536 — Standard Specification for Ductile Iron Casting 11.4 American Society of Mechanical Engineers (ASME) Standards: 12.4.1 ASME B16.1 Gray Iron Pipe Flanges and Flanged Fittings: Classes 25, 125 and 250 11.5 American National Standards Institute (ANSI) Standards 11.6 Underwriters Laboratories (UL) 11.7 NSF Compliance: NSF 61, "Drinking Water Systems Components — Health Effects" for valve materials for potable -water service. 11.8 NSF/ANSI 372 — Drinking Water Systems Components — Lead Content. 11.9 All inspections, tests and troubleshooting shall utilize manufacturers' instruction manuals applicable to each particular component. 12.0 STARTUP, COMMISSIONING, TROUBLESHOOTING, REPAIRING 12.1 At the equipment commissioning, the Contractor shall be responsible for implementing all final settings and adjustments on equipment provided, with input from the City on the operational parameters. 12.2 Field Quality Control: Contractor shall provide field testing and performance reports to the City upon request. 12.2.1 Perform Tests and Inspections: 12.2.2 Valve may be either tested while testing pipelines, or as a separate step. 12.2.3 Test that valve opens and closes smoothly with operating pressure on one side and atmospheric pressure on the other, in both directions for two-way valve and applications. 12.2.4 Count and record the number of turns to open and close valve, account for any discrepancies with manufacturer's data. 12.2.5 Set, verify, and record set pressures for all relief and regulating valves. Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 18 of 46 12.2.6 Automatic valves to be tested in conjunction with control system testing and as specified under Manufacturer's services. 12.2.7 Certified Test Reports: Submit Certified Test Reports for factory performance tests, and hydrostatic tests. 12.2.8 Equipment Installation Report: Submit Equipment Installation Reports from the rotary cone valve supplier. 13.0 FIELD SAFETY PRECAUTIONS 13.1 Contractor shall be responsible for meeting all federal, state, and local requirements related to workplace safety. 13.2 Contractor is required to provide their staff with all personal protective equipment associated with the job requirements. 13.3 Contractor shall coordinate with City staff to de -energize equipment prior to initiating field work activities. 13.4 Contractor shall provide City with insurance certificate prior to award of contract. 14.0 CONE VALVES 14.1 Factory Testing 14.1.1 Valve Body Hydrostatic Test: Perform after application of final coatings. 14.1.1.1 Perform with the valve positioned as installed in a horizontal pipeline. 14.1.1.2 Apply internal hydrostatic test pressure of 2 times the Valve Pressure Class and maintain for 30 minutes. With the valve in the partially open position, allow water to enter and completely fill the cavity between both flanged ends. 14.1.1.3 Use flanged bulkheads. Do not use a hydraulic press. 14.1.1.4 There shall be no leakage through any portion of the valve, shaft seals, or at the flange joints. There shall be no permanent deformation of any valve component. 14.2 Valve Shutoff Leak Test: Perform after Valve Body Hydrostatic Test. 14.2.1 Apply test pressure equal to the Valve Pressure Class and maintain for 15 minutes. Test with the flanges in the vertical plane. Fill the cavity between the plug and bulkheaded flange with water. Apply pressure through the bulkhead into the cavity. The cone valve shall be visible. Perform this test in both flow directions. 14.2.2 Use flanged bulkheads. Do not use a hydraulic press. 14.2.3 During the leakage test, leakage past the closed valve shall not exceed a rate of 0.4 fluid ounce/min/inch of diameter. 14.2 Actuator and Operations Test: 14.3.1 Operate the actuator and valve assembly under a no -flow condition through 5 cycles. The valve shall operate smoothly and free from any evidence of improper assembly, misalignment of parts, binding, scraping, or other defects over the full travel of the actuator. No signs of permanent deformation shall be evident. 14.3.2 Timing of each cycle shall be recorded and fall within specified parameters and be repeatable within (+/- 5 seconds). Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 19 of 46 14.4 Operating Details: 14.4.1 General: The cone valve shall be of the conical plug type with an operating mechanism employing a threaded lift nut to generate an axial motion to seat and unseat the plug and rotary motion to open and close the valve. The valve shall provide minimum pressure drop when fully open. The valve shall be for cold water service. 14.4.2 Maximum Full -Open Velocity: 20 feet per second. 14.4.3 Orientation: With the valve mounted in a horizontal pipeline, position the plug operating shaft horizontally and perpendicular to the flow direction. Position the electro-hydraulic operator in the vertical axis as recommended by the manufacturer. 14.4.4 Design Stresses: Except for actuator gearing, design materials with a minimum safety factor of 5 based on the ultimate tensile strength, or a minimum safety factor of 3 based on the yield strength of materials used. 14.4.5 Maximum Required Valve Operating Torque: Valve shall seat and unseat at the Working Water Pressure and operate under bi-directional flow at the maximum full - open velocity. 14.5 Storage: The valves may be stored indoors or outdoors. If outdoors, the rotary cone valves shall be covered with plastic. 14.6 Metal Seated Rotary Cone Valves 14.6.1 The valves shall be full opening, straight flow through rotary cone valves of the sizes and suitable for the pressures indicated in the solicitation. Valves shall be flanged end and shall be for mounting in horizontal pipe with a horizontal plug shaft axis. Operation shall include axial motion to lift plug and quarter turn to open valve. The head shall make a registered connection with the valve body to assure proper bearing alignment. Valves shall be completely assembled and equipped, as a self- contained unit with the accessories listed herein. 14.7 Valve Description: 14.7.1. Valve Body: 14.7.1.1. General: The body shall house the valve plug, shall carry the valve lower bearing, and shall have full unobstructed circular inlet and outlet equal to the diameter of specified size of valve. 14.7.1.1.2 The valve body shall be provided with two (2) tapered seat rings with minimum taper of 1-1/2"/12" or 7 degrees of Monel metal electrically fused to the body waterway and sufficiently raised above the internal surface of the body to assure unrestricted operation. 14.7.1.1.3 The valve body shall be of ductile iron ASTM A536 Grade 65-45-12, suitable for waterworks service. Valves shall be designed for maximum working pressure and differential pressure shown in the attached schedule. Flanges shall conform to ASME/ANSI B16.1/B16.42 standards and suitable for the pressures indicated. Flanges shall be flat Revised 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 20 of 46 faced and finished to true plane surfaces with a tolerance limit of 0.005 inch. 14.7.1.1.4 Each flange shall be perpendicular to the longitudinal axis of the valve with a maximum angular variation tolerance of 0.002 inch per foot of flange diameter. Flange faces shall have a serrated finish. Serrations shall be V-shaped, 1/64-inch deep, 1/32-inch apart, and concentric. 14.7.1.1.5 Provide two pipe connections, one for an air vent and one for drain with stainless steel pipe and stainless -steel ball valve. 14.7.1.1.6 Provide a cast or ASTM A36 steel base for support of the valve on a concrete foundation. 14.8.1 Valve Plug 14.8.1.1 General: The valve plug shall be the principal moving element within the valve body and shall be provided with Monel to Monel seats on inlet and outlet, electrically fused to the casting and machined to assure tight valve closure. 14.8.1.2 Shall have full line -size unobstructed circular waterway in either direction. 14.8.1.3 Shall have a set of two (2) tapered Monel seat rings with minimum taper of 1-1/2"/12" or 7 degrees electrically fused to the plug waterway and sufficiently raised above the extended surface of the plug to assure unrestricted operation. 14.8.1.4 Provide a second set of 2 Monel seat rings electrically fused around the plug openings to prevent flow around the plug in the open position. 14.8.1.5 The valve plug shall be fully skirted with integrally cast trunnions. 14.8.1.6 Trunnion bearings in the body and head cover shall be bronze and shall mate with stainless steel bushings on the plug trunnion. 14.8.1.7 The plug shall not make any contact with the body during the opening and closing operation. 14.8.1.8 Valve plug shall be ductile iron ASTM A53665-45-12. 14.8.2 Shaft: 14.8.2.1 General: The valve shaft and plug shall be fitted together as one piece to preclude looseness or vibration. 14.8.2.2 ASTM A564 17-4, type 630, condition H1150, H1100, H1075 or H1025 stainless steel. 14.8.3 Valve Head Cover: 14.8.3.1 General: The valve head cover shall make a registered connection with the valve body to assure proper bearing alignment and shall carry the upper valve bearing. Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 21 of 46 14.8.3.2 The valve head cover shall be designed to support the cone valve operating mechanism and applied forces during valve operation. 14.8.3.3 Valve head cover shall be ductile iron ASTM A536 65-45-12. 14.8.3.4 The head cover shall provide rigid means for supporting the valve operating mechanism without the necessity of additional supports. 14.8.4 Valve Seats: 14.8.4.1 General: Shall be located in the body and plug and designed to close off the flow in two directions. The body seats shall be machined, ground, and polished to provide for a matched tapered fit with the plug seats to provide for a positive drop tight upstream and downstream seal at the closed positions of the plug. 14.8.4.2 Material: Monel-welded overlaid per AWS ERNiCu-7. 14.8.4.3 Shall be uniform in all cross sections and have continuous 360-degree seating. 14.8.4.4 The inlet and outlet nominal diameter shall not be less than the valve size. 14.8.5 Valve Bearings: 14.8.5.1 General: The valve body, head cover, and plug shall be fitted with sleeve -type bearings contained in the hubs. 14.8.5.2 Bearings shall be corrosion resistant and grease lubricated. 14.8.5.3 The design bearing load shall not exceed 2,000 psi. Bearings shall be designed for a pressure which shall not exceed the published design bearing loads for the bearing material nor exceed 1/5 of the compressive yield strength of the bearing and shaft materials. 14.8.5.4 Material: Body and head cover bearings shall be fabricated from ASTM B505 C95400 bronze. Plug bearings shall be fabricated from ASTM A276, Type 304/304L stainless steel. 14.8.5.5 Valve body/head trunnions and bushings shall be equipped with grease lubrication. Valve body/head bushings shall have spiral generated grease grooves and grease fittings accessible on top of the valve head cover. 14.8.6 Shaft Seals 14.8.6.1 General: Shaft seals shall be provided where the shaft protrudes from the valve assembly. 14.8.6.2 Shaft seals shall be designed for use of mechanically adjustable, split-v- type packing and shall be located in the trunnion of the valve head. 14.8.6.3 Material: Split VEE packing set of cotton fabric nitrile elastomer Garlock 432/435 for shaft seals. Stainless steel ASTM A276, Type 304 or 316 for packing gland follower and fasteners. 14.8.6.4 Shall be held replaceable without removing the valve operating mechanism housing. Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 22 of 46 14.8.7 Torque Unit/Valve Operating Mechanism 14.8.7.1 The torque unit (valve operating mechanism) shall be the product of the valve manufacturer. The assembly shall be mounted and attached to the valve body. Moving parts shall be totally enclosed in a lubricated, quickly removed ductile iron housing. The torque unit shall be designed to accept the electro-hydraulic actuator. The torque unit shall employ a traveling crosshead and intermediate link, suitable for the lift and turn operation. 14.8.7.2 Self-locking at all locations of travel. 14.8.7.3 The traveling crosshead shall be of bronze ASTM B584 C86300 and shall be confined and supported by two parallel precisely ground and polished guide rods to permit linear motion only and to prevent it from any tendency to rotate due to linkage reaction. Guide rods shall be ASTM A564 (17-4), Type 630, Condition H1150. 14.8.7.4 Shall employ an axial motion to lift the plug from its seat followed by a rotary movement of plug to open valve and an axial movement at the open position to reseat the valve. Valve closing shall be in the reversed order. 14.8.7.5 Shall be capable of being inspected, grease lubricated, adjusted and repaired without interfering with or removing the valve from pipeline. 14.8.7.6 The lift nut and crosshead shall be bronze. Rollers and thrust rings shall be steel. 14.8.7.7 The cover housing shall have a bronze bushing at the shaft extension and shall have provision for external lubrication. Two covered access holes shall be provided for access to lube fittings on the crosshead. An indicator shall be provided on the end of the valve shaft for local position indication. 14.8.8 Anti -Cavitation or Cavitation Resistant Trim: 14.8.8.1 General: Cone valve shall have anti -cavitation on the downstream waterways as described below: 14.8.8.2 Body: Downstream body waterways shall be lined with stainless steel. 14.8.8.3 End of plug: Downstream end waterways opening of plug shall be overlaid with Monel adjacent to plug seats in two locations 180 degrees apart at the centerline perpendicular to operating shaft forming a "half- moon" elliptical shape of approximate width of 15% of the valve diameter. 14.8.8.4 End of body: Downstream end of body waterways opening shall be overlaid with Monel adjacent to body seats in two locations 180 degrees apart at centerline perpendicular to the opening shaft forming "half- moon" elliptical shape of approximate width of 15% of the valve diameter. 14.8.9 Rotary Cone Valve Installation: Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 23 of 46 14.8.9.1 Install valves at their appropriate locations in each of the pump stations or pipelines as requested by the City. 14.8.9.1 Furnish and install flange gaskets, stainless steel bolts, nuts and washers for watertight pipe connections. Do not stress the valve when tightening the flange bolts. 14.8.9.2 Conduct an acceptance test for proper valve function and correct interlock with the motor controller, and submit a report of satisfactory valve installation and operation. 14.8.9.3 Touch-up all damage to painting of the equipment with extra paint furnished by the Vendor. 15.0 GATE VALVES 15.1 Gate valves 3 inches and larger shall be resilient wedge type with non -rising stem in strict accordance with AWWA C509/C515. Valves 16 inches and larger shall be provided with gearing to reduce the maximum required opening and closing torque to 80 ft-Ib 15.2 Gate valves smaller than 3 inches shall be bronze, union bonnet, non -rising stem with solid wedge disc and screwed ends for 300-psi water, oil and gas (cold working pressure) and rated for 150-psi SWP. 15.2.1 Use rising stem gate valves when piping is to be insulated. 15.3 Gate valves oriented horizontally shall include legs or a pad cast into the valve for support of the valve bonnet on a concrete foundation. 15.4 Gate for resilient seated valves shall be ductile iron with rubber -seat compound bonded to the valve gate. 15.5 Manual Operators: Operators sized to operate valve for full range of pressures and velocities, shall turn counter clockwise to open the valve. Exposed valves shall have hand wheel operators unless otherwise designated. A directional arrow and the word "open" shall be cast on the hand wheel. Valves for buried service shall have a 2-inch square nut operator. 15.6 Stem and Seal - The non -rising stem shall be bronze or stainless steel with inside screw. Shaft seal shall employ 0-rings or V-type packing. 15.7 Bell Ends - Where designated, valves shall be mechanical joint or have rubber gasket push on joints in accordance with the applicable requirements of AWWA C111/A21.11. 15.8 Tapping Sleeves & Valve Assembly - Tapping sleeves shall have a ductile iron body, mechanical joint, with a Class 125 flanged outlet. All sleeves and valves shall be ductile iron and have a minimum of 150 psi working pressure. All taps shall be machine drilled; no burned taps will be allowed. Furnish Mueller, American Flow Control, Kennedy, or equal. 15.9 Tapping valves shall be AWWA C515 resilient seat gate valves with a Class 125 flange Inlet with a mechanical joint outlet. Furnish American Flow Control Series 2500, Mueller T- 2360 or equal. 16.0 PLUG VALVES 16.1 Delivery, Storage & Handling Revised 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 24 of 46 16.1.1 Prepare valves for shipping as follows — protect internal parts against rust and corrosion as well as protect threads, flange faces, grooves, and weld ends. Set ball and plug valves open to minimize exposure of functional surfaces as well as block valves in either closed or open position. 16.1.2 Use the following precautions during storage — Maintain valve end protection, store valves indoors and maintain at higher than ambient dew -point temperature. If outdoor storage is necessary, store valves off the ground in watertight enclosures. Use sling to handle large valves; rig sling to avoid damage to exposed parts. Do not use hand wheels or stems as lifting or rigging points. 16.2 General 16.2.1 Valve to include operator, actuator, hand wheel, chain wheel, extension stem, floor stand, worm and gear operator, operating nut, chain, wrench, valve boxes, and all accessories and related equipment for a complete operating system as required. Comply with the following: 6.2.1.1 Suitable for intended service. Renewable parts not to be of a lower quality than specified. 6.2.1.2 Same size as adjacent piping. Ends to suit adjacent piping. 6.2.1.3 Operator sized to operate valve for full range of pressures and velocities. Open by turning counterclockwise, unless otherwise specified. 6.2.1.4 Factory mount operator, actuator, and accessories. 16.3 3 inches and smaller: 16.3.1 Description: Non -lubricated type, cast body, flanged (ANSI B16.1 Class 125 and ANSI B16.5 Class 150) or threaded ends (NPT requirements of ANSI B1.20.1) for rigid joints and mechanical joints for buried valves. No grease fittings will be allowed. Design similar to MSS SP-108. 16.3.2 Body: 16.3.2.1 Cast iron, ASTM A126, Class B, ductile iron ASTM A536, Grade 65- 45-12, or carbon steel, ASTM A216, Grade WCB, with bolted bonnet of same material. 16.3.2.2 Body receives a coating of corrosion -resistant nickel seat. 16.3.2.3 Provide a grit seal for upper and lower journal. 16.3.3 Plug: 16.3.3.1 Plug with upper and lower shaft in a one-piece casting, with round or rectangular port. 16.3.3.2 Material: NBR face, ductile iron for cast iron or ductile iron body, for carbon steel body plug to be Type 316 stainless steel 16.3.3.3 Plug must be fully encapsulated 16.3.3.4 Stem Seal: NBR or PTFE Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 25 of 46 16.3.3.5 Body and Bonnet Bearing: Type 316L stainless steel. Valve must have upper and lower bearing seals. 16.3.3.6 Bonnet Screws and Nuts: Stainless steel 16.3.3.7 Port Area: 100% of connecting pipe area 16.3.3.7.1 Pressure Ratings: Cast iron: 175-psi CWP 16.3.3.7.2 Ductile iron: 175-psi CWP 16.3.3.7.3 Carbon Steel: 285-psi CWP 16.3.3.8 Interior and exterior of the valve shall be fusion boned epoxy coated 16.3.4 Four (4) inches and larger: 16.3.4.1 Description: Non -lubricated type, cast body, flanged (ANSI B16.1 Class 125 and ANSI B16.5 Class 150) for rigid joints and mechanical joints for buried valves. Design similar to MSS SP-108. 16.3.4.2 Body: 16.3.4.2.1 Cast iron, ASTM A126, Class B, or ductile iron, ASTM A536, Grade 65-45-12, with bolted bonnet of same material. 16.3.4.2.2 Body receives a welded overlay of corrosion -resistant nickel seat machined to a smooth finish 16.3.4.3 Plug: 16.3.4.3.1 Plug with upper and lower shaft in a one-piece casting, with round or rectangular port. Plug shall be fully encapsulated. 16.3.4.3.2 Material: Ductile iron with resilient facing of NBR. 16.3.4.4 Body and Bonnet Bearing: Type 316L or Type 316 stainless steel. Valve must have upper and lower bearing seals. 16.3.4.5 Packing: NBR or PTFE V-Type 16.3.4.6 Bonnet Screws and Nuts: Stainless steel 16.3.4.7 Port Area: 100% of connecting pipe area valves 4-inches and smaller, 85% on 16-inch and smaller, 80% on 18-inch through 24-inch, 75% on 30-inch and larger. 16.3.4.8 Pressure Ratings: 16.3.4.8.1 4-inch to 12-inch: 175-psi CWP 16.3.4.8.2 14-inch and Larger: 150-psi CWP 16.3.4.9 Interior and exterior of valve must be fusion bonded epoxy coated. 16.3.5 Operators 16.3.5.1 Buried Service Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 26 of 46 16.3.5.1.1 3 inch and Larger (not installed in Valve Vault): 16.3.5.1.2 Non -rising stem with stainless steel shaft extension and wrench nut. Minimum extension stem diameter shall be 1- inch or diameter of valve shaft, whichever is larger. 16.3.5.1.3 Provide valve box, bonnet and cover. 16.3.5.2 Above Ground Service 16.3.5.2.1 4 inch and Smaller: Lever 16.3.5.2.2 6-inches and Larger: Totally enclosed, geared, manual operator with hand wheel, wrench nut, or chain wheel as required. 16.3.5.2.3 Chain Wheel Operator: Provide for valves having a centerline six feet or more above the floor, unless otherwise noted. 17.0 PRESSURE -REDUCING VALVE, 3 INCHES AND LARGER 17.1 Function 17.1.1 Automatically reduces a higher inlet pressure to a steady lower downstream pressure, regardless of changing flow rate and/or varying inlet pressure. 17.1.2 Pilot -operated regulator capable of holding downstream pressure to a pre- determined limit. When downstream pressure exceeds the pressure setting of the control pilot, the main valve and pilot valve close bubble -tight. 17.2 Main Valve: Hydraulically operated, single diaphragm -actuated, pilot controlled, globe valve, consisting of: 17.2.1 Ductile iron, ASTM A536, or cast steel, ASTM A216-WCB, body and bolted cover. All working parts shall be accessible without removal of the valve from the line. 17.2.2 Disc Retainer and Diaphragm Washer: Cast Iron. 17.2.3 Trim: Disc guide, seat and cover bearing, bronze or stainless steel. 17.2.4 Disc: Buna-N rubber. 17.2.5 Stem, Nut and Spring: Stainless steel. 17.2.6 End Connections: Flange, 150 ANSI. 17.2.7 Flows: Will depend upon valve schedule 17.3 Pilot Control System: Direct -acting, adjustable, spring -loaded, normally open, diaphragm valve, designed to permit flow when pressure is less than the spring setting. 17.3.1 Pilot Control: Bronze, ASTM B62. 17.3.2 Trim: Type 303 stainless steel. 17.3.3 Disc: Buna-N rubber. 17.3.4 Adjustment Ranges: Will depend on valve schedule 17.4 Manufacturers and Products: Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 27 of 46 17.4.1 Ross Valve 17.4.2 GA Industries 17.4.3 Cla-val 18.0 VALVES FOR FLOW CONTROL AND CHECK SERVICE 18.1 Delivery, Storage & Handling 18.1.1 Prepare valves for shipping as follows — protect internal parts against rust and corrosion as well as protect threads, flange faces, grooves, and weld ends. Set angle, gate, and globe valves closed to prevent rattling. Set ball and plug valves open to minimize exposure of functional surfaces, set butterfly valves closed or slightly open as well as block valves in either closed or open position. 18.1.2 Use the following precautions during storage — Maintain valve end protection, store valves indoors and maintain at higher than ambient dew -point temperature. If outdoor storage is necessary, store valves off the ground in watertight enclosures. Use sling to handle large valves; rig sling to avoid damage to exposed parts. Do not use hand wheels or stems as lifting or rigging points. 18.2 General Check Valves - For 2 inches and smaller provide 300-lb bronze. For 2-1/2 inches and 3 inches, provide non -slam wafer type. 18.3 CLASS 125 SWING CHECK VALVE 18.3.1 Class 125 Iron Body Check Valve, 2-inch through 12-inch: 18.3.2 Cast Iron body, bolted bonnet, horizontal swing, renewable seat and disc, threaded or flange ends, outside lever and spring, rated 125-psi SWP and 200-psi CWP. Conforms to MSS SP-71 Type 1. 18.3.3 Non -Acceptable Manufacturers: J&S Valve, Diamond Valves 18.4 AWWA Swing Check Valves 18.4.1 AWWA Swing Check Valve, 2-inches through 30-inches: 18.4.1.1 AWWA C508, flanged end, cast iron body, bronze mounted, full opening swing type, solid bronze hinges, Type 316 stainless steel hinge shaft, fitted with adjustable outside lever and weight. 18.4.1.2 Disc constructed of bronze with a rubber seal recessed or cast iron, rubber faced. Valve construction shall permit removal of internal components without removal from the pipeline. 18.4.1.3 Valve, 2-inches through 12-inches rated 175-psi CWP and 14-inches and larger, 150 psi CWP. 18.5 Ball Check Valves 18.5.1 Ball Check Valve, 3-inches and Larger: 18.5.1.1 Flanged end, iron body, with cleanout and hollow steel ball, vulcanized nitrile rubber exterior, suitable for vertical up or horizontal flow, rated 150-psi CWP. 18.6 Double Disc Check Valves Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 28 of 46 18.6.1 Double Disc Check Valve, 2-Inches through 54-Inches: 18.6.1.1 Wafer style, spring loaded, two piece Type 316 stainless steel disc, Type 316 stainless steel shaft, Type 316 stainless steel torsion spring and have an integrally molded elastomer seat vulcanized to the body. 18.6.1.2 Valve body shall be cast iron for 125-psi rating and cast steel for 150- psi rating, of the lugged wafer style. 18.6.1.3 Valve shall be designed to fit between ANSI flanges and valves, 5- inches and larger, shall be fitted with a lifting eye bolt for installation purposes. 18.6.1.4 Valve, 2-inches through 12-inches, rated 250-psi CWP, and 14-inches through 54- inches, rated 150-psi CWP. 18.7 Rubber Flapper Check Valves 18.7.1 Rubber flapper Check Valve, 2-inch through 36-inches: 18.7.1.1 Iron body and cover, steel -reinforced Buna-N disc, seat constructed at 45 degree angle, flanged ends, rated for 150-psi CWP. 18.8 Spring Assisted Rubber Flapper Swing Check Valves 18.8.1 2-inch through 36-inches ; Class 125, ANSI/ASME B16.1 18.8.1.1 Materials: 18.8.1.2 Body and cover: ductile iron 18.8.1.2 Flapper: Buna-N, steel reinforced 18.8.1.3 Disc accelerator: stainless steel; Shall require no internal bolting/hardware to be retained 18.8.1.4 Seat must be welded nickel 18.8.1.5 Testing of valve must be performed with the disc accelerator installed. 18.9 "Duckbill" Elastomeric Check Valve 18.9.1 "Duckbill" Elastomeric Check Valve, 2-Inches through 84-Inches: 18.9.1.1 Type: All rubber and flow operated check type with either a flanged end connection or a slip-on end connection as indicated. The port area shall contour down to a duckbill, which allows the passage of flow in one direction. 18.9.1.2 Material: 18.9.1.3 The flange and flexible duckbill sleeve shall be one piece Buna-N rubber construction with nylon reinforcement. The bill portion shall be thinner and more flexible to form into a curve of 180 degree. 18.9.1.4 Flange drilling shall conform to ANSI B16.1 Class 125/ANSI B16.5 Class 150 standards. 18.9.1.5 Slip-on check valves shall be secured to the pipe using stainless steel clamps. Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 29 of 46 18.9.1.6 Opening Requirements: 2-inches of water. 18.9.2 "Duckbill" Elastomeric Inline Check Valve, Fits Inside Pipe, 2-Inches through 72- Inches: 18.9.2.1 Type: All rubber and flow operated check type which fits inside pipe and fastened with internal expansion clamp. The port area shall contour into a circumferential sealing area that is concentric with the pipe which shall allow passage of flow in one direction while preventing reverse flow. 18.9.2.2 Material: Flexible duckbill sleeve shall be one piece Buna-N rubber construction with nylon reinforcement. Provide stainless steel expansion clamp for securing valve to inside of pipe. 18.10 Silent Check Valve 18.10.1 Silent Check Valve, Wafer Style, 10-Inch and Smaller: 18.10.1.1 Type: Class 125 cast iron body, ASTM A-126, Class B, bronze seat and plug, ASTM B584, stainless steel spring, wafer style. 18.10.1.2 Spring shall be helical or conical, seat and plug field replaceable, flow area through the body equal to or greater than the cross section area of the equivalent pipe size. 18.10.1.3 Capable of silent operation when installed in the vertical or horizontal position. 18.10.2 Silent Check Valve, Globe Style, Flanged Ends, 3-Inch through 42-Inch: 18.10.2.1 Type: Class 125 and 150 cast iron body, ASTM A-126, Class B, or ductile iron body, ASTM A536, 65-45-12; bronze seat and plug, ASTM B584, stainless steel spring, flanged ends. 18.10.2.2 Plug shall be center guided at both ends with a through integral valve shaft and spring loaded. 18.10.2.3 Spring shall be helical or conical, seat and plug field replaceable, flow area through the body equal to or greater than the cross section area of the equivalent pipe size. 18.10.2.4 Capable of silent operation when installed in the vertical or horizontal position. 19.0 MISCELLANEOUS VALVES AND COMMON REQUIREMENTS FOR PROCESS VALVES 19.1 Valve Installation: 19.1.1 Install valves with unions or flanges at each piece of equipment arranged to allow service, maintenance, and equipment removal without system shutdown. 19.1.2 Locate valves for easy access and provide separate support where necessary. Provide access doors in finished walls and plaster ceilings for valve access. 19.1.3 Install valves in horizontal piping with stem at or above center of pipe. 19.1.4 Butterfly valves will be installed with stem horizontal to allow support for the disc and the cleaning action of the disc. Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 30 of 46 19.1.5 Unless otherwise noted, install operating stem vertical in horizontal runs of pipe having centerline elevations 4 feet 6 inches or less above finished floor. 19.1.6 Unless otherwise noted, install operating stem horizontal in horizontal runs of pipe having centerline elevation between 4 feet 6 inches and 7 feet above finish floor. 19.1.7 Install valves in position to allow full stem movement. 19.1.8 Install check valves for proper direction of flow and as follows: 19.1.8.1 Swing Check Valves: In horizontal position with hinge pin level. 19.1.8.2 Dual -Plate Check Valves: In horizontal or vertical position, between flanges. 19.1.8.3 Lift Check Valves: With stem upright and plumb. 19.1.9 If a plug valve seat position is not shown, locate as follows: 19.1.9.1 Horizontal low: The flow shall produce an "unseating" pressure; the plug shall open into the top half of valve. 19.1.8.2 Vertical Flow: Install seat in the highest portion of the valve. 19.1.10 Install line size ball valve and union upstream of each solenoid valve, in -line flow switch, or other in -line electrical device, excluding magnetic flowmeters for isolation during maintenance. 19.1.11 Provide union or flanged connection within two feet of each threaded end valve unless valve can be otherwise easily removed from piping. 19.1.12 Install safety isolation valves on compressed air lines which have stored energy in accordance with latest OSHA requirements. 20.0 INVOICING REQUIREMENTS 20.1 The City of Fort Worth has begun implementing an automated invoicing system. The Contractor shall send invoices electronically to our centralized Accounts Payable department invoice email address: supplierinvoices@fortworthtexas.gov. This email address is not monitored so please do not send correspondence to this email address. The sole purpose of the supplier invoices email address is to receipt and process supplier invoices. 20.2 Please include the following on the subject line of your e-mail: vendor name, invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013- 0000001234) 20.3 To ensure the system can successfully process your invoice in an expedient manner, please adhere to the following requirements: • All invoices must be either a PDF or TIFF format. • Image quality must be at least 300 DPI (dots per inch). • Invoices must be sent as an attachment (i.e. no invoice in the body of the email). • One invoice per attachment (includes PDFs). Multiple attachments per email is acceptable but each invoice must be a separate attachment. • Please do not send handwritten invoices or invoices that contain handwritten notes. • Dot matrix invoice format is not accepted. • The invoice must contain the following information: • Supplier Name and Address; • Remit to Supplier Name and Address, if different; Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 31 of 46 • Applicable City Department business unit# (i.e. FW013) • Complete City of Fort Worth PO number (i.e. the PO number must contain all preceding zeros); • Invoice number; • Invoice date; • Unit and total cost; and • Invoices should be submitted after delivery of the goods or services. 20.4 To prevent invoice processing delays, please do not send invoices by mail and email and please do not send the same invoice more than once by email to supplierinvoices©fortworthtexas.gov. To check on the status of an invoice, please contact the City Department ordering the goods/services or the Central Accounts Payable Department by email at: ZZ FIN AccountsPavable(@.fortworthtexas.gov. 20.5 If you are unable to send your invoice as outlined above at this time, please send your invoice to our centralized Accounts Payable department instead of directly to the individual city department. This will allow the city staff to digitize the invoice for faster processing. 20.6 If electronic invoicing is not possible, you may send your paper invoice to: City of Fort Worth Attn: FMS Central Accounts Payable 200 Texas Street Fort Worth, Texas, 76102 20.7 The City's goal is to receive 100% of invoices electronically so that all supplier payments are processed efficiently. To achieve this goal, we need the Contractor's support. If Contractor has any questions, please contact the Accounts Payable team at (817) 392- 2451 or by email to ZZ FIN AccountsPayablefortworthtexas.gov. 20.8 Contractor shall not include Federal, State of City sales tax in its invoices. City shall furnish a tax exemption certificate upon Vendor's request. 21.0 UNIT PRICE ADJUSTMENT 21.1 Vendor may request a Price Adjustment based on Price Adjustment Verification up to one time Quarterly. Price Adjustment means an unplanned or unanticipated change, upward or downward, from the established contract price that is supported by demonstrated Price Adjustment Justification. A request for a Price Adjustment must be initiated by the Vendor. Price Adjustments shall not be allowed more frequently than once Quarterly. It is within the sole discretion of the City to determine whether an adjustment is necessary and/or acceptable. 21.2 Quarterly means the City's Fiscal year quarters, being each of the three (3) month periods the first of which begins October 1. Quarter (Q) 1: October 1 — December 31; Q2: Jan 1 — March 31; Q3P: April 1 — June 30; Q4: July 1 — September 30. 21.3 Price Adjustment Justification means documentation supporting a requested Price Adjustment and showing an objectively verifiable basis for a change in price due to the documented impact of economic conditions on labor, equipment, or materials. Examples of possible Price Adjustment Justification include, but are not limited to, cost indexes, and/or updated supplier price sheets. It is within the sole discretion of the City to determine whether Price Adjustment Justification is sufficient and/or acceptable. Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 32 of 46 21.4 The Vendor must submit its Price Adjustment request, in writing, at least 60 days before the effective period (1st day of a new quarter). The Vendor must provide all Price Adjustment Justification, as defined above, at the time of its request for a Price Adjustment. 21.5 If the City, in its sole discretion, concludes that the requested Price Adjustment is unreasonable or not fully supported by adequate Price Adjustment Justification, the City reserves the right to adjust the rate increase, or reject the requested Price Adjustment in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to accept a requested Price Adjustment, the Purchasing Division may issue a new solicitation. 21.6 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in extensions or totals, the unit prices offered will govern. 21.7 Upon expiration of the Agreement term the successful bidder, agrees to hold over under the terms and conditions of this Agreement for a reasonable period of time to allow the City to re -bid an Agreement, not to exceed ninety (90) days. Vendor will be reimbursed for this service at the prior Agreement rate(s). Vendor shall remain obligated to the City under all clauses of this Agreement that expressly or by their nature extends beyond and survives the expiration or termination of this Agreement. 21.8 Delivery of goods and/or services shall not be suspended by the Vendor without a 30-day prior written notice to the Sr. Purchasing Manager. 21.9 Only Published price changes will be accepted. Prices that were in effect at the time of Rcviscd 6.9.22cc ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 33 of 46 City Secretary Contract No. EXHIBIT B PAYMENT SCHEDULE See next page. Vendor Services Agreement Page 13 of 13 FORT WORTH® PRICE SUBMITTAL Event ID CFW01-23-0063 Page 3 Event Round 1 Version 1 Event Name ITB Valve Actuators, Cones, Parts, Repair and Services Start Time 05/03/2023 08:00:00 CDT Finish Time 05/18/2023 13:30:00 CDT Invited: EVENT DETAILS Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1501) Fort Worth TX 76102-6314 United States Email: FMSPurchasingResponses@fortworthtexas.gov Line: 1 Description: 10" pressure reducing valve, class 125 flanged, with anti cavitation device, pressure from 100-Opsi Brand: Line: 2 Description: 12" Check valve, class 125 flanged, with external air dampened arm, suitable for sewer applications Brand: Pratt Line: 3 Description: 54" Butterfly valve, class 125 flanged, with hand wheel operator, right hand open Brand: Pratt Line: 4 Description: 10" butterfly valve, class 125 flanged, with 2" operating nut, right hand open Brand: Pratt Line: 5 Description: 6"resilient gate valve, class 125 flanged, with hand wheel, right hand open Brand: Clow Line: 6 Description: 30" resilient gate valve, class 125 flanged, with 2" operating nut, right hand open, with bypass valve Brand: Clow Line: 7 Description: 6" pressure sustaining valve with flow control, class 125 flanged, 50-5psi, 250 gpm Brand: Line: 8 Description: 24" duck bill valve, Class 125 flanged Brand: Red Valve Qty 5.00 Qty 5.00 Qty 5.00 Qty 5.00 Qty 5.00 Qty 5.00 Qty 5.00 Qty 5.00 Unit EA Unit EA Unit EA Unit EA Unit EA Unit EA Unit EA Unit EA UnitPrice UnitPrice $9,366 UnitPrice $89,103 UnitPrice $2,678 UnitPrice $1,703 UnitPrice $81,470 UnitPrice UnitPrice $9,682 Total No Bid Total $46,830 Total $445,515 Total $13,390 Total $8,515 Total $407,350 Total No Bid Total $48,410 ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 3 of 46 FORT WORTH® PRICE SUBMITTAL Event ID CFW01-23-0063 Page 4 Event Round 1 Version 1 Event Name ITB Valve Actuators, Cones, Parts, Repair and Services Start Time 05/03/2023 08:00:00 CDT Finish Time 05/18/2023 13:30:00 CDT Line: 9 Description: 8" Plug Valve, class 125 flanged, with gearbox and handwheel operator Brand: Pratt Line: 10 Description: 4" check valve, class 125 flanged, with weighted arm, suitable for sewer applications Brand: Pratt Qty 5.00 Qty 5.00 Invited: EVENT DETAILS Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1501) Fort Worth TX 76102-6314 United States Email: FMSPurchasingResponses@fortworthtexas.gov Unit EA Unit EA Line: 11 Description: Qty Unit 2" air release valve, flanged connection, non metallic body, suitable for sewer application 5.00 EA on a lift station, with non slam device Brand: DeZurik Line: 12 Description: Field Service Regular Hours, Monday - Friday, 7:00 am to 4:00 pm Qty 2000.00 Unit HR Line: 13 Description: Qty Unit Field Service Overtime Hours, Mon- Fri 4:01 400.00 HR pm to 6:59 am Line: 14 Description: Shop Service Regular Hours, Monday - Friday, 7:00 am to 4:00 pm Line: 15 Description: Shop Service Overtime Hours, Mon- Fri 4:01 pm to 6:59 am Qty 2000.00 Qty 430.00 Unit HR Unit HR Line: 16 Description: Qty Unit Parts -Cost Plus(+) 15 percent of Manufacturers List Price' (Apply Mark Up 1.00 EA Percentage Bid to $1,000 to Obtain Correct Sum. Example 100X10%=100;1000 +100=1,100) UnitPrice $2,323 UnitPrice $1,480 UnitPrice $677 UnitPrice $125 UnitPrice $187.50 UnitPrice $125 UnitPrice $187.50 UnitPrice Total $11,615 Total $7,400 Total $3,385 Total $250,000 Total $75,000 Total $250,000 Total $80,625 Total 15% ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 4 of 46 FORT WORTH® PRICE SUBMITTAL Event ID CFW01-23-0063 Event Round 1 Version 1 Page 5 Event Name ITB Valve Actuators, Cones, Parts, Repair and Services Start Time 05/03/2023 08:00:00 CDT Finish Time 05/18/2023 13:30:00 CDT Invited: EVENT DETAILS Submit To: City of Fort Worth FINANCIAL MANAGEMENT SERVICES FINANCE - City Hall Purchasing 200 Texas St. (Lower Level Rm 1501) Fort Worth TX 76102-6314 United States Email: FMSPurchasingResponses@fortworthtexas.gov Line: 17 Description: Ross 18" Rotory Cone Valve with water hydraulic cylinder, Model # RCVWH,125# flanged, DI body, head & plug. 2 seats, stainless steel water hydraulic cylinder operator, NSF61 approved epoxy coating on all interior and exterior ferrous surfaces. The water hydraulic controls to be valve mounted and consist of a 4-way solenoid, 2-2 ways, strainer, open/close speed controls, isolation valves & 2 limit switches. Qty 1.00 Qty Unit EA Unit Line: 18 Description: Ross 24" Rotory Cone Valve with water hydraulic cylinder, Model # RCVWH,125# flanged, DI body, head & plug. 2 seats, stainless steel water hydraulic cylinder operator, NSF61 approved epoxy coating on all interior and exterior ferrous surfaces. The water hydraulic controls to be valve mounted and consist of a 4-way solenoid, 2-2 ways, strainer, open/close speed controls, isolation valves & 2 limit switches. 1.00 Prompt Payment Discount Terms: Percent Days (i.e. 3% Net 15, etc.)" EA UnitPrice UnitPrice Total Bid Amount: A bid of "0" (zero) will be interpreted by the City as a no -charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Bidder does not wish to bid on that item. Total No Bid Total No Bid $1,648,035.00 ITB 23-0063 Valve Actuators, Cones, Parts, Repair and Services Page 5 of 46 9/14/23, 11:54 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 8/8/2023 REFERENCE NO.: **M&C 23- 0626 LOG NAME: Official site of the City of Fort Worth, Texas Fo RTH 13PITB 23-0063 VALVE ACTUATORS, PARTS AND SERVICES LSJ WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL)Authorize Execution of Agreements with Rexa, Inc., Machining & Valve Automation Services LLC and Municipal Valve & Equipment Company Inc. for Valve Actuators, Parts and Services in a Total Annual Amount Up to $2,500,000.00 for the Water Department RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with Rexa, Inc., Machining & Valve Automation Services, LLC and Municipal Valve & Equipment Company Inc., for valve actuators, parts and services in a total annual amount up to $2,500,000.00 for the initial term and authorize four one-year renewal options for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division to establish an annual agreement for new valves, appurtenances, actuators, replacement parts, on -site or shop repairs, startup services and field troubleshooting. Purchasing issued Invitation to Bid (ITB) No. 23-0063 describing the requirements for the new equipment and the maintenance for all existing motorized valve actuators and manual valve actuators that are used to regulate and control flow through the pipelines throughout the City. The bid was advertised in the Fort Worth Star -Telegram on May 3, 2023, May 10, 2023, and May 17, 2023. The City received four bids. However, upon evaluation, Vector Controls did not score at least 50\% or more of the total available points for technical criteria; therefore, they were not qualified to receive points for pricing. An evaluation panel consisting of representatives from the Transportation and Public Works and Water Departments reviewed and scored the submission using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Rexa, Inc. Machining & Valve Automation Services LLC Municipal Valve & Equipment Company Inc. Best Value Criteria: a) Bidders' qualification, experience and references b) Availability of resources and personnel to provide services c) Bidders' ability to meet the City's needs d) Cost of service After evaluation, the panel concluded that Rexa, Inc., Machining & Valve Automation Services LLC, and Municipal Valve & Equipment Company Inc. presented the best value for the City. Therefore, the panel recommends that Council authorize annual agreements with Rexa, Inc., Machining & Valve Automation Services LLC and Municipal Valve & Equipment Company Inc. No guarantee was made Evaluation a b c d Total 13 10 10 35 68 13 10 10.5 18 51 14 11.5 10 7 43 apps.cfwnet.org/council_packet/mc_review.asp?ID=31253&councildate=8/8/2023 1/3 9/14/23, 11:54 AM M&C Review that a specific amount of services would be purchased. Staff certifies that the recommended vendor's bids meet specification. Funding is budgeted in the Wastewater Department within the Water and Sewer Fund. The maximum amount allowed under these agreements collectively will be $2,500,000.00; however, the actual amount used will be based on the need of the department and available budget. DIVERSITY AND INCLUSION (DVIN): Awaiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL OPTIONS: The contracts may be renewed for up to four (4) one-year terms at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO FROM Fund Department ID Fund Department ID Account I Project I Program I Activity ID _ L Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Budget Year Reference # (Chartfield 2) Amount Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Dana Burghdoff (8018) Reginald Zeno (8517) Chris Harder (5020) Jo Ann Gunn (8525) La'Kita Slack -Johnson (8314) ATTACHMENTS 13PITB 23-0063 Valve Actuators Parts and Services.docx (Public) Approved Waiver of Business Equity Goal 4.7.23.pdf (CFW Internal) FID TABLE - Valves.xlsx (CFW Internal) Machining & Valve 1295.pdf (CFW Internal) Machining & Valve Automation Services LLC Sams.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31253&councildate=8/8/2023 2/3 9/14/23, 11:54 AM M&C Review Municipal Valve & Equipment Company Inc. Sams.pdf (CFW Internal) MVE Form 1295.pdf (CFW Internal) Rexa Form 1295.pdf (CFW Internal) Rexa Sams.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31253&councildate=8/8/2023 3/3