HomeMy WebLinkAboutContract 58487-A1CSC No. 58487-A1
AMENDMENT No . 1
To CITY SECRETARY CONTRACT No. 58487
WHEREAS, the City of Fort Worth (CITY) and Pl'tn=er Associates,
Inc., (ENGINEER) made and entered into City Secretary Contract No. 58487,
(the CONTRACT) which was authorized by M&C 22-0892 on the Wtl day of
November, 2022 in the amount of $1,'773,698.00; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
.Marys Creek Water Reclamation. Facill ty; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through
their duly authorized representatives, enter into the following
agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to i.nclttide the additional
engineering services specified in proposal attached hereto and
incorporated herein,. The post to City for the additional design services
to be performed by Engineer totals $5,057,498.00.
2.
Article TT of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $6,831,196.00.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
rity of 11ort Wcrth, Texae [Mary'a Crook 7tator Raciamation Facilityl
Prot Services Agroamt;nt Amendment Tomplaln IC012341
Revision Uar.ar No,7eftbe[ 23, 2D21
Pass: 1 of
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
a
Dana Burghdoff (Oct 2023 0 : CDT)
Dana Burghdoff
Assistant City Manager
DATE: Oct 6, 2023
APPROVAL RECOMMENDED:
C&4� 4� HArder
Christopher Harder (Oct 4, 2023 16:28 CDT)
Christopher Harder, P. E.
Director, Water Department
Contract Compliance Manager:
ENGINEER
Plummer Associates, Inc.
te&,,,.
Ellen McDonald, P.E.
Principal
9/29/2023
DATE:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Suzanne Abbe, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY:
I
DBlack (Oct5, 202314:26 CDT)
Douglas W. Black
Sr. Assistant City Attorney
ATTEST:
Jannette Goodall
City Secretary
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M&C: 23-0828
Date: 9/26/2023
Form 1295: 2023-1049849
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas [Mary's Creek Water Reclamation Facility]
Prof Services Agreement Amendment Template [CO1239]
Revision Date: November 23, 2021
Page 2 of 2
iIV k
.,i PLUMMER
0318-084-01
July 26, 2023
Ms. Suzanne Abbe, P.E.
Senior Engineer, Capital Project Delivery - Facilities
City of Fort Worth Water Department
200 Texas Street
Fort Worth, Texas 76102
Re: Amendment 1
Mary's Creek Water Reclamation Facility -- Detailed Design
City Project No. 103648
Dear Ms. Abbe:
On behalf of Plummer Associates, I am pleased to submit Amendment 1 for additional
services to City project number 103648. Amendment 1 includes the scope and effort for the
30% design and equipment preselection for the Mary's Creek Water Reclamation Facility.
Tasks in the amendment include support for the Texas Water Development Board funding
application, 30% design of the plant site and individual treatment units, equipment
preselection for the membrane, screens and grit removal equipment, UV disinfection
equipment, site coordination with offsite utilities, a survey of well sites and stream cross -
sections, coordination with state and local agencies for necessary approvals, development of
OPCCs, quality review of the design, and additional workshops and meetings. With this
amendment, Plummer is adding teaming partners Signature Automations for controls and
security, JQ Infrastructure for civil site design, and CCA Landscape Architects. All three
additional teaming partners qualify as business equity (MIWBE) firms.
A summary of the proposed budget for this amendment Is as follows:
1.0 Design Management
$
233.899
2.0 Meetings
$
514.052
3,0 TWDB Funding Application
$
50,637
4.0 30% Design
$3,027,260
8.0 Equipment Preselection
$
572,456
9.0 Site Coordination
$
45,160
10.0 Survey and Subsurface Utility Services
$
44,542
11.0 State and Local Approvals
$
116,459
12.0 OPCC
$
83,330
13.0 Quality Review
$
187,811
15.0 Special Services
$
72.483
TOTAL PROPOSED AMENDMENT NO. 1
$5,057,498
The additional business equity included in this amendment is $1,134,457, or 22% of the
amendment total.
1320 South Unlverslty Drive, Suite 300
Fan Worth, Texas 75107
Phone 817,506.1700
Fax 917.870.2536
rlummer.wm
TOPE Firm No, 13
Ms. Suzanne Abbe
Page 2
July 26, 2023
Original Contract Amount: $ 1,773,698.00
Ame ndme nt No. 1 Amount: $ 5,057,498.00
Total Contract Cost To Date: $ 6,831,196.00
I appreciate your review of this information. If you have any questions, please call me at
(817) 919-2779.
Sincerely,
PLUMMER ASSOCIATES, INC.
Joshua P. Frisinger, P.E.
Texas No. 97545
Project Manager
JPF/
Https://apaienv.sharepomt.com/sites/2005-125-OOMCWRF-Internal/Shared Documents/Internal/01 Contracts/1-1 Client/Detailed Design (0318-
084-02)/2023-07-24 Final to City/Amendment No. 1 Let tei.doD
ATTACHMENT Al
DESIGN SERVICES FOR
MARY'S CREEK WRF DETAILED DESIGN
CITY PROJECT No.: C01239
(411412023)
ATTACHMENT Al
Scooe for Enaineerina Design Related Services for Water and/or Sanitary Sewer
Improvements
DESIGN SERVICES FOR
MARY'S CREEK WRF DETAILED DESIGN
CITY PROJECT NO.: C01239
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project. The purpose of this Agreement
is as follows:
Perform preliminary and detailed design and bid phases services for the 10 MG Mary's
Creek Water Reclamation Facility (MCWRF). Prepare 30 percent construction drawings,
technical specifications, and front end bid documents for the treatment units and support
facilities needed to meet the discharge limits in the TPDES permit. Prepare preselection
documents for preselecting the MBR system and other major equipment items. Provide
conformed for construction contract documents. Prepare preliminary and final plat,
incorporating roadway across site from City's thoroughfare plan. Perform a detailed site
survey. Coordinate with City's transportation and public works departments. Work with City
and County for maintenance and possible upgrading of roads to plant. Coordinate plugging
of two existing water wells and septic tank closure with TCEQ. Coordinate with US Army
Corps of Engineers and Tarrant County for permitting outfall and for work in the floodplain.
Coordinate with Oncor to bring power to the plant site. Work with state and local agencies
for approval required for project completion. Coordinate with TWDB for funding
requirements.
MCWRF will be designed to meet current TCEQ 217 rules for wastewater and current TCEQ
210 rules for reclaimed water. It is known that the TCEQ is working on updates to the 217
rules. ENGINEER will proactively seek out changes and incorporate anticipated rule
updates into the design. Design is based on treatment limits listed in current TPDES permit
and as further modified by the agreement with Tarrant Regional Water District. Coordinate
with prior studies and evaluations and incorporate the community livability criteria
documented in the Site Selection criteria.
WORK TO BE PERFORMED
Task 1.
Design Management
Task 2.
Meetings and Workshops
Task 3.
TWDB Funding Application
Task 4.
30% Design (Preliminary Design)
Task 5.
60% Design (Not Included)
Task 6.
90% Design (Not Included)
Task 7.
100% Design (Not Included)
City of Fort Worth, Texas
Atlachment A
PMO Release
Date, 07.23.2012
Page 1 of 33
ATTACHMENT Al
DESIGN SERVICES FOR
IAARY'S CREEK WRF PROCESS DETAUD DESIGN
CITY PROJECT NO.t C01239
Task 8. Equipment Preselection
Task 9. Site Coordination
Task 10. Survey and Platting
Task 11, State and Local Approvals
Task 12. OPCC
Task 13. Quality Review
Task 14. Bid Phase Services (Not Included)
Task 15. Construction Phase Services (Not Included)
LIST OF ASSUMPTIONS
The following assumptions were used when developing the scope of services and
estimating the compensation to ENGINEER. These assumptions are in addition to the
scope and additional services set forth in the scope of work.
1. The current TPDES permit will be renewed upon expiration (renewal excluded from
scope), and before the completion of construction of the new plant, with the same
permit limits included in the current permit.
2. ENGINEER will meet with code officials as detailed in the scope to identify and
review code requirements and to assist the City in obtaining necessary permits.
Necessary permits include:
a. City of Fort Worth and Tarrant County compliant drainage permit
b. Tarrant County or City of Fort Worth Floodplain Development permit
c. Tarrant County driveway permit
d. Tarrant County fire access permit
3. The design will be based on federal, state, and local codes and standards.
ENGINEER will seek to anticipate changes in codes.
4. The 30% design and equipment preselection work on this project will last 8 months
from authorization to proceed (assumed to be August 2023) and be completed in
May 2024.
5. ENGINEER's design delivery process will be employed. With the exception of the
final review, the PROJECT team will not stop during normal review of submittals.
Project method of delivery will be design -bid -build.
6. The design documents will be prepared for a single construction contract.
7. The listed permit supporting documentation described in Task 11 will be prepared by
ENGINEER.
City of Forl Worth, Texas
Attachment A
PMd Release Date: 07.23.2012
Page 2 of 33
ATTACHMENT Al
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.: C01239
8, The CITY's specifications will be used as the basis for the Division 0 specifications.
Texas Water Development Board specifications will also be included as required to
meet the requirements of the State Revolving Fund loan requirements. ENGINEER's
specifications will be used as the basis for other technical specifications and Division
1 documents, City specifications and standard details will be used for the potable
water line(s) to the meter and for the meter(s) and meter vault(s).
9. The drawings will follow ENGINEER's CAD standards.
10. No existing buildings or facilities will be modified except as specifically noted herein
or to demolishlremove existing buildings.
11. No community facilities other than as needed for the treatment plant are included or
contemplated. No trails, uncontrolled access to portions of site, or facilities are
included.
12. 100-year FEMA delineated floodplain will be basis for hydraulic profile through plant.
ENGINEER will use most recent model provided by the City and will consider impact
of Tarrant Regional Water District project.
13. TWDB review time is estimated to take 60 days,
14. The site will be configured for an ultimate treatment capacity of 30 MGD with primary
clarifiers and anaerobic digesters, or 40 MGD without primary clarifiers and
anaerobic digesters.
15. Design will incorporate the community livability criteria in the design including odor
control, noise abatement, focused lighting, perimeter fencing, and architectural
enhancements.
16. An average of ten hard copies of memoranda and twelve hard copies of drawings
(drawings will be half size), preselection documents, and other deliverables will be
provided for each deliverable. In additional, one electronic PDF of each deliverable
will be uploaded to the City maintained BIM 360 document management system.
Surveys and easements will only be submitted electronically.
17. Design is based on the Process Evaluation Design Report, Memoranda, and
decisions made to date. Design services include 30% design for the following
treatment areas:
General: Provide general information about the project including site location,
existing, proposed, and future site plans, soil boring locations, general construction
notes, pipe materials and piping notes, abbreviations, instrumentation legend,
process diagrams, treatment unit summaries, schematics, hydraulic profile, individual
treatment unit P&IDs, 3D facility design, building color architectural renderings, site
plans, and other plant -wide information.
CivillSitework and Yard Piping: Provide grading, paving, perimeter fencing,
security, and yard piping as required for the new treatment facilities. No offsite
piping improvements are included. A plant entrance monument and associated
City of Fort Worth, Texas
Attachment A
PMD Release Date, 07.23.2012
Page 3 of 33
ATTACNMENTAI
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.: C01239
landscaping and irrigation system will be provided. Extent of irrigation will be
evaluated during 30% Design.
200 Preliminary Treatment Unit: Preliminary treatment will include coarse screens,
grit removal, and fine screens, influent and effluent structures, and all necessary
ancillary equipment. Structure will be sized for 15 MGD but will include equipment
sized for the 10 MGD facility. The structure will be designed to be expanded to
accommodate future flows.
300 The Equalization Basin will consist of one pre -stressed concrete tank with
mixing, wash -down nozzles. Interior concrete surfaces will be coated with a special
protective coating to reduce the corrosion potential on the concrete tank.
320 Peak Flow Storage Basin: will consist of one pre -stressed concrete tank with
mixing, wash -down nozzles. Interior concrete surfaces will be coated with a special
protective coating to reduce the corrosion potential on the concrete tank.
350 Odor Control: will be provided for Preliminary Treatment Units, Flow
Equalization, Peak Flow Storage, Anaerobic and Pre -anoxic zones of Bioreactors,
and Dewatering facilities.
400 Bioreactor Basins: System will consist of four bioreactor basins, each with a
fermentation zone, anaerobic zone, anoxic zone, aerobic zone, and post anoxic
zone. A side stream mixed liquor fermenter will be included for each bioreactor
basin. Basins will have mechanical mixers in the anaerobic and anoxic zones, and
fine bubble 9-inch disk diffusers for aeration and mixing in the aerobic zone, and
internal recycle pumps with VFD's. The internal recirculation pumps will be
controlled based on ORP sensors. Air to the aerobic zones will be controlled based
on either dissolved oxygen or ammonia sensors.
500 Blower Building: Design a new blower building to house blowers for
bioreactors. New blowers will be either multistage centrifugal, high speed turbo, or
geared turbo blowers. All of the blower types will be set up with VFDs or another
method to adjust the blower output and input power requirement to match aeration
demand. A separate room in the building will be provided as an electrical room or
space in the main electrical building will be dedicated to blower motor control
centers. .
550 Metal Salt Chemical Feed System: Provide a new metal salt chemical storage
and feed system for phosphorus removal treatment. The liquid chemical feed pumps
will be located within a room of the MBR support building. Liquid chemical storage
tanks will be located in a concrete bulk containment area near the chemical feed
pumps. Chemical feed points will be provided in each bioreactor basin prior to mixed
liquor flowing into the membrane tanks. Mixing will be provided at each chemical
addition point.
560 Supplementary Carbon Liquid Chemical Feed System: Provide a new liquid
chemical supplementary carbon storage and feed system. Liquid chemical feed
pumps will be located within a room of the MBR support building. Liquid chemical
storage tanks will be located in a concrete bulk containment area near the chemical
City of Fart Worth, Texas
Attachment A
PMO Release Date: 07.23.2012
Page 4 of 33
ATTACHMENT Al
DESIGN SERVICES FOR
tAARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO,; C01239
feed pumps. Chemical feed points will be provided in each aeration basin in the post
anoxic zone. Mixing will be provided at each chemical addition point.
570 Scum Pump Station: Provide a new scum pump station to transfer scum from
bioreactor basins and membrane tanks to the waste activated sludge storage
tank(s).
600 Membrane Filtration System: Design a new membrane filter equipment system
for an annual average flow of 10 MGD and peak flow of 20 MGD. Membrane type
may be hollow fiber, flat sheet, or flat plate, and will be determined by an evaluated
equipment preselection bid. Membrane equipment tanks will be cast -in place
concrete basins located outside. A bridge crane will be provided for removal of
membrane modules. Hollow fiber membrane equipment basins will be covered with
metal plate, flat plate membrane equipment basins will be left open. A metal canopy
cover will be provided over the membrane equipment basins.
700 Membrane Equipment Building Design a new membrane equipment building
for equipment, controls, and the electrical room related to the membrane system.
The membrane equipment building may also include a control room, offices, and
restrooms.
750/760 RASIWAS Pump Stations: Bioreactor basins will include a RAS/WAS
pump station(s). 30% design will include an evaluation to determine whether to have
RAS/WAS pumps dedicated to each basin or combine all RASIWAS pumping
arrangements into a single RAS and/or WAS structure. Both RAS and WAS pumps
will include VFDs. RAS pumps will be flow paced and WAS pump flow will be
manually controlled by plant operators,
B00 UV Disinfection: Design a new UV disinfection system. The new UV system
will include 2 channels. Structure in initial plant construction will be sized for 15
MGD plant capacity, but 10 MGD plant capacity of UV disinfection modules will be
installed initially. Additional capacity will be provided in expansion to 15 MGD by
adding additional UV lamps in the channels. The structure will be set up to be
expanded in the future by adding additional UV channels in parallel. A canopy will
be provided over the UV disinfection system.
820 Plant Water System: Provide a new plant water system consisting of two or
more vertical turbine pumps installed in the wet well for the reuse system pumps
station adjacent to the post aeration system. Plant water system may not have
dedicated pumps, but instead connect to the offsite reuse system pumps. If plant
water comes from reuse pumps, pressure reducing valves will be needed to limit
pressure within the plant. The plant water system will utilize a series of pressure
tanks at major plant water demand locations.
840 Post Aeration: Design a new post aeration system utilizing removal fine bubble
diffusers and turbo blowers, A canopy will be provided over the post aeration
blowers.
City of Fort worth, Texas
Attachment A
PMO Release Date; 07.23.2012
Page 5 of 33
ATTACHMENT Al
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO,: C01239
880 Effluent Flow Measurement: After UV Disinfection, Post Aeration, and Plant
Water Pumps, design a new effluent Parshall flume to measure effluent flow prior to
discharge.
Outfall: The outfall will be located adjacent to Mary's Creek in the floodplain. The
outfall will consist of a headwall structure with connections for two pipes. One pipe
will be plugged for a future pipe connection needed for a future expansion. Outfall
structure may include a fence to restrict access. The outfall structure will allow
discharge into Mary's Creek with minimal erosion. Design of the outfall structure will
be accelerated sufficiently to submit the 404 nationwide permit within 8 months of
notice to proceed.
1100 WAS Storage Tank(s): Two aerated waste activated sludge (WAS) storage
tank(s) will be designed. No odor control will be provided for aerated unthickened
WAS storage tanks.
1200 Sludge Pumps and Blowers: Design of Dewatering feed pumps, to be located
inside at the WAS sludge pump station at the unthickened WAS storage tanks.
Dewatering sludge feed pumps will utilize VFDs to adjust sludge flow rate to the
dewatering units. Blowers for aeration/mixing of unthickened WAS storage tanks will
be located inside at the WAS sludge pump station.
1300 Dewatering Building: Sludge dewatering system shall utilize centrifuges to
dewater waste activated sludge. Centrifuges will be located inside a building.
Building shall include a truck and roll -off container loading bay with space for multiple
trucks or roll -off containers (weekend, inclement weather, etc.). The arrangement of
the dewatering building shall be developed in 30% design and will consider future
expansion and the addition of new processes (drying or lime).
1500 Reuse Pump Station: Design reuse pumping facility to provide reclaimed
water to offsite users. The pump station will consist of vertical turbine pumps with a
wet well located outside. Wet well will include multiple pump slots for pumps to be
added with the initial project, and additional slots for future pumps. Pump slots will
be sized for larger pumps, although some may use smaller pumps initially. Non -
potable reuse and in plant service water will be chlorinated with liquid sodium
hypochlorite. Since exact reuse demands are unknown at this time, some items will
be left out of the design to be added later. These items include the individual reuse
pumps, the discharge piping connections and check valves associated with each
pump, and the related motor starterNFD for each pump. The concrete pump
station/wet well, the discharge header piping, header isolation valve for each pump,
and all electrical work except the motor starterNFD and some wiring will be included
in the initial design.
1520 Sodium Hypochlorite Feed System: Adjacent to the reuse pump station will
be a sodium hypochlorite storage tank and a sodium hypochlorite feed pump
building. Options to combine this building with the UV electrical building will be
considered during 30% design,
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07.23.2012
Page 6 of 33
ATTACHMENT Al
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.: C91239
1600 A Return Plow/Drain Pump Station: The Return Flow /Drain Pump Station
will be designed to return internal recycle flows from the plant back to the Preliminary
Treatment Unit.
1700 Electrical Buildings: Design Electrical Buildings to support the treatment
facilities, including architectural, HVAC, structural and electrical design. A total of
three standalone electrical buildings are assumed (but will be confirmed in 30%
design) for the 1) Preliminary Treatment Unit, 2) UV Disinfection and Post Aeration,
and 3) a Main Electrical Building. Buildings with electrical rooms include the
Bioreactor Basin Blower Building, Membrane Equipment Building, WAS Pump
Station, and the Dewatering Building.
1750 Generators: Backup power generator(s) may be provided as a backup source
of power in the event of a grid power outage. Generators will be located on concrete
slabs in the vicinity of the main incoming power supply. Generator will be package
engine generators in sound enclosures with a belly fuel tank.
1800 Administration Building: Design may include an Administration Building.
Building would be compliant with the Texas Accessibility Standards. The facilities to
be included will be determined during the space planning workshop, and may include
a reception area, three (3) offices, a laboratory, control room with computerlserver
space, men's and women's restrooirns with shower facilities, a break room,
mechanical/electrical room, and a file storage room.
1850 Maintenance Building: Design may include a Maintenance Building. Building
would be compliant with the Texas Accessibility Standards. The facilities to be
included will be determined during the space planning workshop, and may include
two garage bays where vehicles can be pulled inside, equipmentlspare part storage,
work space for maintenance of equipment, an office, and a single restroom.
Electrical — Work with Oncor to provide new incoming power feed(s). Design new
main plant power distribution system with connection for backup power generators.
Instrumentation — Provide instrumentation to support the new treatment facilities
listed above.
Controls — Design hardware and software for a new control system for the entire
plant. Control system may be PLC based, or DCS based, depending on the results
of the controls workshop and Owner preference.
Offsite Communications — The plant shall be connected to the offsite lift stations for
communication and control. Plant may also be connected to other City facilities.
Method of communication may be fiber optic cable or microwave transmitter/receiver.
City of Fort Worth, Texas
Attachment A
PMO Release Dale: 07.23.2012
Page 7 of 33
ATTACHMENT A!
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.: C01239
TASK 1. DESIGN MANAGEMENT.
ENGINEER shall manage the services required to complete the Project tasks from start of
the design phase through the end of preselection Bidding services. Project management
consists of project administration, coordination and supervision of the project team and other
internal resources, external project coordination and quality management for project
milestones and deliverables to meet the project schedule and budget.
1.1. Managing the Team
1.1 A. Lead, manage and direct design team activities.
1.1.2. Perform quality control processes in performance of the work.
1.1.3. Communicate internally among team members.
1.1.4. Allocate team resources for effective execution of Tasks.
1.1.5. Provide project management activities to properly plan the work, sequence,
manage, coordinate, schedule, and monitor the scope tasks and completion
of the tasks.
1.1.6. Maintain and update an action item log, a decision log, and project change
log as well as the schedule. Submit an update of the logs after each meeting.
1.2. Communications and Reporting
1.2.1. Prepare and submit monthly invoices in the format requested by the CITY.
1.2.2. Prepare and submit monthly progress reports in the format provided by the
Water Department.
1.2.3. Prepare and submit baseline Project Schedule initially, and Project Schedule
updates with a schedule narrative monthly, as required in Attachment D to
this Standard Agreement and according to the City of Fort Worth's Schedule
Guidance Document.
1.2.4. Complete Monthly MIWBE Report Form and Final Summary Payment Report
Form at the end of the project.
1.2.5. BIM 360 will be used for document management.
1.3. With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
City of foil Worth, Texas
Attachment A
PMO Release Date: 07.23.2012
Page a of 33
ATTACHMENT Al
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.: C01239
1.4. Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub -consultants shall carry readily visible
information identifying the name of the company and the company representative.
1.5. Subconsultant management — ENGINEER shall manage, coordinate, and be
responsible for the efforts of its subconsultants participating in the Project. That
includes distribution and coordination of work among the subconsultants,
coordination of meetings/workshops and site visits, review and payment of monthly
billing, and quality assurance and control of the work and documents submitted by
the subconsultants.
ASSUMPTIONS
A. 8 MIWBE reports will be prepared
B. 8 monthly water department progress reports will be prepared
C, 8 monthly project schedule updates will be prepared
DELIVERABLES
A. Baseline design schedule
B. Monthly progress reports
C. Updates to action log, decision log, and project change log.
D. Monthly schedule updates with schedule narrative describing any current or anticipated
schedule changes
E. Monthly MIWBE and Final Summary Payment Reporting
F. Monthly invoices
TASK 2. MEETINGS
2.1. Project Meetings
2.1.1. Kick-off Meeting: Attend a kick-off meeting with the City at the City's facility to
review the scope of work, discuss the work plan, and verify City's
requirements for the project, review the schedule for the project, identify
critical success factors, and address potential risks. Review project
deliverables, workshops, and meetings.
2.1.2. Bi-Monthly Review Meetings: Attend standing monthly meetings with the
City's full project team at the City's or ENGINEER's facility to discuss ongoing
evaluations, design concepts, City preferences, and project updates.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07.23.2012
Page 9 of 33
ATTACHMENT At
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAltE0 DESIGN
CITY PROJECT NO.; C01239
Meetings will be two hours each. Up to 3 meetings. First meeting will be
replaced by the kick-off meeting.
2.1.3. Major Milestone Review Meetings: Attend a full day review meeting to
discuss drawings, specifications, and other project details associated with the
major deliverables around each of the major project deliverables.
2.1.3.1. Preselection Package 1 — Membrane Equipment
2.1.3.2. Preselection Package 2 -- Early Design Equipment
2.1.3.3. 30% Design
2.1.4. Deliverables: Furnish electronic copy of meeting minutes and updated action
item, decision, project change log.
2.1.5. Workshops: Conduct project workshops and review meetings at the City's
facility. Prior to meeting, send out electronic copy of agenda. Information to
be discussed at workshops and meetings shall be sent out ten days prior to
each meeting. Six workshops and meetings are planned and budgeted.
2.1.6. Initial Architectural Concepts Workshop
2.1.6.1. Conduct a workshop with City staff to discuss architectural
concepts, needs, and City preferences.
2.1.6.2. Develop architectural concepts based on both City input and
treatment units utilized. Prepare typical elevation views of buildings
for possible scenarios.
2.1.6.3. Discuss space planning with OWNER's staff for operations and
maintenance spaces. Architectural buildings may include
administration building, main electrical, preliminary treatment,
preliminary treatment electrical, membrane equipment building,
maintenance building, and blower building. Maintenance space to
include office, restroom and locker area, storage area, and bridge
crane with multiple overhead doors. Maintenance space may be
separate or combined with electrical and/or membrane equipment
building.
2.1.6.4. Prepare a technical memorandum summarizing the City
architectural preferences.
2.1.7. Follow up Architectural Concepts Workshop --
2.1.7.1. Present draft floor plans and building exterior elevations for
administration building, maintenance building, electrical buildings,
and two additional process buildings, as well as exterior elevations
for the headworks facility and the bioreactor basin complex to
demonstrate the architectural features to be utilized. Note
City of Fort Worth, Texas
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maintenance space may be separate or combined with electrical
building and/or membrane bioreactor (MBR) gallery.
2.1.7.2. Prepare a technical memorandum summarizing the City
architectural preferences. Submit copies of the architectural
concepts, typical elevations, and City preferences for the City to
review.
2.1.8. Site Entrance and Perimeter Fence Workshop
2.1.8.1. Develop north and east perimeter fence concepts, front gate, and
plant entrance architectural concepts, and develop a rendering for
the entrance coordinating with access, security, landscaping, and
driveway connections to roadway. Provide rendering of site in
electronic format. Submit draft of rendering for City review. Discuss
roof colors and other colors prior to showing on rendering.
2.1.8.2. Prepare a technical memorandum summarizing the City site
entrance and perimeter fence preferences.
2.1.9. Develop structural concepts based on both City input and treatment units
utilized.
2.1.9.1. Conduct a workshop with City staff to discuss structural concepts
and City preferences.
2.1.9.2. Prepare a technical memorandum summarizing the City structural
preferences.
2.1.10. Discuss instrumentation and electrical power equipment preferences.
2.1.10.1. Conduct a workshop with City staff to discuss City preferences for
instrumentation and electrical power equipment type and preferred
manufacturers.
2.1.10.2. Prepare a technical memorandum summarizing the City
instrumentation and electrical power equipment preferences.
2.1,11. Conduct a workshop with the OWNER's staff to determine if plant controls will
be based on PLCs or a DCS system. ENGINEER will present information on
both controls options, costs, and pros and cons for each. The cost of the
DCS option will be based on expanding the existing Ovation system. Prepare
a technical memorandum summarizing the City's control system preferences.
City of Fort Moth. Texas
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DELIVERABLES:
Meeting summaries with updated decision, action item, and project change log.
A. Kick-off Meeting:
B. Bi-Monthly Review Meetings:
C. Major Milestone Review Meetings
D. Workshops:
Electronic copy of the meeting minutes.
Electronic copy of the meeting minutes.
Electronic copy of the meeting minutes.
Electronic copy of the meeting minutes.
Submit copies of the architectural concepts, typical elevations, and City preferences for the
City to review.
Technical Memoranda Summarizing Design Basis Concepts for Architectural, Structural,
Electrical Distribution and Controls, Instrumentation and Controls, and DCS vs PLCs
preferences.
TASK 3. TWDB Funding Application
The CWSRF requires submittal of an application, once the TWDB has placed the CITY on
the intended use plan and sends the CITY an invitation to submit an application. It is
expected that the CITY will include the ENGINEER as a "Contributor" for submittal of
documents through the online application (OLA) (httos:/1ola.twdb.texas.aov/). For the level of
effort it is assumed the project will already be on the intended use plan, and that support to
be provided is for the development of the detailed loan documents.
3.1. The application generally includes the following documents that will require
coordination and assistance from the ENGINEER:
3.1.1 Engineering Feasibility Report. The OLA allows for either a Preliminary
Engineering Feasibility Report (PEFR) or a final Engineering Feasibility
Report (EFR), depending upon the level of background work completed. The
level of effort is based on this being a PEFR. The PEFR will be prepared and
submitted in parallel with the required environmental assessment documents.
3.1.2 Project Schedule information. The schedule will include the following items:
Loan Closing Date
Planning Phase
Preliminary EID/Agency Coordination
Public Meeting
Certified EID Submitted to TWDB (includes agency responses)
Final EFR Submitted
TWDB Review and Approval of EFR
TWDB Issues FNSI for the Project
Design Phase
Initiate Final Design
Submit Final Design for TWDB Review
City of Fort Worth, Texas
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Complete Final Design
Construction Phase
Advertisement for Bidding
Construction Award/NTP
Complete Construction
3.1.3 Planning information consisting of the completed form WRD-253a that will be
developed in coordination with the CITY.
3.1.4 Cost estimate for the overall project that is documented by form TWDB-1201,
corresponding to the funding request included in the PIF.
3.1.5 Address Water Availability items specifically applicable to the proposed
project in form WRD-253a.
3.1.6 Identification and information on the status of permits required for the project
including TPDES permit and any impacts on or need for water rights.
3.1.7 Other permits that may be required should be identified and land ownership
should be addressed.
3.1.8 Address the status of information available from the CITY's Water
Conservation Plan (WCP), Water Use Survey, and Water Loss Audit, and
Drought Contingency Plan (DCP)
3.1.9 Preliminary identification of issues that must be addressed in preparing an
Environmental Information Document (EID) for the project sufficient to obtain
a Finding of No Significant Impact. (FNSI).
3.1.10 Designated Management Agency status
3.1.11 Additional financial documentation (if requested by the TWDB)
3.2. ENGINEER will prepare the EFR in conformance with requirements of the TWDB.
The EID developed in the Process Evaluation project will be used. It is assumed that
the City has a WCP and a DCP. If the TWDB requires an updated version of the
WCP or DCP, ENGINEER will assist the CITY in updating or developing these
documents as a SPECIAL SERVICE. The other documentation is typically provided
by the CITY. ENGINEER will obtain a copy of the EID, WCP, DCP and any other
required documentation from the CITY for inclusion in the submittal to the TWDB. A
draft of the application will be provided by the CITY for review. ENGINEER will
review the application and provide comments to the CITY.
3.3. Meetings and Conference Calls
3.1.12 ENGINEER will meet with the CITY to discuss the funding aspect of the
project. In addition, ENGINEER will continue to meet or conference with the
TWDB as the application is reviewed by the agency. Four additional virtual
meetings or conference calls are anticipated. ENGINEER will summarize the
results of meetings and provide the summary to the CITY.
City of Fort Worth, Texas
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3.4. Loan Payment Coordination
3.1.13 CITY will coordinate with the TWDB as necessary to handle the submittal and
processing of all loan payments, quarterly reports, and supporting payment
documents. ENGINEER is available to support the CITY as required and
requested by the CITY as an ADDITIONAL SERVICE.
ASSUMPTIONS:
A. Six (6) meetings and workshops with City Water Development staff
DELIVERABLES:
A. Meeting Notes
B. Preliminary Engineering Feasibility Report
TASK 4. THIRTY PERCENT (30%) DESIGN (PRELIMINARY ENGINEERING)
Thirty percent (30%) design includes preliminary discipline design tasks. The focus of the
30% design set will be finalization of process details, treatment unit sizing, hydraulic profile,
equipment sizing, controls concepts, and mechanical arrangements. 30% design shall be
sufficiently detailed to allow for the development of equipment preselection bid packages.
Minimal information will be provided for architectural, structural, electrical, and
instrumentation designs. The purpose of this task is to use the data and guidelines
developed in the Process Design Report, and further develop the approved design
concepts. The end products from this task will consist of a series of 30% Discipline Design
Basis Memoranda with a set of drawings which will provide sufficient information to the
OWNER and agency review and design team coordination review. Specific work activities
and deliverables from this task are as identified below.
4.1. Civil and Site Development 30% Design work will consist of the following activities:
4.1.1. Coordination with disciplines and confirm the following (1) structure size,
location, and orientation; (2) layout roadways/truck access corridors and
define maneuvering requirements (design vehicle); (3) size and locate
parking lots for employees and visitors to the facility; (4) determine
emergency vehicle access requirements; and (5) locate utility and piping
corridors horizontal and vertical.
4.1.2. Set initial finished floor levels for new structures. Establish finish grades for
overall major surfaces and road profiles,
4.1.3. Floodplain Study
4.1.3.1. Data Collection and Review: Plummer will collect the following
model from Fort Worth and review the data:
City of Fort Worth, Texas
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4.1.3.1.1. Review existing floodplain model and data inputs from the
Fort Worth Model.
4.1.3.1.2. Submit two topographic sections needed for outfall to
supplement FEMA sections to prepare the Floodplain
Analysis. Survey will be provided by others (Part of this
scope and fee under separate section)
4.1.3.2. Update Hydrologic/Hydraulic Models
4.1.3.2.1. Plummer will update the HEC-RAS hydraulic model used
from FEMA with updated surveyed cross sections.
4.1.3.2.2. Plummer will update peak flow water surface profiles that
are part of the FEMA model including the 100-, and 500-
year events using the hydrologic/hydraulic computer
model. This will include four required FEMA model runs
(duplicate effective, corrective effective, preconstruction,
and post -construction).
• Prepare a floodplain map: Map the 100-year floodplain
and floodway extents through the project site for the
ultimate conditions with proposed site plan, if different
from the FIRM (Flood Insurance Rate Map).
4.1.3.3. Documentation of Floodplain Study and Technical Memorandum
4.1.3.3.1. Plummer will prepare the Floodplain Study Technical
Memorandum (TM) with the revised data inputs, figures,
and results that document the changes made to the
floodplain study to incorporate the designed site plan for
Mary's Creek Water Reclamation Facility, including pipe
outlet and bank stabilization around outlet and on opposite
bank slope from outlet.
4.1.3.3.2. Plummer will address CLIENT review comments and will
incorporate those comments into a final TM.
4.1.4, Bank Stabilization
4.1.4.1, Protect the banks at two locations, the outfall and the opposite bank
the outfall is discharging towards to make sure banks are stabilized
and minimum erosion occurs at these two locations.
4.1.4.1.1. Size Riprap at these two locations and look at two other
possible solutions for stabilizing the bank.
4.1.4.2. Plummer will prepare plans for bank stabilization to be part of the
civil plan set.
City of Fort Worih, Texas
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4.1.5. Locate storm water management facilities.
4.1.5.1. Identify and coordinate requirements for storm drainage including
provisions to contain storm flows and accidental overflows.
4.1.5.2. Develop initial erosion control plan for the PROJET. Prepare initial
storm water calculations. Develop initial storm water control
concepts (swales, curb and gutter, stormwater retention ponds).
4.1.6. Evaluate flood plain impacts and constraints. Develop stormwater model to
verify no additional stormwater runoff compared to existing, undeveloped site.
4.1.7. Locate storm water management facilities.
4.1.7.1. Identify and coordinate requirements for storm drainage including
provisions to contain storm flows and accidental overflows.
4.1.7.2. Develop initial erosion control plan for the PROJET. Prepare initial
storm water calculations. Develop initial storm water control
concepts (swales, curb and gutter, stormwater retention ponds).
4.1.8. Prepare cover sheet and vicinityllocation map; list of drawings; design criteria
sheet; pipe materials schedule; and abbreviations and symbols.
4.1.9. Landscape design
4.1.9.1. Develop preliminary layout of monument sign and plantings
4.1.9.2. Landscape irrigation: Provide design for reuse water irrigation system
for plants, trees, and turf at the plant entryway and along north property
line. System will be designed by an experienced TCEQ Licensed
Landscape Irrigator in accordance with the regulations and the Authority
having jurisdiction.
4.1.9.3. Initial Landscape Irrigation design will include sheet set up, irrigation
main locations, backflow preventer locations, water supply coordination.
4.1.10. Coordination with topographic and 3D surveyors.
4.1.11. Review concepts and draft work products with, and seek approval from,
quality control reviewers.
4.1.12. Develop site plan drawing and preliminary civil drawings including paving,
grading, drainage, and yard piping plans. Develop perimeter fence, screening
wall, front entry fence and gate concepts and landscaping approach.
4.1.13. Coordinate with City Publics Works and Transportation Dept., the Master
Thoroughfare Plan, and with Tarrant County for off -site roadway
improvements and plant access and driveway locations.
City of Fart Worth, Texas
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4.2. Architectural 30% design work for architectural will consist of the following activities:
4.2.1. Develop material to support discussion on architectural concepts, needs, and
City preferences
4.2.2. Develop architectural concepts based on both City input and treatment units
utilized. Prepare typical elevation views of buildings for possible scenarios.
4.2.3. Develop material for discussing space planning for operations and
maintenance spaces. Operations facilities to discuss include: operations
administration building, operations administration electrical, preliminary
treatment, preliminary treatment electrical, membrane equipment building, and
maintenance building. Maintenance space to include office, restroom and
locker area, storage area, and bridge crane with multiple overhead doors.
Maintenance space may be separate or combined with electrical and/or
membrane equipment building
4.2.4. Establish initial room sizes after space planning discussion. Identify the
adjacencies and functional requirements of each space. Establish
architectural theme for exterior of building. Select interior and exterior
construction materials for each building. Select roof type, slope, and roof
support system for each building.
4.2.5. Assign code classification to each area within the building and identify areas
for coordination with other disciplines to identify and resolve code compliance
issues.
4.2.6. Coordinate with other disciplines to resolve compliance issues specific to
these disciplines (e.g. National Electrical Code and National Fire Protection
Association 820 issues).
4.2.7, Coordinate with other disciplines on building materials and design R-values.
4.2.8. Prepare initial building layouts (include plans, sections, and elevations).
4.2.9. Review concepts and draft work products with, and seek approval from,
quality control reviewer.
4.2.10. Identify assigned reviewer for Texas Accessibility Standard Review and
develop the plan for coordinating review throughout the phases of design.
4.3. Process Mechanical 30% Design for process mechanical will consist of the
following:
4.3.1. Based on the Process Design Report, perform process design calculations
for 10 MGD design flow for all liquids and solids process units. All information
developed during the Process Evaluation Phase will be utilized to the extent
possible. Develop a detailed process flow diagram including all treatment
process units with flow rates. Develop additional process information needed
City of Fort Worth, Texas
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including sample locations, instrument locations, flow meters, etc., and utilize
treatment units' sizes and volumes, equipment sizes and types, horsepower
requirements, and chemical dosage. The initial design flow is 10 MGD, with
subsequent expansion to 15 MGD. Peak 2-hour discharge flows will be 2
times annual average flow for 10 MGD facilities.
4.3.2. Modeling
4.3,2.1. Develop hydraulic profile calculation and prepare hydraulic profile
for process flow and side streams. Establish maximum and
minimum water surface elevations for process tanks.
4.3.2.2. Computer Process Model: Update the process model to optimize
operation/costs and incorporate changes made during design.
4.3.3. Select equipment types and determine sizelcapacity/redundancy of treatment
unit processes and ancillary systems.
4.3.4. Select process mechanical piping, sizes, and materials.
4.3.5. Develop preliminary process and instrumentation drawings (P&1Ds) and
prepare operation and control descriptions for the plant processes. Include
automatic sampler locations, all equipment and valves, and all instruments on
P&IDs. Approximately 58 P&IDs will be developed.
4.3.6. Prepare solids balance,
4.3.7. Update process flow diagrams for liquid treatment process and solids
treatment process.
4.3.8. Develop schematics for plant water system, onsite components of reuse
water system, potable water system, drain system, and odor control system.
4.3.9. Coordinate with HVAC to design new odor control facilities.
4.3.10. Develop system curves for the following pumping/blower applications prior to
equipment preselection.
4.3.10.1.
Grit pumps
4.3.10.2.
Return flow pumps from EQIPeak Flow Storage basins
4.3.10.3.
Internal recirculation pumps for bioreactors
4.3.10.4.
RAS pumps
4.3.10.5.
WAS pumps
4.3.10.6.
Ferric sulfate feed pumps
4.3.10.7.
Sodium hypochlorite feed pumps
City of Fort Worth, Texas
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4.3.10.8. Supplemental carbon feed pumps
4.3.10.9. Plant water pumps
4.3.10.10. Reuse pumps
4.3.10.11. Dewatering feed pumps
4.3.10,12. Bioreactor blowers
4.3.10.13. Membrane air scour blowers
4.3.10.14. Post aeration blowers
4.3,10.15. WAS storage tank blowers
4.3.10.16, Foul air fans for each odor control system
4.3.11. Perform process calculations for the aeration basin air supply system, and for
the foul air treatment systems (odor control facilities) for the preliminary
treatment unit, equalization and peak flow storage facilities and return flow
pump station, and solids handling facilities.
4.3.12. Perform Alternative Reviews for Equipment/Chemical for the following:
4.3.12.1. Aeration Basin Blowers (Multistage vs. High Speed Gearless
Turbo vs. Positive Displacement) based on energy use and
maintenance requirements.
4.3.12.2. UV Disinfection (Open Channel Vertical, Open Channel
Horizontal, vs Open Channel Inclined)
4.3.12.3. Evaluate options for supplemental carbon based on treatment
effectiveness and cost to source the chemical.
4.3.12.4. Selection of other equipment will be based on the equipment table
in the Process Design Report as discussed at Workshop 2 in the
Process Engineering Phase. Equipment not included in Workshop
2 will be discussed with Owner during 30% design. Note that this
design is based on the City NOT accepting septic or grease trap
haulers at the MC WRF. No provisions are included to
accommodate it.
4.3.13. Compile list of chemicals and amounts to be used
4.3.14. Determine electrical requirements and usage and instruments for each
system.
4.3,15. Develop process mechanical criteria and code requirements
City of Fort Worth, Texas
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4.3.16. Develop process mechanical building/structure mechanical drawings based
on the Process Design Report and P&IDs developed.
4.3.17. Update equipment list with sizing for major equipment.
4.3.18, Prepare equipment arrangements
4.3.19. Review concepts and draft work products with, and seek approval from,
quality control reviewers.
4.4. Structural 30% Design work for structural will consist of the following activities:
4.4.1. Coordinate with architectural discipline on the selection of building concepts.
Consult with lead process mechanical engineer on build inglstructure layouts.
4.4.2. Select design concepts and materials for canopies, handrails, stairs, and
grating.
4.4.3. Develop building foundation and structure concepts based on schematic
building layouts and geotechnicai report.
4.4.4. The building foundation and structure concepts will be conveyed via a brief
written description.
4.4.5. Review concepts and draft work products with, and seek approval from,
quality control reviewer.
4.5. Electrical 30% Design work for electrical will consist of the following:
4.5.1. Develop electrical loads for the 10 MGD and 15 MGD plant.
4.5.2. Determine backup generator(s) sizes required for 10 MGD and 15 MGD
plants.
4.5.3. Develop paralleling switchgear one -line including spare breaker for additional
generator at 15 MGD expansion if needed.
4.5.4. Coordinate Utility service entrance site layout with utility metering cabinets.
4.5.5. Determine size and type of transformers required, and who owns
transformers.
4.5.6. Prepare overall one -line diagram for proposed facilities.
4.5.7. Determine quantity and locations of electrical distribution equipment,
including motor control centers, switchboards, and panelboards.
Transformers, switchgear, switchboards, and motor control centers will be
sized to support the 15 MGD plant.
4.5.8. Coordinate load with process mechanical engineers to size equipment
motors.
City of Fort Worth, Texas
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4.5.9. Prepare load calculations.
4.5.10. Size electrical rooms. Prepare preliminary layout of the major electrical
equipment located in each electrical room. Size buildings and develop
equipment layouts for 10 MGD and 15 MGD facilities. Determine equipment
and instruments requiring uninterruptible power supplies (UPS) and locations
of UPS equipment. Coordinate with (&C discipline to determine space
requirements and locations for control equipment. Locate major 110
termination panels, TJB's, and control panels.
4.5.11. Determine redundancy requirements for critical process mechanical
equipment and power distribution per client preferences and TCEQ
requirements.
4.5.12. Establish preferred voltages for power distribution and utilization equipment.
4.5.13. Prepare electrical site plan.
4.5.14. Coordinate with other disciplines (Architectural, Process Mechanical) to
develop preliminary electrical building and electrical room sizes, and to
resolve code compliance issues specific to these disciplines.
4.5.15. Develop schedule of hazardous and corrosive locations.
4.5.16, Coordinate with Instrumentation and Controls, Architectural and HVAC.
4.5.17. Review concepts and draft work products with, and seek approval from,
quality control reviewer.
4.6. Instrumentation and Controi 30% Design work for instrumentation and controls will
consist of the following activities:
4.6.1. Determine programmable logic controller (PLC) locations and develop
supervisory control and data acquisition (SCADA) block diagram for plant.
Perform designs for instrumentation and controls including PI -Cs, as
necessary, for the facilities. All equipment should have provisions for
monitoring and start/stop from SCADA. Prepare specifications and designs
for the incorporation of all equipment and instruments to the SCADA/human
machine interface (HMI) system. Develop the extent of programming for the
PLCs to be performed by a general construction contractor. Identify
communication strategy to other city facilities and plant security requirements
such as cameras and door intrusion alarms. Entry and exit gates shall have
gate openers with security/controlled access features. Task will be modified
as appropriate if the OWNER selects a DCS control system.
4.6.2. Determine and generally locate control system panels.
4.6.3. Determine and generally develop a control system architecture including
routing of a fiber optic network.
City of Sort Worth, Texas
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4.6.4. Coordinate with Electrical for location and power requirements of control
panels, and routing of fiber optic cabling.
4.6.5. Determine requirements for communication with off site lift stations.
Determine requirements for communication with other OWNER facilities.
4.6.6. Develop preliminary process and instrumentation drawings (P&IDs) and
prepare operation and control descriptions for the plant processes. Include
automatic sampler locations, all equipment and valves, and all instruments on
P&IDs. Approximately 58 P&IDs will be developed,
4.7. Preliminary Design Report/Engineering Feasibility Study Update: Develop a
preliminary design report containing the above preliminary design information with
flow and wastewater quality information. To the extent possible, update the
engineering feasibility study report developed during process evaluation. Submit the
report to the TWDB following incorporation of City comments. Coordinate with TWDB
and City to provide an IUP, and address comments.
4.8. 30% Design Review Meeting: ENGINEER will conduct a one -day review meeting
with the OWNER's personnel to review the work products from 30% Design, as
defined above. The review meeting will be held at the OWNER's meeting space at
City Hall, at Village Creek, or at the ENGINEER's office in Fort Worth. Final notes
from the review meeting and the work products as defined above will be assembled
in the 30% Design report and submitted to the OWNER.
ASSUMPTIONS:
A. 30% Design Review Meeting
DELIVERABLES:
A. Meeting materials and notes,
B. 30% Design Drawings,
C. Technical Memoranda for Stormwater Impacts,
D. Stream HEC-RAS Model and Flood Plain Study Technical Memorandum,
E. Blower Equipment Review, UV Equipment Review
F. Preliminary Design Report/Engineering Feasibility Report, and UV Equipment Review,
and Return Flow Pump Station.
G. Design Basis Memoranda.
a. Preliminary Treatment Unit
b. Bioreactors
City of Fort Worth, Texas
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c. Membrane System
d. Chemical Feed Systems
e. UV Disinfection
f. Return Flow 1 Drain Pump Station (may be replaced with Influent Lift Station)
g. Post Aeration
h. WAS Storage
i. Dewatering
j. Equalization and Peak Flow Storage Basins
k. Odor Control
TASK 5. DETAILED DESIGN (60 PERCENT) — (Not Included)
TASK 6. DETAILED DESIGN (90 PERCENT) — (Not Included)
TASK 7. FINAL DESIGN (100%) — (Not Included)
TASK 8. EQUIPMENT PRESELECTION
Equipment preselection task will include development of two equipment preselection
packages. The task will be kicked off with an Equipment Identification effort followed by
developing front-end documents and technical specifications and supporting drawings, as
well as bidding assistance. The equipment preselection package will likely include the
following equipment. This list will be finalized in Task 4.
8.1. Package 1: Membrane Equipment
8.1.1. Membrane Modules
8.1.2, Permeate Pumps
8.1.3. Control Valves (Electric)
8.1.4. Air Compressor
8,15 Clean In Place Equipment with Neutralization System
8.1.6. Electrical equipment as appropriate
8.1.7. Instruments
8.1.8, Membrane System Controls
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8.1.9. Membrane equipment package selection will be based on a life cycle cost,
including equipment package cost, bioreactor and membrane basin and
membrane equipment building construction costs, annual power
consumption, and maximum chemical usage. ENGINEER will develop a draft
bid form incorporating the criteria list above. When completed the bid form
will calculate the life cycle cost for each membrane equipment bidder.
8.1.10. ENGINEER will work with each of four (4) membrane equipment suppliers to
determine membrane tank layouts, major equipment to be included in their
overall system package, as well as information from other installations to
demonstrate their proposed membrane flux, hydraulics, air scour
requirements, As part of this process ENGINEER will set maximum flux that
can be used when sizing their system. The ENGINEER will develop an
estimated construction cost for the membrane tanks and membrane
equipment support building to be included in the bid form.
8.1.11. The membrane equipment suppliers will provide a formal bid for their full
equipment package. The bid will also include a guaranteed maximum power
consumption, and maximum chemical usage. The equipment cost, facility
construction cost, and annual operating cost will be input into a present worth
calculation in the bid form to determine the overall life cycle cost. The
membrane equipment supplier bids will also include a full replacement
guarantee for operating years 1-10, and a guaranteed membrane
replacement pricing for years 11-20.
8.1.12. The specifications will include a requirement that the maximum power
consumption and maximum chemical consumption be verified after startup.
Penalties will be assessed, and the dollar amount deducted from the final
equipment payment if the actual power and chemical consumption exceeds
the bid amount.
8.2. Package 2: Early Design Equipment
8.2.1. Coarse Screens with Washer/Compactor
8.2.2. Grit Removal Unit
8.2.3. Grit Classifier/Dewatering Unit
8.2.4. Fine Screens with Washer/Compactor
8.2.5. UV Disinfection Equipment
8.2.6. The Early Design Equipment preselection will a single step bid
advertisement/process, For most equipment the selection will be based
solely on the bid price for the equipment. Where energy/efficiency is a major
factor, UV equipment for example, the selection will be based on a life cycle
cost for equipment and power.
8.3. Equipment Preselection Meetings
City of Fort Worth, Texas
Attachment A
PMO Release pate- 07,23,2012
Page 24 of 33
ATTACH14ENT Al
DESIGN SERVICES FOR
IMARY'S CREEK WRF PROCESS DETAUD DESIGN
CITY PROJECT NO., C01239
8.3.1. A kickoff meeting will be held with operations, maintenance, electrical, and
I&C staff. Front end specification development review will occur in the same
meeting.
8.3.2. MBR Preselection front ends, technical specifications, and drawings review.
8.3.3. Balance of equipment front ends, technical specifications, and drawings
review.
8.3.4. Prebid meeting for each of the preselection bid packages.
8.3.5. Bid opening for each of the preselection bid packages, up to two.
8.4. Preselection Equipment Identification
8.4.1. Review the equipment needs for the project with the OWNER to develop a list
of equipment recommendations for preselection. Meet with the OWNER
during preselection kickoff meeting to finalize the list of equipment.
8.5. Preselection Front Ends
8.5.1. Develop front end documents for the two equipment preselection packages in
conjunction with the OWNER for obtaining equipment bids. The front end
documents will identify the method to be used for equipment selection; low
equipment cost, life cycle cost, or best value. The benefits of each will be
discussed with the OWNER in a meeting.
8.5.2. Front end documents will be based on the OWNER's standard,
supplemented with additional requirements from the Texas Water
Development Board.
8.6. Preselection Specifications
8.6.1. Develop equipment preselection front end documents, including Instructions
to Bidders, Proposal form, scoring description, and spreadsheet for cost
analysis and proposal scoring.
8.6.2. Develop equipment technical specifications for above equipment items.
Develop performance requirements and information necessary for evaluating
bids with OWNER's input, Specifications will identify acceptable
manufacturers based on project experience and needs. Up to four suppliers
will be evaluated for each piece of equipment and up to four MBR equipment
suppliers will be evaluated.
8.7. Preselection Drawings
8.7.1. Develop supporting drawings for the equipment preselection packages.
Drawings will include process and instrumentation diagrams as well as site
layouts. The drawings are intended to provide suppliers with information
City of Fort Worth, Texas
Attachment A
PMO Release Dale: 07.23.2012
Page 25 of 33
ATTACHIAENT At
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.s C01239
concerning the environment in which the equipment will be placed and the
role that the equipment will play in the overall treatment process.
8.8. Preselection Bidding Assistance
8.8.1. Assist the OWNER during advertisement for equipment proposals. Respond
to requests for information and prepare addendum items.
8.8.2. Attend pre -bid meeting and proposal evaluation meeting with the OWNER.
8.8.3. Perform proposal reviews for conformance to the specifications and contract
documents.
8.8.4. Prepare proposal review summary letter and selection recommendation
letters for each equipment item.
8.9. Manufacturer Coordination and Design Development
8.9.1. Coordinate with manufacturers and equipment representatives to develop
design concepts, conceptual layout drawings, and specifications.
8.9.2. Coordination with membrane equipment suppliers include coordination of:
8.9.3. Flux
8.9.4. Hydraulics
8.9.5. Aeration requirements
8.9.6. Equipment HP
8.9.7. Recycle streams
8.9.8. Screening requirements
8.9.9. Chemical usage
8.9.10. Equipment sizing
MEETINGS:
A. Preselection Workshop 1 -- Task Kickoff and Package definition, and front end
development;
B. Preselection Workshop 2-- Draft MBR Preselection Document Review;
C. Preselection Workshop 3 — Draft Balance of Equipment Preselection Document Review;
D. Prebid Meeting x 2;
E. Preselection Package Bid Opening x 2
City of Forl Worth, Texas
Attachment A
PMO Release Date, 07.23.2012
Page 26 of 33
ATTACHMENT Al
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.: C01239
DELIVERABLES:
A. Meeting materials and notes,
B. Draft and Final Preselection Package Documents,
C. Proposal Review Letter,
D. Selection Recommendation Letters.
TASK 9. SITE COORDINATION
9.1 Summarize the alignment corridor and location of connection for potable water to the
site.
9,2 Coordinate with gas company for connection location, size, and route for natural gas
to Mary's Creek site. Identify easements on the plant site for natural gas service.
9.3 Coordinate with Tarrant County Public Works for adjacent county road planned
improvements, maintenance requirements during construction, and for permanent
reconstruction following completion of the WRF. Coordinate with City and County to
determine agreements necessary and costs to the project.
9.4 Coordinate with Oncor for connection location, size and route for delivery of power
feed to Mary's Creek Site. Identify easements on the plant site for electrical power
service,
9.5 Coordinate with the City's communication systems to bring in information on offsite
lift stations and to provide remote plant SCADA monitoring of the Mary's Creek WRF.
Communication will be via the City's existing microwave radio system.
9.6 Coordinate with Tarrant Regional Water District regarding impoundment and pump
station/pipeline to be located downstream from the Mary's Creek WRF outfall.
ASSUMPTIONS:
A. Coordination meetings as required for each off -site utility
DELIVERABLES:
A. Easement documents included in Task 10
B. Easements to be shown on drawings as appropriate.
Task 10. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES
10.1 Provide elevation survey for two stream cross sections to develop the HEC-RAS
model. Three existing stream cross sections will be incorporated into the model as
well.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07,23.2012
Page 27 of 33
ATTACHIA ENT AS
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.: C01239
10.2 Identify location of two known wells on site. These wells will need to be plugged
before the MCWRF begins treating wastewater. Two known well sites are 1)
irrigation well on east side of property used for tree irrigation and 2) water supply well
near center of site close to existing toppled windmill. No other wells are known to be
at the project site.
10.3 Identify location of the existing septic tank near center of site close to toppled
windmill. No other septic tanks are known to be at the project site.
10.4 Provide list of easements that City may need to provide to other utilities/entities.
Obtain rights of entry if required. Prepare surveyed plats with legal descriptions of
each property necessary to acquire. Coordinate with water pipeline corridors. Fee is
based on preparing and surveying up to five easements for:
10.4.1 Potable water
10.4.2 Oncor Electricity
10.4.3 Natural Gas
10.4.4 Driveway access to Chapin Road
10.4.5 Future Chapin Road ROW based on Master Thoroughfare Plan
10.5 Known underground utilities at the project site include the water wells, septic tank,
gravity sewer main along the creek, natural gas along the northeast corner of the
property, and the proposed water line along the north side of the property. It is not
anticipated that subsurface utility engineering will be needed, and is not included in
this agreement. Any subsurface utility investigations will be considered an
ADDITIONAL SERVICE.
10.6 Set 6 survey monuments at the site with information on coordinates and elevation to
assist both design and construction crews to be able to locate new facilities at the
site.
MEETINGS:
A. Included in Task 11
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Five (5) Easements
TASK 11. STATE AND LOCAL APPROVALS
State and Local Approval activities are assumed to be limited to Tarrant County or City
Floodway Development Permit, City of Fort Worth and County drainage permit, Tarrant
County Driveway permit TCEQ Stormwater Pollution Prevention Plan, and correspondence
City of Fort Worth, Texas
Attachment A
PIAO Release Dale: 07.23,2012
Page 28 of 33
ATTACHMENT Al
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.: CO1239
with TCEQ, TWDB, and City of Fort Worth regarding design review and permission to
construct.
11.1 Prepare the engineering data necessary and apply for applications for the Tarrant
County Floodway Development permit.
11.2 Prepare the engineering data necessary and apply for applications for the City of
Fort Worth and Tarrant County drainage permits.
11.3 Prepare the engineering data necessary and apply for applications for the Tarrant
driveway permit.
11.4 TCEQ — Correspondence with TCEQ regarding a Letter of Summary Transmittal
(217 letter). Design will comply with 30 TAC 217 requirements to the maximum
extent feasible. Exceptions will be reviewed with OWNER throughout design
process. Letter to TCEQ will request specific exceptions and reason for exception.
11.5 TWDB — Correspondence with TWDB regarding plan review and approval.
11.6 Coordinate with TCEQ for closure/removal of one existing septic tank.
11.7 Coordinate with TCEQ on approval of alternative membrane fluxes beyond published
limits in 30 TAC 217.
11.8 Coordinate with Tarrant County Fire Marshal for review of plans prior to construction.
ENGINEER will submit fees for plan review.
11.8.1 NOT INCLUDED IN THIS AGREEMENT, LISTED FOR INFORMATION
ONLY — ENGINEER will engage 3rd party reviewer for MEP review of plans
prior to submittal of plans for review to fire marshal.
ASSUMPTIONS
A. Scope is based on a total of 20 meetings of 1-hour each, plus one meeting with TCEQ at
their office Austin.
B. Meetings will cover coordination with TCEQ and TWDB for plan review, County
floodplain manager, City development services department for and Tarrant County
engineer for drainage permits, Tarrant County transportation and public works
department for driveway permit, and Tarrant County for road improvements.
C. All meetings are assumed to be virtual or in the City of Fort Worth or Tarrant County.
DELIVERABLES
A. Meeting materials and notes,
B. Permits,
C. Construction Letter to TCEQ,
City of Fort Worth, Texas
Attachment A
PMb Release Date: 07.23.2012
Page 29 of 33
ATTACHMENT Al
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.t C01239
D. Construction Letter to TWDB.
TASK 12. OPCC
12.1 The opinions of probable construction cost (OPCC) for this Scope of Work will be
prepared in accordance with the cost estimate classes defined by the Association for
the Advancement of Cost Engineering. OPCCs will be based on current area,
volume, or other unit costs and which indicates the cost of each category of work
involved in construction of the Project. In providing opinions of cost, financial
analysis, economic feasibility projections, and schedules for the Project, the
Engineer has no control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation and
maintenance costs; competitive bidding procedures and market conditions; time or
quality of performance by third parties; quality, type, management, or direction of
operating personnel; and other economic and operational factors that may materially
affect the ultimate Project cost or schedule. Therefore, the Engineer makes no
warranty that the City's actual Project cost, financial aspects, economic feasibility, or
schedules will not vary from the Engineer's opinions, analyses, -projections, or
estimates. ENGINEER will provide overall OPCC review and common unit costs.
Each engineering firm will generate OPCC estimates for their portion of the work.
12.1.1 Estimates will be developed according to the following:
12.1.1.1 Equipment Preselection —"Class 3" level estimate
12.1.1.2 30% Design — "Class 4" level estimate
DELIVERABLES
A. Equipment Preselection OPCC,
B. 30% OPCC
TASK 13. QUALITY REVIEW
The objective of this task is to develop and implement procedures to obtain the highest
quality deliverables. The majority of the quality control reviews will occur prior to the
finalization of the work products from each design task. Each of the subtasks below is
performed following development of the technical deliverables. The relevant points are
listed under each of the subtasks. A Quality Assurance Audit Log will be used to track
progress of reviews.
13 Technical Review: A Quality Team will be established by the ENGINEER consisting of
five experienced engineers familiar with similar projects, three from Plummer and two
from Jacobs. An internal meeting will be held at the end of 30%Design and after
development of preselection bid packages. The purpose of these reviews is to confirm
that the design will accomplish the PROJECT objectives.
13.2 Intradisciplinary Review: Detailed intradisciplinary review will be conducted at the
completion of 30%, 60%, 90% and prior to the completion of the 100% Design.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07.23.2012
Page 30 of 33
ATfACHMFNTAI
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.: C01239
These reviews will be conducted for each discipline by a person not involved in
preparing the plan or specifications for this PROJECT.
13.3 Constructability Review: Constructability reviews will be conducted at the completion
of 30%, 60%, 90% and prior to the completion of 100% Design for facility
constructability.
13.4 13.6 OPCC Review: The Engineer's Opinions of Probable Construction Cost will be
reviewed by the project engineers and Project Manager to confirm that the cost
estimating team understood the work and conditions associated with the portions of
the project. The OPCCs will be reviewed at the end of preselection and 30% Design.
MEETINGS
A. Internal Quality Review Meetings for Preselection,
B. 30% Design Review Meeting
DELIVERABLES
A. Quality assurance Audit Log
TASK 14. BID PHASE SERVICES — (Not Included)
City of Fort Worth, Texas
Attachment A
PMO Release [late:07.23.2012
Page 31 of 33
ATTACHMENT Ai
DESIGN SERVICES FOR
MARY'S CREEK WRF DETAILED DESIGN
CITY PROJECT NO.; C01239
(V14l2023)
SPECIAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Special Services not included in the existina Scope of Services — CITY and ENGINEER
agree that the following services are beyond the Scope of Services described in the tasks
above. However, ENGINEER can provide these services, if needed, upon the CITY's written
request. Several specific tasks have been identified as potentially needed during the course
of the project. Any additional amounts paid to the ENGINEER as a result of any material
change to the Scope of the Project shall be agreed upon in writing by both parties before the
services are performed. These special services include the following:
1. Prepare for and participate in Meetings and Presentations with City Management and
Public as requested by the City.
2, Updates to Water Conservation Plan (WCP) or Drought Contingency Plan (DCP) as part
of the TWDB loan application.
3. Site Visits to see equipment or processes that may be included in the design or
considered for a future phase of the plant.
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services described in
the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's
written request. Any additional amounts paid to the ENGINEER as a result of any material
change to the Scope of the Project shall be agreed upon in writing by both parties before the
services are performed. These additional services include the following:
1. Services related to damages caused by fire, flood, earthquake, or other acts of God.
2. Services related to submitting permits except for those specifically included in Basic
Engineering Services (ie. TxDOT, railroad, etc...)
3. Services related to Subsurface Utility Engineering Levels A, B. C, or D
4. Services related to Survey Construction Staking
5, Services related to acquiring real property.
6. Services to support, prepare, document, bring, defend, or assist in litigation undertaken
or defended by the CITY.
7. Preparing applications and supporting documents for grants, loans, or planning
advances for providing data for detailed applications except as specifically included in
Basic Services.
8. Providing additional copies of reports, plans, specifications, and contract documents.
City of Fcii Worth, Texas
Attachment A
PMO Release Late: 07.23.2012
Page 32 of 33
ATTACHMENT Al
DESIGN SERVICES FOR
MARY'S CREEK WRF PROCESS DETAILED DESIGN
CITY PROJECT NO.i C01239
9. Appearing before regulatory agencies or courts as an expert witness in any litigation with
third parties including condemnation proceedings arising from the development or
construction of the Project, including the preparation of engineering data and reports for
assistance to the City.
10. Investigations involving detailed consideration of operation, maintenance and overhead
expenses, and the preparation of rate schedules, earnings and expense statements,
feasibility studies, appraisals, evaluations, assessment schedules, and material audits
for inventories required for certifications by force account performed by the City.
11. Public relations activities and consulting services except as specifically included in Basic
Services.
12. Easement acquisition services and appraisals.
13. Investigation and remediation of possible hazardous waste, asbestos, lead paint, and
other types of contaminations.
14. Services known to be required for completion of the Project that the City agrees are to
be furnished by the Engineer or by a subconsultant that cannot be defined sufficiently at
this time to establish the maximum compensation.
15. Urban forestry plan. Building permit application,
16. Design of a lime system for biosolids processing.
17. Platting treatment plant site.
18. Overcurrent protective device coordination/Arc Flash Study is not included in the Scope
of Work.
19. Hazardous material remediation.
20. Renewal or modification of TPDES permit. Permit is set to expire in 2027.
City of Fort Worth, Texas
Attachment A
PMO Release Date. 07.23,2D12
Pane 33 of 33
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MCWRF Design and Construction Schedule
Item No
1
30% Design
2
30%13es1p�n Notice to Proceed
3
Prepare 30�15 design
4
Stream Survev
S
Geotechnical Investigation
6
Preselection Design
7
Membrane Preselection Advertisem
8
Other Presclected Equipment Adver
9
Submit 30% design
10
30% Review Meeting
11
Return Review 30% Comments
12
30% Design Complete
13
60% Design
14
60% Design. Notice to Proceed
1S
Prepare 50%Design
16
Submit 60% Design Package
17
60% Review Meeting
1R
Return 60% Review Comments
19
60% Design Complete
20 0%Design
21
Prepare 90% Design
22
Submit 90% Design Package
23
90% Review Meeting
24
Return 90% Review Comments
25
90% DesiRn Complete
26 Design
2�repare 100% DesiRn
2_Aalance of Equipment Preselection Adverti
2_.tubmit 100% Design Package
30
Permitting
31
Environmental Permitting
32
Floodplain Permitting
33
Drainage Permits
34
Driveway Permit
35
Fire Marshal Coordination
36
ADA/TAS Plan Review
37
TCEO/CWDB Plan Review
33
Permit Renewal
39
Project Advertisement and Award
40
JMCWRF
Construction Notice to Proceed
41
MCWRF Construction
MEN
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Notice to Proceed
Active Englneering Tasks.
Advertisement
Major Submittals
Milestone Review Meetings
City Review Comments
Construction
Permitting Activities/Approvals
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, September 26, 2023 REFERENCE NO.: **M&C 23-0828
LOG NAME: 60MARY'S CREEK WRFPECD AI-PLUMMER
SUBJECT:
(ETJW-CD 3 and CD 7)Authorize Execution of Amendment No. 1, in the Amount of $5,057,498.00, to an
Engineering Agreement with Plummer Associates, Inc. for the Mary's Creek Water Reclamation Facility
Project, Adopt a Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future
Debt, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years
2023-2027 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 1, in the amount of $5,057,498.00, to an Engineering
Agreement with Plummer Associates, Inc. (City Secretary Contract No. 58487) for design of the
Mary's Creek Water Reclamation Facility project for a revised contract amount of $6,831,196.00
(City Project No, C01239);
2. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds of
future debt for Mary's Creek Water Reclamation Facility project; and
3. Adopt the attached appropriation ordinance adjusting appropriations in the W&S Commercial Paper
Fund by increasing appropriations in the Mary's Creek Water Reclamation Facility project (City
Project No. C01239) in the amount of $5,507,608.00 and decreasing appropriations in the W&S
Commercial Paper project (City Project No. UCMLPR) by the same amount to effect a portion of
Water's Contribution to the Fiscal Years 2023-2027 Capital Improvement Program.
DISCUSSION:
On November 8, 2022, Mayor and Council Communication (M&C) 22-0892, the City Council authorized
the execution of an agreement with Plummer Associates, Inc. in the amount of $1,773,698.00 (City
Secretary Contract No. 58487) to conduct process evaluation and concept design for the Mary's Creek
Water Reclamation Facility (MCWRF). Amendment No. 1 will allow Plummer Associates, Inc. to conduct
preliminary design for the Mary's Creek Water Reclamation Facility for a fee not to exceed $5,057,498.00.
In addition to the contract amount, $450,110.00 is required for project management. This project will have
no impact on the Water Department's operating budget when complete.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds
will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the
attached reimbursement resolution. Under federal law, debt must be issued within approximately three
years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt
bond proceeds.
60MARY'S CREEK WRFPECD A1-PLUMMER
Capital
Fund Project FY 2023 CiP Authority Budget Change � Revised 1=Y
Name Name Appropriations (Increase/Decrease) 2023 Budget
C01239 —
56022— Mary's
W&S Creek
Commercial Water
Paper Reclamation
Facility
$2,271,998.00 This M&C $5,507,608.00 $7,779,606.00
Funding for the Mary's Creek Water Reclamation Facility project is depicted below:
Existing
Additional
Fund
I Appropriations
Appropriationst.
Project Total*
Sewer Capital
Legacy - Fund
$6,691,576.09
$0.00
$6,691,576.09
59607
Water & Sewer
Bond 2017A -
$287,415.00
$0.00
$287,415.00
Fund 56011
W&S Rev
Bonds Series
$2,143,498.00
$0.00
$2,143,498.00
2023 -Fund
56021
W&S
Commercial
$0.00
$5,507,608.00
$5,507,608,00
Paper- Fund
56022
Project Total 1 $9,122,489.09 $5,507,608.00 $14,630,097.09
Numbers rounded for presentation.
Funding is currently available in the W&S Commercial Paper project within the W&S Commercial
Paper Fund for the purpose of funding the Mary's Creek Water Reclamation Facility project.
BUSINESS EQUITY: Plummer Associates, Inc. agrees to maintain its initial MIWBE commitment of 16
percent that it made on the original agreement and extend and maintain that same M/WWBE commitment
of 16 percent to this first amendment. Therefore, Plummer Associates, Inc. remains in compliance with the
City's MIWBE Ordinance and attests to its commitment by its signature of the Acceptance of Previous
MIWBE Commitment form executed by an authorized representative of its company.
This project is located in the Extraterritorial Jurisdiction (ETJ) west of Council Districts 3 and 7.
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that funds are currently available in the W&S Commercial Paper project
within the W&S Commercial Paper Fund and upon approval of the above recommendations and adoption
of the attached appropriation ordinance, funds will be available in the W&S Commercial Paper Fund for
the Mary's Creek Reclam. Facility project to support the approval of the above recommendations and
execution of the amendment to the contract. Prior to an expenditure being incurred, the Water Department
has the responsibility of verifying the availability of funds
FUND IDENTIFIERS (FIDs):
TO
Fund! Department ccount Project Programs ctivtt� Budget Reference # �14mount!
ID ID I Year Chartfield 2
FROM _
rdn�pa_r_tmenfl4ccount Project TPrograml ctivityl Budget Reference # �Amount'
- ID I ID --_I_--- t--a_Year (Chartfield 2)-- I -- --
CERTIFICATIONS:
Submitted for City Manager's Office by, Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Suzanne Abbe (8209)
ATTACHMENTS
1. 60MARY'S CREEK WRFPECD A1-PLUMMER funds availabilitv.pdf (CFW Internal)
2. 60MARY'S CREEK WRFPECDA1-PLUMMER 1295..ndf (CFW Internal)
3. 60MARY'S CREEK WRFPECDAI-PLUMMER APCF.pdf (CFW Internal)
4. 60MARY'S CREEK WRFPECDAI-PLUMMER FID Table (WCF 08.04.23).xlsx (CFW Internal)
5. 60MARY'S CREEK WRFPECDA1-PLUMMER MAP.Ddf (Public)
6. Entit,tlnformation-20230802-042856.Ddf (CFW Internal)
7. ORD.APP_60MARY'S CREEK WRFPECD A1-PLUMMER 56022 AO23(r3).docx (Public)
8. PBS CPN C01239.Ddf (CFW Internal)
9. Res.60MARY'S CREEK WRFPECDAI-PLUMMER.docx (Public)
60MARY'S CREEK WRFPECDA I -PLUMMER FID Table
1&2 56022 0700430 5330500 C01239 C01930 I 9999 $5,057,498.00 To Pay Engineering Company
3 56022 0700430 5310350 C01239 C01930 I 9999 $23,690.00 Soil Lab - TPW Staff Costs
3 I 56022 I 0700430 I 5330500 1 C01239 I C01930 I 9999 I $71,070.001Soil Lab -Consultant