HomeMy WebLinkAboutContract 59547-A1CSC NO. 59547-Al
FIRST AMENDMENT TO
CITY SECRETARY CONTRACT NO. 59547
This Amendment ("Amendment") is made and entered into by and between the City of
Fort Worth ("City") and Meals on Wheels, Inc. of Tarrant County ("Agency"). City and Agency
may be referred to individually as "Party" and jointly as "Parties."
WHEREAS, the City of Fort Worth ("City") and Meals on Wheels, Inc. of Tarrant County
("Agency") made and entered into City Secretary Contract No. 59547 ("Contract");
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development (HUD) through the Community Development Block Grant (CDBG)
Program, Program No. B-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, pursuant to Section 3 of the Agreement, the contract may be extended if such
extension is necessary for completion of the program and is authorized, and the Agency is
requesting an amendment to extend the term of the agreement through March 31, 2024, as reflected
in the attached amended Exhibit A; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT "A" — PROGRAM SUMMARY attached to the Contract is hereby deleted and
replaced in its entirety with EXHIBIT "A," revised 09/26/23, attached hereto.
III
This amendment is effective as of October 1, 2023 and Agency may request reimbursement
for allowable costs directly related to implementation CDBG CV funds.
All terms and conditions of the Contract not amended herein remain unaffected and in full
force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms
not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
OFFICIAL RECORD
CITY SECRETARY
Amendment No. 1 to CSC No. 59547 FT. WORTH, Tx
Meals on Wheels, Inc. of Tarrant County (CDBG-CV)
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By:
Jannette Goodall, City Secretary
M&C: 23-0417
1295 Certification No. 1002971
Date: May 23, 2023
APPROVED AS TO FORM AND LEGALITY:
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Jessika Williams, Assistant City Attorney
APPROVED BY:
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Victor Turner
Director, Neighborhood Services Department
CITY OF FORT WORTH
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By:
Fernando Costa, Assistant City Manager
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Charletta Moaning, Senior Contract Compliance Specialist
MEALS ON WHEELS, INC. OF TARRANT COUNTY
By:
Carla Jutson, CEO & President
Amendment No. 1 to CSC No. 59547
Meals on Wheels, Inc. of Tarrant County (CDBG-CV)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 12
MEALS ON WHEELS, INC. OF TARRANT EXHIBIT "A"
COUNTY
Transportation Program PROGRAM SUMMARY
PROGRAM SUMMARY
(CDBG-CV PB)
April 1, 2023 to March 31, 2024 $360,000
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
This Program will provide transportation services to and from congregate meal sites, and
related social activities with other Adult Activity Center (AAC) participants. Program
participants are older adults 62+, who are food insecure and lack access to adequate
nutrition, and will benefit from the social aspect of the program. The aim is to reduce
social isolation while meeting basic nutritional needs of disadvantaged older adults in
Fort Worth. To receive transportation, individuals must be on one of our nutrition plans.
Program participants must provide a verifiable ID that shows they have Fort Worth
residency. Eligibility documentation is required at client intake, and this is when
required signatures are obtained. AAC Directors, center aides, Park and Recreation
Program Coordinators, trained volunteers, or other staff may facilitate the intake process.
Residency is verified through Tarrant Appraisal District (TAD) by the AAC Program
Manager and agency staff.
CDBG Funds will be used to pay for the cost of one-way trips provided to elderly Fort
Worth residents. Cost for the transit service shall be the same as the rate charged to the
Agency by the vendor or subcontractor.
Agency's office are located at 5740 Airport Freeway, Fort Worth, TX 76117. Office
hours are Monday through Thursday, 8:00 a.m. to 4:30 p.m. and Friday, 8:00 a.m. to
3:30 p.m.
Services will be provided citywide from eligible clients' homes.
REGULATORY CLASSIFICATION:
IDIS Matrix Code(s) and Service Category: 05A Senior Services
National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2)
Regulatory Citation(s): 24 CFR 570.201(e)
CDBG PRESUMED BENEFIT PSA CONTRACT 2022-2023 EXHIBIT "A" — PROGRAM SUMMARY
Meals on Wheels, Inc. of Tarrant County
Agency will maintain documentation which verifies that 100% of clients served by the
Program are Elderly Persons in accordance with the CDBG Presumed Benefit clientele
definition.
PROGRAM GOALS:
Minimum Number of Fort Worth Clients to be Served: The Program must serve a
minimum of 110 Unduplicated Clients from Fort Worth as shown by the monthly
reports on Attachment III.
CDBG PRESUMED BENEFIT PSA CONTRACT 2022-2023 EXHIBIT "A" — PROGRAM SUMMARY
Meals on Wheels, Inc. of Tarrant County
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/23/23 M&C FILE NUMBER: M&C 23-0417
LOG NAME: 19MEALS ON WHEELS TRANSPORTATION PROGRAM
SUBJECT
(ALL) Authorize a Substantial Amendment to the City of Fort Worth's 2019-2020 Action Plan, Authorize Execution of Related Contract with Meals
on Wheels, Inc. of Tarrant County and Authorize a Change in Use and Expenditure in the Community Development Block Grant Fund in the Amount
of $360,000.00 to Fund the Meals on Wheels Program to Provide Vulnerable Population with Access to Transportation
RECOMMENDATION:
It is recommended that City Council:
1. Authorize change in use and expenditure in the amount of $360,000.00 of Community Development Block Grant Funds to fund Meals on
Wheels, Inc. of Tarrant County to provide citywide transportation services for elderly and disabled;
2. Authorize a Substantial Amendment to the City of Fort Worth 2019-2020 Action Plan;
3. Authorize execution of related contract with Meals on Wheels, Inc. of Tarrant County not to exceed $360,000.00; and
4. Authorize the City Manager or his designee to amend contracts if requested and such amendments are necessary for completion of the
program, or to amend contract if necessary to achieve program goals, provided any amendment is within the scope of the program and
complies with City policies and all applicable laws and regulations governing the use of federal grant funds.
DISCUSSION:
In June 2020, the City of Fort Worth was awarded $2,466,479.00 in Community Development Block Grant Coronavirus Aid, Relief, and Economic
Security (CARES) Act (CDBG-CV) funds to provide services to low and moderate -income residents to prevent, prepare for, and respond to the
impact of the Coronavirus Pandemic. The Fort Worth City Council subsequently awarded these funds to local nonprofit organizations providing a
variety of urgently needed COVID-19-related services to eligible populations, including emergency food services for elderly populations. The
nonprofit senior services organization Meals on Wheels was awarded $100,000.00 for a meal delivery program for elderly citizens isolated in their
homes.
The organization implemented a transportation program in October 2021, providing transportation services to and from home to adult activity
centers for active seniors. The individual must be on the Meals on Wheels nutrition program and receive congregate meals, home -delivered
meals or supplemental nutrition. This service is primarily to provide congregate clients transportation to and from adult activity centers for meals
and activities. Due to increased demand following the end of COVID-related mandates, cost to operate the program has significantly increased.
As a result, additional funding has been requested to support the program through the current fiscal year ending September 30, 2023.
Additional funding has been made available through unprogrammed funding previously allocated to organizations with unexpended balances. The
City of Fort Worth proposes to reallocate the $360,000.00 to Meals On Wheels to fund the transportation program to ensure that older individuals
are able to continue participating in social activities and meals. With this additional funding, Meals On Wheels will be able to provide over
10,000 one-way trips or 5,000 round trips, at a cost of $15.50 per trip to approximately 90 unduplicated clients.
Transportation services provided by Meals on Wheels is more economical than other existing transportation services such as Trinity Metro, Uber,
Lyft, or Catholic Charities. Trinity Metro is a federally subsidized bus service that requires older adults to walk to a bus stop which may be one or
more blocks from their doorstep. Due to the distance to most bus stops, seniors would be required to walk in extreme weather conditions which
include heat, cold, and/or rain for one or more blocks to access a ride. This is not the best option for many passengers currently using the MOW
van service with average in age of 75 years of age.
Trinity Metro Access is a mobility impaired transportation service and provides transportation within the City of Fort Worth and only provides their
services to persons with a verified disability that prevents them from riding regular city bus service. The average cost for access passes is $4.00
per passenger trip and may require longer ride times than the Meals on Wheels van service. The rate per trip is lower than Meals on Wheels
contracted services but is subsidized by Federal Transportation Authority (FTA) funding. Meals on Wheels currently completes the intake
documentation required for the Area Agency on Aging funded trips to verify passenger eligibility. Approximately 19% of Meals on Wheels transit
riders ride Access using passes purchased by Meals on Wheels which is funded by the Area Agency on Aging. The Access service is the least
preferred service by the older adults using transit behind taxi service. Most seniors prefer to ride to the center with their friends on a senior van.
Meals on Wheels van service is similar in cost to Uber/Lyft and taxi, but not similar in customer service. The difference is the Meals on Wheels
service is a door to door assisted service for older adults needing assistance from their doorstep to the van. The transit contractors use the same
drivers daily and are familiar with the senior passengers they transport and would recognize if there are physical or cognitive changes that may
require immediate attention. In addition, in some instances the Meals on Wheels contracted van drive remains onsite or on call to return a senior
passenger home in the event they become ill while at the center.
Catholic Charities trip rate on average is $27.00 - $35.00 per trip throughout Fort Worth per the Catholic Charities Transit Director, and they
provide door to door assisted services similar to what is provided by Meals on Wheels contracted providers. The difference between Catholic
Charities and Meals on Wheels transit is the completion of documentation to meet federal funding guidelines. Catholic Charities' average rate in
Fort Worth is $31.00 per trip and does not include the additional cost that would be added for completion of passenger intakes required under
Area Agency on Aging or City of Fort Worth Community Development Block Grant funding.
The CDBG grant and Action Plan funding year shown in the funding tables may vary and be substituted based on the principle of First In, First Out
(FIFO) and consistent with all HUD regulations and guidance, in order to expend oldest grant funds first.
Funds From:
Action Plan Year(s)
2019-20
Funds To:
Action Plan Year(s)
2019-2020
Program
Unprogrammed Funds (CDBG-CV)
Available Funding Source(s)
Meals On Wheels, Transportation Program
Amount(s) not to
Exceed
$360,000.00
Amount(s) not to
Exceed
$360,000.00
A 5-day public notice was published in the Fort Worth Star -Telegram on Sunday, April 2, 2023. The public comment period will begin on Monday,
April 3, 2023 and end on Friday, April 7, 2023.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Grants Operating
Federal Fund for the CDBG-CV PY19/FY20 project to support the approval of the above recommendations, authorization for the change of use
and execution of a contract. Prior to any expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the
availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Victor Turner
8187
Additional Information Contact: Sharon Burkley
5785
Charletta Moaning
7333