HomeMy WebLinkAboutContract 60228^-.
±Fund for Veterans' Assistance CSC No. 60228
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AWARD INFORMATION
Grant ID:
R-2022-05888
AWARDING AGENCY
Grantor Organization:
Texas Veterans Commission
AWARD DETAILS
Program Category:
General Assistance Program
Grant Period Start Date:
07/01/2023
AWARD AMOUNT
Total Awarded Amount:
$ 300,000
Notice of Grant Award
NOGA
Grantee Organization: Award Issue Date:
CITY OF FORT WORTH 8/9/2023
Service Category:
Financial Assistance
Grant Period End Date:
06/30/2024
Terms and Conditions
The approved signature below serves as a formal acceptance by the Texas Veterans Commission (TVC) of the Grantee's
Application, and addenda (if any) and the approval of this Notice of Grant Award creates a legally binding agreement between
the Grantee and TVC. The TVC Grant Program Requirements as stated in (1) the applicable federal and/or state statute and
regulations, (2) the original Request for Applications (RFA) including any addenda issued, (3) the budget tables, budget group
allocations, and budget narratives and notes in the addenda to Grantee's Application, and (4) Grantee's Application are
incorporated into and made a part of this Notice of Grant Award for all purposes, supersede any prior or contemporaneous
understandings between the parties pertaining to the subject matter herein whether oral or written, and collectively constitute
the entire agreements between the parties. In the event of a conflict in the language contained in the incorporated documents,
conflicts shall be resolved by reference to the language contained in the documents in the order listed above. Any changes to
the approved Grant must follow TVC's amendment process.
AUTHORIZATION
Authorized Representative Name:
Fernando Costa
Executive Director:
Thomas Palladino
Authorized Representative Title:
Signature Authority
Authorized Representative Title:
Executive Director
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Grant Status
- V-
♦ Negotiations
Feedback
20 July 2023 1. Rent, Mortgage, Utilities: Please use the RFA and state if you are going to cover late
payments, payments in arrears, etc. 14 July 2023 1. Rent, Mortgage, and Utilities: Please include what will be
covered in the detail. Refer to the RFA for proper verbiage. 30 June 2023 1. Salary and Fringe- Need
description of role performed in relation to the grant. 23 June 2023 1. Direct Client Services - Needs to add "up
to" then dollar amount 2. Salary and Fringe - Need detail description of the role performed for the grant. 3.
Indirect Cost - Need breakdown on what money will be used for. 17 May 2023 1. See Grant Negotiations
Training Guide: https://www.tvc.texas.gov/wp- content/uploads/2023/05/FVA-Grant-Portal-Negotiations-
Training-Guide.mp4 2. Principal Participants: update as needed. Instructions: FLUXX > click `People' (Left
side) > to update, select appropriate individual and click 'Edit' (top Right) OR to add a new individual, click
`Create New' (bottom Right) > click `Requests to Edit' (Left side) > click `Edit' (top Right) > make update(s)
under Principal Participants > click 'Save' or `Save and Close'. 3. Budget Tables: create narratives for each
Budget Group Expense in appropriate Details field explaining the use of requested funds. 4. Salaries & Fringe
Group: review that all costs, % of time allocated, and employee names are current - update as needed. 5.
Salaries & Fringe Group: if an employee is less than 100%, then include that those personnel will maintain
timesheets with time allocated to our grant funding. 6. Salaries & Fringe Group: remove Holidays, Personal
Days, Sick Leave, and Vacation as these are not paid benefits. These leave types are already included in an
employee's salary/hourly and would not change if taken or not. 7. Salaries & Fringe Group: in `Comments to
TVC' field, annotate how many pay periods per year.
Comments for TVC:
NOGAAgreement
Are you the signature authority or Signature Authority
delegate accepting the NOGA terms?
NOGA DOCUMENTS
NOGA.General Asst.TVC.pdf
NOGA
Added by Julie Dillard at 8:05 AM on August 14, 2023
I NOGA.docx
NOGA
Added at 2:36 PM on August 3, 2023
I hereby confirm that I have the Yes
authority to enter this organization into
a contract with Texas Veteran's
Commission. (Delegation of Authority
letter has been uploaded as required.):
I have read, understand, and accept the Yes
terms of this grant contract according
to federal & state regulations, and TVC
policies outlined in the RFA, Program
Requirements, and the Notice of Grant
Award statement.
Date:
8/3/2023
Signature Authority Name: Fernando Costa
Status
♦ Table of Contents
Additional Organization Information
Full Application
Summary of Services
Marketing and Outreach
Financial Information
Budget Tables
Documents
Active Grant
Additional Organization Information
How many organizational employees 0
working on the grant funded project are
veterans?*
On average, how many veterans does 250
the organization serve annually? *
On average, how many clients does the 7500
organization serve annually? *
Percentage of clients served by the 3%
organization who are veterans:
Principal Participants
Executive Director *
Chief Financial Officer
Chief Operations Officer:
Project Manager / Coordinator
Project Accountant *
Media / Communications Coordinator
PRR Reporter 1:
PRR Reporter 2:
Returning Grant
Victor Turner
BENEDICT GEORGE
Sonia Singleton
Sonia Singleton
BENEDICT GEORGE
Sonia Singleton
Does your organization currently have
Yes
an active FVA Grant?
Active Grant ID:
GT-FVA22-035
Active Grant Amount:
$200,000.00
Does your organization have a second
No
active FVA grant? *
♦ Full Application
♦ Summary of Services
Geographic Service Area(s)* Tarrant
What types of services does the Transportation Assistance, Beneficiary Documents,
organization currently provide to the Employment Support, Family Support Services, Financial
community in the proposed service
area?* Assistance, Job Skills Training and Education Programs ,
Rent, Tools and Uniforms
What types of services does the Financial Assistance, Mortgage, Rent
organization currently provide to
veterans in the proposed geographic
service area?*
Who will the organization provide direct services to under the proposed project? Check boxes
below.*
Veterans: Yes
Dependents: Yes
Surviving Spouses: Yes
Number of Veterans* 60
Number of Dependents* 5
Number of Surviving Spouses* 5
Total Number of Clients to be Served: 70
Will your organization ensure that the Yes
beneficiaries served, reported monthly
to FVA are unduplicated? *
Describe how your organization will ensure that beneficiaries reported to FVA are unduplicated.
The City of Fort Worth uses a data base for tracking clients and client services. We are able to pull unique
reports of unduplicated participants.
Will your organization collect and verify Yes
authorized beneficiary eligibility
documents as prescribed by the RFA?*
Describe how the eligibility verification documents are securely maintained (example: in locked filing
cabinet or electronically on your organization's server).*
Paper files are locked in a filing cabinet and electronic files can only be accessed by authorized staff with
unique logon credentials.
How long does your agency retain grant documentation?*
5 years or the time required by the grantor.
Describe the services that your project will provide with this funding, and the specific veteran
beneficiaries who will receive the services*
1) Mortgage payments (including escrow) and payments in arrears. Monthly rent including application fees,
deposits, late fees and payments in arrears. Financial assistance will not exceed a 6-month period per
beneficiary Household.
2) Payments for electric, water, gas, garbage, internet and cell service inclusive of connection & re -connection
fees, late and arrears. Financial assistance will not exceed a 6-month period per beneficiary Household.
What types of eligible beneficiaries
Active Duty , National Guard, Reserves , Veteran
from the United States military
components will your organization
serve with TVC grant funding? (select
all that apply)*
Choose the veteran discharge
Bad Conduct, Dishonorable, Dismissed, General Under
status(es) (Characterization of Service)
Honorable Conditions, Honorable, Other Than Honorable
that your organization will serve with
TVC grant funding? (select all that
Conditions, Uncharacterized
apply)*
Describe any other restrictions on eligibility, if applicable (example: income level, VA disability rating,
etc).
1) Mortgage payments (including escrow) and payments in arrears. Monthly rent including application fees,
deposits, late fees and payments in arrears. Financial assistance will not exceed a 6-month period per
beneficiary Household.
2) Payments for electric, water, gas, garbage, internet and cell service inclusive of connection & re -connection
fees, late and arrears. Financial assistance will not exceed a 6-month period per beneficiary Household.
At what location(s) will beneficiary Organization Office, Beneficiary Home, Via Phone, Online
intake occur?* Application , Other Location
At what location(s) will beneficiaries Organization Office, Beneficiary Home, Other Location
receive services?*
Can beneficiaries request services over Yes
the phone?*
If yes, provide phone number for 817-392-5795
beneficiaries' to contact for application
and/or client intake?*
Must be formatted as XXX-XXX-XXXX
Can beneficiaries request services or Yes
make an appointment online?*
If beneficiaries can make an appointment online, please provide the application link for beneficiaries'
to utilize for application and/ or client intake. If awarded a grant, this contact information will be
included in FVA's Grantee Directory. *
The online application line has been temporarily suspended. Applicants must submit their application online, by
mail or drop-off. They will be contact by the assigned Human Services Specialist for a phone interview.
call 817-392-5795 (mail -in application) or
call 817-392-2276 (online application) or
e-mail CAPonline@FortWorthTexas.gov
Can beneficiaries apply for services via Yes
walk-in? *
Are services provided by appointment No
only?*
How will beneficiaries be evaluated to Demonstrated Need
determine priority of service?*
Once eligibility is determined, how 14
many days will it take for requested
services to be provided?*
♦ Marketing and Outreach
Will your organization conduct Yes
outreach events/ interactions to
promote grant -funded services?
Describe the organization's outreach plan.*
Outreach is performed through social media, flyers, announcements to veteran serving agencies including
the VA and United Way 211. No media charges will be made to the TVC grants.
How many hours a week, on average, 0
will you conduct outreach with grant
funding?*
Will your organization conduct Yes
marketing to mass audiences
promoting grant -funded services?*
Describe the organization's marketing plan.*
CFW will not be using TVC grant funds to promote the programs as we will include this program with other
media efforts that are done for other social services.
What marketing techniques will your
organization be using to promote
grant funded services ?
Will beneficiary satisfaction of grant -
funded services be measured? *
Social Media , Broadcast Media, Flyers and Brochures,
Search Advertising, Other
Yes
Will this include a satisfaction survey Yes
after all services have been provided?
*
♦ Financial Information
Does your organization have a No
maximum allowable amount per
client? *
Does your organization have the Yes
ability to sustain this project without
FVA funding?*
Include what other non-FVA funding $200,000.00
(dollar amount) will be available to
your organization to sustain this
project.*
Does your organization use software Yes
to record accounting transactions and
manage financial book keeping?*
What is the name, type, and version of PeopleSoft Enterprise
the software?*
Note: The values entered for Total Assets, Total Liabilities, Net Assets should be based on the attached
financial documents.
Total Assets* $9,678,101,000.00
Total Liabilities*
Net Assets at the end of the Year*
Budget Tables
$6,485,913,000.00
$3,887,145,000.00
Salary & Fringe Group
Name
Job Title
Annual Salary
% Time to TVC Grant
Total
Grant
Funded
Salary
Ruby Rubio
Sr. Human Services
$64,493.00
45%
$29,021.85
Specialist
Total Fringe: Total Grant Funded Fringe:
Social Security: Health: Life: Unemployment: Parking:
Medicare: Dental: Disability: Retirement: Phone:
FICA: Vision: Worker's Comp:
Total Salary + Fringe: $29,021.85
Fringe % of Salary: 0.0%
Total Salary
$29,021.85
Direct Client Services Group
Category
I Unit Cost
I Quantity
Amount Requested I
Rent $6,000.00 25 $150,000.00
Mortgage $6,000.00 10 $60,000.00
Utilities $300.00 120 $36,000.00
Total
$246,000.00 I
IDC Group
Category
Amount Requested
Administrative and Facilities Costs
$24,978.15
Total
$24,978.15
Total Budget: $300,000.00
♦ Documents
Select the financial document that applies to your organization as per the RFA:
ORGANIZATIONAL DOCUMENTS
PResumes.pdf
Resumes
Added by BENEDICT GEORGE at 2:34 PM on December 5, 2022
1. - A FY2023 Self insurance letter.pdf
Liability Insurance
Added by BENEDICT GEORGE at 2:34 PM on December 5, 2022
City Of Fort Worth -Governing Body.pdf
Governing Body Members
Added by BENEDICT GEORGE at 2:33 PM on December 5, 2022
POLICY/PROCEDURE DOCUMENTS
P AReg -Accounts Payable_Final_02012020.pdf
Vendor Payments
L� Current version added by BENEDICT GEORGE at 2:44 PM on December 5,
2022
R AR - Travel Policy.pdf
Travel
Added by BENEDICT GEORGE at 2:38 PM on December 5, 2022
FD 23 - Purchasing Compliance with OMB.pdf
Procurement
Added by BENEDICT GEORGE at 2:38 PM on December 5, 2022
FD15 - Purchasing 061014.pdf
Procurement
Added by BENEDICT GEORGE at 2:38 PM on December 5, 2022
1. - FD05 - Payroll 06-04-12.pdf
Payroll
Added by BENEDICT GEORGE at 2:35 PM on December 5, 2022
FD06 - Cash Management Reconciliation and Reporting 02-17-12.pdf
Cash Management
Added by BENEDICT GEORGE at 2:35 PM on December 5, 2022
Capital-Assets.pdf
Capitalization and Equipment
Added by BENEDICT GEORGE at 2:35 PM on December 5, 2022
M&C Review
Page I of 2
A
CITY COUNCIL AGEND
Create New From This M&C
DATE: 12/13/2022 REFERENCE NO.: M&C 22-1036 LOG NAME:
CODE: C TYPE: NOW PUBLIC
CONSENT HEARING:
Official site of the City of Fort Worth, Texas
FoRT WORTH
19NS TVC GRANTS
2022-2023
NO
SUBJECT: (ALL) Authorize Application for, and if Awarded, Acceptance of Two Grants from the
Texas Veterans Commission in the Total Amount up to $600,000.00 for Assistance to
Veterans with Security Deposits, Rent, Mortgage, Utility Assistance and Accessibility
and Safety Modifications to their Homes, Approve Execution of Applicable Grant
Contracts, Waive Indirect Costs and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the application to the Texas Veterans Commission for two Veterans' Assistance Grants, a
General Assistance Grant in the amount up to $300,000.00 and a Housing for Texas Heroes Grant in
the amount up to $300,000.00;
2. Authorize the execution of related contracts, including any renewals, amendments and extensions
in accordance with City policies and regulations with the Texas Department of Housing and
Community Affairs for the grant funds for the program year beginning on July 1, 2023 and ending on
June 30, 2024;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Operating State Fund, subject to receipt of the grants, in an amount up to $600,000.00, for the
purpose of assistance to veterans and families; and
4. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 17.29\%, for an
estimated total of $14,524.78.
DISCUSSION:
The purpose of the Mayor and Council Communication (M&C) is to authorize the application for, if
awarded, acceptance of two grants from the Texas Veterans Commission, a General Assistance
Grant in the amount up to $300,000.00 and a Housing for Texas Heroes Grant in the amount up to
$300,000.00 that will benefit veterans in Fort Worth and Tarrant County.
The Forward Home Veteran Assistance Program funded by the General Assistance Grant will provide
emergency financial assistance such as deposits, rental/mortgage and utility payments that are short-
term and temporary in nature. The grant will be administered by the Community Action Partners
(CAP) section of the Neighborhood Services Department. The increased funding will enable CAP to
provide additional needed services to area veterans.
The Housing for Texas Heroes Grant will be utilized to provide needed accessibility or safety
modifications to veteran homes in the Tarrant County area.
During 2021-2022, the Forward Home grant was able to assist 169 veterans/dependents and
surviving spouses. This year, through September 2022, the program has served 24 households for a
benefit average of $1,506.00 per household. These funds were used to stabilize veteran households
and prevent homelessness. Neighborhood Services Department will reach out to eligible veterans
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30589&councildate=12/13/2022 6/29/2023
M&C Review
Page 2 of 2
through 2-1-1 (First Call for Help); Mission United, an initiative of United Way for Veterans, active
duty military and their families; Texas Veterans Network; local Veteran Assistance programs.
Grant funds support administrative and program delivery allocations for 1.4 FTE positions in the
Neighborhood Services Department. Indirect costs totaling an estimated $14,524.78 calculated by
taking wages & salaries designated for this grant of approximately $84,006.80 multiplied by the
Neighborhood Service Departments' indirect cost rate of 17.29\% defined in the City's most recent
Cost Allocation Plan, could be charged to these grants. A waiver of these indirect costs is requested
to allow allocation of these funds to further support the programs and services to assist low -to -
moderate income veterans and families. If awarded, both grants will begin on July 1, 2023 and end
on June 30, 2024.
Positions funded with Texas Veteran Commissions grant funds are subject to grant availability. In the
event of a grant award being decreased or eliminated, Neighborhood Services Department would
review programs and services funded by the grants and determine a level of service and staffing that
aligns with the available funding. Alternatives to consider may include staff and program reductions or
eliminations.
No matching funds are required from the City for these grants.
These programs services ALL COUNCIL DISTRICTS and the rest of Tarrant County.
These contracts will be with a governmental entity, state agency or public institution of higher
education: Texas Veterans Commission.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating State Fund. The Neighborhood Services Department (and
Financial Management Services) will be responsible for the collection and deposit of funds due to the
City. Prior to an expenditure being incurred, the Neighborhood Services Department has the
responsibility to validate the availability of funds. These are reimbursement grants.
TO
Fund Department Account I Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriciinatinci Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Fernando Costa (6122)
Victor Turner (8187)
Sonia Singleton (5774)
Benedict George (7339)
ORD.APP19NS TVC GRANTS 2022-2023 21002 A023 (r3).docx (Public)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30589&councildate=12/13/2022 6/29/2023
TEXAS VETERANS COMMISSION
FUND FOR VETERANS ASSISTANCE
2023 GENERAL ASSISTANCE PROGRAM
GRANT ID: R-2022-05888
APPROVED AS TO FORM AND LEGALITY:
91.44421 uJ
Jessika Williams
Assistant City Attorney
ATTEST:
Jeannette Goodall
City Secretary
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M&C: M&C 22-1036
Dated: December 13,2022
CITY OF FORT WORTH
CSC No.
By: Fernando Costa (signed electronically -see attached contract)
Title: Assistant City Manager
Date: 08/03/2023
TEXAS VETERANS COMMISSION
By: Thomas Palladino (signed electronically -see attached contract)
Title: Executive Director
Date:
Contract Compliance Manager:
By signing below, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
Sonia Singleton, Assistant Director
Neighborhood Services
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX