HomeMy WebLinkAboutContract 55657-R2CSC No. 55657 -R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 2, 2023
VENTREX ENVIRONMENTAL SERVICES LLC
Attn: John David Rodriguez Sr.
Operations Manager
Re: Contract Renewal Notice
Contract No. CSC No. 55657 (the "Contract")
Renewal Term No. 2: September 30, 2023, to September 30, 2024
The above referenced Contract with the City of Fort Worth expires on September 30, 2023
(the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the
mutual consent of the parties for up to four (4) one-year renewal terms. This letter will memorialize
the collective desire of the parties to renew the Contract for its 2nd renewal term, which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Tim Moreno (Oct 4, 202316:03 CDT)
Timothy Moreno
817-392-5983
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 55657
ACCEPTED AND AGREED:
CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
l�7t
of this contract, including ensuring all
By:
w „e�—_�
performance and reporting requirements.
Name:
William Johnson
Title:
Assistant City Manager
By: Ti ct ,30331603 CDT)
Name: Timothv Moreno
APPROVAL RECOMMENDED:
Title: TPW Superintendent
APPROVED AS TO FORM AND LEGALITY:
By:
10" TD,CD,
Name:
Lauren Prieur
q�
Title:
TPW Director
By:
naq�
Name: Jeremy Anato-Mensah
ATTEST: F FORro9Ad
Title: Assistant City Attorney
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CONTRACT AUTHORIZATION:
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a lLuo..n aaaan aEoa544a
M&C:
By:
Date Approved:
Name:
Jannette S. Goodall
Title:
City Secretary
Form 1295 Certification No.:
October 2 .2023
Name: John -David Rodriguez
Title: Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
10/21/22, 12:44 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/14/2022 REFERENCE
NO..
CODE: C TYPE:
Official site of the City of Fort Worth, Texas
FUEt`�'r-:
**M&C 22- LOG NAME: 20VENTREX
0429 CONTRACT
CONSENT PUBLIC NO
NO
SUBJECT: (CD 9) Authorize Execution of Amendment Number Two in the Amount of $64,000.00 to a
Vendor Services Agreement with Ventrex Environmental Services LLC, for Street
Underpass Biohazard Cleanup and Decontamination Services
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment Number Two in an
amount of $64,000.00 to a vendor services agreement for City Secretary Contract number 55657 with
Ventrex Environmental Services LLC, for street underpass biohazard cleanup and decontamination
services for a revised contract amount of $160,000.00.
DISCUSSION:
On April 27, 2021 the City administratively executed a vendor services agreement with Ventrex
Environmental Services LLC, in the amount of $96,000.00 and provided for up to four renewals for
street underpass biohazard cleanup and decontamination services at three locations. These
locations include 187 Henderson Street, 1317 Jennings Ave, and 1731 Main Street.
Amendment Number 1 was executed April 20, 2022 changing the contract expiration date to align
with the fiscal year and operating funds availability. This amendment did not account for the need to
increase the contract authority to provide services throughout the balance of the fiscal year.
Amendment Number 2 will increase the contract authority by $64,000.00 for a total contract authority
of $160,000.00 annually and provide for four cleanings prior to September 30, 2022.
Funding is budgeted in the Other Contractual Services account of the TPW Southwest Routing
Maintenance Department's General Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirements is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the application of the
purchase of good or services is from sources where subcontracting or supplier opportunities are
negligible.
This contract is for work COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the General Fund to support the approval of the above recommendation
and execution of the change order. Prior to any expenditure being incurred, the TPW Department
has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # I Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=29981 &cou nciIdate=6/14/2022 1 /2
10/21/22, 12:44 PM
Submitted for City Manaqer's Office by_
M&C Review
Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
William Johnson (7801)
Monty Hall (8662)
ATTACHMENTS
(Dept.) Waiver BioHazardl -2021 - Ventrex 55657 WN.pdf (CFW Internal)
1295 Citv of Fort Worth.pdf (CFW Internal)
20VENTREX CONTRACT.docx (CFW Internal)
SAM.gov Search.pdf (CFW Internal)
Ventrex FID TABLE.XLSX (CFW Internal)
Ventrex MC.pdf (Public)
apps.cfwnet.org/council_packet/mc_review.asp?ID=29981 &counciIdate=6/14/2022 2/2
FORT WORTH.:;
Routing and Transmittal Slip
Transportation & Public Works
DOCUMENT TITLE: Ventrex Renewal 2
M&C: CPN:
CSO:
DOC#:
Date:
To
Name
Department Initials
Date Out
1 •
Tim Moreno
TPW- Sienature-7�
Oct 4, 2023
2•
Juan Cadena
TPW- Initial /I--
Oct 4, 2023
3.
Lane Zarate
TPW-Initial �
Oct 4, 2023
4.
Lauren Prieur
TPW - Signatures
Oct 4, 2023
5.
Jeremy Anato-1\4Pn,;nh
Legal - Signature
Oct 9, 2023
6.
William Johnson
CMO -Signature W;
Oct 10, 2023
7•
Ron Gonzales
CSO - Initial -7 -
Oct 10, 2023
8.
Jannette S. Goodall
CSO - Signature 7 /
oct 10, 2023
9.
Vania Soto
10
11
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any
and all City Departments requesting City Manager's signature for approval MUST BE ROUTED
TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip,
David will review and take the next steps.
NEEDS TO BE NOTARIZED: [—]YES ❑No
RUSH: ❑YES MNo SAME DAY: ❑YES ❑No NEXT DAY: []YES ❑No
ROUTING TO CSO: ❑YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ Attach Signature, Initial and Notary Tabs
❑ File
Return To: Veronica.Bailev n,FortWorthTexas.2ov at 8774 for pick up when completed.
ext.
Thank you!