HomeMy WebLinkAboutContract 55424-R3CSC No. 55424- R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 27, 2023
U.S. Ecology Houston, Inc.
Attn: Rhett Gulledge
9204 Hwy 287 N.W.
Fort Worth, TX 76131
Re: Contract Renewal Notice — Third Renewal
Hydro -Vac Excavation Services ITB No. 20-0167
Contract CSC No, 55424
Original Contract Amount: $100,000.00
The above referenced contract with the City of Fort Worth, as renewed, expires on 9/30/23.
The one year term for the contract will be expired or programmed. This letter is to inform you that
the City has appropriated funding and is exercising its right to renew the contract in the original
contract amount, which will be effective upon execution by the designated Assistant City Manager,
All other terms and conditions of the contract remain unchanged. Please verify that the original
payment, performance and maintenance bonds remain active or if retired, provide updated bonds
when you return this letter. Please sign in the space indicated below and return this document,
along with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.aovh)urchasint; to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
L (,
J. Chris Underwood
(817) 392-2629
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF TORT WORTH
By:
Name:
b am'g1Ad&f�
Dana BurOdoff (Oct 1, 20231S.10 CDT)
Dana Burghdoff
Title:
Assistant City Manager
Date:
OCt 11, 2023
APPROVAL RECOMMENDED:
Christoohor 1fardor
By: Christopher Harder (Oct 2, 2023 16:52 CDT)
Name: Chris Harder, PE
Title: Director, Water Department
ATTEST:
By.
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR_:
U.S. Ecology Houston, Inc.
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By:
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Title: -Geri Manager Operations
Date: --
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: ,I. Chris Underwood
Title: Sr. Engineering Tech
APPROVED AS TO FORM AND LEGALITY:
P I
By: DBlack (Oct 11, 2023 11:13 CDT)
Name: Douglas, W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 20-0782
Date Approved: 10/27/2020
Form 1295 Certification No.: 2020-673436
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
10/3/23, 9:59 AM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FORTI ORTII
Create New From This M&C
DATE: 10/27/2020 REFERENCE **M&C 20- LOG NAME: 13P20-0167 HYDROVAC
NO.: 0782 EXCAVATION SC WATER
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Execution of Non -Exclusive One Year Agreements with Four One Year
Renewal Options for Both CSI Consolidated, LLC d/b/a AIMS Companies and US
Ecology Houston, Inc. for Hydrovac Excavation Services for the Water Department with a
Combined Annual Amount Up to $200,000.00
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive one year
agreements, with four one year renewal options, for both CSI Consolidated, LLC d/b/a AIMS
Companies and US Ecology Houston, Inc. for hydrovac excavation services for the Water
Department with a combined annual amount up to $200,000.00.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize annual agreements for
hydrovac excavation services. In order to procure these services, staff issued an Invitation to Bid
(ITB). The ITB consisted of detailed specifications listing the work, equipment and materials needed to
expose underground utilities.
The ITB was advertised in the Fort Worth Star -Telegram on July 22, 2020, July 29, 2020, August 5,
2020, and August 12, 2020. The City received four bids. Bids were evaluated on the lowest
responsible bidder complying with all provisions of the solicitation. Staff recommends awarding a non-
exclusive one year agreement to both CSI Consolidated, LLC d/b/a AIMS Companies and US Ecology
Houston, Inc, with four one-year renewal options. No guarantee was made that a specific amount of
these services will be purchased. The bid amount for the Water Department's annual requirements is
up to $200,000.00.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was approved by the Office of
Business Diversity, in accordance with the M/WBE or BIDE ordinance, because the purchase of goods
or services is from sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund to support the approval of the above
recommendation and execution of the agreement. Prior to an expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund I Department Account Project Program I Activity I Budget Reference # Amount
ID ID Year (Chartfield 2)
apps.cfwnet.org/council_packet/mc_review.asp?ID=28351 &councildate=10/27/2020 1/2
10/3/23, 9:59 AM M&C Review
FROM
Fund I Department Account Project Program I Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office by_
Originating Department Head:
Additional Information Contact:
Jay Chapa (5804)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Cynthia Garcia (8525)
Sarah Czechowicz (2059)
ATTACHMENTS
1295 Forms Bid 20-0167.pdf (CFW Internal)
13P20-0167 HYDROVAC EXCAVATION SC WATER Funds Avail.docx (CFW Internal)
13P20-0167 HYDROVAC EXCAVATION SC WATER_Fundina_Availabilitv.JPG (CFW Internal)
C O Fort Worth Hvdro 1295.pdf (CFW Internal)
Copv of Hvdrovac FIDS table.xlsx (CFW Internal)
Form 1295 Certificate USEcoloay.Ddf (CFW Internal)
ITB 20-0167 Hvdro-Vac MWBE Sianed.pdf (CFW Internal)
Sams Search 9.21.2020.pdf (CFW Internal)
apps.cfwnet.org/council_packedmc_review.asp?ID=28351 &councildate=10/27/2020 2/2