HomeMy WebLinkAboutContract 60261City Secretary Contract No. 60261
FOR '* T WORTH,
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation and
STRATEGIC GOVERNMENT RESOURCES, INC. ("Vendor"), a domestic for -profit corporation,
each individually referred to as a "party" and collectively referred to as the "parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A — Scope of Services and Pricing;
Exhibits A, which is attached hereto and incorporated herein, are made a part of this Agreement for all
purposes. In the event of any conflict between the terms and conditions of Exhibits A, the terms and
conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control.
1. Scone of Services. Strategic Government Resources will provide recruitment services
for Police Employment Services Manager. Exhibit "A," - Scope of Services more specifically
describes the services to be provided hereunder.
2. Term. This Agreement shall begin on the date signed by the Assistant City Manager below
("Effective Date") and shall expire on August 31, 2024("Expiration Date"), unless terminated earlier in
accordance with this Agreement ("Initial Term").
3. Compensation. City shall pay Vendor in accordance with the fee schedule of Vendor
personnel who perform services under this Agreement in accordance with the provisions of this Agreement
and Exhibit "A," — Price Schedule. Total payment made under this Agreement shall be in an amount up
to Fifteen Thousand Dollars ($15,000.00). City shall not be liable for any additional expenses of Vendor
not specified by this Agreement unless City first approves such expenses in writing.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-approvriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated
prior to the Expiration Date, City shall pay Vendor for services actually rendered up to the effective
date of termination and Vendor shall continue to provide City with services requested by City and
in accordance with this Agreement up to the effective date of termination. Upon termination of this
Agreement for any reason, Vendor shall provide City with copies of all completed or partially
completed documents prepared under this Agreement. In the event Vendor has received access to
City Information or data as a requirement to perform services hereunder, Vendor shall return all
City provided data to City in a machine-readable format or other format deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has
made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective
Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in
writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by City ("City Information") as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons
objecting to disclosure. A determination on whether such reasons are sufficient will not be decided
by City, but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.3 Unauthorized Access. Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
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6. Right to Audit. Vendor agrees that City shall, until the expiration of three (3) years after
final payment under this contract, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during
normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors and subVendors. Vendor acknowledges that the doctrine of respondeat superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and subVendors. Vendor further agrees that nothing herein shall be construed
as the creation of a partnership or joint enterprise between City and Vendor. It is further understood that
City shall in no way be considered a Co -employer or a Joint employer of Vendor or any officers, agents,
servants, employees or subVendor of Vendor. Neither Vendor, nor any officers, agents, servants,
employees or subVendor of Vendor shall be entitled to any employment benefits from City. Vendor shall
be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its
officers, agents, servants, employees or subVendor.
Liabilitv and Indemnification.
8.1 LIABILITY - VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION -VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay shall not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
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cost and expense of payment for claims or actions against City pursuant to this section,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor shall fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses shall not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor shall, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
Assienment and Subcontracting.
9.1 Assianment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor shall provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any work pursuant to this Agreement:
10.1 Coverace and Limits
(a) Commercial General Liability:
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$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle" shall be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
10.2 General Reauirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is below
that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
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11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subVendors and successors in interest, as part of the consideration herein, agrees that in the performance of
Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of any
individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN
ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
TO BUYER:
City of Fort Worth
Attn: Purchasing Manager 200 Texas
Street
Fort Worth, TX 76102-6314 Facsimile
(817)392-8654
With copy to Fort Worth City Attorney's Office at
same address
TO VENDOR:
Strategic Government Resources
Attn: Jeri J. Peters
P.O. Box 1642
Keller, TX 76244
Phone: (817) 753-3149
14. Solicitation of Emplovees. Neither City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
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17. Governing Law / Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority, transportation problems and/or any other similar causes.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A, and B.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including Exhibits A, and B, contains the entire
understanding and agreement between City and Vendor, their assigns and successors in interest, as to the
matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null
and void to the extent in conflict with any provision of this Agreement.
24. Counteruarts. This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute
one and the same instrument.
25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor shall either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
26. Immigration Nationalitv Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (1-9). Upon request by City, Vendor shall provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
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and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
27. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
shall be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product shall be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
28. Signature Authoritv. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
29. ChanLye in Comuanv Name or Ownership. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
30. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
(signature page follows)
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City Secretary Contract No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name: Fernando Costa Oct 13, 2023
Title: Assistant City Manager
APPROVAL RECOMMENDED:
1T
By: RoberNllen-A- dredge Jr. (Oct 13, 2023 11:15 CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
0(kA,"
By: L
Loraine Coleman (Oct 1 , 202315:12 CDT)
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
ATTEST:
FORTnnna
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B J is Mapes (Oct 11, 02314:06 CDT)
Gann nASgga
Name: Jerris Mapes
By:
Title: Assistant City Attorney
Name: Jannette Goodall
Title: City Secretary
CONTRACT AUTHORIZATION:
M&C: (None Required)
Date Approved:
Form 1295 Certification No.: N/A
STRATEGIC GOVERNMENT RESOURCES, INC.
Jeri T. PefeK5
By:
Jeri J. Peters (Oct 9, 2023 14:48 PDT)
Name: Jeri J. Peters
Title: President of Executive Recruitment
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 9 of 14
SCOPE OF SERVICES
Exhibit A
Agreement for Limited Scope Recruitment Services
for Police Employment Services Manager
between
Strategic Government Resources, Inc. ("SGR")
and
Citv of Fort Worth. Texas ("Organization")
Scope of Services. SGR offers individually priced executive search components to deliver only the specific
services you need. All services are rendered remotely. Onsite visits, if desired, are considered a separate
component and subject to additional professional fees and travel expenses. Each of the individual
components, and the pricing for each, is included below.
• Limited Scope Recruitment / $13,150* (reflects $750 discount)
* Ad placement costs are not included in the Base Price of $13,150. Ad placement costs are
estimated to be between $1, 750 and $2,500 and shall be added to the total cost of services
upon approval from the organization.
o Position Profile Brochure. SGR utilizes a professional graphic designer and professional writer
to produce a position profile brochure based on information and photos provided by the
Organization. The brochure is reviewed and revised in partnership with the Organization until
Organization agrees that it accurately reflects the community, organization, position, and
desired attributes. Organization agrees to provide photos/graphics and other information (job
description, budget documents, links to web pages, etc.) needed to develop position profile
brochure. Organization agrees to respond to drafts of documents and reports in a timely
manner;failure to do so may extend timelines and can negatively impact the outcome of the
process. There may be additional charges for changes made to the Position Profile Brochure
after the brochure has been approved by the Organization and the position has been posted
online.
o Marketing. The marketing spans over thirty (30) days to a maximum of forty-five (45) days, as
specified by Organization. Within this specified time period, SGR agrees to:
• custom-made graphic for email and social media marketing
• announcement in SGR's 10 in 10 e-newsletter on Servant Leadership;
• position posting on SGR's website;
• ad on SGR's Job Board;
• email blast to SGR's category -specific, opt -in network of subscribers
• promotion an SGR's social media pages (Facebook, Twitter, Linkedln & Instagram)
• evaluation and recommendation for ad placements based on type of position and
location; and
• placements of ads (pass -through cost of ad placements not included).
Application Management. SGR will receive resumes and cover letters on behalf of
Organization through SGR's applicant tracking system, communicate with applicants
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21
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throughout the application submittal period, evaluate resumes after the position closes,
conduct a virtual briefing with Organization after position closes, send emails to retain or
release applicants after the briefing with the Organization, and provide application materials
of retained applicants to the Organization.
o Organization agrees to refer all prospective applicants to SGR and not to accept applications
independently during the recruitment process.
o Organization shall specify how long SGR will accept applications for the position, up to a
maximum of 45 days.
o Within seven (7) business days of application close date, SGR will conduct a virtual briefing
with Organization and present candidate evaluations.
o Organization agrees to provide SGR with a list of any candidates to be released within two
(2) weeks following the briefing with SGR. At that time, SGR will release any candidates that
will not continue in the process and email the remaining candidates that the Organization will
be the primary contact from that point forward. If the Organization does not provide a list of
candidates to be released, SGR will email all candidates and notify them that the Organization
will be the primary contact from that point forward. SGR will then consider services fulfilled.
o If the Organization is not satisfied with the applicant pool, SGR must be notified within three
(3) weeks of triage briefing date, and SGR will then coordinate with Organization to reopen
position, for a maximum of 45 days, at no additional charge to Organization (with the
exception of reimbursable expenses). After the second posting of position, each additional
opening will be charged as a new position for the full amount of $13,150.
• Stakeholder Survev / 51.000
■ SGR will provide recommended survey questions within three (3) business days of project
initiation. SGR will set up an online survey within one (1) business day after Organization has
reviewed and approved the survey questions. Stakeholders can be directed to a web page or
invited to take the survey by email. SGR and Organization will agree to the open survey time
period, typically ten (10) to thirty (30) days.
■ Organization shall be responsible for marketing and promoting the survey to stakeholders.
■ A written summary of results is provided to Organization within three (3) business days of survey
close date. Survey is not validated statistically.
• Online Interviews / $225 per candidate
■ SGR provides recommended position -specific questions for Organization approval, prompts
candidates to complete online interviews, and emails a link to Organization to view the recorded
interviews.
■ Candidates are typically given five (5) to seven (7) days to complete the interviews. SGR will
provide a link with the candidate interviews within two (2) business days after candidates
complete the recorded interviews.
• Comprehensive Media Reports / S750 per candidate
■ SGR uses a proprietary media search process to go far beyond automated Google/LexisNexis
searches. SGR's process is customized to provide a comprehensive media search on each
candidate.
■ SGR will provide media report via email within two (2) weeks of receiving completed release form
from candidate.
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22
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• Management Stvie Analvsls / $175 per candidate
■ SGR uses the DiSC Management psychometric assessment to provide detailed insights regarding
how a candidate would lead and manage an organization. SGR will also provide a DiSC
Management Comparison Report, which presents a side -by -side view of each candidate's
preferred management style.
■ Candidates are typically given two (2) to three (3) business days to complete the assessments. The
assessment reports will be provided to Organization within two (2) business days of assessment
completion by candidates.
• Background Checks / $400 per candidate
■ Through SGR's partnership with a licensed private investigations firm, we are able to provide
detailed comprehensive background reports.
■ Background check reports include: SSN trace and address verification; credit and financial
summaries and credit bureau report (if desired); personal information, address, and employment
comparisons; county criminal and civil records search (for last three counties of residence); state
criminal records search (for last three states of residence); county wants and warrants; Federal
criminal records search; InstaCriminal national search; Global homeland security search; sex
offender records search; driving/motor vehicle records; education verification for highest degree
obtained; employment verification (if desired); and military verification (if desired).
• Reference Checks / $225 per candidate
■ SGR provides the organization a specific list of contacts to request from the candidate, based on
the type of position. SGR provides a written (anonymous) summary of reference checks.
• Supplemental Services / $250 per hour
■ If the Organization desires any supplemental services not mentioned in this section, an estimate
of the cost and hours to be committed will be provided at that time, and no work shall be done
without approval. Supplemental services will be billed out at $250 per hour.
Reimbursable Expenses.
• Ad Placements. Ad placements are billed at actual cost. No ad placement costs will be incurred
without prior approval of Organization.
• Reproduction Costs. Reproduction costs are not anticipated ortaken into consideration in component
search pricing.
• Shipping. Shipping charges are billed at actual cost.
• Travel. Travel is not anticipated or taken into consideration in component search pricing. If the
Recruiter and Organization agree that Recruiter travel is beneficial for the component search, travel
time for the recruiter will be paid at a rate of $250 per hour, plus $1,000 per day for each day the
recruiter is working onsite, regardless of number of hours worked. Travel expenses will be reimbursed
in accordance with SGR's travel policy rates. Travel will be dependent on COVID restrictions in place
at the time and take into consideration and health and safety of team members of both Parties.
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Terms and Conditions.
• Obligation. This contract provides enabling authority only, and no work will be initiated without
the advance authorization of Organization. There is no obligation under this agreement for the
Organization to utilize any of these services or any minimum volume of these services.
• Termination. The Organization reserves the right to terminate this agreement at any time upon
giving SGR seven days advanced written notice to SGR, Attn: Melissa Valentine, PO Box 1642, Keller,
TX 76244 or by email to MelissaValentine@GovernmentResource.com. In such event, SGR will be
compensated for all work satisfactorily completed up to and through the date of termination. From
and after the effective date of termination, neither party shall have any obligation to the other.
• Equal Opportunity Commitment. SGR abides by equal employment opportunity. SGR does not
discriminate and will not enter into an engagement with an entity or organization that directs, or
expects, that bias should or will be demonstrated on any basis other than those factors that have a
bearing on the ability of the candidate to do the job. The Organization agrees that Organization is
ultimately responsible for candidate selections and that Organization will not discriminate against
any candidate on the basis of age, race, creed, color, religion, sex, sexual orientation, national origin,
disability, marital status, or any other basis that is prohibited by federal, state, or local law.
• Fair Credit Reporting Act. The Organization agrees that if Organization decides not to hire a
candidate as a result of their credit history report, Organization agrees to comply with the FCRA with
regard to any pre- or post -adverse action notices and requirements.
• Confidentiality. The Organization acknowledges that the nature of executive recruitment is such that
SGR engages in discussions with prospects who may or may not ultimately become a candidate, and
that SGR may utilize its proprietary network of relationships to identify and engage prospective
candidates, and that premature release of such proprietary information, including names of
applicants and prospective applicants, may be damaging to the prospects and to SGR. Accordingly,
the Organization acknowledges and, to the extent provided by law, agrees that all information
related to this search is proprietary and remains the property of and under the exclusive control of
SGR, regardless of whether such information has been shared with the Organization, including all
decisions regarding release of information.
• Public Information Requests. The Organization agrees to provide legal opinions to SGR regarding
when and if information must be released in accordance with Public Information requests. If the
Organization receives an open records request, the Organization shall notify and share the request
with SGR in writing as soon as possible but within no more than three (3) business days of receipt.
The Organization shall provide sufficient time for SGR to notify and provide advance notice to the
impacted individuals prior to the Organization releasing the required information with protected
information redacted.
• Payment. SGR will invoice for each component option immediately upon completion. This may result
in multiple invoices for this contract, depending on how many service options are selected by the
Organization. Payment terms are thirty (30) days from date of invoice.
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Summary of Pricing. Please initial below to confirm anticipated services.
Service
Pricing (excludes reimbursable
expenses or add-ons)
Limited Scope Recruitment
$13,150 (reflects $750 discount)
Stakeholder Survey
$1,000
Questionnaire
$225 per candidate
Online Interviews
$225 per candidate
Comprehensive Media Reports
$750 per candidate
Management Style Analysis
$175 per candidate
Background Checks
$400 per candidate
Reference Checks
$225 per candidate
Organization Contact for Invoicing:
Name:
Position:
Email:
Phone:
Approved and Agreed to, this the day of
Initial for Service
2023 by and between
Jeri J. Peters, President of Executive Recruitment City of Fort Worth, Texas
Strategic Government Resources
Name:
Title:
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