HomeMy WebLinkAboutContract 28292AMF!NDMENT NO. 2
STATE OF TEXAS
COUNTY OF TARR7�N�'
CITY S�CRETARY CONTRACT NO .��� 1�
(M&C C-1921.3}
�
�y
WHEREA�, the City of Fax� Worth (CiGy) arsd Prime Strategies,
Inc., (Engineer) made and en,�ered into City Secretary Contrac� No.
27553, (the Contrac�) whiah was au�horized by th� Ci�y Council by
M&C C-1.8986 0� �he 5�h day of March 2002; ara,d subsequen�].y �evi�ed
by one previous ameridment in the amoun� of $�45,702.4d
WHEREAS, th� Contract in�ro7.ves �ngineering services �or the
fallawing pr�7ect: .
Projec� PZanning and �esign Services �a� the S.H. 121T
(Sauthwest Parkway}
WHEREAS, it
�o said Contract
maximum iee;
has become x�ecessaary to execute Amendznezit Na. 2
to include an increased scope of work and revised
NOW THEREFORE, Ci�y and Engineer, acting,�herein by aad
�hrough �heir duly authozi.z�d represen�a�ives, enter a.nto the
fol,l,awing agreernent whi.ch amends �he Contx�act:
1.
Arta.c�a I of the C�ntract is amex�ded to include �he
addi.tiona]. engineering services specified in a praposal le��er
dated S�pt�ambex� 25, 2002, a copy of which is attaehed here�o and
incorporated herein. The cost �o City far the additianal desigsi
sarvices �a be perforxned by Eng3,near total �406,161.7fi .
2.
Article II of the Contract is ainended to pravida for an
increase in, the max,�znum fee �o be pai.d to Era,gi.�e�r far all work
and services perfo�xn�d under the Contxaat, as amended, sa '�ha� the
�ota1 €ee paid by the Ci�y for a1J, wark and services shal� not
excaed the sum of $970,977.3.6.
9�'��1���1�
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3.
A7.1 other provisions of the Contract which are nat expressly amended
herein shall rem�in �n full force and eff�ct.
��CUT�D on this the � �� _T da.y of _ _ _ _ ,
200� � in E'ort Worth, Ta�rant County, '�exas .
ATTF�T : ' l
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G�aria PearsUt�, City Secretary
APPR4VAL R�COI�ND�D:
�� �,.�,C-/
� /
A. Daug].a� R�dl�.ker, P. E.
Direato�, Deparrtment af
�ngineering
Prime Strateaies.. Inc.
---- - ,
�ATGIP��R
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i3y : _ _ , . '
Nasne : Mi ch�� Weav�r
Principal
15U8 S. Lamax Blvd.
A�stin, TX 76704
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Cpntr�t �ut�o�:ixatioxt
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APPROV�D:
�',
/ ' --- - --- - - - --
Marc A. t
Assista.nt City Manager
A'�TEST: �
_ �
Ra].,ph � . Reed '
3,5oa s. I,�tna.r Blvd,
Ausi�.�n, 'Texas 7870q
APP€�C�V�D AS TO FORM �ND T,EGt3LITY:
�'� ---..
• i7'��1�y rCf Viiw �G[rc: �� . . _.
Assistant City Attorney
24419
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To: Bryan Beck, P.E.
City of Fart Worth , , �-
From: Michael Wea�er �/ � � �
�` ��
Prime Sirategies, Inc.
Regarding: Prime Strategies, Inc. Contract Amendments
Date: September 25, 2002
Please find attached the revised ProjEct Summary far fhe Prime Strategies, Inc. (PSI) SH-121T
Project Management contract. The Project �ummary reflects the man-hour arid budget based on
changes in the scope for work tasks in the contract appraved by City Council in March 2002,
expanded work tasks requested by eouncil and staff and the Con�-act Amendment Number 1
Task related to the Beliaire issue. T�ese tables were prepared to reflect the amended/expanded
scape of services and additional work tasks rec�uested by council and staff and to provide the
appropriate attacY�ments for the Contract Amendments. �
Since the contract was approeed in March, the City Council and staff have directed amendments
in PSI's leve� af effart, which PSY has undertaken with the undearsta.nding that �he contract sc�pe
would be arr�ended to ac�dress the additional manpower efforts. To dat�, �.pproxirnately 25% of
the PSI billings have been in respanse to direct instnzctions from council andlar staff. .A11
direction far additianal services and work effort ha,s been dacumented by either mernorandum,
email, or verbally in City Council worksessions.
The or�ginal coniract and scope approved by councii reflects a 37% reduction in the February
praposal subrr�itted by PSI. Staff fe�t that a significant public involvement process, �.s propased
by PSI, was :nat requirec�. Also, Task E— Tri-Party Funding Agreement, wa� not funded because
no one knew if and when �he projec�t would proeeed to that next �ep. Last, the timefram� of
PSPs contract was limited to Qctober 3I, 20QZ, instead of April i, 2003, thus reducing the
Project Management time.
Contract Amendmeni Number 1— BeIlaire Project Team is the specific task assigned by council
to increase the intensity a£the public involvemer�t for th� Bellaire neighborl�oods.
Contract Amendment Number 2 will caver �he council requeste� increase in overall public
involvement, the extension of fi�nding for e�sting tasks and the addition of Tasks F, G and H
which are discussed in t�e follo�ving paragraphs. The requested increase in public in�alvement
has resulted in two {2) pubiic infarmational meetings; preparatian of a 4-page bz-ochure;
preparation o� a Citizen handout an NEPA; angoing meetings with I-CARE and their
representatives; and a number of neighbarhood meetings and ongoing commu�ications wath ,
landowners and other interested parties. The development of the AIC Combo has rec�uired
additianal iechnica� tizne, meeiings with design engineers and staff, and a scheduled Fublic Open
House to xeview tk�e combinec� design at Summit/Forest Park and I-341�H-121T. The leve� o�
effart to deal with the Edwards-Geren Ltd./Overton Waods neigi�barhood has increased both the
publ�c involvement and tectuaical work. The design �ffort to address reiocating SH-121T next to
the UPRR is sstimated ta cost $25,Oa0. The facifitation/negotia�ian process, requested by
couneil, with landowners and the neighborhoad will cost at least $Sa,040. In addition, PSI has
engaged NTTA ta negoiiate an agreement io ensure realization af the parkway enl�ancements
called for by the PDT.
AII o�the tasks, along with council's request to iz�itiate the negotiations with NTTA an the Tri-
Pariy Funding Agreement, alre an expansion of the work tasics and scape akeady approved by
counci�. Ta complete the effort already underway it is estimated ta increase PSI's �cantract
budget.
In addition to the expa.ncion o£PSI's existing scope of work, council and stat� have requested
that PSI initiate three �(3) ather work tasks. All three (3) of these tasks were original�y part of
PSI's Phase II scope of wark. These activities, aIready underway and expected to last through
this contract extension af April 1, 2003, include:
� Priority pa�cel activities — {Task F)
� Financial plan implementation -- (Task G}
• Util�ty relocation coordination — (Tas� �
The work tasks covered by this contract amendment include alI real estate �right ofway}
acquisition activities for priority parcels and protective purchases prior to enviranmental
clearance (Record of Decision}. Th� largest part of this budget is far appraisal serwices,
including the appraisal for Howell Instruments, w�ich has already been approved by cauncii,
au�horized by PSI and is underway. Other activities ur�der Financia,l Plan Implemen�ation
include TTF �'inancial feasibility for Edwards-Gereza, Ltd. properties, n�:gotiating the NCTCOG
grant corrtract, and submitting (with coun.cil apprava�) a State Infrastructur� Bank (SIB) loan
application. Last, because of franchise uiility budgeting constraints and ihe long lead time ir�
relocating utiliiies, staff has requested that early coordination with rnajor utilities get underway.
This vvill also extend PSZ's contract through April 1, 2003. Phase II of PSPs contract scape of
services, while approved by staff, i�as not yet been negotiated and is conditioned upa� the City
proc�eding to implement the SH-121T praject.
��'�'AG�ri I�lQ � P.�T' �►
Scope o� Services
Amendmenfi No. �
Task A See Scope (Contract No. 27553)
Task B See Scope {Contract No. 27553)
Tas[c C Se� Scope (Cont�act No. 27553)
Task D See Scope (Contrac# No. 27553)
Task E Negatiate Tri-Pa�'ty Agreement
Task F Priority Parcel Activities
As directed by the Gity II�'lanager's Office, Prime 5trategies, lnc. wiil solicit
a�praisaf s�rvices and surveying services as needed and n�gotiate acquisition of
fihose parcels identified for priority acquisition. Activities wil[ be undertaken on a
parcel-by-parcel basis with wark. orcler budget anc! acquisition approval by
Council prior to initiation of ttie work.
Task G Financing Plan Implementation
Prime Sfrategies, Inc. will �repare and process a loan appfication for TxDOT's
Stat� Infrastructure Bank i� an amount to be appro�ed by the City wiih the
adop�ion of the financing plan.
Prime Strategies, lnc. wii! design and coordinate the
analyses to determine the feasibility of the creation of Tax
district{s) for parceE(s} determin�d by the Cifiy that
establis�ment of a TIF to faci[iiate the financing af the Gi
Ou�sic#e financial advisory services are not included i
consultant is not a�ailabie.
Task H Utility Relocation Coordinatian
necessary economic
Increme�t Financing
could reqt�ire the
ty cost of the project.
f fhe City's outside
Prime 5trategies, Inc. andlor its sub-contractors will meet with th� City's Utility
Relocation Coordinating Committee on a regular basis to ensure adequate anc�
proper communication continuss relative to the City and franchised utility
relocation impacts related to the project.
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DATE REFERENCE NUMS�R L,OG NAME PAGE
8127102 �d� 92� � 30PR�ME I 1 of 2
suBJ�cr AMENDMENT N�. 2 TO CITY SECRETARY CONTRACT NO. 27553 WlTH PRIME
STRATEGiES, INC. FOR A�DfTlONAL SERVECES RELATED TO THE SH �21T
{50lJTHWEST PARKWAY) PROJECT
RECOMMENDATION:
It. is recommende� tha# the City Cauncil Authorize the City Manager to exectate an Amendment No. 2#a
City 5ecretary Coniract No. 27553 witi� Prime Strategies, inc. in an amount not to exceed $406,161.7fi
to provid� additianal design, project management, an�d public invol�ement services as r�lat�d to the 5H
121T (Southwest Par�tway} Praject. .
DISCUSSION:
On March 5, 2002 (M&C C-'i 8986}, the City Counci[ authorized the City Ma�ager ta enier into a
contract with Prime Strategies, lnc. to provide consulting senrices for the SH 121T �(Souti�west
Parkway) Project from IH-30 to Altamesa Boulevard.
Amendment No. � to tt�� Prime 5#rategies, Inc. contract Es on a separate fl(layor and Council
Cor�munication (M&C} far cancurrent cansiderafion (M&C C-19212). Amendment No. 1, in the amount
of $45,7�2.40, will �rovide additional prafessiana[ services in regards to the Bellaire Pragram for SH
121T (Southwest Parkway) Project. Tl�ese services will be pravid�d at tne same rates as outlined in
the origina! agreement.
At t�e direction af tt�e City Manager and the City Councii, Prime 5trategies, Inc. contract sco�e has
been ex�anded ta pro�ide a sig�ificantly larger public i�vol�ement program, exten�ion af overall project
ma�agement services to March 31, 2003, negoiiation of tne finaf tr�-party funding agreement, priority
�arcel activities,� and implementatian of a financ� plan.
These services are inclu�ed in t�te LncaE Transportation Project Ad�ance Funding agreements for the
SH 129T (5outhwes# Parkway) Project with the Texas �epartment of Transpartation to �tilize the North
C�ntra! T�xas Couneil of Gavemments grar�t for 80% reimbursement of expenses incurred by the City
as reflectecf on M&C G192'f 4.
MIWBE - Prime Strategies, Inc. is in camplia��e with the City's MIWBE nrdinance by eommitt9ng to
15% MIWBE pa�kicipation on Amendmer�t No. 2. The City's goaf on this project is 1�%.
� City o�i�''o�t �'ort�i9 T'exas
���r ��� ��+����� ��r�r���;���y��
DATE REFERENC� NIJMB�F2 LOG NAME PAGE •
8/27/02 Cb192'13 30PR�ME l 2 of 2
st��.��cT AM�NDMENT NQ. 2 TO CITY SECRETARY GONTRACT h10. 275�3 WfTH PRIME
STRATEGIES, INC. FQR ADD�TIONAL SERVICES RELATED TO TH� 5H 121T
(SOUTHWEST PARKWAY} PROJECT
FlSCAL INFORMATIONICERTIFICATION° �
The Finance Director c�r�ifes that fiunds are avalable in fihe current operatir�g budget, as appropriated,
of the Grants Fur�d. �
MO:n �
�
�
Snbmitted far CityMunagcr's
Office hy:
tvt�� ott
Originating Department He�d:
Dauglas Rademaicer
Additianal Ynfnrm�stion Cantact:
Douglas Rademaker
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CITY' S�CR�TARY
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