HomeMy WebLinkAboutContract 28298AMENDM�NT NO. 1
STATE OF TEXAS
COYTN'�Y OF TARRAN'r
S CITY SECRE'�'ARY C�N�'RACT 1�0 .�a` ,I �
(M&C C-1.9212) I
S
WHEREAS, the City af Fox't Worth (City) and Prixne �Strategi�es,
Inc., �Engi.z�eer} made an,d eatered inta Ci�y Sec�eta�y Cantract Na.
27553, (the Con.tzact} wha.ch was au�horized by the City Councz]. by
M&C C-1$986 on th� 5th day of March 2002; and
WHEREAS, �he Cantrac� �avol�ves erigirl.e�xa.ag services �'or the
£o].lowing proj ec� : ,
Pro�ec� Plaru�ing and Design Sezva.ces for the S.H. 12IT
(Sou�hwest Parkway) �
tiJHEREAS , i t
to �aid Cont�ac�
maximum fee;
has be�ame necessary to exeaute Amendment No. 1
�o include an increas�d scope of vrork an.d revised
NOW THEREFORE, City axld Exigineer, act�.ag hexe3.ia, by and
tharough thei,� duly au�horized reparesentatives, enter ir�to the
fallo�+ring agre�ment whxch amends the Contract:
l.
Articl.e I af the Coritxact is amend�d to include �he
ad�clit�.ana1 engineering services speci.f�ed in a proposal let�er
dated�Septembe� 25, 2Q02, a copy o� which is attached here�o and
9.nco�-poxatad herein. The cost to C�.ty for the additianal design
services ta b� per�o�ned by Enginaer total $45,702.40.
2.
Articl.e Tx af the Contract is amended ta provide �or an
increase in the maximum fee to be paid to Engitieer for a�.l wark
and serva,ces pe��orrn�d uader the Contract, as amended, sa that �he
tataJ, fe� paid by tha C�.ty for all work and services sha1.�. s�o�
exceed the sum af �564,8�.S.4D
,�� , ' �
1
��� �
3.
All other provisions of the Con�ract which a�e nat expressly amended
herein shal� rem�in in full force and �ffeot.
� 5-E-
1�XECUTED an this the � day af -�. • ,
2002, in Fort Worth, Tarrant Go�nty, �exas.
ATT�S�r
Glora.a Pea�on,
.'f
City Secretary
APPRiC77VAL R�CONa'�NDED :
� I � ��
� l
A. Douglas Rad�mak�r, P.�.
Directo�, Depa�tment af
�ngineerxng �
Primp 5trateui.es . �nc .
�NGIE3E�R
,
�� . '
',� � �
Name' MichaPl '�avex
lPrincip�l
1508 S. 73amar Blvd.
Austin, TX 767�4
APPROV�D AS EORM A1�D �GALI�.'Y :
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�'`� �,f-�,�.�:.�� a........,... _ _,
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���ia �'���f�
l�lSS].St21I"lt Cl.� pat� Q�
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Contract �Aut�ari.z���Axa
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APPROV'�D :
�
�- �� � -- .
Marc . Ott
Assis t Gitx Manager
AT�ST:
Ral�h � . Re �
15D8 S, I�mar Bl�rd.
Austin, �exas 78704
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: �. '
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�
����r�n�ur�
To: Bryan Beck, P.E.
City of Fart Worthf��+� � � ���-
From: Michael Weaver �!� ��
Prime Strategies, Inc. �
Re�arding: Prime Strategies, Ine. Contrac# Am.endments
Date: September 25, 2002
Please fnd attached tl�e z'evised Project Summary for ti�e Prime Strategies, Inc. (PSI) SH-121T
Project Managemen# contract. The Proj�ct Sumrnary r�flects the man-hour and budget based on
changes in the scope for work tasks in the contract approved by City Council in March 2002,
expanded work tasks requested by council and staff a.nd the Contract Amendment Number 1
Ta�k related to the Bellaire issu�;. These tables were prepared to reflect the amended/expanded
sco�e af services and additional work ta.sks requested by couneil and staff and to provide the
appropriate attachanents for the Contract Arnendments.
Since the contract was appraved in Ma�`ch, the City Council and staff have directed amendments
in PSI's level of effort, which PS� has undertaken with the understanding that the eon�raet scope
wo�d be amended to address the additional manpower efforts. To date, approxima�ely 25% of
the PSI bill�ngs have been in respon�s to duect instructions from council anci/or siaff' All
direction far additional services and work effort has been documcnted by either memorandum,
email, or verbally in City Council worksessions.
The original contract and scope approved by cauncil reflects a 37°/a reduction in the Felaruary
propasaI subrnitted by PSI. Staff £eIt that a significant public invoIvement process, as proposed
by PS�, was not required. Aiso, Task E— Tri-Party Funding Agreemen�, was not funded because
na one knew if and when the project would p�aceed to that next step. Last, the timeframe of
PSI's cantract �vas limiied ta 4ctaher 31, 20d2, instead of April 1, 20Q3, thus reduoing the
Project Management time.
Cantract Amendment Nurri��r 1— Bellaire Pzoject Tearn is ��e speci£�ic #ask assigned �y council
to increase the intensity of the public involvement for the Bellaire neighb�rhoods.
Contract Amendment Number 2 will cover the council requested increase in overall public
involvement, the extension of funding for existing �asks and �k�e addition af Tasks F, G and H
whic�x are discus�ed in the following paragrap}�s. Th� rec�u�st�d increase in public involvement
has res�lted in two (2) public informational meetings; preparation of a 4-page brochure;
prepa�'ation of a citizen hando�t on NEPA.; ongoing meetings with I-CARE and iheir
representatives; and a numb�r of neighborhaod meetings and ongoing communications with ,
landowners and other interested parties. The development of the AIC Combo has required
additional technical time, meeiings with design engineers and staff, and a scheduled Public Open
House to review the combined design at Summit/Forest Paz-k az�d I-30/SH-121 T. The level af
effort to deal with the Edwards-Geren Ltd./Qverton Woods neighborhood has increased both the
public involvemeni and technical work. The design effort fo address relocating SH-12I.T next ta
the UPRR is esiimated ta cost $25,000, The facilitatzonlnegotiation process, requested by
council, with landowners and the neighborhood will cost at laast $50,004. In addition, PSI has
engaged NTTA to negotiate an agreement fa ensure realization of the parkway enhancernents
called fflr by the PDT.
All aithe tasks, along wit� council's request to initiate the negotiations witl� NTTA an the Tri-
Party Funding Agreement, are an expansion of the work tasks and scope already approved by
council. To complete the effort already underway it is estimatad to increas� PSI's contract
bud�et.
Tn addition to the expan�ion ofPSI's existing scope ofwo;rk, council and staff have requested
that PSI initiate three (3) other u�ark fasks. All three (3) of ihese tasks were originally part of
PST's Phase II scape of wark. These activities, already underway and expected to last t�-oug�
this eantract extension af .April I, 2003, include:
• Priority parcel activities — (Tasl� F)
• Financial plan implementatian — (Task G)
� Utility relacation coordination — (Task H)
The work tasks covered by this cantracf amendment include a11 real estat� (right of way)
acquisition activities for priority pa�'cels az�d protective purchases prior to environmental
clearar�cE {Record of Decision). The largest part of this budgei is for appraisal services,
including the appraisal for Howell Instruments, which has already been appraved by cou:ncil,
authorized by PSI and is underway. Other activities under Financial Plan Implementation
include TIF ��ancial feasibility for Edwards-Geren, Ltd. prpperties, negotiating the NCTCOG
grant contract, and submit�ing (wi�h council approval) a State Infrastructuxe Bank {SiB} loan
application. Last, because af franchise ufili�y budgetir�g constraints and the long lead time in
relocating utilities, staff has requested that early caordination with major utilities get underway.
This will also extenci PSPs cantract thraugh Apri� �, 2a03. P�ase II af PSI's contract scope af
services, while approved by staff, nas not yet b�en negatiated and is conditioned upon ihe Ci�y
proceeding to implement the SH-12I T proj ect.
�i�AGb�I�AI� A
Scope o� Serv�ces
Amendment 1Vo. 1
TASK 1 Bellaire Dri�e1SH 121 T area
� Increase P�blic lnvalv�ment Services which anticipafe, but may not ��
limited to, the preparation for and conduc#ion .of ac�ditional public
involvement activities to includ� the one PDT meet�ng, one additional
pu�lic meeting, one additional public hearing and �repa�-afion ar�d
conduction of two preseniations for public hearings related to the
DElS.
P:IF'rime S#rategies DafalProjeeis4CFW-�'f661PSf Scopes, BudgetshAmendmEnt No. 1 AitachmentA Task I_12-23-a2.doc
City off Fo� WocitE� SFL 121T
�roj��t Sca�nrmauy
fot-
Cort�ra�� A�e�edr�e�et I�o. 1
�4�ta�c��er�� �
„ � , , , , � �,� ...............
7ask Hours
Task Amaunt
Reimbursahle Ex�enses
Totai Hours
Dutside Services
Tatal Amount
O.flO
0.00
0
a
$a.00 �a.00 $a.oa
$a.OQ $0.00 $d.OD
� � � ' T �.�� Ap y�� �,-. -�,.�',��'��x� �h� . . . �a.a tCc.�y . v.�� ••4�.-;
� . .�...�,IP��.'�"k�e.'s.� + ����-.-,+�y'�`y'��,?�?'�:�..�+.`�.. �l��:?a . . -..:.�,.a.'�.w.�;'.��.'..: �.¢
PDTBrief $3,725.40 $1,000.00 32.5 $5,738.10
Tx�OTHearing $i2,5D0.Ofl $2,ODa.O� 65.0 $11,�k76.20
Public Brief (2, 3) $3,i25.00 $2,OOOA� 32.5 $4,738_10
Total $18,750.aa $5,0�0.00 $21,952.40 $45,702.4U
Task I Amendment No.1
Manpower spreadsheet_Task 1 Amendment No. 1
12/24/2002
330
$22,952.fl0
$0.00 $5,000.00
13Q
$18,750.00
��s,73o.00 �z�,s�2.ao
.
Cz�y of �ort bVo�th, �'eacas
�i��or �r�d Cou���l C�rrir�ur��i���lo�
DATE RE�E�t�iVCE NllMBER LOG NAME
sr27io2 �-19�� � I
30BEl.LAIRE
PAGE
1 of 3
su���cT APPROVE APPRQpRiATI�N ORDINANCES AND AUTHORIZE EXECUTION OF LOCAL
TRANSPQRTATION PR�JECT ADVANCE FUNDiNG AGREEMENT W1TH THE TEXAS
DEPARTMENT OF TRANSPORTATI�N; AMENDMENT NO. 1 TO CITY SECRETARY
CONTRACT N�, 275�3. WlTH PR1ME STRATEGi�S, INC.; AND PROFESSIONAL
SERVICES CONTRACTS FOR SH �21T (SOUTH�IVEST PARKVIIAIn PROJECT
RECOMMENDATION:
It is recommeni��d that ti�e City Council:
1. Authorize the City Manager ta �xecute agreement No. 1 oi multipls Local T�ansportation Prolects
Advance Fu�ding Agre�ments (LPAFA) with the Texas Department of Transpor#ati�n (TxDOT) in
the amo�nt of $5fi5,364.16, with an 80% reimbursement by TxDOT; a�d '
2. Adopt the attached appropriation ordinance ir�creasi�g estimated receipts and appropriations in tt�e
Specia� Assessments Fund ir� the amount of $113,072.83 from avaifable fiunds fo fund the Gity's
match for the LPAFA agreement No. 9 of t�e SH 12'�T (Southwest Parkway) Praject; and
3. Appro�e the transfer of $143,Q7�.83 from the Special .Assessments Fund ta #h� Grants Fund; and
4. Adapt the attached appropriation ordinar�ce incr�asing �estimated receipts and aPprapriations in the
Grants Fund in th� amount of $565,364.16; and �
�. Authorize ihe City Manager or his designee to execute.a professio�al ser�ices corrtraci with #he law
firm of K�ily, Hart, and Halfman to assisi the City Attarney's Qffice i� addressing issues relating to
land acquisitions that are necessary #or the canstructian of SH �21T (Southwest Parkway) p�oject
for an amount not to exceed $30,4�0.0.�; and
6. Autharize the City Manager to execute an engineering' services contract with KimIey-Horn and
Associates, Inc. for an amaunt not to exceed $23,500.00 for a Traffic Impact Study in the SH
121TIBellaire Drive area; ar�d
7. Authorize the City Manager to execute a professianal services caniract wi#h First 5outhw�st
Company for an amount not ta exceed $30,000.00 far Financial Feasibiiity 5tudies in the SH
121TIB�Ifaire �rive area; and
8. Authorize the City Manager to execute a professinr�al services contract with James Daniels &
Associates, Ir�c., for an amount not to exceed $30,flfl0.00 for appraisal af parce{s referred ta as the
"Edwards-Geren, Ltd." tracts for acquisition purpflses r�Eated to the 5H 121T (Sauthwest Par�Cway}
project; and
9. Authorize the City Manager ta execute Amendment No.1 to City 5ecretary Contract No. 27553 wiih
Prime 5trategies, Inc. far an amount not to exceed $4�,702.40 to pro�ide additionai design, pro�ect
management, an� public involvement services as related to the SH 121TIBellair� Drive area.
�`ity of �'o�t Worth, Texas
M�yor ar�d Coun�El Co�nn�u�i�a-tion
DAiE REF�R�NC� iVUMBEf� �.OG NAME PAGE
8127/02 ���9��2 � 30BELLAfRE 2 of 3
sus��cT . APPROVE APPROPREATION �RDINANCES AND AUTHOR ZE EXECUT�ON OF L�CAL
TRANSPORTAT[ON PR�JECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS
DEPARTMENT OF TRA�NSPORTATION; AMENDMENT NO. 9 TO CITY SECRETARY
CONTRACT NO. 27553 WITH PRIME STRATEGIES, INC.; AND PROFESSEONAL �
SERVECES CONTRACTS FOR 5H 12'fT (SOUTHWEST PARKWAY} PROJECT
DISCUSSION:
On March 5, 2002 (M&C C-18986), the Ci#y Councii autF�oriz�d tf�e City Manager to ent�r inta a
contract with Prime Strategies, Inc. ta fnalize a cast �articipatian agreement beiween the City of Fort
Worth, the North Texas Tallway Authority, and TxDOT relating to right-af-way ac�uisitiono design,
project enhancements, and utility relocations for 5H 121 T. Ths scope of this work has been expanded
to pravide additional detailed analysis of the SH 121T/Bellaire Drive area to �[scer#ain specific effects
the propased toflway wiEl have on traffic mability and cost irriplica#ior�s o# righ#-of-way acquisitian, as tF�e
City Counci[ cansiders se[ection of the "Locally Preferred Alternative". �
TY�ese propos�d service agreements, in cnmbination wiith the Amendment No. 2 to City Secretary
Cantract No. 27553 wi#h Prime Strategias, Inc. wifl provide the required infinrmation to tC�e City Council
related to tF�is issue. Amendment No. 2 to City Secretary Contract No. �27553 will be presenied to the
City Cauncil for cansideration in M&C C-'{ 9213. AI� of these agreements are hourly co�tracts, not to
exceed the contracf amaunts recommended abo�e.
This is the firsf of multiple LPAFA
project to utilize the NTCOG gran
identified in M&C C-192'i4.
FUNDING SOURCE:
agreements with TxDOT for the 5H 121T (5ou#hwesf Parkway)
t for 80% reimbursement of expenses incurred by the City as
On Feb�ary 'l4, 1995 {M&C G-10979), the Gity Council appro�ed palicies and alternativ� us�s for the
Specia[ Assessments Fund (GS94). In tE�is Poaicy, one of the alternative us�s includes funding City
participation in City/StatelFederal projects, and 5H121T meets this requirement. By using a portian of
the balance of these funds, the principaf requirement of this policy .is met by r�taining at least a$3
million cash reserve in the 5p�ciai Assessments Fund.
Pursuant to Ct�apter VI, Section 3 of the City Charter, it is necessary for the City Council to adopt a
resa�ution a�thorizing the t�iring of the law firm of Kelly, Hart, and Hallma� and prescribing the
comper�sation to be paid. The attaclied resolution confirms tt�e engagement of the law'frm of Kel{y,
Hart, and Hallman and autharizes the City Manag�r or F�is designee to exec�te a professional services
contract with the law firm af Kelly, Ha�t, and Hallman for services not #a exceed $30,OQp,
without furt�er Ciiy Council approval. .
MMfBE -,Iames Daniels and Associates, [nc. is a certified MIWBE firm, whicn resu�ts in an o�erall
MIUVBE participation of 19% fo� the prnfessiona[ serVices contracts listed above.
This pro�ec# is.located in C�UNCIL DISTRICTS 3, 6, and 9.
City o, f'�.Fo�i �o�h, T`e�cas
i��yor ��d Cour�ci[ Can�mu�i���ion
DA7� • RE�ERENCE NL�MBEI� LOG iVAME � PAGE
$�27�fl2 C-� 92'9 2 30BELLAIRE 3 of 3
suB��cT APPR�VE APPROPRfATlO ORDINANCES AND AUTHOR ZE EXECUTION OF �.00AL
TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS
DEPARTMENT OF TRANSP�RTATION; AMENDMENT NO. 1 TO CITY SECRETARY
CONTRACT N0. 27553 WlTH PR1ME STRATEGlES, INC.; AND PROFESSIONAL
S�RVICES CONTRACTS FOR SH 121T {SOUTHW�ST PARKWAY) PROJECT
FI_SCAL lNFORMATI�NICERTIFICATION:
The Finance DirectQr cer�ifies that upon adopfion of the attached apprapriation ordinance and
completion of the abave recommendations, funds wifl be availa�le in the current capital budget, as
appropriated, of the Grants Fund.
MO:n
S�bmitted ior City Manager's
Offlce by:
Marc Ott
Originating Departme�t Head:
Douglas Rademalcer
Additianal Information Cantact:
&�76
6157
Dougl�s Rademaker 6157
I FUND
� {to)
� 2) G594
I2) GS94
3) GR76
� 4) GR76
� 4) GR76
I 4j Gi�76
I {frnm)
3) GS94
5) GR76
I 6) GR76
� 7) GR76
� $) GR76
� 9) GR76
ACCOU�IT I CENTER � AMOUN'T
488032 0209�009905fl $113,072.83
538070 020940099050 �113,072.83
472094 0203028Q8004 $113,072.83
472494 020302808000 $113,p72.83
539204 020302808010 $565,364.76
45'1942 02q302808000 $452,29'i .33
538074
5312{}d
5312fla
53120Q
531200
531,200
02D940099Q50 $113,072.83
�2Q302$Q$0'10 $ 30,000.00
D20302808Q10 $ 23,500.a0
0203�2808010 $ 30,0OO.OQ
020302808010 $ 30,OOO.DO
q20302$0$Q10 $ 45,702.4�
�
CITY SECRETARY
APPROV�D 48/27/02
ORD.# 15216, & 15217
RESQLU'I`ION NQ, 28&4
P,. .•
� ����111��0�
. � � •
No.
'WHE7ltEAS, '� A need has arise�.: to� . address Iegal � issues .relating� to :.
� poten�ial right-of-way acquisitians for the construction of ,
' , SH 121T (Southwes# Parkway)� and � � � � .
WHEREAS, The law firm of KelIy,' Hart and Hallman has expertise in _
� ��this area; � '
NOyV, THEREFORE, BE � IT RESOLVED BY THE CITY COUNCiL OF
THE CITY OF FORT WORTH, TEXAS: � � ' �
- 1.
That the engagament of Kelly, Hart and HalIman as outside legal counsel
.be confrmed pursuant to Chapter VI, Section 3, of the City Charter, in arder�ta
provide legal. eansultation to the City Attorney's Offtce concarning issues relating
t� potential right-of way acguisitions for the constructian vf 3H 121T (Southwest
. Parkway). , � . _ � � � ' .. . .
. . � . 2. . •,
That the City Manager or his dasigziee lae ae�tlxarized to compensate Ke�ly,
Hart and Hallman in an arnount not to exceed $30,000. � �
� Adopted: 0�7, O��- �
���Rov��
C�iY �nU���� ,
AUG 2�r � �
��` �..� �
at�r s�ffiry or �s .
�1tq of Fo;t Worth, �
�
�� • - '
' . _ �. �
. � ��� �� �o�� �or�a� � : � . .
C`ity of �art i�iTort�t, �exas
���o� �.�.�i ����c�� ������ica���n
DATE REFERENCE NUMB�R �OG NAME PAG�
8/27102 �_� ��� � 30BELLAIRE 1 of 3
sug��cT APPROVE AP�ROPRIATION ORDINANCES AND AIJTHOR�ZE EXECUTiDN OF LOCAL
TRANSPORTATIDN PROJECT ADVANCE �UNDiNG AGREEMENT W�TH THE TEXAS
DEPARTMENT OF TRANSPORTAT[ON;� AMENDMENT N�. 1 TO ClTY SEGRETARY
CONTRACT NO. 2i553 WITH PRIME STRATEGIES, INC.; AND PROFESS[ONAL
SERVICES CONTRACTS �'OR SH 121T (50UTHWEST PARKWA�'j PROJECT
REGOfWIMENDATION:
It is recommended that the City Co�ancil:
Au�#horize the City Manager to execute agreement No. 1 of muitiple Local Transportaiion Projecis
Advance Funding Agreements (�PAFA) with the Texas Department af Transporfiati�n {TxDOT) in
the amvun# of $�5;�-�-6-$566,864.16, with an SO°10 reimbursement by TxDOT; and
2. Adapt fihe attached appropriation ordinance increasing estimated reeeipts and appropriations ir� the
Special Assessme�fs Fund in fhe amount of $�12,07?PZ $113,372.84 from available funds to fund
the City's match for the LPAFA agreement No. 1 of tha SH 921T (Southwest ParEcway) Praject; �nd
3. Approve fhe transfer of �' ��,�".�� $113,372.84 from the Special Assessments Fund to the Grants
Fund; and
4. Adopt the attached aPprapriation ardinance increasing esfimated receipts and appropriatinns in t�e
Grants Fund in the amount of $5�-,���$566,8fi4.16; and
5. A�fhorize the City Manager ar his designee to execute a professional seruices eontract with the !aw
f�rm of Kelly, Hart, and Hallman ta assist t�e City Attorney'S Office in addressing issues rela#ing to
land acquisitions that are necessary for the construction of SH 121T (5out�west Parkway) project
for an amount not to exceed $30,000.ao; and
6. Autharize th� City Manager ta �x�cute an engineering services contract with Kimley�Harn and
Associates, Inc. fior an amount not to exceed �99 $25,Q00.00 for a Traffic Impact 5tudy in
the 5H 121 TBellaire �rive area; and
7, Authorize t�e City Manager ta ex�cut� a professional services contract with First Sauthwest
Campany for an amount not to exceed $30,OD0.00 for Financial Feasi�ility Studies in the SH
121TIBellaire Dri�e area; and
8. Autharize the City Manager to execute a professional services contract with Jam�s Dani�is &
Associates, Inc., for an amount not to exceed $3Q,000.00 for appraisal of parcels referred ta as the
"Edwards-Geren, Ltd." tracts for acquisiti�n purposes related to t�e SH 121 T(Southwest Parkway)
project; and
9. Autharize fhe City Manager to execute Amendment Na.1 ta City Secretary Contract No. 27553 with
Prime 5trategies, Inc. for an amount not to exceed $45,702.40 to provide additianal design, project
managemeni, and public involvement services as related to the SH 121TlBellaire Drive area.
C`ity of �ort T�orth9 Teacas
1'��,��� a�� �o�ncY� Co����i�a�i�n
DATE REFER�iVC� NUMB�R L�� NAM� PAGE
8/27102 �0�9��� 30BE�LAIRE 2 of 3
suB�ECT APPR�VE APPROPRIATIO ORDfNANCES AND AUTHORIZE EXECIJTION OF LOCAL
TRANSP�RTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS
DEPARTMENT OF TRANSPORTATION; AMENDMENT NO. 1 TO CITY SECRETARY
C�NTRACT NO. 27553 WITH PRIME STRATEGfES, INC.; AND PROFESSIONAL
SERVICES CONTRACTS FOR SH 121T (SOUTHWEST PARKWAY) PROJECT
� DISCl1SSION:
�n March 5, 20Q2 {M&C C-18986}, the City Council autharized the City Manager to enter inta a
contract with Prime Strategies, Inc. to finalize a cost participaiion agreement between th� City of �ort
Worth, the North Texas Tollway Authority, and TxD�T relating to right-of-way acquisition, design,
project enhancements, and uti�ity relocations for 5H 121T. The scope of this worK has been expanded
to provide additi�na! detailed analysis of t�e SH 121TIBellaire Drive area to ascertain specific effecfis
the propased tollway will have on traffic mobility and cost implicafions of right-of-way acquisition, as fhe
City Council considers seleciion o�F the "Locally Pref�rred Alternative".
These proposed service agreements, in combination with the Amendment No. 2 to City Secretary
Contract No. 27553 witY� Prime Strafegies, lnc, will provide the required infarmation to the City Council
reEated to this issue. Amendment No. 2 to City Secretary Cantrac# No. 27553 will be presented to the
City Cauncil for cansi�eratian in M&C C-19213. Afl of these agreements are haurly eontraets, not ta
exceed the contract amounts recommended abave.
This is the first of multiple LPAFA agreements with TxDOT for the SH 'I21T (Southwest Parkway)
project ta uiilize tf�e NTCOG gran# for 80% reimbursement of expenses incurred by the City as
identified in M&C C-19214.
FUNDf NG S�URCE:
�n February 94, 1995 (M&C G-10979), the City Cauncil approved policies and alternative uses for the
Speciai Assessmen�s Fund (GS94). Ir� this policy, vne �o# the alternative uses includes funding City
participation �n CitylStafelFederal projects, and SH921T meets this requiremenf. By using a�artion of
the bafanee of these funds, the principal requirement of this paficy is met by reta�ning at ieast a$3
million cash reset-ve in fhe Special Assessmenfs Fund.
Pursuant to Chapter VI, Section 3 of the City Charter, it is necessary for the Ci#y Council to ada�t a
resafufiion authorizing the hiring of the law firm of Kelly, Hart, and Hallman and pr�scribing the
compensatian to be paid. The attached resolution confirms the engagement of the iaw firm of Kelly,
Hart, and Hallman and a�thorizes the City Manager or his designee to execute a professional services
cantract wifh the law firm of Kelly, Hart, and Hallman for services not to exceed $30,aoa,
without further City Council approval.
MIWBE - James Daniels and Assaciates, Inc. is a certified MIWBE firm, which results in an overall
MIVIIBE participatior� of 19% for the professional services co�tracts listed abave.
This project is located in COUNCIL D15TRICTS 3, 6, and 9.
C`iiy o��o�t YV'o��h, �'exas
�V1Ca�o�r ��.d Co��.��� ������i�atio�
bATE REF�RENC� NUMBER LOG NAME PAGE
8127102 C�1g212 � 30BELLAiRE 3 flf 3
SUBJECT APPROVE APPROPRIATION 4RDINANCES AND AUTHORIZE EXECUTI�N OF LOCAL
TRANSPQRTATI�N PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS
DEPARTMENT OF TRANSPORTATI4N; AMENDMENT NO. 1 TO CITY SECRETARY
CONTRACT NO. 27553 WiTH PRIME STRATEGIES, INC.; AND PROFESSIONA�
SERVICES CONTRACTS FOR SH 121T (SOUTHWEST PARKWAY) PROJECT
FISCAL lNFORMATIONICERTIF'ICATIDN:
The Finance Director certifies that upon adoption of the attached appropriation orcfinance and
completion of fhe above recammendations, funds will be available in the current capital budgei, as
apprapriated, of the Grants Fund.
MO:n
Submitted for City 1Wlaaager's
Of�ice by:
Marc Ott
Origina#ing Department Head:
Douglas Rademaker
Additional Information Contect:
847G
FUND
(to)
2) GS94
2) GS94
3) GR76
4) GR76
4} GR76
4) GR76
(from)
3) GS9�1
5} GR76
6} GR76
7) GR76
8} GR76
9) GR76
I ACCOUNT I CENTER � AMOUNT
488032 D2094009905D $413,472.83
53807D 020946D99050 $1'[3,�72.83
472094 0203D2808D00 $113,472.83
472D9�4 D2D3Q2808004 $113,072.83
531200 02D302808Q14 $565,364.16
451942 02030280$��0 $452,291.33
538070
5s�2aa
531200
531200
5312DD
5312DD
CITY SECR�TARY
G157
Douglas Rademaker 6157
020944099050
0203fl2848010
020302808010
o2asozsaso�a
0203028d8010
420302808p10
$113,Oi2.83
$ 30,000.00
$ 23,500.00
$ 3D,OOO.QO
$ 30,000.00
$ 45,702.40
I APPROV�D AS AMENDEIa
I ON 08/27/02
� ORD.#1521G, & 15217
� RESOLU'FION NO. 2864