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HomeMy WebLinkAbout043694-A1 - General - Contract - Camp Fire USA First Texas CouncilCITYoi�rSECRETARYLJOqij cr "� L FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 43694 WHEREAS the City of Fort Worth ("City") and Camp Fire USA First Texas Council ("Agency"), made and entered into City Secretary Contract No. 43691("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant ("CDBG") Program; WHEREAS, HUD has now published 2013 income limits which apply to the CDBG Funds awarded to Agency by the Contract; WHEREAS, in order to comply with the new HUD income limits, City desires to replace Attachment III- Client Data Report and Exhibit F- 2012 HUD Income Limits of the Contract with the 2013 income limits; WHEREAS, City desires to modify the Insurance and Bonding requirements in the Contract; WHEREAS, the Agency's Program includes both the Diamond Hill Station Program, which provides child care services, and the Step -Up Program, which provides youth services, and in order to more accurately report the Agency's accomplishment data in the HUD IDIS reporting system, it is necessary to replace Exhibit A - Program Summary and Exhibit B - Budget of the Contract with a separate Program Summary and Budget for each of the Agency's programs; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. a. Section 17 Insurance and Bonding of the Contract is hereby deleted and replaced with the following language to be effective October 1, 2012: 17. Insurance and Bonding. Agency will maintain coverage in the form of insurance or bond in the amount of $75,900.00 to insure against loss from the fraud, theft or dishonesty of any of Agency's officers, agents, trustees, directors or employees. The proceeds of such insurance or bond shall be used to reimburse City for any and all loss of CDBG Funds occasioned by such misconduct. To effectuate such reimbursement, such fidelity coverage shall include a rider stating that reimbursement for any_ czsss. First Amendment to CSC No. 43694 Camp Fire USA First Texas Council (CDBG) RECEIVED APR 17 2013 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TN i 1 J or losses shall name the City as a Loss Payee. Agency shall furnish to City in a timely manner, but not later than the Effective Date, certificates of insurance as proof that it has secured and paid for policies of commercial insurance as specified herein. If City has not received such certificates by the Effective Date Agency shall be in default of the Contract and City may, at its option, terminate the Contract. Such insurance shall cover all insurable risks incident to or in connection with the execution, performance, attempted perfoiinance or nonperformance of this Contract. Agency shall maintain or require its general contractor to maintain, the following coverage and limits thereof: Commercial General Liability (CGLI Insurance $500,000 each occurrence $1,000,000 aggregate limit Non -Profit Organization Liability or Directors & Officers Liability $1,000,000 Each Occurrence $1,000,000 Annual Aggregate Limit Business Automobile Liability Insurance $1,000,000 each accident on a combined single -limit basis, or $250,000 Property Damage $500,000 Bodily Injury per person per occurrence $2,000,000 Aggregate Insurance policy shall be endorsed to cover "Any Auto", defined as autos owned, hired, and non -owned. Pending availability of the above coverage and at the discretion of City, the policy shall be the primary responding insurance policy versus a personal auto insurance policy if or when in the course of Agency's business as contracted herein. Workers' Compensation Insurance Part A: Statutory Limits Part B: Employer's Liability $100,000 each accident $100,000 disease -each employee $500,000 disease -policy limit Note: Such insurance shall cover employees performing work on any and all projects including but not limited to construction, demolition, and rehabilitation Developer or its contractors shall maintain coverages, if applicable In the event the respective contractors do not maintain coverage, Developer shall maintain the coverage on such contractor, if applicable, for each applicable contract. First Amendment to CSC No. 43694 Camp Fire USA First Texas Council (CDBG) Additional Requirements Such insurance amounts shall be revised upward at City's reasonable option and no more frequently than once every 12 months, and Agency shall revise such amounts within 30 days following notice to Contractor of such requirements. Agency will submit to City documentation that it has obtained insurance coverage and has executed bonds as required in this Contract prior to payment of any monies provided hereunder. Where applicable, insurance policies required herein shall be endorsed to include City as an additional insured as its interest may appear. Additional insured parties shall include employees, officers agents, and volunteers of City. The Workers' Compensation Insurance policy shall be endorsed to include a waiver of subrogation, also referred to as a waiver of rights of recovery, in favor of City. Any failure on part of City to request certificate(s) of insurance shall not be construed as a waiver of such requirement or as a waiver of the insurance requirements themselves. Insurers of Agency s insurance policies shall be licensed to do business in the state of Texas by the Department of Insurance or be otherwise eligible and authorized to do business in the state of Texas. Insurers shall be acceptable to City insofar as their financial strength and solvency and each such company shall have a current minimum A.M. Best Key Rating Guide rating of A-: VII or other equivalent insurance industry standard rating otherwise approved by City. Deductible limits on insurance policies shall not exceed $5,000 per occurrence unless otherwise approved by City. In the event there are any local, federal or other regulatory insurance or bonding requirements for the Program, and such requirements exceed those specified herein, the former shall prevail. Agency shall require its contractors to maintain applicable insurance coverages, limits, and other requirements as those specified herein; and Agency shall require its contractors to provide Agency with certificate(s) of insurance documenting such coverage. Also, Agency shall require its contractors to have City and Agency endorsed as additional insureds (as their interest may appear) on their respective insurance policies. Directors and Officers Liability coverage shall be in force and may be provided on a claims made basis. This coverage may also be referred to as Management First Amendment to CSC No. 43694 Camp Fire USA First Texas Council (CDBG) Liability, and shall protect the insured against claims arising out of alleged errors in judgment, breaches of duty and wrongful acts arising out of their organizational duties. Coverage shall protect not only the entity, but all past, present and future directors, officers, trustees employees, volunteers and committee members. b. Exhibit A -Program Summary attached to the Contract is replaced with Revised Exhibit Al - Program Summary for the Step -Up Program and Revised Exhibit A2 - Program Summary for the Diamond Hill Station Program, both to be effective October 1, 2012. c. Exhibit B - Budget attached to the Contract is replaced with Revised Exhibit BI - Budget for the Step -Up Program and Revised Exhibit B2 - Budget to be effective October 1, 2012. d. Attachment III attached to the Contract is replaced with the attached Revised Attachment III Client Data Report to be effective February 1, 2013. e. Exhibit F - 2012 HUD Income Limits attached to the Contract is replaced with the attached Exhibit F - 2013 HUD Income Limits to be effective February 1, 2013. II All other terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. [SIGNATURES APPEAR ON FOLLOWING PAGE] First Amendment to CSC No. 43694 Camp Fire USA First Texas Council (CDBG) ACCEPTED AND AGREED: CAMP FIRE USA FIRST TEXAS COUNCIL CITY OF FORT WORTH By: By:Citi-al a�`'r Zem Neill i.r O `;44(i Fernando Costa, President/CEO eo t ti Assistant City � oPaciao�¢ Manager i:44 at orks 0 O girA4 r3 8Z� o �I City Secreta M&C C-257 Labo ATTES'�': �j�at°o�oo".��,' ijtt022 ROVED ASORM AND LEGALITY: 1A. 00000pasintle LLCJ Assistant City Attorney Date: 8/7/2012 First Amendment to CSC No. 43694 Camp Fire USA First Texas Council (CDBG) OFFICIAL RECORD . CITY SECRETARY Ft WORTH, TX it Camp Fire USA First Texas Council Step -Up Program Youth Development Program REVISED EXHIBIT Al PROGRAM SUMMARY PROGRAM SUMMARY Community Development Block Grant (CDBG) October 1, 2012 to September 30, 2013 PERIOD PROGRAM: $38,864.00 AMOUNT The Step -Up Program Camp Fire's Step Up program is designed to provide services to families with High School students who are either truant or are in danger of becoming truant. Step Up Program staff provides individualized attention to students by helping them identify and resolve the issues that are causing them to be truant. Staff also makes bi- monthly visits to the homes of these students, working with their parents to help strengthen their family connections. By working proactively, Step Up staff is able to keep these young people in school and moving toward becoming responsible, productive citizens focused on academic success. The Step -Up Program will provide services to approximately 75 youth from the Northside High School and Diamond Hill Jarvis High School. Services for the Step -Up Program will be available at the (1) Northside High School, 2211 McKinley Avenue Fort Worth, TX 76164 and (2) Diamond Hill Jarvis High School, 1411 Maydell Street, Fort Worth, TX 76106, during the school day for one hour periods, some weekend field trips and during the summer at the Diamond Hill Jarvis High School. CDBG funds will be used to pay for salaries of employees whose work is necessary to carry out the daily operations of the program. Salaries are for program staff members that work directly with youth REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05D Youth Services National Objective Citation: §570.201(e) Regulatory Citation(s): 24CFR 570.201(e) Based on the nature of the service provided, Agency will maintain documentation that verifies that 51% of clients served by the Program are income eligible with current household incomes at or below 80% of Area Median Income (AMI) as established or defined by the United States Department of Housing and Urban Development (HUD). PROGRAM GOALS: Provide services to approximately 75 Unduplicated Clients. EXHIBIT Al - CAMP FIRE USA FIRST TEXAS COUNCIL Camp Fire USA First Texas Council Diamond Hill Station (DHS) Program Child Development Program REVISED EXHIBIT A2 PROGRAM SUMMARY PROGRAM SUMMARY Community Development Block Grant (CDBG) October 1, 2012 to September 30, 2013 PERIOD PROGRAM: $37,036.00 AMOUNT The Diamond Hill Station (DHS) Program serves low-income youth in the 76106/76164 zip code areas. The program nurtures three social -impact areas through the following: provide youth services to approximately 75 students at the DHS School with truancy, negative behavior, poor grades and test scores. Services for the DHS Program will be available at Diamond Hill Elementary School, 2001 Loraine Street, Fort Worth, TX 76106 from 2 pm to 6 pm, Monday through Friday, Some Saturday's from 9 am to 2 pm and during school holiday breaks from 7 am to 6 pm. CDBG funds will be used to pay for salaries of employees whose work is necessary to carry out the daily operations of the program. Salaries are for program staff members that work directly with youth REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05L Childcare Services National Objective Citation: §570.201(e) Regulatory Citation(s): 24CFR 570.201(e) Based on the nature of the service provided, Agency will maintain documentation that verifies that 51% of clients served by the Program are income eligible with current household incomes at or below 80% of Area Median Income (AMI) as established or defined by the United States Department of Housing and Urban Development (HUD). PROGRAM GOALS: Provide services to approximately 75 Unduplicated Clients. EXHIBIT A2 — CAMP FIRE USA FIRST TEXAS COUNCIL EXHIBIT B 1 - REVISED BUDGET STEP-UP PROGRAM A B C Program Grant . Grant Account Budget Budget Budget Step Up Diamond Program Hill Program ADMINISTRATIVE Salaries FICA Life Insurance Health Insurance Disability Insurance Unemployment -State Accounting TOTAL ADMINISTRATIVE EXPENSES % Administrative Cost PROGRAM PERSONNEL Salaries FICA Life Insurance Health Insurance Unemployment Worker's Compensation Retirement SUPPLIES AND SERVICES Office Supplies Office Equipment Rental Postage Printing MISCELLANEOUS Construction/Building Materials (only REACH) Contract Labor (City needs copy of contract before expenses can be reimbursed) Craft Supplies Field Trip Admission Expenses Other Field Trip Expenses (if preapproved by City) Food Supplies Teaching Aids FACILITY AND UTILITIES Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent (City needs copy of lease before expenses can be reimbursed) Custodial Services Repairs Cleaning Supplies LEGAL, FINANCIAL, AND INSURANCE Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Contract Accounting DIRECT ASSISTANCE Childcare Scholarships Short-term Rent Assistance Short-term Mortgage Assistance Short-term Utilities Assistance Tenant Based Rental Assistance TOTAL FUNDING D: FWAS FUNDING E• CYD FUNDING F: CCMS & SNP 1001 1002 1003 1004 1005 1006 1007 2001 2002 2003 2004 2005 2006 2007 3001 3002 3003 3004 4001 4002 4003 4004 4005 4006 4007 20,0136 1,909 3,793 2,155 9,702 818 1,342 25,355 11,438 38,280 150 37,036 5001 5002 5003 5004 5005 5006 5007 5008 5009 6001 6002 6003 6005 7001 7002 7003 7004 7005 1523 22,470 280,641 434 38,864 37,036 FWAS CYD CCMS -& SNP 39,274 237 14,144 387 194 581 2,129 1 2,673 5,678 47,318 603 794 19,376 20,146 7,835 27,981 EXHIBIT B1 - CAMP FIRE USA FIRST TEXAS COUNCIL The following tables are purely informational and were created solely for purposes of preparing, negotiating, and determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B — BUDGET and are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any column except the `Position' column in the ' Salary Detail" table without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B — BUDGET." Changes to the column labeled "Position" may only be made with the prior written consent of the City. Position Name Vice President, Step -Up Program Specialist Step -Up Administrator, Step -Up TOTAL FICA Life Insurance Health Insurance Unemployment Workers Compensation Retirement Office Supplies Office Equipment Rental Postage Printing Contract Labor Craft Supplies Facility Fees Field Trip Costs Food Supplies Teaching Aids Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Custodial Services Repairs Cleaning Supplies SALARY DETAIL Annual Rate Annual Hours $60,000 $31,200 $31,200 1 1 1 Percent of Payroll 1 1 1 1 1 1 1 1 Percent to Grant 4% 100% 15% FRINGE DETAIL Amount Percent to Grant SUPPLIES AND SERVICES Total Budget Percent to Grant 1 MISCELLANEOUS Total Budget Percent to Grant $150.00 100% 1 1 FACILITY AND UTILITIES Total Budget Percent to Grant 1 1 1 Amount to Grant $2,400 $31,200 $4,680 $38,280.00 Amount to Grant Amount to Grant Amount to Grant 150 00 Amount to Grant EXHIBIT B 1 - CAMP FIRE USA FIRST TEXAS COUNCIL Fidelity Bond (or Equivalent) General Commercial Liability Directors and Officers Contract Accounting Childcare Scholarships Short -Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance Tenant Based Rental Assistance FINANCIAL AND INSURANCE Total Budget Percent to Grant $1,523 DIRECT ASSISTANCE Total Budget 28.5% Percent to Grant Amount to Grant $434.00 Amount to Grant EXHIBIT B 1 - CAMP FIRE USA FIRST TEXAS COUNCIL EXHIBIT B2 - REVISED BUDGET DIAMOND HILL STATION (DHS) PROGRAM A B C D. E F Program Grant Grant FWAS CYD CCMS Account Budget Budget Budget & SNP Step Up Diamond Program Hill Program ADMINISTRATIVE Salaries FICA Life Insurance Health Insurance Disability Insurance Unemployment -State Accounting TOTAL ADMINISTRATIVE EXPENSES % Administrative Cost PROGRAM PERSONNEL Salaries FICA Life Insurance Health Insurance Unemployment Worker's Compensation Retirement SUPPLIES AND SERVICES Office Supplies Office Equipment Rental Postage Printing MISCELLANEOUS Construction/Building Materials (only REACH) Contract Labor (City needs copy of contract before expenses can be reimbursed) Craft Supplies Field Trip Admission Expenses Other Field Trip Expenses (if preapproved by City) Food Supplies Teaching Aids FACILITY AND UTILITIES Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent (City needs copy of lease before expenses can be reimbursed) Custodial Services Repairs Cleaning Supplies LEGAL, FINANCIAL, AND INSURANCE Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Contract Accounting DIRECT ASSISTANCE Childcare Scholarships Short-term Rent Assistance Short-term Mortgage Assistance Short-term Utilities Assistance Tenant Based Rental Assistance TOTAL FUNDING D: FWAS FUNDING E: CYD FUNDING F: CCMS & SNP 1001 1002 1003 1004 1005 1006 1007 2001 2002 2003 2004 2005 2006 2007 20,0136 1,909 3,793 2,155 9,702 3001 818 3002 3003 3004 1,342 4001 4002 4003 25,355 4004 4005 4006 4007 5001 5002 5003 5004 5005 5006 5007 5008 5009 11,438 6001 6002 6003 1523 6005 22,470 7001 7002 7003 7004 7005 280,641 38,280 150 434 38,864 37,036 37,036 39,274 237 2,129 5,678 47,318 1 14,144 387 194 581 2,673 603 794 19,376 20,146 7,835 27,981 EXHIBIT B2 - CAMP FIRE USA FIRST TEXAS COUNCIL The following tables are purely informational and were created solely for purposes of preparing, negotiating and determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B — BUDGET and are not to be considered part of the terms and conditions of this Contract Contractor may make changes to any column except the `Position' column in the ' Salary Detail" table without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B — BUDGET." Changes to the column labeled "Position" may only be made with the prior written consent of the City. Position Name Site Director DHS Mentor Teacher DHS Program Specialist I DHS Program Specialist II, DHS TOTAL FICA Life Insurance Health Insurance Unemployment Workers Compensation Retirement Office Supplies Office Equipment Rental Postage Printing Contract Labor Craft Supplies Facility Fees Field Trip Costs Food Supplies Teaching Aids Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Custodial Services Repairs Cleaning Supplies 1 1 1 1 SALARY DETAIL Annual Rate Annual Hours $25,750 $40,000 $18,720 $18,720 FRINGE DETAIL Percent of Payroll Amount 1 1 1 Percent to Grant 75% 12% 35% 35% Percent to Grant SUPPLIES AND SERVICES Total Budget 1 Percent to Grant MISCELLANEOUS Total Budget Percent to Grant FACILITY AND UTILITIES Total Budget Percent to Grant 1 1 1 Amount to Grant $19,315 $4,800 $6,460 $6,460 $37,036 Amount to Grant Amount to Grant Amount to Grant Amount to Grant EXHIBIT B2 - CAMP FIRE USA FIRST TEXAS COUNCIL Fidelity Bond (or Equivalent) General Commercial Liability Directors and Officers Contract Accounting Childcare Scholarships Short -Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance Tenant Based Rental Assistance FINANCIAL AND INSURANCE Total Budget Percent to Grant DIRECT ASSISTANCE Total Budget Amount to Grant Percent to Grant 1 Amount to Grant EXHIBIT B2 - CAMP FIRE USA FIRST TEXAS COUNCIL Agency. Program: Month: Instructions: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 REVISED ATTACHMENT III CLIENT DATA REPORT This report Is meant to list all unduplicated clients served during the contract year (October 1, 2012 to September 30, 2013). Each month, please add any new, previously unreported clients. You will also attach eligibility documentation for each new diem. New unduplicated clients should be listed below previously reported ones, so that this sheet will act as a rolling tally. Please only list clients one time, during the -first month that they receive service. Even Ha client continues to receive service for multiple months, they only need to be listed one time. Put an 'r In each appropriate box regarding the client's sex, ethnicity, race, etc. I Undup Ohs tor CURRENT MONTH ) CUMULATIVE Unmupiicated Clients, I 'Proposed Client Goal Per Contract % of Milestone NA to not revise the client goal unless the contract Is amended, accordingly. Street Address Sex Emmdty (Indicate One) (Indicate One) Age Male Female American Indian or Non- Alaskan Hispanic Hhoanle Native Native Hawellen Bkckor or Other AMaan Pacific Asian American Islander Race ondiate One) American Indian or - American Alaska Oder Indian or Black or Nave Multiple Aaskan AMwn end Black Race Native Asian and Amorlan or AMcan Combined Write and White White and White American - one' Disabled (Indicate One) HH Income - FHOX (Only choose 1 of the 4 columns) (Indicate One) >30%AMI HH Sire 14613.650) 14323,050 14536,0011>536.900 24515.800 24$25.350 24542.15012442.150 cols; AN 13150% 151.80% AMI AMI Yes No, 34117,600 34529.650 34347,400 3>547,400 Yes 44519,750, 44332.900 44552.85014521850' 54521,350 54535.550)54556,9001>$5>556,800 6422,950 64538)200 64561.100 6>581,100, 74324.500! 74540500 74365.30017465,300 64526.100 84343.450 84569.50018488,500 i i Exhibit F — 2013 HUD Income Limits 2013 Median Family Income — Fort Worth/Arlington, TX 1 Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons 30%AMI $13,850 $15,800 $17,800 $19,750 $21,350 $22,950 $24,500 $26,100 50% AMI $23,050 $26,350 $29,650 $32,900 $35,550 $38,200 $40,800 $43,450 l 80%AMI $36,900 $42,150 $47,400 $52,650 $56,900 $61,100 $65,300 $69,500 1 M&C Review Page 1 of 5 Official site of the City of Fort Worth, Texas FORT WORTH COUNCIL ACTION: Approved As Amended on 8/7/2012 - Ordinance No. 20316-08-2012 DATE: CODE: SUBJECT: 7/24/2012 C CONTINUED FROM A PREVIOUS WEEK REFERENCE NO.: TYPE: C-25767 NON - CONSENT LOG NAME: 17HUDACTPLANPY12-13 PUBLIC YES HEARING: Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of Federal Grant Funds from the United States Department of Housing and Urban Development in the Amount of $9,278 851 00 for Program Year 2012-2013 from the Community Development Block Grant HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income, Authorize Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of $9,278,851.00 for Program Year 2012-2013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2012-2013 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from activities using prior years' Community Development Block Grant funds for the programs and activities detailed below; 4. Authorize the collection and use of any program income resulting from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program, 5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year 2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding; 6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters of Agreement for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program, 7 Authorize the City Manager, or his designee, to amend the contracts and interdepartmental Letters of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; http://apps.cfwnet.org/council_packet/mc_rev iew.asp?ID=1 700 8&councildate-8/7/20 1 2 11/27/2012 M&C Review Page 2 of 5 8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations; and 9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of $9,278,851.00 ($5,830,119.00 in Community Development Block Grant funds, $1,973,169.00 in HOME Investment Partnerships Program funds $532,857.00 in Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS funds) plus any program income all subject to receipt of such funds. DISCUSSION: The City's Action Plan is a comprehensive summary of the major housing and community development activities programs and proposed expenditures for the use of federal grant funds in the amount of $9,278,851.00 from the United States Department of Housing and Urban Development (HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant programs. This year's Action Plan also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS. A 30-day public comment period on the City's proposed Action Plan was held from June 25, 2012 to July 25, 2012. Any comments will be maintained by the Housing and Economic Development Department in accordance with federal regulations. This public hearing on the City's Action Plan will be the first public hearing for the HUD -required citizen participation process A second public hearing is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action Plan. The City's Action Plan must be submitted to HUD by August 16, 2012. In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m. for citizens to provide comment on the proposed lists of neighborhood streets eligible for reconstruction using CDBG funds. The Transportation and Public Works Department prepared a list of priority streets in CDBG-eligible areas The streets selected for reconstruction were based on the comments provided at the public hearings. A complete list of the streets is attached and will be included in the Action Plan. The allocations in the draft Action Plan available during the public comment period were based on funding estimates available at that time. The amounts set out below reflect the allocations from HUD at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff developed recommendations for the allocation of the estimated funding from HUD and presented them to the Community Development Council (CDC) on June 4 2012 A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet of all specific funding recommendations is attached For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program income is recommended to be allocated as follows: Housing Programs and Services - $2,124,038.00 This item includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and housing services, and accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. Public Services - $874,517.85 This item includes social services for low to moderate income, disabled, and disadvantaged populations. http://apps.cfwnet.org/council_packet/mc_review.asp7ID=17008&councildate=8/7/2012 11 /27/2012 M&C Review Page 3 of 5 Community Facilities and Infrastructure - $930,596.05 This item includes funding for neighborhood streets reconstruction and streetlight installation for the Terrell Heights neighborhood. CDBG Economic Development - $734,943.30 This item is this year's payment of the City's Section 108 loan from HUD. CDBG General Administration - $1,166,023.80 This item includes costs for administenng the CDBG grant including allocations for Financial Management Services, Internal Audit, and Planning and Development. CDBG Estimated Program Income - $50,000.00 Staff recommends allocating any CDBG program received to the following items. CASA of Tarrant County, Inc. Cultural Arts Center Day Resource Center for the Homeless YWCA Fort Worth & Tarrant County Neighborhood Street Reconstruction $ 1,875.00 $ 1,875.00 $ 1,875.00 $ 1,875.00 $32,500.00 CDBG General Administration (20 percent) $10,000.00 Total CDBG Program Income $50,000.00 For Program Year2012-2013, the $1,973,169.00 in HOME funds is recommended to be allocated as follows: HOME General Administration - $197,316.90 This item includes costs for administering the HOME grant. Community Development Housing Organizations (CHDO) Set Aside - $0.00 This HUD -required minimum allocation has been met with previous years' awards to CHDOs for nonprofit affordable housing projects and CHDO administrative operating costs. Homebuyer Assistance Program - $1,775,852.10 This item includes funding to provide down payment and/or closing cost assistance to low and moderate income homebuyers. Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using HOME funds. Any future program income will be used for the City s Homebuyer Assistance Program (HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration. For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $492,892.72 Allocation to ESG program administration - $39,964.28 For Program Year 2012-2013, the $942,706.00 in HOPWA grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $914,424.82 Allocation to HOPWA program administration - $28,281.18 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following tables: Community Development Block Grant: Table 1 - CDBG Agencies Organization Program Amount http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate=8/7/2012 11 /27/2012 M&C Review Page 4 of 5 Camp Fire USA First Texas Council CASA of Tarrant County, Inc. Cenikor Foundation Clayton Child Care. Inc. d/b/a Clayton YES! Cornerstone Assistance Network Cultural Arts Center Day Resource Center for the Homeless The Ladder Alliance Mental Health Association of Tarrant County Northside Inter -Church Agency, Inc. Senior Citizen Services of Greater Tarrant County Tarrant Area Food Bank YWCA Fort Worth & Tarrant County YWCA Fort Worth & Tarrant County CDBG Public Service Subtotal REACH Resource Center on Independent Living TOTAL CDBG Contracts Emergency Solutions Grant: Table 2 - ESG Agencies Organization Catholic Charities of Fort Worth CFW: Parks and Community Services Presbyterian Night Shelter SafeHaven of Tarrant County Day Resource Center Diamond Hill and N orthside Station Volunteer Advocate Training S ubstance Abuse Treatment S chool Age Child Care N ew Life Center/Promise House GED in Spanish Counseling Services and Case Management Employment Training Long Term Care Ombudsman Good Works/Buenas Obras Transportation for Seniors Community Kitchen/Meals Child Development Program Power of Self Project Ramp Program Prevention and Rapid Re -Housing Community Action Partners The Emergency Shelter P rogram S helter Operations and Rapid Re -Housing Counseling Services and Case Management TOTAL ESG Contracts Housing Opportunities For Persons With AIDS: Table 3 - HOPWA Agencies Organization AIDS Outreach Center, Inc. Tarrant County Samaritan Housing, Inc. $ 75,900.00 $ 30,000.00 $ 75, 000.00 $ 75,000.00 $ 75, 000.00 $ 30,000.00 $ 31,808.50 $ 75,000.00 $ 75, 000.85 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 31.808.50 $ 874,517.85 $ 50.000.00 $ 924,517.85 Amount $ 38,178.52 $ 75,000.00 $ 167,892.72 $ 175,000.00 $ 36,821.48 492,892.72 Program Administration (three percent), S upportive Services, TBRA, and STRMU Administration (three percent), S upportive Services, and TBRA TOTAL HOPWA Contracts These programs are available in ALL COUNCIL DISTRICTS. Amount $ 612,758 90 $ 301.665.92 $ 914,424.82 http://apps.cfwnet.org/council_packet/mc_review. asp?ID=17008&councildate=8/7/2012 11/27/2012 M&C Review Page 5 of 5 FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers GR76 451727 017206280XXX GR76 5XXXXX 017206280XXX GR76 451727 017206281XXX GR76 5XXXXX 017206281XXX GR76 5XXXXX 017206283XXX GR76 451727 017206284XXX GR76 5XXXXX 017206284XXX GR76 451685 017206280XXX GR76 5XXXXX 017206280XXX GR76 451727 017206283XXX $5.830.119.00 $5.830.119.00 $1.973.169.00 $1.973.169.00 $532.857.00 $942.706.00 $942.706.00 $50.000.00 $50.000.00 $532.857.00 Submitted for Citv Manaaer's Office by: Originating Department Head: Additional Information Contact: FROM Fund/Account/Centers Fernando Costa (6122) Jay Chapa (5804) Cynthia Garcia (8187) Avis F. Chaisson (6342) ATTACHMENTS 17HUDACTPLANPY12-13 A012 VG(1).doc 2012-13ActionPlanFundinaRecommendations. odf List of Selected Streets for 2012-2013.adf http://apps.awnet.org/council_packet/me_revieweasp7ID=-1 700 8 &councildater-8/7/2012 11/27/2012