HomeMy WebLinkAboutContract 48482-A9DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
CSC No. 48482-A9
AMENDMENT NO. 9
TO
CITY OF FORT WORTH CONTRACT 48482
This Ninth Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and CentralSquare Technologies LLC ("Vendor"), Buyer and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on January 31, 2007, the Parties entered into City Secretary Contract 48482
to provide TriTech Software System Support services for the Police Department Computer Aided
Dispatch system ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to include Exhibit A-6 to increase
CAD software maintenance, include additional CAD licenses, and add CrimeView Dashboard
maintenance for a total amount of $1,100,292.36 for Fiscal Year 2024.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit A-6, CentralSquare Quote Q-110592,
Quote Q-137922, and Quote Q-136976 attached to this Ninth Amendment, for CentralSquare
additional CAD licenses in the amount of $206,600.00, CAD software maintenance in the amount
of $873,954.67, and CrimeView Dashboard in the amount of $19,737.69 for the period of October
1, 2023 through September 30, 2024.
Upon execution of this Ninth Amendment, the total amount of the contract for the period
of October 1, 2023 through September 30, 2024 will be $1,100,292.36 as authorized September
26, 2023 through Mayor and Council Communication 23-0788.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal. OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 1 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Valerie Washington (Oct 15, 202314:22 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Oct 15, 2023
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
FORTn�Bp
pro 9�°v
ppP�FgA1cd
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Central „9;fQk ologies LLC
By: Ptv, Qla"Vu
Name�r "O'derson
Title: Chief sales officer
Date: 9/28/2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
s
By: Steven Vandever (Oct 3, 2023 13:00 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0788
Approved: 9/26/2023
1295:2023-1053673
ATTEST: D... Signed by:
By: /�✓mil/
Name4r PPE9LEMUK'A'RL E S K I NT
Title: Contract Specialist
Ninth Amendment to Fort Worth City Secretary Contract No. 48482
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
EXHIBIT A-6
�+; CENTRALSQUARE
SALES ORDER
PURSUANT TO EXISTING AGREEMENT
This Sales Order is intended as a binding Agreement between City of Fort Worth, TX ("Client") and TriTech Software
Systems, a CentralSquare Technologies company ("TriTech"), and shall be effective as of the date of the last signature
herein.
Ouote Number: Q-110592 is attached to this Sales Order as Exhibit "A". The Quote contains a description of all products
and services sold pursuant to this Sales Order. The Quote is hereby incorporated by reference as a term of this Sales Order.
Pavment Terms.
License Fees and Subscriptions
• 100% due upon execution of this Sales Order
Payment due in full 30 days from date of invoice.
Master Agreement. This Sales Order shall be governed by the terms and conditions of the existing Agreement between
the parties, more specifically described as: System Purchase Agreement dated and signed January 31a, 2007 (the "Master
Agreement"). NO OTHER TERMS OR CONDITIONS OF THE MASTER AGREEMENT ARE NEGATED OR
CHANGED AS A RESULT OF THIS DOCUMENT.
Purchase Order. Customer may provide TriTech with a valid purchase order, upon execution of this Sales Order.
Notwithstanding anything to the contrary herein, purchase orders are to be used solely for Customer's accounting purposes
and any terms and conditions contained therein shall be deemed null and void with respect to the parties' relationship and
this Sales Order. Any such purchase order provided to TriTech shall in no way relieve Customer of any obligation entered
into pursuant to this Sales Order including, but not limited to, its obligation to pay TriTech in a timely fashion.
Acceptance of Order Terms. By signing this Sales Order below, Customer represents and warrants that: (a) it has read
and understands the Master Agreement and Quote that are incorporated by reference into this Sales Order and agrees to be
bound by the terms thereof, and (b) it has full power and authority to accept this Sales Order.
Signature Page to Follow
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 3 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
TriTech Software Systems
1000 Business Center Dr.
Lake Mary, FL 32746
By:
Print Name
Pant Title.
Date Signed:
By:
Print Name
Print Title.
Date Signed:
City of Fort Worth, TX
200 Texas St.
Fort Worth, TX 76102
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 4 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
Exhibit A
(Attached)
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 5 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
�*� CENTRALSOUARE
Quote #: CE110592
Primary quoted Solution: PSJ Enterprise
(quote expires on: October 11, 2023
[quote prepared on:
July 13, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Quote prepared for:
Michelle Swindle
Fort Worth Police Department
200 Texas St
Fort Worth, TX 76102
(817)392-2625
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,D00 communities. More
about our products can be found at =�Lw r.PntralsnijarP rnm
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME
QUANTITY
UNIT PRICE
TOTAL
1. Enterprise CAD Mapping (OP) Annual
20
20000
4,000 00
Subscription Fee
2. Enterprise CAD Position (OP) Annual
20
4,300.00
86,000.00
Subscription Fee
3. Enterprise Mobile Base Position w/
CJIS/NCIC Forms (OP) Annual
226
400.00
90,400.00
Subscription Fee
4. Enterprise Mobile Mapping (OP) Annual
226
100.00
22,600.00
Subscription Fee
5. NCIC/State Query Position for Enterprise
18
200.00
3,600.00
CAD (OP) Annual Subscription Fee
Software Total
206,600.00 USD
QUOTE SUMMARY
Software Subtotal
MORE INFORMATION AT CENTRALSWUARE.COM
206,600.00 USD
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 6 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
�*� CENTRALSOUARE
WHAT ARE THE RECURRING FEES?
TYPE
FIRST YEAR MAINTENANCE TOTAL
FIRST YEAR SUBSCRIPTION TOTAL
Quote prepared on:
July 13, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Quote Subtotal 206,600.00 USD
Quota Total 206,600.00 USD
AMOUNT
0.00
206,600.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
This Quote is not intended to constitute a binding agreement. The terms herein shall only be effective once incorporated into a
definitive written agreement with CentmiSquare Technologies (including its subsidiaries) containing other customary
commercial terms and signed by authorized representatives of both parties.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer This is not an
invoice.
MORE INFORMATION AT CENTRALSQUARE.COM
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 7 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
CENTRALSOUARE 4uote July
prepared on:
July 13, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PURCHASE ORDER INFORMATION
Is a Purchase Order (PO) required forthe purchase or payment of the products on this Quote Form? (Customer to complete)
Yes[ ] No[ ]
Customer's purchase order terms will be governed by the parties' existing mutually executed agreement, or in the absence of
such, are void and will have no legal effect.
PO Number:
Initials:
MORE INFORMATION AT CENTRALSQUARE.COM
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 8 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
CENTRALSOUARE 4uote July
prepared on:
July 13, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
ATTACHMENT A
Terms and Conditions for On -Pram Subscriptions
BY INDICATING YOUR ACCEPTANCE, OR BY USING THE SOFTWARE, YOU ACCEPT THE TERMS AND CONDITIONS
AS STATED HEREIN.
1. Subscriotion Access. Customer is purchasing subscription priced software underthis Quote. So long as Client has
paid the annual subscription fees and is current at all times with the subscription fees as stated herein, CentralSquare
grants to Client a limited non-exclusive, non -transferable access to use the subscription software granted in this
Quote. Client understands and acknowledges no ownership or any form of intellectual property rights transfer under
the terms of this Quote.
If customer terminates this Quote in accordance with the termination for convenience provision below, customer shall
be entitled to a pro-rata refund of the annual subscription fee, calculated by the remaining months in the applicable
annual subscription.
2. Termination for Convenience. This Quote may be terminated without cause by either party by providing written
notice to the other party thirty (30) days prior to the date of termination.
3. Termination of Access Riahts. Upon termination of this Quote, (i) all rights granted herein shall terminate
immediately and automatically upon the effective date of such termination, (ii) Customer's right to the accessed
Software granted herein shall terminate, and (iii) Customer will cease using such software and at CentralSquare's
direction return or destroy the software and any supplemental confidential information or documentation.
4. Riaht to Audit. Customer shall maintain for a reasonable period, but in no event less than three (3) years after
expiration ortermination of this Quote, the systems, books and records necessary to accurately reflect compliance
with software access and the use thereof under this Quote. Upon request, Customer shall permit CentralSquare and
its directors, officers, employees, and agents to have on -site access at Customer's premises (or remote access as
the case may be) during normal business hours to audit such systems, books, and records for the purpose of
verifying Customer's use of the software to monitor compliance with this Quote no more than once per year. If an
audit reveals that Customer has exceeded the restrictions on use or non-compliance with this Quote, Customer shall
be responsible for the reimbursement of all costs related to the audit and prompt payment by Customer to
CentralSquare of any underpayment.
MORE INFORMATION AT CENTRALSQUARE.COM
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 9 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
�*� CENTRALSOUARE
Renewal Order #: 0-137922
Start Date: October 1, 2023
End Date: September 30, 2024
Billing Frequency: Yearly
Subsidiary: Tritech Software Systems
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
Renewal Order prepared for:
Kathy Agee -Dow, IT Solutions Senior Contract Compliance
Specialist
Fort Worth Police Department
IT Solutions-ERP
Fort Worth, TX 761D2
($ 17) 392-8461
Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found atwwwcentralsauare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME
1. Areserve High Availability for Enterprise OS Servers -
Government Annual Maintenance Fee
2. CentralSquare Message Switch Subscription for ASAP Annual
Subscription Fee
3. Crimemapping
4. Enterprise CAD ASAP Interface Annual Subscription (OP)
Annual Subscription Fee
5. Inform CAD Mapping
6. CAD Mapping Support Fees
7. Inform CAD Mapping Test or Training
8. Inform CAD Position
9. Inform CAD Position
10. Inform CAD Test or Training System
11. Inform FBR User
12. Inform Mobile Base Position with CJISfNCIC Forms
13. Inform Mobile Mapping Test or Training
14 Inform Mobile Mapping Test or Training
15. Inform Mobile Test or Training System
16. Inform RIMS Barcode Handheld Reader Software
17. CopLogic Interface to Inform RIMS
MORE INFORMATION AT CENTRALSWUARE.COM
QUANTITY
1
1
1
1
1
60
1
4
1
1
250
76
1
76
1
1
1
TOTAL
5,855.62 USD
0.00 USD
0.00 USD
5,775.00 USD
143.37 USD
1,167000SD
146.53 USD
12,111 48 USD
2,867.30 USD
3,164.81 USD
62,032.50 USD
21,790.72 USD
58.61 USD
4,358.60 USD
2,505.46 USD
389.12 USD
4,342.30 USD
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 10 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
or *; CENTRALSOUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
18. LiveScan Interface - One Way - Inform RMS to Livescan for
1
3,473.83 USD
Fingerprinting
19. Inform RIMS Archive Server Sofware
1
563.93 USD
20. Inform RIMS Evidence and Barcoding
1
2,948.25 USD
21 Inform RIMS GIS (With CAD)
1
0.00 USD
22. Inform RIMS Integrated Solution
1
1,458.61 USD
23. Inform RIMS Server Software
1
22,557.37USD
24. Inform RMS Test or Training System
1
2,030.16 USD
25. Inform RIMS User
225
80,698.50 USD
26. Event Playback Module
1
2,468.63 USD
27. NCIClState Query Position for Inform CAD
1
143.37 USD
28. ANUALI Interface License
1
2,962.35USD
29 DR - ANI/ALI Interface License
1
987 45 USD
30. Deccan "Commit' Functionality
1
0.00 USD
31. Std Enterprise CAD to External System Incident Data Transfer
1
3,835.46 USD
Interface Annual Maintenance Fee
32. Primary Server SWL - Multi Jurisdictional
1
9,874.49 USD
33. Supervisor User SWL (Police 4 Fire 4)
8
13,166.00 USD
34. QATraining User SWL
2
1,974.90USD
35. QA Training Server SWL
1
3,291.49 USD
36. Archive & Reporting Server SWL
1
6,089.28 USD
37. Backup/EOCUser SWL
37
36,535.65USD
38. Hot Standby Server License
1
3,291.49 USD
39. VisiNet Browser Site License with Reporting
1
8,228.76 USD
40. Dispatch Rules Module
1
822.89 USD
41. Quickest Path Unit Recommendation Module
44
14,482.60 USD
42. Geofile Cross Reference Module/Point-Polygon
10
822.90 USD
43. System Status Management Module
1
0.00 USD
44. Snap Shot Module
1
822 89 USD
45. Standard Operating Procedue (SOP) Module
1
2,468.63 USD
46. Test Training Server (all)
1
3,949.80 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 11 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
or *; CENTRALSOUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
47. Test & Training Mobile Clients
5
822.90 USD
48. Locution Station Alerting Interface
1
8,228.76 USD
49. CAD2CAD Interface with Medstar (Police/Fire)
1
13,166.00 USD
50. Paging Interface
1
2,962.35USD
51. Maximus Courts (Wants/Warrants)
1
14,811.76 USD
52. Raptor API SWL
1
822.89 USD
53. DR - Locution Station Alerting
1
2,468.63 USD
54. DR - Standard CAD to CAD (to Medstar VisiCAD)
1
3,949.80 USD
55. DR - Maximus Courts (WantsNVarrants)
1
4,443.53 USD
56 Unit Swap
1
822.89 USD
57 Custom TCIC Query
1
658 29 USD
58. Proxy Change for VNM & Records Check (DL Query by Name
1
822.89 USD
only)
59. Proxy Change for VNM & Records Check (Wanted Person
1
822.89 USD
Query)
60. Proxy Change for VNM & Records Check (Lojack Query)
1
822.89 USD
61. Proxy Change for VNM & Records Check (Protective order)
1
822.89 USD
62. VisiNet Mobile Server 500+
1
32,915.00 USD
63. VisiNet Mobile Mapping Server
1
1,645.75 USD
64. VisiNet Mobile Base Client License
720
118,497.60 USD
65. VisiNet Mobile AVL License with mapping
720
71,100.00 USD
66. Desktop Mobile Site License
1
19,749.00 USD
67. DR - Mobile Servers (1 PD, 1 FD)
2
6,583.00 USD
68. DR - Mobile Interfaces (2 PD, 1 FD)
3
14,811.75 USD
69. VisiNet Mobile Test Servers (1 Fire & 1 PD)
2
6,533.36 USD
70. Standard Mobile AFR Interface License
1
6,140.53 USD
71 Disaster Recovery - Server SWL
1
3,291 49 USD
72. Disaster Recovery -User SWL
3
4,937.25 USD
73 DispatchedCall Taker SWL (Police 34 Fire 10)
44
144,826 00 USD
74. TLETSfNCIC Interface
1
16,457.50 USD
75. DR - Standard Paging Interface
1
888.70 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 12 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
�*� CENTRALSOUARE
76. DR - TLETS/NCIC Interface
77. GISLink Utility License
78. GIS Linkfor Response Plan Imports
WHAT SERVICES ARE INCLUDED?
DESCRIPTION
1. Escrow Fee Recurring
Billing Information
Fees will be payable within 30 days of invoicing
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
1
2
1
Renewal Order Total:
4,937.25 USD
4,937.26 USD
1,645.75 USD
TOTAL
950.00 USD
873,954.67 USD
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Renewal Order Form.
MORE INFORMATION AT CENTRALSQUARE.COM
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 13 of 14
DocuSign Envelope ID: 8E7F960D-F36F-4FB8-BC72-799B82BB2ED3
�*� CENTRALSOUARE
Renewal Order #: 0-136976
Start Date: October 1, 2023
End Date: September 30, 2024
Billing Frequency: Yearly
Subsidiary: Tritech Software Systems
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
Renewal Order prepared for:
Kathy Agee -Dow, IT Solutions Senior Contract Compliance
Specialist
Fort Worth Police Department
IT Solutions-ERP
Fort Worth, TX 761D2
($ 17) 392-8461
Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found atwwwcentralsauare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME
1. CrimeView Dashboard
Billing Information
Fees will be payable within 30 days of invoicing
QUANTITY TOTAL
1 19,737.69 USD
Renewal Order Total: 19,737.69 USD
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product andfor service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Renewal Order Form.
MORE INFORMATION AT CENTRALSWUARE.COM
Ninth Amendment to Fort Worth City Secretary Contract No. 48482 Page 14 of 14
M&C Review
Page 1 of 3
ACITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
Fo H
REFERENCE **M&C 23- 04CENTRALSQUARE
DATE: 9/26/2023 NO.: 0788 LOG NAME: COMPUTER AIDED DISPATCH
ANNUAL SUPPORT SVS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to the Computer Aided Dispatch System
Software Support Agreement with CentralSquare Technologies LLC to Increase Annual
Support Services to $893,692.36 and Add Mobile Licenses in the Amount of
$206,600.00, with Renewal Terms, for a Total Fiscal Year 2024 Annual Amount of
$1,100,292.36 for the Fort Worth Fire Department and Fort Worth Police Department
through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to the Computer Aided
Dispatch System Software Support Agreement with CentralSquare Technologies LLC to increase
annual support services to $893,692.36 and add mobile licenses in the amount of $206,600.00, with
renewal terms, for a total Fiscal Year 2024 annual amount of $1,100,292.36 for the Fort Worth Fire
Department and Fort Worth Police Department through the Information Technology Solutions
Department.
DISCUSSION:
On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a
Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC
(formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract
(CSC) 48482 was executed January 31, 2007.
On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech)
agreement for up to $800,000.00 annually for software and license fees, training, and software
maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management
System.
On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to
increase the CentralSquare CAD system software support services to $826,881.53 annually and add
CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33.
CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher
License Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of
$2,090.36 for Municipal Court. The new annual contract amount was $867,020.05.
CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records
Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on
February 13, 2023, the new annual contract amount was $884,375.05.
On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP
Interface annual subscription at the cost of $1,471.44. The new annual contract amount was
$885,846.49.
June 27, 2023, City Council authorized via M&C 23-0525, execution of CSC 48482 Amendment No. 8
to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring costs
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31414&councildate=9/26/2023 9/27/2023
M&C Review
Page 2 of 3
of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub
software for a new total annual contract amount of $1,131,098.99.
This M&C is to request authorization to execute CSC 48482 Amendment No. 9 to increase the amount
of annual CAD support services to $893,692.36 and add Mobile CAD licenses in the amount of
$206,600.00, with four (4) one-year renewal options. Upon approval and execution of the
amendment, the Fiscal Year 2024 estimated costs will be $1,100,292.36 of the executed total contract
amount of $1,131,098.99. CentralSquare Technologies LLC is the documented sole source provider
for support and maintenance to the existing City of Fort Wort Fire Department and Police Department
Computer -Aided -Dispatch system.
Funding is budgeted in the ITS Capital Fund for FY23 CAD License True UP project and upon
adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, in the Info Technology Systems Fund.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the For Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
CSC 48482 Amendment No. 9 by the Assistant City Manager and expire September 30, 2024. The
agreement may be renewed for four additional one-year renewal terms beginning October 1, 2024.
RENEWAL OPTIONS: The agreement may be renewed at the City's option for four (4) additional one-
year renewal terms beginning October 1, 2024. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for FY23 CAD License True UP project and upon adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024
operating budget, as appropriated, in the Info Technology Systems Fund, to support the approval of
the above recommendation and execution of the agreement. Prior to an expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department I Account Project
ID ID
I d zTe7 J4 ■
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Program Activity Budget
Reference #
Year
(Chartfield 2)
Program Activity Budget
Reference #
I Year
(Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Mark DeBoer (8598)
Amount
Amount
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31414&councildate=9/26/2O23 9/27/2023
M&C Review
Page 3 of 3
ATTACHMENTS
04CENTRALSQUARE COMPUTER AIDED DISPATCH ANNUAL SUPPORT SVS funds availabilitv.lDdf (CFW
Internal)
2023 Form 1295 TriTech(CAD sup)ort) (signed) 8.1.2023.pdf (CFW Internal)
FID Table CentralSquare CAD Annual SUpport.XLSX (CFW Internal)
Waiver.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31414&councildate=9/26/2023 9/27/2023