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HomeMy WebLinkAboutContract 58562-R1CSC No. 58562-R1 CITY OF FORT W TH CONTRACT RENEWAL NOTICE October 5, 2023 Halff Associates, Inc. Attn: Mr. Matt Stahl 4000 Fossil Creek Blvd Fort Worth, Texas 76137 Re: Contract Renewal Notice —1" Renewal In -House CCTV Professional Services Contract No. CSC No. 58562 Renewal Amount: $600,000 The above referenced contract with the City of Fort Worth expires with the expenditure of funds. The funds for the contract have been programmed. This letter is to inform you that the City is exercising its right to renew the contract for an amount up to $ 600,000, which will be effective immediately upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httD://fortworthtexas.2ov/nurchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Cannon R. Henry, E., CFM Stormwater Infrastructure Manager (817) 392-2587 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. 58562 ACCEPTED AND AGREED: CITY OF FORT WORTH By Name: William Johnson (O 13, 202316:44CDT) William M. Johnson Title: Assistant City Manager Date: Oct 13, 2023 APPROVAL RECOMMENDED: By Laurenren Pri 02319:15 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works Department Fman ORT nCd ATTEST: ;>°�°°° °°°*--o o, dV8 g=d P,a*o° d3QnnX6g A By: Name: Jannette Goodall Title: City Secretary CONTRACTOR: By: Name: Mattstahl Title: Team Leader/Authorized Agent Date: Oct 9, 2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Cannon R. He , P.E., CFM Title: Stormwater Infrastructure Manager APPROVED AS TO FORM AND LEGALITY: By: DBlack (Oct 11, 202312:48 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-1012 Date Approved: 11/29/2022 Form 1295 Certification No.: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH DATE: 11/29/2022 REFERENCE NO.: **M&C 22-1012 LOG NAME: 20SWM SDR PRGM CODE: C TYPE CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Engineering Agreement with Halff Associates, Inc., in an Amount of $600,000.00 for Storm Drain Condition Assessment Services Citywide RECOMMENDATION: It is recommended that the City Council authorize the execution of an Agreement for Engineering Related Professional Services with Halff Associates, Inc., in an amount of $600,000.00, with two additional annual renewal options, for the implementation of the citywide Storm Drain Pipe Rehab project (City Project No. 104487). DISCUSSION: Approval of this Mayor and Council Communication will provide engineering related professional services to assist the City in the implementation of the Stormwater Management Program's Storm Drain Rehabilitation Program by providing the following: storm drain condition assessment services; evaluate the condition findings to identify and prioritize corrective rehab measures; and finalize development of a strategic, long term Stormwater Management Pipe Assessment and Condition Program (PACP). A strategic, long term PACP is important to ensure critical pipe systems function as designed and to avoid catastrophic failures that pose a danger to the public. The development of a Storm Drain Rehabilitation Program is a Level 1 Priority, Key Initiative included in the 2018 Council adopted strategic Stormwater Management Program Master Plan. Storm drain rehabilitation is one of the Stormwater Program's top priorities due to the life safety risk that can happen when deteriorating storm drain pipes create sinkholes. In May 2021, the Transportation and Public Works Department (TPW), Stormwater Management Division, published a Request for Qualifications (RFQ) for various engineering consulting services. Eleven (11) consultants responded to the RFQ for the Information Management service area with Statements of Qualifications (SOQ). An evaluation team of two City staff subject matter experts from the Stormwater Management Division and Business Support Division of TPW scored the SOQ's based on company experience, prior projects, workload, and team experience. The City's Business Equity team also evaluated the SOQ's. Based on the scoring, Halff Associates, Inc. was selected as the most qualified consultant for this work. Halff Associates, Inc. proposes to perform the scope of work for this contract for a not -to -exceed fee of $600,000.00. The City will issue individual task orders to authorize the consultant to perform work under this Agreement until such time as the contract funds have been expended. The City, at its sole option, may renew this contract two times for an additional $600,000.00 each under the same terms and conditions. Staff considers the fee to be fair and reasonable for the anticipated services to be performed. This contract will not result in any additional annual operating cost for the Transportation and Public Works (TPW) Stormwater Management Division. Funding is budgeted in the TPW Dept Highway & Streets Department's Stormwater Capital Projects Fund for the purpose of funding the Storm Drain Pipe Rehab project, as appropriated. M/WBE Office - HALFF ASSOCIATES, INC. is in compliance with the City's Business Equity Ordinance by committing to 5.00\% Business Equity participation on this project. The City's Business http://apps.cfwnet.org/council_packet/mc review.asp?ID=30565&councildate=l1/29/2022 12/1/2022 M&C Review Page 2 of 2 Equity goal on this project is 5\%. This Stormwater Contract area is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Stormwater Capital Projects Fund for the Storm Drain Pipe Rehab project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity ' Budget Reference # I Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manacier's Office bv: William Johnson (5806) Oriciinatinci Department Head: Lauren Prieur (6035) Additional Information Contact: Jennifer Dyke (2714) ATTACHMENTS 104487 Storm Drain Rehabilitation Prociram Services Compliance Memo 221108.pdf (CFW Internal) 2022-10-17 Halff SAMS Search Results.pdf (CFW Internal) 20SWM SDR PRGM.docx (CFW Internal) Form 1295 Certificate.pdf (CFW Internal) Halff Associates Citvwide FID Table.xlSx (CFW Internal) Signature: L Email: cannon.henry@fortworthtexas.gov http://apps.cfwnet.org/council_packet/mc review.asp?ID=30565&councildate=l1/29/2022 12/1/2022 FORT WORTH Routing and Transmittal Slip TPW Stormwater Manaqement DOCUMENT TITLE: Storm Drain Condition Assessment Services -Renewal No.1 M&C: 22-1012 CPN 104487 CSO DOC Remarks: Contract documents and related information is being routed in order to execute a "renewal No. 1"contract with Halff Associates, such to provide professional services to strategically collect and evaluate storm drain condition assessment data to drive rehabilitation activities and continue implementation of the Storm Drain Rehabilitation Program.. DEPARTMENT 1. Cannon Henry TPW - Signature 2. Matt Stahl Halff Assoc. - Signature 3. Stephen Nichols-SWM Prog Mgr. TPW- Initial 4. Jennifer M. Dyke, Asst. Dir TPW- Initial 5. Lauren Prieur, Dir. TPW- Signature 6. Doug Black Legal- Signature 7. William Johnson CMO- Signature 8. Ron Gonzales Approver 9. Jannette Goodall CSO- Signature 10.Allison Tidwell Form Filler INITIALS DATE ael.Kr( Oct 6, 2023 Oct 9, 2023 SN SN Oct 9, 2023 91- Oct 9, 2023 LLP Oct 9, 2023 dwb Oct 11, 2023 14— Oct 13, 2023 K sec Oct 13, 2023 5 Oct 13, 2023 .%� Oct 16, 2023 DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes X No RUSH: ❑ Yes X No SAME DAY: ❑ Yes X No NEXT DAY: ❑ Yes X No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information X Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return to: Please call Cannon R. Henry at ext. 2587 for pick up when completed. Thank you.