HomeMy WebLinkAboutContract 52747-R4A152747-R4A1
CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL AND AMENDMENT NOTICE
July 17, 2023
Synagro of Texas CDR Inc.
Attn: Jeffrey Knight
435 Williams Court, Suite 100
Baltimore, MD 21220
Re: Contract Renewal Notice — 4' Renewal, 1st Amendment
Sole Source - Anaerobic Digester Cleaning
Contract CSC No. 52747
Original Contract Amount: $625,000.00
The above referenced contract with the City of Fort Worth, as renewed and amended,
expires on June 1, 2023. The funds for the contract have been expended or programmed. This letter
is to inform you that the City has appropriated funding and is exercising its right to renew the
contract at the Original Contract Amount, which renewal will be effective upon execution by the
designated Assistant City Manager. All other terms and conditions of the contract, as amended,
remain unchanged, with the exception of the prices to be charged. Vendor has requested, and the
City accepts, the unit price increases shown on the attachment, which amends the contract. Please
sign in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.aov/Durchasiniz to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shatabya Bergland
Contract Compliance Specialist
(817) 392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: Dana Burghdoff(Oct %%202309:4t3CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By:
Name:
Christopher H der (Oct 16, 202316:10 CDT)
Chris Harder
Title:
Water Director
ATTEST:
By: (f
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
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By:
Svna2ro of Texas CDR Inc.
Name:
Title: Nick Caggiano, Regional Vice President
Date: 7/24/2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: 8�
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: DBlack (Oct 1 08 CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 20-0402
Date Approved: 6/16/2020
Form 1295 Certification No.: 2020-618769
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
435 Williams Court, Suite 100
Baltimore, MD 21220
www.synagro.com
July 17, 2023
Shatabya Bergland
Contract Compliance Specialist
City of Fort Worth Texas
RE: Proposed Contract Price Increases
Ms. Begland,
SYNAGRO
Synagro is submitting the following contract pricing for digestor cleaning at the City of Fort Worth:
Mobilization $20,550.00
Digester Cleaning $1,100.00/DWT
(includes dewatering)
Demobilization $20,550.00
Jeff Knight
Jeff Knight
Synagro Area Sales Manager
Cell: 832-566-4517
Email: iekniLYhtPsvnaLYro.com
YOUR PARTNER FORA CLEANER, GREENERWORLD 0
6/17/2021
M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FoR
TWORM
DATE: 6/16/2020 REFERENCE **M&C 20- LOG NAME: 60ANAEROBIC DIGESTER CLEANING
NO.: 0402 SRVCS - SYNAGRO
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize the Execution of Amendment No. 1 to the Contract with Synagro of Texas -
CDR, Inc. for Anaerobic Digester Cleaning Services to Provide for a Revised Renewal
Language and Additional Funding in the Amount of $125,000.00 for a Revised Contract
Amount of $625,000.00 and Authorize a Revised Baseline Contract Amount of
$625,000.00 for Subsequent Renewals (COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 1 to City Secretary Contract No. 52747 with
Synagro of Texas -CDR, Inc. for Anaerobic Digester Cleaning Services, in the amount of
$125,000.00, for a revised contract amount of $625,000.00 and a change to the timeline for
renewals; and
2. Authorize a revised contract base cost in the amount to $625,000.00 for subsequent
renewals.
DISCUSSION:
On August 20, 2019, (M&C 19-0057) City Council authorized an agreement with Synagro of Texas
CDR Inc. for anaerobic digester cleaning services for the Village Creek Water Reclamation Facility
(VCWRF). VCWRF continually operates fourteen (14) anaerobic digesters to treat biosolids to be
sent to the dewatering facility. Over time, digesters accumulate inert solids which take away usable
treatment volume and impact the quality of biosolids sent for dewatering and land
application. Periodically cleaning the digester tanks removes untreatable materials and allows for
inspection and maintenance of components that are otherwise inaccessible.
The Water Department anticipated expenditures with Synagro-CDR Inc. to be in the amount of
$500,000.00 to cover the cost of cleaning a minimum of two digesters per year. Since October 2019,
one digester (number 5) has been cleaned and Synagro began cleaning a second digester. Digester
5 yielded 25\% more solids than expected and incurred an overall cost of $350,000.00 ($100,000.00
over estimated budget). Thus, the original funding is insufficient to complete the cleaning activities for
the second digester this year. Additionally, based on this experience, staff requires the flexibility to
renew the contract upon the expiration of the funds and not just at the end of a year's term. The
increased contract capacity and flexible renewal term will apply to future annual renewals in case a
similar higher volume of inert solids is encountered as the remaining digesters are cleaned.
M/WBE OFFICE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the Office of Business Diversity (OBD), in accordance with the
M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where
subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund to support the approval of the above
recommendation and execution of the amendment to the contract. Prior to an expenditure being
incurred, the Water Department has the responsibility to validate the availability of funds.
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6/17/2021 M&C Review
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department i Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Dana Burghdoff (8018)
Chris Harder (5020)
Russell Redder (4970)
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