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Home My WebLink AboutContract 58153-R1CSC No. 58153 -R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 11, 2023 DUSTROL INC Attn: Randy Wicke Area Manager Re: Contract Renewal Notice Contract No. CSC No. 58153 (the "Contract") Renewal Term No. 1: September 28, 2023 to September 27, 2024 The above referenced Contract with the City of Fort Worth expires on September 27, 2023 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, r� tic&r#tu- Tim Mom ( Cu 11, 202316. 26 CDT) Tim Moreno 817-392-5983 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. 58153 CITY OF FORT WORTH By: WiILa JOM1nwnp )02CDT Name: William Johnson Title: Assistant City Manager APPROVAL RECOMMENDED: By: A-� Name: Lauren Prieur Title: TPW Director ATTEST: By: Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 7-t�",Mo�-An& By: Tim Moreno l01t 11, 202316-26 CDT) Name: Timothy Moreno Title: TPW Superintendent APPROVED AS TO FORM AND LEGALITY: By: Name: Jessika Williams an 9Foar°na o9a Title: Assistant City Attorney p~o �$ °° °°°°.°a rE' CONTRACT AUTHORIZATION: nnnuop5oa M&C: 22-0557 Date Approved: 08/09/22 DUSTRIOL �IN By: /Ko�be�rilcr Name:Kev Title: Corporate Secretary Form 1295 Certification No.: 2022-908829 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FORTWORTH Create New From This M&C DATE: 8/9/2022 REFERENCE **M&C 22- NO.: 0557 LOG NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: 13P ITB 22-0155 ASPHALT AND CONCRETE MILLING SERVICES AW TPW NO SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Dustrol, Inc., for Asphalt and Concrete Milling Services for the Transportation and Public Works Department in an Annual Amount Up to $870,039.00 for the Initial Term and Authorize Five, One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Dustrol, Inc., for asphalt and concrete milling services for the Transportation and Public Works Department in an annual amount up to $870,039.00 for the initial term and authorize five, one-year renewals for the same annual amount. DISCUSSION: The Transportation and Public Works Department approached the Purchasing Division for assistance with securing an agreement for asphalt and concrete milling services that will be purchased on an as - needed basis. Under the proposed agreement, the Vendor will repair uneven and damaged roads throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the types of milling services, equipment requirements, and the timeframe to perform the services. The ITB was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on June 1, 2022 through June 22, 2022. The City received two responses. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Factors a b c Total score Dustrol, Inc. 15.00 17.50 35.00 67.50 TexOp Construction, LP II 17.00 II 17.50 II 24.05 II 58.55 Best Value Criteria: a. Contractor's References & Experience with entities of a similar size b. Contractor's approach to perform the milling services c. Cost of service After evaluation, the panel concluded that Dustrol, Inc. presented the best value to the City. Therefore, the panel recommends that Council authorize this agreement with Dustrol, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid met specifications. Funding is budgeted in the Transportation and Public Works Department Highway & http://apps.cfwnet.org/council_packet/mc—review.asp?ID=301 10&councildate=8/9/2022 9/30/2022 M&C Review Page 2 of 2 Streets Department's General Capital Projects Fund for the purpose of funding the 2022 Interlocal Agreement with Tarrant County Project and in the Transportation and Public Works Department Rollup within the General Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be automatically renewed for five additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budget, as previously appropriated, in the General Capital Projects Fund for the 2022 Interlocal Agreement w/TC project and in the General Fund to support the approval of the above recommendation and execution of a purchase agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. BQN\\ TO Fund I Department Account Project ID ID FROM Fund Department Account Project ID ID Submitted for Citv Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS Program I Activity Budget I Reference # Amount Year (Chartfield 2) Program Activity Budget Reference # Amount Year (Chartfield 2) Reginald Zeno (8517) Dana Burghdoff (8018) Tony Rousseau (8338) William Johnson (7801) Cynthia Garcia (8525) Alyssa Wilkerson (8357) 13P ITB 22-0155 Asphalt & Concrete Milling Services AW TPW.docx (CFW Internal) 22-0155 Asphalt & Concrete Milling Services WAIVER 5.25.22 RZ.pdf (CFW Internal) Adiusted FID Table.pdf (CFW Internal) Form 1295.pdf (CFW Internal) SAMs Report- Dustrol Inc..pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc—review.asp?ID=301 10&councildate=8/9/2022 9/30/2022 FORT WORTH.:; Routing and Transmittal Slip Transportation & Public Works DOCUMENT TITLE: Dustol Inc Renewal M&C: CPN: CSO: DOC#: Date: To Name Department Initials Date Out 1 • Tim Moreno TPW Signature Oct 11, 2023 2• Juan Cadena TPW Initial Oct 12, 2023 3 • Lane Zarate TPW Initial Oct 12, 2023 4. Lauren Prieur TPW - Signature Oct 12, 2023 5. Jessika Williams Leal - Signature 7, 127W Oct 17, 2023 6. William Johnson CMO -Signature 4- Oct 17, 2023 7• Ron Gonzales CSO - Initial �-,, 4y- Oct 18, 2023 8. Jannette S. Goodall CSO - Signature J=GJsa Oct 18, 2023 9. Vania Soto 10 11 DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: [-]YES ❑No RUSH: ❑YES MNo SAME DAY: ❑YES ❑No NEXT DAY: []YES ❑No ROUTING TO CSO: ❑YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ Attach Signature, Initial and Notary Tabs ❑ File Return To: Veronica.Bailev n,FortWorthTexas.2ov at 8774 for pick up when completed. ext. Thank you!