HomeMy WebLinkAboutContract 58294-R1CSC No. 58294-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 4, 2023
GS 03 Services, LLC.
Attn: Gary Shafer or Whom It May Concern
651 Mccray Rd
Burlington, NC 27217
Re: Contract Renewal Notice —1st Renewal
Invitation To Bid - Teledyne Advance Pollution Instrumentation (API) Ozone
Monitoring Equipment Services
Contract CSC No. 58294
Original Contract Amount: $204,000.00
The above referenced contract with the City of Fort Worth, as renewed, expires October
18, 2023. This letter is to inform you that the City has appropriated funding and is exercising its
right to renew the contract in the original contract amount, which will be effective upon execution
by the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.aov/Durchasina to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
,i'L ;L 'F"JwG)'
a
Yrergland
Shatab
Contract Compliance Specialist
(817) 392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: Dana Burg hdoff(Oct 1 ,202309:50 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By: Christopher Har er (Oct 17, 202310:33 CDT)
Name: Chris Harder
Title: Director, Water Department
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By:
Name: Jannette S_ Goodall
Title: City Secretary
CONTRACTOR/VENDOR:
By: GS 03 Services, LLC.
Name:
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Date:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
s a
By:
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
1
By: DBlack(Oct 1/, 202320:15 CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 22-0838
Date Approved: 10/ 11 /2022
Form 1295 Certification No.: 2022-929599
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
10/31/22, 8:39 AM M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WORTH
DATE: 10/11/2022 REFERENCE **M&C 22- LOG 13P22-0182 TELEDYNE API OZONE
NO.: 0838 NAME: EQUIPMENT, PARTS, REPAIR AR WTR
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Purchase Agreement with GS 03 Services, LLC. for Teledyne Advance
Pollution Instrumentation Ozone Equipment, Parts, and Repairs for the Water
Department in an Annual Amount Up to $204,000.00 for the Initial Term and Authorize
Five One -Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize purchase agreement with GS 03 Services, LLC. for
teledyne advance pollution instrumentation ozone equipment, parts, and repairs for the Water
Department in an annual amount up to $204,000.00 for the initial term and authorize five one-year
renewal options for the same annual amount.
DISCUSSION:
The Water Department approached the Purchasing Division to procure an annual agreement for
Teledyne Advance Pollution Instrumentation (API) ozone equipment, parts, and repair services. The
City of Fort Worth (City) will utilize this agreement to purchase services and parts for ozone monitoring
equipment associated with the water/wastewater treatment and pumping facilities throughout the City.
In order to procure these services, Purchasing staff issued Invitation to Bid (ITB) No. 22-0182. The ITB
consisted of detailed specifications describing the qualifications and certifications required to perform
the services, repair and part requirements. The ITB was advertised in the Fort Worth Star -Telegram on
July 13, 2022, July 20, 2022, and August 3, 2022. A sole response was received.
An evaluation panel consisting of representatives from the Water and Property Management
Departments evaluated and scored the responses using Best Value criteria. The individual scores
were averaged for each of the criteria and the final scores are listed in the table below.
Evaluation Criteria
Bidders a b c d Total Score
GS 03 Services, LLC 18.0 12.0 11.0 30.0 71.0
Best Value criteria:
A) Contractor's Qualifications, Experience, and References
B) Availability of Resources to Provide Services (personnel and equipment)
C) Contractor's Ability to Meet the City's Needs
D) Cost of service
After evaluation, the panel concluded that GS 03 Services, LLC. presents both the best value and the
necessary coverage for the City. Therefore, the panel recommends that Council authorize agreements
with GS 03 Services, LLC. No guarantee was made that a specific amount of services would be
purchased. Staff certifies that the recommended vendor bids met specifications.
FUNDING: The maximum annual amount allowed under this agreement will be $204,000.00, however
the actual amount used will be based on the need of the department and available budget. Funding
will be budgeted in Other Contractual Services account within the Water & Sewer Operating Fund for
Fiscal Year 2023.
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10/31/22, 8:39 AM
M&C Review
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved
by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods
or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will
end one year from that date.
RENEWAL OPTIONS: This agreement may be renewed for up to five (5) one-year terms at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year
2023 operating budget, as appropriated, in the Water & Sewer Fund. Prior to an expenditure being
incurred, the Water Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manaqer's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
DVIN Waiver signed.pdf (CFW Internal)
FID TABLE - Teledvne.xlsx (CFW Internal)
FW TX Etihic.pdf (CFW Internal)
GSSAMS.pdf (CFW Internal)
Program Activity Budget Reference #
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Christopher Harder (5020)
Cynthia Garcia (8525)
A'ja Robertson (8585)
Amount
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