HomeMy WebLinkAboutContract 58384-R1A1CSC No. 58384-RlA1
FIRST RENEWAL AND FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO.58384
This First Renewal and First Amendment to Fort Worth City Secretary Contract No. 58384
("The Agreement") is made between the City of Fort Worth ("Buyer"), a municipal corporation
and MPAK, Inc. ("Seller"), a corporation.
WHEREAS, on October 28, 2022, the Buyer and Seller entered into City Secretary
Contract No. 58384 for Vendor to provide non-exclusive purchases of police equipment, uniforms
and alterations ("Agreement");
WHEREAS, the Buyer and Seller wish to amend the Agreement to increase the
authorized total compensation amount by $50,000.00 to ensure adequate coverage for the City;
WHEREAS, it is the collective desire of both Buyer and Seller to renew the Agreement,
as amended, for an additional year term;
NOW, THEREFORE, the Buyer and Seller, acting herein by and through their duly
authorized representatives, enter into the following agreement:
1.
AMENDMENT TO AGREEMENT
Section 3.1 is hereby amended and replaced in its entirety with the following:
3.1 Vendor understands and agrees that the City will award non-exclusive services
agreements to multiple bidders for police equipment, uniforms and alterations as outlined in City
of Fort Worth Bid Solicitation (ITB No.22-0177). City will pay Vendor in accordance with the
provisions of this Agreement, including Exhibit "A," which is attached hereto and incorporated
herein for all purposes. Vendor further understands that the aggregate amount of all contracts
awarded to multiple vendors under ITB No. 22-0177 shall not exceed EIGHT HUNDRED
FORTY-THREE THOUSAND THREE HUNDRED AND FIFTY-FIVE DOLLARS AND
0/100 ($843,355.00) and the City makes no promise or guarantee of the total amount of work
that will be assigned to Vendor under this Agreement.
2.
RENEWAL OF AGREEMENT
The Agreement, as amended herein, is hereby renewed and extended for a renewal term
commencing on October 28, 2023, and ending on October 27, 2024.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
4.
ELECTRONIC SIGNATURE
This Amendment and Extension may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same insi ument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By:
Name: Fernando Costa
Title: Assistant City Manager
Date: OCt 13, 2023
APPROVAL RECOMMENDED
By. HoberLAllen A dredge Jr. (Oct 13, 202311:14 CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
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By: - -
Name: Jannette Goodall
Title: City Secretary
MPAK,
By:
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Name: nna Boulware
Title: Vice President
CONTRACT COMPLIANCE MANAGER:
By signing I ackiowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
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By: Loraine ColemanCa
(0ct 11, 202315:18 CDT)
Name: Loraine Coleman
Title: Administrative Service Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0756
Date Approved: 09-27-2022
Form 1295 Certification No.: 2022-924119
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/27/22 M&C FILE NUMBER: M&C 22-0756
LOG NAME: 13PITB 22-0177 POLICE EQUIPMENT, UNIFORMS AND ALTERATION SVS HO
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Purchase Agreements with CenTex Uniform Sales, Inc., Galls, LLC, GT Distributors, Inc., Impact
Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for Police Equipment, Uniforms and Alteration Services
for a Combined Annual Amount Up to $793,355.00 and Authorize Four, One -Year Renewal Options for the Same Annual Amount for the Code
Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with CenTex Uniform Sales Inc., Galls, LLC, GT Distributors,
Inc., Impact Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for uniforms and police equipment for a
combined annual amount up to $793,355.00 and authorize four, one-year renewal options for the same annual amount for the Code Compliance,
Police, Municipal Courts, Water and Transportation and Public Works Departments.
DISCUSSION:
The Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments approached the Purchasing Division
to purchase uniforms and police equipment. This agreement will provide uniforms and the necessary equipment for personnel in the Code
Compliance, Water, and Transportation and Public Works Departments, as well as, police officers and marshals. To procure these goods,
Purchasing staff issued an Invitation to Bid (ITB) that consisted of detailed specifications of the uniforms and equipment, and the service
requirements.
ITB 22-0177 was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on July 6, 2022, through July 27, 2022.
The City received five responses.
An evaluation panel consisting of representatives from Code Compliance, Municipal Courts and Water Departments reviewed and scored the
submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Proposers Evaluation Factors
7- (a) (b) (c) (d) Total Rank
Score
CenTex Uniforms Sales Inc. 16.00 6.67 22.00 37.81 82.48 2
(Galls, LLC 16.00 6.33 21.00 40.00 83.33 1
IGT Distributors, Inc 15.33 7.00 19.00 31.92 73.25 4
Impact Promotional Services,
LLC dba Got You Covered Work 15.33 8.33 23.00 24.69 71.35 5
Wear & Unifoms
IM-Pak, Inc. 16.00 7.00 22.00 36.85 81.85 3
Best Value Criteria
(a) Vendor's Experience
(b) Vendor's Location or ability ro coordinate on -site meetings
(c) Vendor's approach to performing services
(d) Price
After evaluation the panel concluded that CenTex Uniform Sales Inc., Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got
You Covered Work Wear & Uniforms, and M-Pak, Inc. presented the best value and will provide the necessary coverage for the City. Therefore, the
panel recommends that Council authorize the police equipment, uniforms and alteration services agreement to CenTex Uniform Sales Inc.,
Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak, Inc.
FUNDING: The maximum amount allowed under this agreement citywide will be $793,355.00, however, the actual amount used will be based on
the need of the department and the available budget. The annual department allocation for this agreement is:
Department Estimated Annual Account
Amount Name
Police Department $600,000.00 Uniforms
(Code Compliance Department
$99,000.00 Uniforms
Municipal Courts
$76,000.00 Uniforms
Transportation and Public Works
$15,000.00 Uniforms
Department
(Water Department
$3,355.00 Uniforms
Funding will be budgeted in Uniforms account within the participating Operating Funds for Fiscal Year 2023.
DVIN-BE: Business Equity Division will run a direct campaign to Business Equity firms and Purchasing is required to provide the ITB and
advertisement date prior to public release.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: The agreement may be renewed for four, one-year renewal options for the same annual amount. The renewals do not require
specific City Council approval as long as sufficient funds have been appropriated.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2023 Budget by the City
Council, funds will be available in the Fiscal Year 2023 operating budget, as appropriated, in the participating departments' Operating Funds.
Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Oriainatina Business Unit Head:
Additional Information Contact:
Fernando Costa
6122
Anthony Rousseau
8338
Neil Noakes
4212
Cynthia Garcia
8525
Heather Oakes
8354