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HomeMy WebLinkAboutContract 60274CSC No. 60274 AGREEMENT FOR PARTNERS WITH A SHARED MISSION BETWEEN BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY AND THE CITY OF FORT WORTH FISCAL YEAR 2024 In consideration of mutual covenants, promises, and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its duly authorized Assistant City Manager, and Boys & Girls Clubs of Greater Tarrant County, a Texas non-profit corporation ("Contractor") acting by and through Daphne Barlow Stigliano, its duly authorized Chief Executive Officer. RECITALS WHEREAS, City has determined that Safe Haven Programs are necessary to support crime prevention in City during Fiscal Year 2024. The Safe Haven Youth Program will enhance the prevention focus of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate Safe Haven Youth Program ("Program"), which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, City, as consideration for the performance of the Contractor, has appropriated monies in the CCPD Budget in the amount of $353,067.25 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification Form 7. Exhibit F — Corrective Action Plan 8. Exhibit G — Previous Year's Corrective Action Plan (if applicable) Exhibits "A" through "G", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include Boys & Girls Clubs of Greater Tarrant County, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $353,067.25 ("Program Funds"). 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(a,fortworthtexas.gov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance report. With exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reporting Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Report Submission for Activity and Expenses occurring in the following months October — December January — March April — June July — September Report is Due on the 15th for months below January April July October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2024. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Auurovals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Day to Approve Modifications The last day the City will approve a Budget Modification for this agreement is August 1, 2024. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(r�fortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term This Agreement shall commence upon October 1, 2023 ("Effective Date"), and shall end on September 30, 2024 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2024. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Reporting Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Report Submission for Activity and Expenses occurring in the following months October — December January — March April — June July — September Report is Due on the 15t' for months below January April July October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 4.3 Program Performance Reuort Contractor agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 4.2 4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non-Resuonsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2024. 4.8 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauiument and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor shall also be required, at its own cost, to engage an independent third -party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third -party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of the Program's assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. This section shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: Fernando Costa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Boys & Girls Clubs of Greater Tarrant County Daphne Barlow Stigliano Chief Executive Officer 3218 E. Belknap St Fort Worth TX, 76111 19. Counterparts: Electronicallv Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of , 20 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Name: Fernando Costa Title: Assistant City Manager Date: Oct 13, 2023 Contractor: L�o By: Name: Daphne Barlow Stigliano Title: Chief Executive Officer Date: Oct 2, 2023 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: RobertAllen dredge Jr. (Oct 13,202311:14 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Je Mapes (Oct 1 45 CDT) Name: Jerris Mapes Title: Assistant City Attorney Contract Authorization: M&C: 23-0730 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Unit 4.p44UUn� City Secretary: Xy F FORT oa$ 0 o Pam° o o�d Ovo g=0 Pp 'F o oo *Ay aaa�000000 b le. 45aga By Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH® Powered by ZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ FY24 Partners with a Shared Mission (non-competitive) Deadline: 5/3/2023 Boys & Girls Clubs of Greater Tarrant County Safe Haven Youth Program at Martin $ 353,067.25 Requested Submitted: 5/3/2023 12:04:15 PM (Pacific) Project Contact Audrey Pettet arants aabacatc.ora Tel: 8177209340 ext. 2189 Additional Contacts none entered Narrative top Jump to: Narrative Reauired Attachments Boys & Girls Clubs of Greater Tarrant County 3218 E. Belknap Street Fort Worth, TX 76111 United States Chief Executive Officer & President Daphne Barlow Stigliano daohne @bacatc.ora. Telephone8178344711 Fax 8172220911 Web www.becgtc.org Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. ❑ Reduce crime through prevention projects ❑ Reduce crime through intervention project ❑ Increase safety through Direct Neighborhood Projects '. Increase safety through youth crime prevention projects Y: Increase safety through youth crime intervention projects 2. Select Entity/Organization Type ;: Private Non -Profit 501c3 ❑ Public non -Profit 3. Will your project address a Special Emphasis (i.e. Police/Community Relations or Violent Crime?) Please see page 4 of the FY24 Contract Packet for more information. .'. Yes ❑ No 4. What Council Districts will this project serve? Mark all that apply. LJ District 2 LJ District 3 FJ District 4 J District 5 LJ District 6 LJ District 7 Y. District 8 FJ District 9 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. Increasing youth safety and reducing juvenile crime through crime prevention and intervention programs is a priority for the City of Fort Worth and Boys & Girls Clubs of Greater Tarrant County (BGCGTC). Understanding why and addressing the root issues that have led young people to commit a crime can help change their future actions or prevent them from deciding initially. The most common characteristics for causes of crime throughout these urban neighborhoods include socioeconomic and demographic factors of the area, such as the poverty level, racial composition, residential mobility, labor force characteristics, age structure, and divorce rate. Areas with unstable unemployment circumstances for relatively large portions of adults have higher crime rates. Many leading criminologists believe that the poverty -crime relationship is clear and direct. Familie experiencing material poverty may not have the tools and resources to change their situation. Illegal activity among youth is more prevalent in low-income and underserved neighborhoods. Communities we serve often need more opportunities for youth supervision and engagement between the critical after -school hours of 3:00 and 6:00 P.M. Parents often have to work multiple jobs to care for their families. With more than 16.6 percent of children living below the poverty line in Tarrant County, basic needs can often go unmet. According to the most recent ALICE Texas report in 2020, 25 percent of families in Tarrant County qualify as ALICE- Asset Limited, Income Constrained, Employed. These households earn above the Federal Poverty Level but struggle to afford basic living expenses and often have to choose between necessities such as housing, food, transportation, and child care. The need for structured development opportunities available to low-income youth, educational support to supplement and reinforce classroom learning open to these youth, and poor health outcomes are prevalent. In their study on the peak timing for juvenile delinquency and victimization rates, Gottfredsen & Bauer (2008) found that between 3:00 P.M. and 6:00 P.M. had the highest instances of violent and nonviolent juvenile offenses. Similarly, criminal cases of victimization, in which juveniles were both the perpetrator and the victim, also peaked during this time. This data still proves true in the latest report by Fight Crime: Invest in Kids (a national organization of law enforcement leaders) (2019). Out -of -school time programs play a crucial role in supporting community building. These programs provide additional support to youth that supplements their learning in the classroom while building healthy habits, creating meaningful adult connections, and nurturing a sense of belonging within a community. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. Boys & Girls Clubs of Greater Tarrant County (BGCGTC) serves youth in schools and community sites in Tarrant County. In 2022, we served 30,725 youth and young adults ages 6-24 through after -school and special programs. Our 25 locations are strategically located in under-resourced and under -served neighborhoods to provide accessible Safe Havens to youth to help them with school, college preparation, and life. The Safe Haven program at Martin Branch serves approximately 500 youth annually, with participants ranging from ages 6 to 18, predominantly residing in the Polytechnic Heights neighborhood of Fort Worth, TX. Of the youth served through the Safe Haven program, approximately 52% are male and 48% female, while 34% are Hispanic/Latino, 61 % are African American/Black, and 2% are white. Of Martin's 398 registered members in 2022, 364 (92%) qualify for free or reduced -price school lunches. According to Kneebone, Nadeau, and Berube (2011), children living in communities of concentrated poverty are more likely to attend schools where the dropout rate is high, test scores are low, and live in neighborhoods with higher crime rates. Research has shown that kids who grow up in poverty have fewer opportunities than their peers in higher -income areas, but this often comes down to not having opportunities to create meaningful relationships with adults (Corlyon, Stock, Serrando, and Gieve, 2014). We opened our Clubs to serve youth so parents could return to work knowing their children were in a safe place with caring adults, receiving academic assistance, nutritious meals, and other social -emotional supports. Safety is a fundamental evolutionary need. Most decisions are based on sustaining and improving our circumstances for ourselves and our loved ones. BGCGTC is committed to ensuring our youth have access, opportunity, and support to mitigate the external factors that affect their safety. The target population for the Safe Haven after -school program is male and female school -aged youth ages 6-18. The program goal is to serve 500 members during the grant cycle. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. The Safe Haven Program at Martin directly addresses the need for out -of -school time enrichment that keeps young people safe by providing daily after -school and summer enrichment programs during times when they are most susceptible to engaging in delinquent and risky behaviors. BGCGTC offers tested, proven, and nationally recognized programs and activities in five Core Program Areas that closely align with the developmental needs of all young people: • The Arts • Education • Health & Wellness • Leadership & Service • Sports & Recreation We also undertake specialized initiatives that span more than one program area and address the unique needs of special populations, including social -emotional wellness and mental health support. BGCGTC programs are designed to encourage Club members to realize various positive outcomes, a strategy for developing the "whole child." A highly trained and professional ized youth development team implementing programs is a bridge to establishing positive adult connections that allow for effective youth mentorship. An adult considered a positive role model creates trust, which is a catalyst for addressing youth safety and preventing juvenile crime. If a child has an adult they trust and a program they enjoy, they are more likely to return to the program regularly, which keeps them actively engaged. They are more likely to feel emotionally and physically safe and avoid risky behaviors; they are given more opportunities and expectations and recognized for their achievements, which leads to greater involvement and productivity in the communities to which they belong. Success is measured through daily program attendance, participation, member surveys, and pre/post-test assessments. Average daily attendance represents the average number of youth attending the program daily. Youth that attends regularly are more likely to graduate on time, take actions that make a difference in their communities, and make healthy lifestyle decisions that result in beneficial social, emotional, and physical well-being. The Safe Haven program distinguishes itself from other youth development programs largely based on the scale and scope in which services can be offered. The 24,000 square -foot facility houses program spaces and equipment: a full -court gymnasium, education lab, college -prep center, teen center, cafeteria, arts and crafts center, and game room. We also have a bus fleet that eliminates transportation barriers by picking up participants from area schools. Additionally, the buses allow participants experiential learning opportunities through off -campus field trips. 500 program participants will benefit. Sources used to develop and inform this project include our organizational non -financial audit, which includes site -specific demographic and income -related data based on our Club members. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. Multipurpose out -of -school programs like BGCGTC that provide after -school and summer enrichment activities such as homework assistance, recreation activities, snacks/meals, and enrichment programs lead to primary outcomes of increased safety and supervision, homework completion, family employment, new experiences and opportunities, and health and wellness. Potential secondary effects include improved school behavior, academic achievement, and positive attitudes (McCombs et al., 2017). BGCGTC's unique "holistic" approach to youth development allows us to continuously adapt our program to ensure we offer impactful and relevant programs and opportunities for youth. Children in families with incomes below the federal poverty line are associated with lower school achievement, worse cognitive, behavioral, and attention -related outcomes, higher rates of delinquency, depressive and anxiety disorders, and other psychiatric disorders as adults. In response to these underlying factors and the challenges young people face with new academic instruction models, increased isolation, and economic instability at home, we offer targeted programs that address these issues and provide social, emotional, and mental health support. In 2022, 94% of BGCGTC participants who completed the National Youth Outcomes Initiative expected to graduate on time, 87% of participants reported an optimal Club experience in regards to their Club being a "safe and positive environment," 97% abstained from using marijuana, and 100% did not use alcohol or cigarettes. Reinforcing positive and healthy lifestyle choices during adolescence while providing positive interventions can help youth break generational poverty cycles, decrease illegal activity, and empower youth to thrive. Goals for 2023 are: 75% of participants reported havinq an "Optimal Club Experience" as measured by the NYOI survev. 80% of participants surveyed will have positive perceptions of the importance of school as measured by the NYOI survey 60% of participants surveyed report "Optimal Safety" as measured by the NYOI survey 65% of participants surveyed will demonstrate "Optimal Leadership" as measured by the NYOI survey Engaging, fun programs increase youth engagement. When these programs address the critical needs of the child and decrease barriers to participation, they produce positive outcomes for the youth, their families, and the community. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. Boys & Girls Clubs of Greater Tarrant County has served our communities' youth since 1926, providing programs and services that meet diverse family and community needs. In 2022, the organization served over 30,000 youth throughout Tarrant County. As the state's largest Boys & Girls Club, BGCGTC is regarded as one of the highest -performing Boys & Girls Clubs. Our mission is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. Our ability to be agile and adapt our services to meet the community's needs enables us to reach more youth, serve more families, and broaden our community impact. The Club is positioned to address complex issues for all families and communities by providing needs -based services and quality youth development programs to impact members, their families, and communities positively. Our collaboration with area schools, community organizations, and local and state agencies ensures that members and families can access resources and services to meet their basic needs and address more compelling issues. 11. What is your agency's mission? Please include how this project fits and how this project was developed The mission of Boys & Girls Clubs of Greater Tarrant County is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. BGCGTC has been successful in achieving this mission for nearly 100 years. Our top priority is the safety and security of our members, families, and staff. Every individual deserves to experience order, predictability, and control. Youth increasingly report symptoms of anxiety, depression, and lack of motivation regarding education. These feelings can lead to more dangerous outcomes, such as suicidal ideations and acts of violence. In October 2022, The Associated Press released an article stating that "The COVID-19 pandemic caused historic learning setbacks for America's children, sparing no state or region as it erased decades of academic progress and widened racial disparities, according to results of a national test that provide the sharpest look yet at the scale of the crisis. Confirming what many had feared, racial inequities appear to have widened. In fourth grade, Black and Hispanic students saw bigger decreases than white students, widening gaps that have persisted for decades" (Binkley, 2022). These findings emphasize the importance of accessible after -school programs such as the Safe Haven program in neighborhoods like Poly. More than just a place to go, the Safe Haven program equips youth with life skills to deal effectively with the events and challenges of everyday life, cognitive resistance training to make appropriate decisions, and social - emotional supports that allow youth to handle everything from interactions with others to identifying and processing their emotions healthily. Boys & Girls Clubs of Greater Tarrant County is an organization that has always sought to meet the needs of youth in our community. The Club is unique in its approach to enabling youth to thrive in all aspects of their well-being; mind, body, and soul. The Safe Haven program fits our overall mission by establishing a safe environment for youth to engage in quality youth development, intervention, and prevention programs and activities that will increase their odds of achieving a successful future despite the circumstances they find themselves in. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. The Safe Haven program at Martin is located in the Polytechnic Heights neighborhood, commonly known as "Poly." The Poly neighborhood lies within the Polytechnic census tract in the SE sector (District 8) of Fort Worth, TX, with approximately 24,277 (2021 American Community Survey) residents. Martin branch is across the street from Texas Wesleyan University and a mile from Polytechnic High School. Many program participants reside within the City of Fort Worth and live in Polytechnic Heights and surrounding neighborhoods, primarily in the 76103, 76104, and 76105 zip codes. The median household income for the 76103 zip code is $40,680, significantly lower than the City of Fort Worth's average household income of $67,927 (76103 Income Statistics, 2023). Many residents in this area have limited options and access to basic needs resources such as affordable, nutritious food, out -of -school time activities (especially for teens), and healthcare providers. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. As part of Boys & Girls Clubs of Greater Tarrant County, the Safe Haven program takes on a multi -faceted organizational funding approach. The organization receives funding from diverse stakeholders, including foundations, government grants, private and individual donations, federal and state pass-thru funding, local and national grants, and program fee collections. Despite the diversity of funding sources, CCPD funding helps to ensure an adequate, high -quality staffing model and adequate supplies and maintain operations to facilitate quality programming that drives community change. 14. If applicable, how will your project will address the CCPD Special Emphasis? Please see page 4 of the FY24 Contract Packet for more information. Our Safe Haven program addresses CCPD's first Special Emphasis: Police/Community Relations through our ongoing collaborations with Fort Worth Police Department. At BGCGTC, we know we can play a powerful and productive role in building bridges in our community between law enforcement and our members. This is accomplished through strategic programming and partnerships. Our organization has identified partnerships with law enforcement as one of our top priorities in 2023. While BGCGTC has been collaborating with the Fort Worth Police Department (FWPD) for many years, we have taken a more intentional approach to our efforts recently. Summer Program BGCGTC & FWPD will implement an eight -week summer learning program to increase understanding of the FWPD operations through weekly hands-on activities that allow members to experience different aspects of the department. The goal is to improve relations between young people and police officers through positive first-hand engagements and exposure. Program objectives include: Members will be encouraged to get involved and build relationships in the community. Produce future community leaders who will build positive relationships with the community by educating, empowering, and increasing awareness and understanding of the Fort Worth Police Department operations. Increase members' understanding that the Fort Worth Police Department has committed to the community. The program has expanded to multiple select Branch locations in its second year of implementation. The pilot implementation last year was very successful and expanded this year. 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. N/A Required Attachments top Documents Requested * Exhibit A - Project Plan Scope of Services download template Exhibit B - Budget Narrative Spreadsheet download template 1295 - Disclosure of Interested Parties Last Independent Audit Report Letter of Non -Profit Status List of Board of Directors Insurance Certificate Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub -grantees. ISDs will also be required to list their CCPD funded school sites. download template Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. Required? Attached Documents ❑ Safe Haven Exhibit A 0 Safe Haven Exhibit B- Budaet Narrative 0 Safe Haven Form 1295- BGCGTC 0 BGCGTC 2021 Audit 0 IRS Determination Letter- BGCGTC 0 2023 BGCGTC Board of Directors 0 BGCGTC Certificate of Insurance * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 440815 Become a fan of ZoomGrantsT" on Facebook Problems? Contact us at Questions(a).ZoomGrants.com ©2002-2023 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser EXHIBIT A: SCOPE OF WORK — PROJECT PLAN (Amendment) Agency Name: Boys & Girls Clubs of Greater Tarrant County Project Title: Safe Haven at Martin Branch CCPD Goal Reduce juvenile crime through crime prevention programs or intervention programs. Outcome Objective 1.1 72 out of 120 (60%) pulse check participants will show increased knowledge of healthy lifestyle choices to lead physically active lifestyles and adopt healthful eating patterns, as demonstrated by monthly pulse checks in the form of polls, listening sessions, and short surveys. Outcome Objective 1.2 96 out of 120 (80%) pulse check participants will report a willingness to be more engaged in school activities, as demonstrated by monthly pulse checks in the form of polls, listening sessions, and short surveys. Outcome Objective 1.3 78 out of 120 (65%) participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse checks in the form of polls, listening sessions, and short surveys. Outcome Objective 1.4 14 out of 20 (70%) teen participants in our teen mentoring program will report improved self -accountability and self-sufficiency as demonstrated by monthly pulse checks in the form of polls, listening sessions, and short surveys. Outcome Objective 1.5 120 out of 150 (80%) SMART Moves participants who complete the pre-tests and post-tests will show increased knowledge of risks associated with using cigarettes, alcohol, marijuana, and illicit drug use as measured by program pre-tests and post-tests. Activity 1.1.1. Overall Club Membership Participants ages 6-18 will attend after -school programs daily, 3:00 P.M.- 6:30 P.M., Mon -Fri Pulse checks will be conducted with all age groups (including the 6-8-year-olds) The NYOI will be used to assess members ages 9-18. Serves 76103, 76104, and 76105 zip codes. 500 unduplicated participants enrolled 120 average daily attendance of youth participating in the Safe Haven Program 120 unduplicated participants completed a monthly pulse check 125 unduplicated participants take the NYOI survey Data tracking monthly & annual - Safe Haven will use attendance tracker software to capture daily, Branch Director Program Coordinator Youth Development Specialists Front Desk Specialist Bus Driver October 2023 - September 2024 Pulse checks will occur each month with each age group. NYOI survey: March- April 2024 NYOI results: July- August 2024 Activity 1.1.2. Healthy Lifestyles Activities Will include: - Daily Wellness Challenges, which will be held daily for at least one hour per day - Social -emotional and mental wellness lessons and activities that include discussions, workshops, etc. - Healthy eating and nutrition lessons and activities that include meal planning - Positive relationship -building lessons and activities such as recreational games, sports games, etc. Serves 76103, 76104, and 76105 zip codes. Activity 1.2.1. Academic Activities monthly, annual participation data, and average daily attendance. Pulse checks are done weekly/monthly through creative methods such as polls, listening sessions, and short surveys. Our attendance tracker software & online rosters are the backup to pulse check participation. NYOI surveying is done once a year through the use of the BGCA NYOI survey portal. 350 unduplicated participants in Daily Wellness Challenges Data tracking monthly - Safe Haven will use attendance tracker software to capture daily, monthly, and annual participation data and average daily attendance, and Daily Wellness Challenges curriculums will be used for pre/post assessments. 350 unduplicated participants in Project Learn activities Data tracking monthly - Branch Director Academic Success/Program Coordinator Teen Development Specialist Youth Development Specialists Front Desk Specialist Branch Director Academic Success/Program Coordinator Teen Development Specialist October 2023 - September 2024 Wellness challenges occur daily for one hour with each age group October 2023 - September 2024 Monthly data tracking Participants will participate in academic/educational activities such as: - Project Learn activities such as "HYLA's" (High Yield Learning Activities) are offered daily. - Staff will facilitate opportunities for homework completion and experiential learning activities that reinforce what youth learn during the school day. - College Readiness activities. - Staff will facilitate lessons and activities to prepare members for college entry and completion - Career Exploration activities - Staff will facilitate opportunities for career exploration and workforce readiness Serves 76103, 76104, and 76105 zip codes. Activity 1.3.1 Community Service/Optimal Leadership Activities Participants will participate in community service activities and projects such as: - community clean-up events - food bank distributions - collection drives, i.e., food, clothing, toys, books - peer -to -peer reading events (book buddies) Each project will afford the opportunity for participants to experience various leadership roles, such as project manager, event coordinator, logistics Safe Haven will use attendance tracker software to capture daily, monthly, and annual participation data and average daily attendance. 300 unduplicated participants that complete at least one (1) hour of community service (all ages) 100 unduplicated participants in Teen Leaders Programs (includes middle school pre -teens) 20 Average daily attendance for Teen Leader participants (ages 12-18) Data tracking monthly - Safe Haven will use attendance tracker software to capture daily, monthly, and annual participation data for hours of community Youth Development Specialists Front Desk Specialist Branch Director Academic Success/Program Coordinator Teen Development Specialist Youth Development Specialist Front Desk and Youth Development Specialist October 2023 - September 2024 Monthly data tracking Service projects are implemented at least once a month coordinator, team lead, which will enhance participants' leadership skills. Serves 76103, 76104, and 76105 zip codes. Activity 1.4.1 Teen Mentoring/Case Management Teens ages 12-18 will participate in mentoring/case management activities monthly. The mentoring activities promote positive decision -making and educate youth about risky behaviors and healthy lifestyles. The ultimate goal will be to help teens increase their understanding of self -accountability and self-sufficiency. Serves 76103, 76104, and 76105 zip codes. Activity 1.5.1 SMART programs are offered seasonally in a year-round schedule. During the implementation of a SMART program component - The sessions are held weekly at least one hour per week, at least once per week for participants ages 6-18. SMART Programs promote healthy decision -making, knowledge, and awareness of risky behaviors, social -emotional development, and skills to resist peer pressure. SMART (Skills Mastery and Resilience Training) programs include: service and Teen Leaders Programs. 20 unduplicated teen participants in mentoring/case management activities Data tracking monthly - Wellness checks will be done with the mentees and staff mentors at least once a week. Mentors will offer monthly pulse checks with the mentees. Understanding of risky behaviors & healthy lifestyle attitudes will also be monitored through the SMART program curriculum - pre and post-test survey data, as well as using the participant data captured in the NYOI Survey and/or risk behavior assessment 300 Unduplicated participants in SMART Programming (all ages) 150 unduplicated participants that complete a SMART Moves Pre/Post Test Data tracking monthly & seasonally - Safe Haven will use attendance tracker software to capture daily, monthly, and annual participation data. SMART Curriculums Branch Director Academic Success/Program Coordinator Teen Development Specialist Youth Development Specialist Front Desk and Youth Development Specialist Branch Director Academic Success/Program Coordinator Teen Development Specialist Youth Development Specialists Front Desk Specialist October 2023 - September 2024 Monthly data tracking October 2023 - September 2024 Seasonal/monthly data tracking - SMART Moves - Substance Abuse Prevention - SMART Girls - Passport to Manhood Serves 76103, 76104, and 76105 zip codes. Crime Control and Prevention District Partners with a Shared Mission Exhibit B - Budget Narrative - Boys & Girls Clubs of Greater Tartan DESCRIPTION/JUSTIFICATION Inc. - Safe Haven QUANTITY RATE TOTAL As part of the larger Boys & Girls Clubs of Greater Tarrant County, the Safe Haven program takes on a multi -faceted organizational funding approach. The organization overall receives funding from a diverse set of stakeholders including: foundations, government grants, private and individual donations, federal and state pass -thin funding local and national grants, and program fee collections. The difference between these costs and CCPD funding are provided primarily from general operating donations to BGCGTC by individuals, partnerships, and corporations. $0.00 Total Revenue A. SALARY S0.0c Branch Director -The Branch Director is responsible for overseeing all aspects of the Safe Haven program. They are directly involved in staff management, program oversight, safety, facility maintenance, administrative compliance and all other management level activities within the program. This position participates in 2080 HOURS $29.00 $60,320.00 activities 1.1-2.2 The Academic Success - The Academic Success Specialist is responsible for the implementation of all education -based programming and homework assistance. As full time staff they also are tasked with supporting the Branch Director in a variety of capacities, including reporting, community and school outreach, and program 2080 HOURS $16.00 $33,280.00 development. This position participates in activities 1.1-2.2 Teen Development Specialist - The Teen Development Specialist is responsible for the implementation of all tear activities and youth leadership programming. As full time staff they also are tasked with supporting the Branch Director in a variety of capacities, including child and club safety, community and school outreach, 2080 HOURS $16.00 $33,280.00 program development, and implementation of mentoring and case management services. This position participates in activities 1.1-2.2 YDS - 6 Positions. Youth Development Specialists are responsible for healthy lifestyles programming, assisting with academic success programming, social development programming, and teen interest programming. YDS's are responsible for activity tracking and outcome measurement data collection. YDS's are g730 HOURS $14.00 $122,220.00 required to have CPR and first aid training certification. Some YDS's are required to drive members from schools to the programming site in BGCGTC-owned 14 passenger buses. This position participates in activities 1.1-2.2 Front Desk Snecialist/YDS - The Front Desk/YDS Specialist serves as a gatekeeper to the program site and is responsible for checking program participants and visitors in and out of the facility. The Front Desk Specialist participates in program activities and participant oversight in the proximity of the front desk. Front desk 1215 HOURS $14.00 $17,010.00 specialist plays a key role in facility and child safety, as well as compliance, data systems management and reporting. This position participates in activities I A- 2.2 After School Drivers are responsible for transporting participants from school to the program site. After School Drivers are responsible for safety checks and basic 775 HOURS $16.00 $12,400.00 maintenance monitoring of the buses used to transport program participants. This position participates in activities 1.1-2.2 Vacancy Allowance - During the program year, vacancies in staff positions will occur. The current staff vacancy rate is estimated at 10%. Activity 1.1-2.2-10.00% PERCENTAGE $278,510.00 ($27,851.00) TOTAL SALARIES $250 659.00 B. FRINGE Branch Director- Fringe Benefits including 13%Health, Dental, Life insurance, 7.65 %FICA, 3%Retirement, 1% Worker's Compensation, .5% State 25.15% PERCENTAGE $60,320.00 $15,170.48 Unemployment. Supports all activities Academic Success Specialist - Fringe Benefits including 13%Health, Dental, Life insurance, 7.65 %FICA, 3%Retirement, 1% Workers Compensation, .5% State 25.15% PERCENTAGE $33,280.00 $6,277.44 Unemployment. Supports all activities Teen Development Specialist - Fringe Benefits including 13% Health, Dental, Life insurance, 7.65 % FICA, 3% Retirement, 1% Workers Compensation, .5% State 25.15% PERCENTAGE $33,280.00 $6,277.44 Unemployment. Supports all activities YDS (including YDS/Front Desk) - 7 Positions. Fringe Benefits including 7.65 % FICA, 1% Worker's Compensation, .5% State Unemployment. Supports all 9.15% PERCENTAGE activities $139,230.00 $12,739.55 After School Drivers. Fringe Benefits including 7.65% FICA, 1% Worker's Compensation, .5% State Unemployment. Supports all activities 9.15% PERCENTAGE $12,400.00 $1,134.60 Vacancy Allowance - During the program year, vacancies in staff positions will occur. The current staff vacancy rate is estimated at 8%. Supports all activities -10.00% PERCENTAGE $41,599.51 ($4,159.95) TOTAL FRINGE $37,439.55 C TRAVEL Staff Mileage - Staff mileage for supplies, to and from admm building other program related travel. Activity 1.1 606 MILES $0.58 $348.45 Staff Trainine - Staff training includes but is not limited to CPR training, First Aid training, AED (defibrillator) training, and other safety training (e.g. COVIDI9). Typically staff trainings are hosted at a BGCGTC site, with instruction and materials provided by third party vendors. Staff training for the purposes of this proposal does not include organizational meetings with programming that targets staff retention and staff recognition. Boys & Girls Clubs staff undergo extensive 40 VARIOUS $30.00 $1,200.00 training in the best youth development programming practices as well as best program quality practices. The Club's greatest asset is its people and the investment of staff training is key to quality programming and positive youth outcomes. Estimates for staff training are based on: 10 staff attending a minimum of 4 trainings per year. Estimated cost per staff member is $30. (10 X 4 X $30 = $1200) Activity 1.1-2.1 Bus Mileage - Buses are used to transport program participants from school to the program site and are essential to the successful achievement of program goals. Without access to transportation many students in the program would be unable to participate in program activities. Operation of buses from the school sites to the program sites occur during peak traffic hours. In order to be available to participants and to provide them with a comfortable environment while waiting for other participants arrive, buses are deployed early and are typically left running, depending on weather conditions. All of these circumstances increase the fuel and 9000 MILES $1.74 $15,660.00 maintenance costs associated with providing bus service to program participants. Costs included in the mileage rate in this budget include fuel costs, bus insurance costs for the specific buses assigned to the program, and a conservative estimate of average bus repair costs for the buses specifically assigned to the program. Depreciation expense is not included in the mileage rate calculation. Activity 1.1 Office Supplies -Background and employment screening, drug screening, job posting fees, job referral fees, pens, pencils, pencil lead refills, erasers, highlighters, paper, staplers, staple removers, scissors, letter openers, tape dispensers, tape, staples, notepads, notebooks, binders, post -it notes, calendars, paper clips, tissues, 1 VARIOUS $2,373.00 $2,373.00 toner/ink cartridges, hand sanitizers, folders, files, desk organizers. Estimated $312.30 per staff. ($500.00+$1,000.00+$873.00 @ 100%=$2,373.00). 1.1-2.2 Food Supplies: Meals, snacks, drinks, refreshments - Food insecurity is a significant problem for many of our program participants, and Safe Haven will help to address the nutritional needs of participants and members by providing meals and snacks to ensure that hunger does not impede member's ability to participate and I VARIOUS $1,500.52 $1,500.52 benefit from programming. Only program participants and direct program staff will participate in the various activities, holidays, and various celebrations that include snacks and/or meals 1.1. 2.1 Teaching Aids/Program Suopfies - Program supplies (less than $5,000 cost per item) will include the following: Computer software for academic studies, attendance tracking, internet content filtering and program effectiveness measurement, community service supplies, education room supplies, athletic equipment and event entry/participation fees; Sports supplies, books, videos, and software; Paint, paint brushes, paper, scissors, pencils, pens, markers, glue, and craft materials. 1 VARIOUS ESTIMATED Supplies Cost (Actual needs will vary). $750 Academic Studies Software+ $250 Community Service Supplies + $1500 Education Room Supplies + $1000 Athletic/Sports Supplies + $1000 Arts/Craft Materials + $500 Games Activity 1.1-2.1 Copier Lease- Supports all activities I 12 IT Contract Labor: Routine IT repairs and maintenance for education and teen room computers, direct staff computers, and other IT infrastructure at the program 80 site are contracted at $25 per hour. Supports all activities TOTAL CONTRACTING/CONSUL $5,000.00 $5,000.00 G. SUB -GRANTS Expenses which support all activities, including but not limited to Audit, Professional Fees, Electricity, Gas, Water & Sewer, and Building Maintenance. I 10.00% I MOHILY & I $353,067.25I FORT WORTH® CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Budget Amount Exhibit C Request for Reimbursement (RFR) FY 2024 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Boys & Girls Club of Greater Tarrant County Daphne Barlow Stigliano 817-834-4711 danhne(ct�bacatc. ora 3218 E. Belknap Str, Fort Worth, TX 76111 DIRECT COSTS (90 % Minimum) B C Total of Previous This Month's Reimbursements Requested Request D (B+C) Total Requested To -Date E (A-D) Remaining Balance Available A Personnel $ 250,659.00 $ $ 250,659.00 B Fringe Benefits $ 37,439.55 $ $ 37,439.55 C Travel & Training $ 17,208.45 $ $ 17,208.45 D Equipment $ 500.00 $ S 500.00 E Supplies $ 8,873.52 $ S 8,873.52 F Contracts/Consultants $ 3,080.00 $ S 3,080.00 G Sub -Awards $ S - H Occupancy $ - S - Total Direct Costs $ 317,760.52 $ - $ - $ S 317,760.52 INDIRECT COSTS (10 % Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Monts Total Requested Remaining Balance Request quest Requested To -Date Available Total InDireet Costs $ 35,306.73 $ $ $ 35,306.73 Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 353,067.25 Previous Requests: $ This Request: $ - Total Requested To -Date $ - Remaining Funds $ 353,067.25 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only 7 Purchase Order # Fund Dept ID Account = RFR Approved For Payment (Forth Worth Police Department CCPD StafjUse Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Crime Control and Prevention District Partners with a Shared Mission Exhibit D - Performance Report Section I. Agency Information Agency Name: Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Person to Contact for Corrections: Jean Goodwin -Grisham Contact Phone Number for Corrections: 817-834-4711 ext 250 Email Address for Corrections: 1grisham@bgcgIL.org Contract Term: October 1, 2023 - September 30, 2024 Authorized Executive Signor: Audrey Pettet Section IL Program Information CCPD Goal (s): Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Project Description Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 72 out of 120 (600/o) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active 0 0 0 0 0 72 0.00% lifestyles and adopt healthful eating pattems as demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as demonstrated 0 0 0 0 0 96 0.00% by monthly pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly 0 0 0 0 0 78 0.00% pulse checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, alcohol, marijuana, and illicit drug use as measured by PRE/POST 0 0 0 0 0 120 0.00% TESTS 14 out of 20 (70%) Teen participants will show an increase in self - accountability and self-sufficiency as demonstrated by monthly pulse checks 0 0 0 0 0 14 0.00% Section II. Participant Activity -Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) Unduplicated participants enrolled 0 0 0 0 0 500 0.00% Average Daily Attendance of youth participating in SafeHaven 0 0 0 0 0 0.00% Program (Goal ADA for each month: 120) 120 Unduplicated participants completed a monthly pulse check 0 0 0 0 0 120 0.00% Number of Returning Participants completing a monthly pulse 0 0 0 0 0 0.00% check Unduplicated Participants take the NYOI survey 0 0 0 0 0 125 0.00% Unduplicated participants in Project Learn activities 0 0 0 0 0 350 0.00% Unduplicated participants in Daily Wellness Challenges 0 0 0 0 0 350 0.00% Unduplicated participants that complete at least (1) hour of 0 0 0 0 0 300 0.00% community service (all ages) Unduplicated participants in Teen Leaders Programs (includes 0 0 0 0 0 100 0.00% middle school pre -teens) Average daily attendance for Teen Leader participants ages of 12- 0 0 0 0 0 0.00% 18 (Goal ADA each month: 20) Unduplicated participants in SMART Programming (all ages) 0 0 0 0 0 300 0.00% Unduplicated participants that complete a SMART Moves Pre/Post 0 0 0 0 0 150 0.00% Test Unduplicated teen participants in mentoring/case management 0 0 0 0 0 20 0.00% activities Section I. Agency Information Agency Name: Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Person to Contact for Corrections: Jean Goodwin -Grisham Contact Phone Number for Corrections: 817-834-4711 ext 250 Email Address for Corrections: jgrisham@becgtc.org Reporting Period: October 2023 - December 2023 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: Audrey Pettet Section II. Program Information W CCPD Goal (s): Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects Project Description The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 72 out of 120 (60%) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active 0 72 0.00% lifestyles and adopt healthful eating patterns as demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as demonstrated by monthly 0 96 0.00% pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse 0 78 0.00% checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, 0 120 0.00% alcohol, marijuana, and illicit drug use as measured by PRE/POST TESTS 14 out of 20 (70%) Teen participants will show an increase in self -accountability and self- sufficiency as demonstrated by monthly pulse 0 14 0.00% checks Section II. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) Unduplicated participants enrolled 0 500 0% Average Daily Attendance of youth participating in SafeHaven Program (Goal ADA 0 0 for each month: 120) Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Information Agency Name: Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Person to Contact for Corrections: Jean Goodwin -Grisham Contact Phone Number for Corrections: 817-834-4711 ext 250 Email Address for Corrections: jgrisham@becgtc.org Reporting Period: January 2024 - March 2024 Contract Term October 1, 2023 - September 30, 2024 Authorized Executive Signor: Audrey Pettet CCPD Goal (s): Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects Project Description The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 72 out of 120 (60%) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active 0 72 0.00% lifestyles and adopt healthful eating patterns as demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as demonstrated by monthly 0 96 0.00% pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse 0 78 0.00% checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, 0 120 0.00% alcohol, marijuana, and illicit drug use as measured by PRE/POST TESTS 14 out of 20 (70%) Teen participants will show an increase in self -accountability and self- sufficiency as demonstrated by monthly pulse 0 14 0.00% checks Section II. Participant Activity -Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) Unduplicated participants enrolled 0 500 0% Average Daily Attendance of youth participating in SafeHaven Program (Goal ADA 0 0 for each month: 120) 0 120 0% 120 Unduplicated participants completed a monthly pulse check Number of Returning Participants completing a monthly pulse check 0 0 0 125 0% Unduplicated Participants take the NYOI survey Unduplicated participants in Project Learn 0 350 0% activities Unduplicated participants in Daily Wellness Challenges 0 350 0% Unduplicated participants that complete at least (1) hour of community service (all ages) 0 300 0% Unduplicated participants in Teen Leaders Programs (includes middle school pre -teens) 0 100 0% Average daily attendance for Teen Leader participants ages of 12-18 (Goal ADA each 0 0 month: 20) Unduplicated participants in SMART Programming (all ages) 0 300 0% Unduplicated participants that complete a SMART Moves Pre/Post Test 0 150 0% Unduplicated teen participants in mentoring/case management activities 0 20 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Agency Name: Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Reporting Period: Contract Term Authorized Executive Signor: CCPD Goal (s): Desch Outcome Measure and Description Section I. Agency Information Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Jean Goodwin -Grisham 817-834-4711 ext 250 jgrisham@becgtc.org April 2024 - June 2024 October 1, 2023 - September 30, 2024 Audrey Pettet Section II. Program Information 11 Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section II. Quarterly Outcomes - Overall Performance mmmm� Now — APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 72 out of 120 (60%) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active lifestyles and adopt healthful eating patterns as demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as demonstrated by monthly pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, alcohol, marijuana, and illicit drug use as measured by PRE/POST TESTS 14 out of 20 (70%) Teen participants will show an increase in self -accountability and self- sufficiency as demonstrated by monthly pulse checks 0 72 0.00% 0 96 0.00% 0 78 0.00% 0 120 0.00% 0 14 0.00% Section II. Participant Activity - Overall Performance 7 Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) Unduplicated participants enrolled I 1 0 1 500 1 0% Average Daily Attendance of youth participating in SafeHaven Program (Goal ADA 0 0 for each month: 120) 0 120 0% 120 Unduplicated participants completed a monthly pulse check Number of Returning Participants completing a monthly pulse check 0 0 0 125 0% Unduplicated Participants take the NYOI survey Unduplicated participants in Project Learn 0 350 0% activities Unduplicated participants in Daily Wellness Challenges 0 350 0% Unduplicated participants that complete at least (1) hour of community service (all ages) 0 300 0% Unduplicated participants in Teen Leaders Programs (includes middle school pre -teens) 0 100 0% Average daily attendance for Teen Leader participants ages of 12-18 (Goal ADA each 0 0 month: 20) Unduplicated participants in SMART Programming (all ages) 0 300 0% Unduplicated participants that complete a SMART Moves Pre/Post Test 0 150 0% Unduplicated teen participants in mentoring/case management activities 0 20 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Boys and Girls Clubs of Greater Tarrant County- Safe Haven Youth Program at Martin Person to Contact for Corrections: Jean Goodwin -Grisham Contact Phone Number for Corrections: 817-834-4711 ext 250 Email Address for Corrections: jgrisham@becgtc.org Reporting Period: July 2024 - September 2024 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: Audrey Pettet W CCPD Goal (s): Increase Safety through youth crime prevention projects Increase Safety through youth crime intervention projects Project Description The Safe Haven Youth program at BGCGTC's Martin Branch provides high -quality afterschool and summer programming to youth ages 6-18. Programming focuses on three key outcomes: Academic Success, Healthy Lifestyles, and Character & Leadership. Our priority is the safety and well-being of all youth and ensuring each member has an Optimal Club experience. Section II. Quarterly Outcomes - Overall Performance Performance Goal Percentage Outcome Measure and Description JULY AUG SEPT Q4 Totals Complete (%) 72 out of 120 (60%) Pulse Check participants will show an increase in knowledge of healthy lifestyle choices to lead physically active 0 72 0.00% lifestyles and adopt healthful eating patterns as demonstrated by monthly pulse checks. 96 out of 120 (80%) Pulse Check participants will have a willingness to be more engaged in school activities as demonstrated by monthly 0 96 0.00% pulse checks. 78 out of 120 (65%) Pulse Check participants surveyed will demonstrate "Optimal Leadership" as demonstrated by monthly pulse 0 78 0.00% checks. 120 out of 150 (80%) SMART Moves participants will show an increase in knowledge of risks associated with use of cigarettes, 0 120 0.00% alcohol, marijuana, and illicit drug use as measured by PRE/POST TESTS 14 out of 20 (70%) Teen participants will show an increase in self -accountability and self- sufficiency as demonstrated by monthly pulse 0 14 0.00% checks Quarterly Narrative Questions Project Plan Activities JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) Unduplicated participants enrolled 0 500 0% Average Daily Attendance of youth participating in SafeHaven Program (Goal ADA 0 0 for each month: 120) 0 120 0% 120 Unduplicated participants completed a monthly pulse check Number of Returning Participants completing a monthly pulse check 0 0 0 125 0% Unduplicated Participants take the NYOI survey Unduplicated participants in Project Learn 0 350 0% activities Unduplicated participants in Daily Wellness Challenges 0 350 0% Unduplicated participants that complete at least (1) hour of community service (all ages) 0 300 0% Unduplicated participants in Teen Leaders Programs (includes middle school pre -teens) 0 100 0% Average daily attendance for Teen Leader participants ages of 12-18 (Goal ADA each 0 0 month: 20) Unduplicated participants in SMART Programming (all ages) 0 300 0% Unduplicated participants that complete a SMART Moves Pre/Post Test 0 150 0% Unduplicated teen participants in mentoring/case management activities 0 20 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Inf rmation Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code Q1 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q2 Q3 Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2024 Date Submitting Agency Boys & Girls Clubs of Greater Tarrant County Contact Name Safe Haven Youth Program at Martin Phone Number and Email 817-834-4711/ daphne@abecgtc.org Remit Address 3218 E. Belknap Str., Fort Worth, TX 76111 DIRECT COSTS (90% minimum) Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs I INDIRECT COSTS (10% maximum) Approved Budget 35,306.73 Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY24 — Boys & Girls Clubs of Greater Tarrant County Safe Haven - Martin Corrective Action Plan Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - 1 PERS - 2 ADM-3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date 9/28/23. 3:52 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 9/12/2023 REFERENCE NO.: M&C 23-0730 LOG NAME: CODE: C TYPE: NON -CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FoRTWORni 35FY24 BGC SAFE HAVEN NO SUBJECT: (CD 8) Authorize the Execution of a Contract with the Boys & Girls Clubs of Greater Tarrant County, Inc. in the Amount Up to $353,067.25 for the Operation of a Safe Haven Youth Program at the Boys & Girls Club Martin Branch Located at 3123 Avenue G for Fiscal Year 2024 RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with the Boys & Girls Clubs of Greater Tarrant County, Inc. in the amount up to $353,067.25 for the operation of a Safe Haven Youth Program at the Boys & Girls Club Martin Branch, located at 3123 Avenue G for Fiscal Year 2024. DISCUSSION: Youth Safe Havens are places where children in targeted neighborhoods can play and learn with other children without fear of being victims of a crime. The original Safe Haven Program was operated in the southeast part of Fort Worth and was later expanded to other neighborhoods in Fort Worth. The Boys & Girls Clubs of Greater Tarrant County, Inc. provides a Youth Safe Haven Program for youth living within a five mile radius of the Boys & Girls Club Martin Branch, located at 3123 Avenue G. The program strives to offer character and leadership development, educational activities, cultural arts, health and life skills, and recreational opportunities. Program staff address any additional educational, social, psychological, and physical needs that the youth may have. Program staff provide the youth with the tools they need to become responsible adults. This Mayor and Council Communication will authorize the execution of a one-year agreement with the Boys & Girls Clubs of Greater Tarrant County, Inc. in the amount up to $353,067.25 for the operation of its Safe Haven Youth Program. This agreement will be effective for one year beginning October 1, 2023, and will end on September 30, 2024, with no renewals. Funding will be budgeted in the Other Contractual Services account within the Crime Control and Prev Distr Operating Fund for Fiscal Year 2024. This program serves COUNCIL DISTRICT 8. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024 operating budget, as appropriated, in the Crime Control & Prev Distr. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO Fund Department I Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31358&counci ddate=9/12/2023 1 /2 9/28/23, 3:52 PM M&C Review FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Fernando Costa (6122) Originating Department Head: Neil Noakes (4212) Additional Information Contact: Liz Garza (5571) Alex Acosta (4236) ATTACHMENTS FID Table - BGC Safe HavenFY24.xlsx (CFW Internal) SafeHavenForm 1295 FY24CCPD-Sianed.pdf (CFW Internal) apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31358&counci ddate=9/12/2023 2/2