Loading...
HomeMy WebLinkAboutContract 60277CSC No. 60277 AGREEMENT FOR COMMUNITY BASED PROGRAMS FAMILY PATHFINDERS OF TARRANT COUNTY- PROGRAM GRANT FISCAL YEAR 2024 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas ("City"), acting by and through Fernando Costa, its duly authorized Assistant City Manager, and Family Pathfinders of Tarrant County, Inc., a Texas non-profit corporation ("Contractor"), acting by and through Kathryn Arnold, its duly authorized Chief Executive Officer. RECITALS WHEREAS, City has determined that Community -Based Programs are necessary to support crime prevention in City during Fiscal Year 2024 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate a Community -Based Program called Pathfinders Re -Entry Mentoring Program ("Program"), which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate the Community Based Program; and WHEREAS, as consideration for Contractor's performance and operation of the Program, City has appropriated monies in the CCPD Budget in the amount of $300,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification Form OFFICIAL RECORD 7. Exhibit F — Corrective Action Plan Form CITY SECRETARY FT. WORTH, TX Exhibits "A" through "F", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include Family Pathfinders of Tarrant County, Inc. or "Pathfinders," and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $300,000.00 ("Program Funds"). 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost -reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(a,fortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance report. With exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reporting Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Activity/Expenses Report is Due on the 15' occurring in the following for months below months October — December January January — March April April — June July July — September October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2026. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Day to Approve Modifications The last day the City will approve a Budget Modification for this agreement is August 1, 2026. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(&,,fortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term This Agreement shall commence upon October 1, 2023 ("Effective Date"), and shall end on September 30, 2026 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2026. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. All final reports for this agreement must be received by October 15, 2026. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Reporting Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Report Submission for Activity and Expenses occurring in the following months October — December January — March April — June July — September Report is Due on the 15th for months below January April July October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 4.3 Program Performance Report Contractor agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 4.2. 4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F." 4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2026. 4.8 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equiment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property: Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liabilitv (CGL): Contractor is self -insured in keeping with the terms of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self -Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to ensure criminal background screenings are conducted for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for ensuring criminal background screening is conducted and maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: Fernando Costa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Family Pathfinders of Tarrant County Kathryn Arnold Chief Executive Officer 6550 Camp Bowie Blvd, Suite I I I Fort Worth TX 76116 19. Counterparts: Electronicallv Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Bovcott of Israel If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 22. Prohibition on Discrimination Against Firearm and Ammunition Industries Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 23. Prohibition on Discrimination Against Firearm and Ammunition Industries Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. [REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK] [SIG PAGE FOLLOWS] IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of , 20 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: ter„ 4r- By: Name: Fernando Costa Title: Assistant City Manager Date: Oct 4, 2023 Contractor: Fyn, Ar"a By: Kathryn Arnov(Oct 2, 202310:19 CDT) Name: Kathryn Arnold Title: Chief Executive Officer Date: Oct 2, 2023 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Robert Robert Alle Jr. (Oct 4,202307:52 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: Terris Manes By: Jerris Mapes (Oct 2, 20 311:16 CDT) Name:.lerris Mapes Title: Assistant City Attorney Contract Authorization: M&C: 23-0738 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name: Elizabeth Garza Title: CCPD Partners Manager City Secretary: Od _Fo (\�'�,n ,n c# A ✓off-CSScvxr. p�P* °°° °o *tea ;f--- •- A' ad4p�nEXoS.oa By: (`J Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH® 1*01 Powered by ZoomGrantsTm and Fort Worth Police Department FY23 - Program Grants (Community Based Programs) Deadline: 5/8/2023 Email This Preview Save as PDF Print Close Window Al Pathfinders Reentry Mentoring Program Jump to: Concert Paper Narrative Proiect Plan & Budaet Unloaded Documents USD$ 300,000.00 Requested Submitted: 5/8/2023 4:02:25 PM (Pacific) Project Contact Becky Rasbeary beckv. rasbearvaDathfinderstc.ora Tel: 817.731.1173 Additional Contacts kim.creamer@pathfinderstc.org,eleanor.siff@pathfinderstc.org Concept Paper top 1. Agency Legal Name Family Pathfinders of Tarrant County Pathfinders 6550 Camp Bowie Blvd Suite 111 Fort Worth, TX 76116-4353 United States Chief Executive Officer Kathryn Arnold kathrvn.arnold aaDathfinderstc.ora 2. Contact Person Name, Phone, Email Nathaniel Aranda, 817-731-1173, nathaniel.aranda@pathfinderstc.org 3. Agency's Annual Non-CCPD Revenue $1,934,530 4. What Districts will this project serve? Check all that apply. 21 District 2 0 District 3 0 District 4 0 District 5 0 District 6 0 District 7 0 District 8 0 District 9 Telephone817.731.1173 Fax 817.731.1207 Web www.pathfinderstc.org EIN 73-1643384 UEI EAXBV23XKYT7 (N)CAGE 4R5G3 SAM 1/15/2021 Expires 5. What is the mission of your agency? To eliminate poverty from our community by empowering individuals and families to find their path to social and financial wellbeing. 6. What is the target group for this project? Individuals currently incarcerated in the Tarrant County Jail and individuals who have been recently released from the Tarrant County Jail. Pathfinders serves the City of Fort Worth which includes the following census tracts Opportunity Zones: 1002.01, 1002.02, 1003.00, 1038.00, 1062.01, and 1235.00. These Opportunity Zones represent areas of Fort Worth with the highest poverty, highest unemployment, highest crime and lowest educational attainment. The median household income in these Opportunity Zones is approximately $39,000, 44% lower than the median household income for Tarrant County, Texas. Providing reentry services creates stronger and safer communities. 7. What is the crime/safety problem you are addressing? Reentry services reduce recidivism by providing mentoring, financial coaching, employment coaching, and support to justice - involved individuals, empowering them to become contributing members of society. The 2016 Council of State Governments Justice Center report states the one-year recidivism rate for medium and high -risk Tarrant County populations is 43%. With approximately 40,000 ex -offenders returning annually from Texas federal and state prisons and Tarrant County Jail, it is incumbent on the Tarrant County community to offer comprehensive reentry services to reduce recidivism, increase public safety and promote economic stability. The Tarrant County Reentry Task Force has determined that every 1 % reduction in recidivism saves taxpayers $60,000. The U.S. Census reports that Tarrant County has a poverty rate of 10.5%, and where most of our clients live, poverty rates can reach up to 40%. These areas also have a higher percentage of justice -involved individuals. Historically, 88% of IDT participants are unemployed upon release from jail, 27% are homeless or in unstable housing, and 34% have no vehicle or license. Justice -involved individuals face barriers to employment, affordable housing, health care, transportation, and financial stability. The Reentry program equips individuals with the tools and resources needed to prevent future recidivism, thus creating a safer community for all. 8. What are the causes of the crime/safety problem identified in the previous question? Recidivism after incarceration has many potential causes, including social interactions during incarceration, lack of employment and economic opportunity following release, mental health, lack of reintegration into society, and unchanging lifestyles upon release. When someone is from prison or jail, even if they want to live a normal life and be a productive member of society, their employment options are severely limited. It's estimated that an individual who has a criminal record has a 50 percent less likelihood of getting a callback from employers. Many of the individuals released from prison have undiagnosed mental issues or develop new issues, such as PTSD, while incarcerated. Correctly identifying and treating these mental issues will help to reduce the chances of individuals with mental health issues. Pathfinders' evidence -based Reentry Mentoring program is effective in providing a wrap -around approach using best practices in adult mentoring, case management, financial coaching, employment coaching, and family reunification. Funding will support our reentry mentoring program and will allow Pathfinders the opportunity to serve more justice -involved individuals. 9. How does your strategy address those causes? Pathfinders has 12 years' success in reducing recidivism through robust Reentry services that include case management, mentoring, financial coaching employment services, life skills, and family reunification. Our most recent independent evaluation documented a 58% reduction in recidivism. Pre -Release Services: While in jail, participants begin mentoring with mentors meeting individually or in a group setting. As financial stability is vital to the success of participants, we will provide ongoing group financial coaching. A major factor in determining whether a justice -involved individual can successfully reenter society is whether they can become financially stable. Pathfinders provides ongoing employment workshops that include Employability with a Background, resume writing, mock interviews, and employment -related soft skills. Life Skills workshops address time management, planning, personal empowerment, and parenting, among others. Additionally, Pathfinders provides family reunification workshops, encouraging clients to create a covenant with their families to define the terms of their new relationship. All clients leave jail with a reentry plan. Post -Release Services: Services include case management, mentoring, financial coaching, and job readiness and life skills workshops. Pathfinders services are a vital part of the community's reentry strategy, and funding will allow Pathfinders to serve more justice - involved individuals. 10. What measurable impact will your strategy have related to crime and safety? Pathfinders' Reentry Mentoring program has been recognized as a Best Practice by the U.S. Department of Health and Human Services and continues to exceed program goals and target outcomes. Currently, the program has a 58% reduction in recidivism, far exceeding our baseline goal of 15%. The county Reentry Task Force has determined that every 1 % reduction in recidivism saves taxpayers $60,000. For example, if 127 (150 participants minus 15% who recidivate) are employed full-time at a modest $8.00 per hour, combined, they will earn $2,113,280 in one year or over $6.3 million in three years, a significant return on the CCPD investment of $300,000. The NRRC has reported that every dollar spent on reentry services saves taxpayers $75 in incarceration costs. Our Second Chance Reentry Mentoring program will cost $5,000 per client to provide case management, mentoring, financial coaching, family reunification and employment services, as compared with as much as $37,000 in public assistance (including TANF, Medicaid, SNAP, WIOA, housing and childcare) for families living with poverty and unemployment. Target Outcomes - 75% of participants will increase their self-sufficiency score by 3 points or more across the following ten domains: Housing, Employment, Income, Food, Childcare, Adult Education, Healthcare, Time Management, Family and Social Support, and Transportation, which in turn will decrease their likelihood of reincarceration Narrative top 1. Please select the CCPD Goal(s) your project addresses. ❑ Reduce crime through prevention projects Y'. Reduce crime through intervention projects ❑ Increase safety through Direct Neighborhood Projects ❑ Increase safety through youth crime prevention projects ❑ Increase safety through youth crime intervention projects 2. Select entity type *!: Private Non -Profit 501 c3 Public Non -Profit 3. Does your project address the Special Emphasis: <I>Police/Community Relations</i>? Projects must have measurable activities or outcome objectives that 'increase existing or create new collaborations between Fort Worth Police Department and minority community members/stakeholders'. ._: Yes ❑ No 4. Which Council Districts will this project serve? Mark all that apply. Vi '. District 2 di District 3 District 4 District 5 I District 6 J District 7 IJ District 8 �! District 9 5. Provide a description of your project (up to 375 characters). Pathfinders' Reentry program provides case management, mentoring, financial coaching, employment services with an emphasis on Employability with a Background, life skills workshops, and family reunification. To ensure as many reentering individuals as possible get the help they need, services may begin pre-release and continue post -release or begin post -release. 6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data from your agency and the community that explains the extent of the problem and what causes it to persist. Recidivism negatively impacts the City of Fort Worth and its residents as a recurring crime and safety issue. Individuals recently released from jail face significant barriers to becoming self-sufficient. In addition to having a justice -involved background, formerly incarcerated individuals are often also undereducated, unskilled, and unprepared for life post -release, all of which lead to recidivism. With approximately 40,000 ex -offenders returning annually from Texas federal and state prisons and Tarrant County Jail, it is incumbent on Fort Worth, as a leader in the Tarrant County community, to offer comprehensive reentry services to reduce recidivism, increase public safety and promote economic stability. The one-year recidivism rate for medium and high -risk Tarrant County populations is 43% according to the 2016 Council of State Governments (CSG) Justice Center report. Meanwhile, the U.S. Census Bureau reports that the city of Fort Worth has a poverty rate of 13.4%, and where most Pathfinders' clients live, poverty rates can reach up to 40%. These areas, which include Fort Worth's Opportunity Zones (OZ FW-1, OZ FW-2, OZ FW-3, OZ FW-4, OZ FW-5, OZ FW-6), also have a higher percentage of justice -involved individuals. Historically, 88% of Intensive Day Treatment (IDT) program participants at the Tarrant County Jail are unemployed upon release, 27% are homeless or in unstable housing, and 34% have no vehicle or license, all of which are barriers to employment and stability. Further, the National Institute of Justice estimates that individuals with a justice -involved background are up to 50% less likely to receive a call back from employers, compounding the aforementioned barriers. The lack of stability most individuals face post -release leads to increased recidivism. 7. Define the participants and how many will benefit from this project. Include defining characteristics, how the crime or safety situation (described in the previous question) affects them, and how they relate to community efforts to impact CCPD crime and safety goals. Over three years, Pathfinders will use CCPD funding to expand the existing Reentry program services, serving 150 participants who are men and women, some veterans, with various offenses who are either currently incarcerated or recently released from incarceration. Additionally, a number of participants have substance abuse issues and are sentenced to a jail based substance abuse treatment via the IDT program at the Tarrant County Jail located in Fort Worth. All participants have indicated a commitment to change behaviors and improve their lives. Recently released participants come from across the City of Fort Worth, including the previously mentioned Opportunity Zones. These Opportunity Zones represent areas of Fort Worth with the highest poverty, highest unemployment, highest crime and lowest educational attainment, all of which are factors that lead to recidivism. The Reentry Mentoring Program creates stronger and safer communities by empowering individuals to find their path to social and financial well-being. 8. Discuss how your project will address the causes of the crime/safety situation faced by the target group. Describe how the project will be measured and how it will impact the selected crime/safety goal. Explain how it is unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the project is likely to achieve the desired results. Pathfinders will address crime and recidivism in Fort Worth using the Reentry Mentoring Program, which includes case management, mentoring, financial coaching, employment services, life skills, and family reunification in both pre- and post -release services (detailed below). Services are offered with a specific focus on the 12 domains of the Pathfinders Self -Sufficiency Matrix (SSM), which is used to measure an individual's level of self-sufficiency. The domains are Housing, Employment, Income, Food, Childcare, Adult Education, Healthcare Coverage, Time Management, Family/Social Relations, Transportation, Community Involvement/Pro-social Behavior, and Substance Abuse. For participants enrolled while incarcerated, pre-release services begin with participants meeting with mentors individually and/or in a group setting. Life Skills workshops address time management, planning, personal empowerment, parenting, and more. Pathfinders provides employment workshops that include Employability with a Background, resume writing, mock interviews, and employment -related soft skills. As financial stability is vital to the success of participants, Pathfinders also provides ongoing group financial coaching on topics including Budgeting, Banking, Borrowing, and Credit. Additionally, Pathfinders provides family reunification workshops, encouraging clients to create a covenant with their families to define the terms of their new relationship. Staff work directly with participants to create a reentry plan and introduce participants to available transitional services including critical document acquisition, housing assistance, transportation, food and clothing. Post -release services include intensive case management and mentoring which are based on the participant's risks and needs and can include direct support or referrals to address barriers to successful reentry. Needs often include critical documents, housing, food, clothing, education, transportation, and healthcare. Critical documents, such as birth certificates and drivers' licenses, are essential because they are needed to secure housing and employment. As funds allow, Pathfinders provides discounted bus passes and gas assistance to ensure participants without reliable transportation get to probation meetings, interviews, work, and mentoring sessions. Through established relationships, Pathfinders assists homeless participants in securing housing. Employment is a condition of probation, so Pathfinders employment services help prevent probation revocation. Participants meet regularly with staff for job coaching in addition to employment workshops. Pathfinders' most recent independent evaluation, conducted by the University of North Texas Health Science Center (UNTHSC), documented a 40% reduction in recidivism with 86% of participants also improving their SSM score by 3 points or more. Pathfinders' services are a vital part of the Fort Worth community's reentry strategy 9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both the target group and the community. Pathfinders proposes that 75% of participants will increase their self-sufficiency score by three points or more across the following 12 domains: Housing, Employment, Income, Food, Childcare, Adult Education, Healthcare Coverage, Time Management, Family/Social Relations, Transportation, Community Involvement/Pro-social Behavior, and Substance Abuse. In Pathfinders' 13 years of Reentry Mentor programming, there has been a correspondence between an increase in self-sufficiency matrix score and a decrease in recidivism, as evidenced by the previously mentioned results from the most recent independent evaluation. As participants find their path to self-sufficiency, they serve as an example to others and contribute to the creation of a safer community. According to the CSG Justice Center, one of the best ways to lower crime is to equip individuals with the skills to make better choices. The Pathfinders Reentry Mentoring program does just that. While many services beyond mentoring are offered based on individual needs, staff and peer mentoring relationships are the cornerstone of the program. Mentors work with participants using tools such as Motivational Interviewing to help participants set and achieve their goals and find their path to success. Additionally, each participant who successfully completes the Reentry Mentoring program is eligible to participate in Pathinders' Ambassador program where former participants serve as peer mentors for individuals currently incarcerated and recently released. Expanding reentry mentoring services with CCPD funding means Pathfinders can serve more justice -involved individuals, thereby creating a more safe environment in Fort Worth. In addition to the benefit of a safer community, the Tarrant County Reentry Task Force determined that for every one percent reduction in recidivism taxpayers save $60,000. With Pathfinders' proven track record of exceeding goals in the Reentry Mentoring Program, the savings for the community are substantial. 10. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has served the community, its mission, partners, and the nature of your services. Pathfinders has served the Fort Worth community for 26 years with a mission to eliminate poverty from our community by empowering individuals and families to find their path to social and financial well-being. For the past 13 years, Pathfinders has provided successful reentry programing, which has reduced recidivism in the Fort Worth area, with services that include case management, mentoring, financial coaching, employment services, life skills, and family reunification based on the needs of participants. Furthermore, the Mentoring program is recognized as a Best Practice by the U.S. Department of Health and Human Services and continues to exceed program goals and target outcomes. Currently, the program reports show a 40% reduction in recidivism, far exceeding the baseline goal of 15%. As a leader in Reentry service provision in Tarrant County, Pathfinders' CEO has served on the board of the Tarrant County Reentry Coalition for 10 years. On a national scale, Pathfinders has been invited to participate in training webinars presented by the Bureau of Justice Assistance (BJA) Office of Justice Programs (OJP) on the topics of integrating Family Reunification services into existing reentry programs and the use of Risk Needs Assessments in creating reentry case plans for returning citizens. In addition, the BJA OJP Technical Assistance provider has utilized Pathfinders expertise in the field by referring new Department of Justice (DOJ) grantees to Pathfinders for assistance with reporting, recruitment and participant retention issues. The CSG Justice Center states that enlisting local agencies with established partnerships to meet the needs of incarcerated and formerly incarcerated individuals is one of the best tactics for reducing recidivism and strengthening communities. To ensure success for participants, Pathfinders partners with a number of organizations in the community including Tarrant County, the Tarrant County Sheriff's Office, Tarrant County Community Supervision and Corrections Department (CSCD), Parents and Partners of Prisoners (PPP), The Women's Center, The Parenting Center, Workforce Solutions for Tarrant County, Community Learning Center, and over 30 more to provide Mentoring and Financial Coaching services to individuals and families across the greater Fort Worth area. The CSG Justice Center further states that in order to be successful, programs must be grounded in research. To this end, since 2014 UNTHSC has provided independent evaluation of the Reentry Mentoring program to track program outcomes and ensure the use of best practices. 11. Describe how the project fits the mission of your agency. Pathfinders' mission is to eliminate poverty from our community by empowering individuals and families to find their path to social and financial well-being. The Reentry program goal is that 75% of participants will improve their Self -Sufficiency Matrix scores by 3 points or more, leading to decreased recidivism, financial independence, and increased stability via job retention. An increased score on the Self Sufficiency Matrix proves that a participant is on their path to self-sufficiency. 12. Describe the geographic area(s) you will serve (i.e. city-wide, council districts, zip code, neighborhood, census tracts, etc.) and why it was selected. The Reentry Mentoring program serves individuals from across the City of Fort Worth, with a concentration of participants coming from low-income communities, including Fort Worth's Opportunity Zones. Because the Opportunity Zones include the highest poverty, highest unemployment, highest crime, and lowest educational attainment represented in Fort Worth, all of which are factors that increase the likelihood of recidivism, serving participants from these areas is especially important. 13. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new project, include a description of how you plan to maintain these services beyond the CCPD grant period. BJA Second Chance Act Community -Based Reentry Program - $750,000 over 4 years, Alcon- $10,000, 1 year Holloway- $10,000, 1 year Trinity Episcopal Foundation - $1,500, 1 year 14. If applicable, describe how your project addresses the CCPD Special Emphasis: Police/Community Relations. To receive points for Special Emphasis, agency must include a Special Emphasis outcome or activity in the Project Plan section.. Over the last 12 years, Pathfinders has established partnerships with both the Tarrant County Sheriff's Office and the Community Supervision and Corrections Department in order to provide successful reentry services for individuals incarcerated in the Tarrant County Jail or recently released. These partnerships include, among other things, monthly meetings with Pathfinders leadership regarding reentry programming, training for staff and volunteers entering the jail, access to multiple jail housing units, all -access badges for staff and volunteers working in the jail, and classroom space in the jail for workshops and group mentoring sessions. In an effort to build on these long-standing partnerships, the agency is working to build a new relationship with the Fort Worth Police Department (FWPD). Because the FWPD West Division office is located in the same zip code as the agency, Pathfinders has hosted the division Crime Prevention Specialist and is in the process of building a relationship with the division leadership with the intent of establishing an ongoing partnership between Pathfinders and the FWPD. The Pathfinders Mentoring program has already established regular group mentoring sessions and pro -social activity outings (such as bowling, family barbecues, etc.) with participants. To ensure ease of involvement for FWPD, Pathfinders' proposes that FWPD officers, dressed casually in plain clothes, participate in these recurring activities and mentoring groups with Reentry Mentoring program participants with the objective that through informal conversations and activities participants and officers will get to know each other better, thereby improving Police/Community Relations. The agency's aim is for FWPD officers to attend 4 events each year. Pathfinders' ultimate goal in partnering with the FWPD in the Reentry program is to promote public safety and improve relationships between the police and the Fort Worth community by introducing program participants and FWPD officers, allowing them to connect in an informal but meaningful way where each side of the justice system can get to know the humanity of the other. Pathfinders' hopes that this partnership will grow, allowing for continual engagement between officers and Pathfinders' clients in various programs in addition to Reentry Mentoring. Project Plan & Budget top Project Plan Outcomes Outcome Measurable Outcome Objective Objective How is it measured? State what tool is used to track the outcome. Outcome 75% of participants will improve their Self -Sufficiency Matrix The Pathfinders SSM will be used to track this Objective 1 (SSM) score by 3 points. The SSM includes the following outcome. During intake, participants will complete an 12 domains: Housing, Employment, Income, Food, Childcare, Adult Education, Healthcare Coverage, Time Management, Family/Social Relations, Transportation, Community Involvement/Pro-social Behavior, and Substance Abuse. Outcome 35% of Reentry program participants will improve their Objective 2 perception of law enforcement. Outcome Objective 3 Outcome Objective 4 Outcome Objective 5 Total Project Plan Activities Project Activity Summary Plan Describe what will be done. Activities Outcome 1 Activity 1 Each participant will receive Intensive Case Management. Case management is tailored to each participants needs determined by their SSM and risk needs assessments provided by program partner CSCD, but can include addressing access to housing, food, and clothing resources, time management skills training to ensure participants attend work and probation meetings, coping skills and boundary setting, establishing pro -social activities, and support services such as acquiring critical documents, transportation assistance, and health referrals. Staff may also refer clients to partner agencies to assist in addressing the aforementioned needs. Activity 2 Pre-release group mentoring is provided on a weekly basis. Post -release, group mentoring is offered three times per month. Participants are invited to attend all sessions. Participants may also opt to receive individual mentoring post - release. During group mentoring sessions, all participants share their honest experiences and differing perspectives to encourage each other to look at different ways of approaching situations they may encounter. Group Mentoring topics can include healthy and unhealthy relationships, overcoming obstacles, personal growth, resilience in recovery, self -care, and communication. initial SSM which serves as a baseline measurement, and guides provision of services. At the time of discharge, participants will complete an exit SSM to track gains which are evidenced by an improved overall score. At quarterly group mentoring and/or pro -social activities with police attendance, reentry program participants will take both initial and exit surveys measuring their perception of law enforcement. Activity Goals & Tools Provide a quantifiable goal for the activity. State how it will be tracked. People Involved/Responsible list who will carry out activity Each participant will Frontline staff including the have an individualized Second Chance Manager reentry plan, based and Reentry Specialist with on needs determined oversight provided by the by their SSM and Director of Programs. risk needs assessments provided by program partner CSCD, prior to their release from jail. Case plans are entered in the agency database for tracking. 100% of participants will attend bi-weekly group mentoring sessions offered pre- release. 90% of participants will attend one group or individual mentoring session per month post - release. Participant attendance is taken at each meeting and logged in the agency database. Frontline staff including the Second Chance Manager, Reentry Specialist, and Volunteer Mentors with oversight provided by the Director of Programs. Timeline provide dates to complete activity Activity will continue for the life of the grant, expected October 1, 2023 through September 30, 2026. Activity will continue for the life of the grant, expected October 1, 2023 through September 30, 2026. Activity 3 Employment workshops are offered bi-monthly 100% of participants Frontline staff including the Activity will pre-release and individual employment coaching is will create an Second Chance Manager continue for offered on an as needed basis post -release. employability report. and Reentry Specialist with the life of the Employment workshops can include topics such The employability oversight provided by the grant, as, Employability with a Background, which report will be saved in Director of Programs. expected educates participants on navigating the job with a the agency October 1, criminal background, interviewing skills and mock database. 2023 through interviewing, resume building, and more. Individual September employment coaching is available to participants, 30, 2026. and involves one-on-one discussions about careers, job skills training, the importance of developing and maintaining soft skills, effective job searching and networking, and developing a better understanding of legal issues related to employment. Once the participant has participated in the employment workshops and/or individual employment coaching, they will create an employability report. The employability report gives participants a place to provide information on their criminal history and how they have changed, allowing the employer to make an informed decision regarding an offer of employment. Activity 4 Activity 5 Outcome 2 Activity 1 FWPD Officers will attend Pathfinders Reentry programming events 4 times per year. Activity 2 Program participants who attend group mentoring and/or pro -social activities with police will take a short anonymous initial and exit survey measuring their perception of law enforcement. Activity 3 Activity 4 Activity 5 Outcome 3 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Outcome 4 Activity 1 Activity 2 Activity 3 FWPD attendance Frontline staff including the Activity will will be logged in the Second Chance Manager continue for agency database, and Reentry Specialist, the life of the including officer with planning and oversight grant, information and provided by the Director of expected which event they Programs. October 1, attend. 2023 through September 30, 2026. 100% of participants Frontline staff including the Activity will will take both the Second Chance Manager continue for initial and exit and Reentry Specialist, the life of the surveys. Survey with planning and oversight grant, results will be saved provided as needed by the expected in the agency Director of Programs. October 1, database. 2023 through September 30, 2026. Activity 4 Activity 5 Outcome 5 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Total Budget Narrative Description What is the Budget Category expense? Use only approved Describe the budget categories expense and why it is needed Salary Director of Programs: supervises program staff, provides oversight for program data collection and reporting. Salary Reentry Specialist: oversees group and individual mentoring, intensive case management, workshops, pro - social activities and referrals for clients before and after release from correctional facility using 1 FTE Salary Development and Grants Manager: responsible for program reporting using .0125% FTE Fringe Includes FICA/Medicaid, Unemployment, Health Insurance, and Retirement for the Director of Programs. Fringe Includes FICA/Medicaid, Unemployment, Health Insurance, and Retirement for the Reentry Quantity Total Year Measure/Unit Quantity Cost/Rate Year 1 Year 2 Year 3 1 -3 (How CCPD CCPD CCPD CCPD (Hours, FTE, many are (cost per Requested Requested Requested Expenses supplies, needed?) item) Amount Amount Amount etc.) Requested FTE 0.03 $ 40.82 $ 2,122.64 $ 2,228.77 $ 2,340.21 $ 6,691.62 FTE 1.00 $ 24.87 $ $ $ $ 51,729.60 54,316.08 57,031.88 163,077.56 FTE 0.02 $ 31.80 $ 1,240.20 $ 1,302.21 $ 1,367.32 $ 3,909.73 Percentage 0.03 $ $ 632.28 $ 682.69 $ 712.40 $ 2,027.37 Percentage 1.00 $ $ $ $ $ 16,146.29 17,323.83 18,288.89 51,759.01 Fringe Travel Supplies Specialist .Includes FICA/Medicaid, Unemployment, Health Insurance, and Retirement for the Development and Grants Manager. Local Travel - Staff Mileage Reimbursement is calculated at 113 miles per month at .655 per mile. Local travel is required for client intake and meetings in the jail, reentry court, pro social activities, mentoring, volunteer recruitment, volunteer trainings, meetings, trainings, conferences and partnership meetings. This expense may include allocated costs based on the percentage of direct program expense to the total agency expense. The agency travel policy will be followed for all employee travel. Calculated at 2 staff times 4 court and/or jail visits a month at $10 per parking visit. We are expecting the cost to increase 5% in years 2 and 3. General office supplies include but not limited to copy paper, pens, staples, binder clips, tape, file folders, hanging file folders, notepads, paper clips, label maker cartridges, binder Percentage Mileage 0.02 $ $ 286.15 $ 307.10 $ 326.72 $ 919.97 0.66 $ $ 1,129.00 $ 1,185.45 $ 1,244.72 $ 3,559.17 5,434.00 Percentage 300.00 $ 3.15 $ 300.00 $ 315.00 $ 330.75 $ 945.75 dividers, binders, white out, printer toner cartridges, mailing labels, post it notes, pencils. There may be allocated costs applied to this program based on the percentage of direct program expense to total agency expense. Allocation percentages are calculated monthly. Consulting/Contracted SuttonFrostCary Services provides auditing of the yearly financial statements, single audit if required and preparation of the 990. Costs will be allocated to this program based on the percentage of direct program expense to total agency expense. Allocation percentages are calculated monthly. Professional services include IT support services for computer, server and firewall issues as necessary. Videography services are included for program presentations and mentor and/or client trainings. The Fractional CFO provides oversight for the agency bookkeeping, budgeting, preparation of worksheets for auditors, review of contracts and other projects as necessary. There may be allocated costs applied to this program Percentage 36.00 $ 324.58 $ 3,850.00 $ 3,917.50 $ 3,917.50 $ 11, 685.00 Occupancy based on the percentage of direct program expense to total agency expense. Background checks are for verifying staff and volunteer mentors and are calculated at $10 for 30 volunteers over 3 years. Background checks are required for entry into the jail to provide case management and mentoring services to clients. Cell phones allow staff members to be in contact with office staff, mentors and clients when out of the office. Dues, Memberships and Subscriptions are for the Reentry Central which provides reentry resources, CNM Connect which provides a clearinghouse for nonprofit best practices and reduced fees for trainings and workshops, Constant Contact which provides communication with volunteers, donors and clients, GoDaddy is for website and domain fees, Tarrant County Homeless Coalition dues provides homeless resources, the Fort Worth Star Telegram and New York Times newspapers provide local community resources and national trends to Percentage 36.00 $ 379.29 $ 4,518.00 $ 4,550.90 $ 4,585.44 $ 13,654.34 help us evaluate our services, Volunteer Center of North Texas provides volunteer and mentor outreach, Raise Texas provides financial coaching resources, Junior League of Fort Worth provides volunteers and community resources, and Verify is our background check provider. Dues, Memberships and Subscriptions are for the Reentry Central which provides reentry resources, CNM Connect which provides a clearinghouse for nonprofit best practices and reduced fees for trainings and workshops, Constant Contact which provides communication with volunteers, donors and clients, GoDaddy is for website and domain fees, Tarrant County Homeless Coalition dues provides homeless resources, the Fort Worth Star Telegram and New York Times newspapers provide local community resources and national trends to help us evaluate our services, Volunteer Center of North Texas provides volunteer and mentor outreach, Raise Texas provides financial coaching resources, Junior League of Fort Worth provides volunteers and community resources, and Verify is our background check provider. Equipment Maintenance is for repairs and upgrades to existing computers, phones and other office equipment as needed. A copy machine is necessary for producing client handouts, mentor training manuals, and copies of adminstrative record keeping Pathfinders hosts an annual Christmas party for clients and their families. Costs include rental space, refreshments, and decorations. Payroll processing fees are fees associated with processing direct deposit and FSA benefit processing. FICA/Medicad, Unemployment, Health Insurance, and Retirement for the Chief Executive Officer and Accounting/Office Manager is calculated at the percentage of direct time to total benefits. Insurance is for General Liability, Directors/Officers Liability, Fidelity Bond and Worker's Compensation. Meetings are for the staff to attend conferences, training, workshops, presentations, or webinars that are applicable to the program. Meeting costs also include monthly board and other administrative meetings. Recruiting costs one new staff are calculated at $100. Postage is used for mailing letters and cards to clients and mentors and other agency business. Printing includes business cards, letterhead, envelopes, copies of program presentations, case management forms, pro -social activities worksheets, client financial coaching worksheets, and other program related information. Chief Executive Officer provides oversight to the agency and development of the PMI guide using 2.5% of her time. Accounting and Office Manager provides clerical support along with financial reporting and billing. 5% of her time will be used on this project. Software usage fees include upgrades to Abode, Microsoft Office, Quickbooks accounting software, meeting software, and email software. Professional training for staff to maintain fidelity to best practices. Pathfinders utilizes volunteer Indirect mentors who increase our program reach. This appreiciation events honors these volunteers for their commitiment to serve. Webpage is necessary for the mentors to submit monthly reports, clients and mentors to register for events and financial coaching and provide program reesources to our mentors. Costs may be allocated to this grant. Allocated costs applied to this program are based on the percentage of direct program expense to total agency expense. Allocation percentages are calculated monthly. Background checks are for verifying staff and volunteer mentors and are calculated at $10 for 30 volunteers over 3 years. Background checks are required for entry into the jail to provide case management and mentoring services to clients. Cell phones allow staff members to be in contact with office staff, mentors and clients when out of the office. Dues, Memberships and Subscriptions are for the Reentry Central which provides reentry resources, CNM Connect which provides a Percentage 36.00 $ $ $ $ $ 13,923.49 13,379.19 13,898.16 14,493.12 41,770.47 clearinghouse for nonprofit best practices and reduced fees for trainings and workshops, Constant Contact which provides communication with volunteers, donors and clients, GoDaddy is for website and domain fees, Tarrant County Homeless Coalition dues provides homeless resources, the Fort Worth Star Telegram and New York Times newspapers provide local community resources and national trends to help us evaluate our services, Volunteer Center of North Texas provides volunteer and mentor outreach, Raise Texas provides financial coaching resources, Junior League of Fort Worth provides volunteers and community resources, and Verify is our background check provider. Dues, Memberships and Subscriptions are for the Reentry Central which provides reentry resources, CNM Connect which provides a clearinghouse for nonprofit best practices and reduced fees for trainings and workshops, Constant Contact which provides communication with volunteers, donors and clients, GoDaddy is for website and domain fees, Tarrant County Homeless Coalition dues provides homeless resources, the Fort Worth Star Telegram and New York Times newspapers provide local community resources and national trends to help us evaluate our services, Volunteer Center of North Texas provides volunteer and mentor outreach, Raise Texas provides financial coaching resources, Junior League of Fort Worth provides volunteers and community resources, and Verify is our background check provider. Equipment Maintenance is for repairs and upgrades to existing computers, phones and other office equipment as needed. A copy machine is necessary for producing client handouts, mentor training manuals, and copies of administrative record keeping Pathfinders hosts an annual Christmas party for clients and their families. Costs include rental space, refreshments, and decorations. Payroll processing fees are fees associated with processing direct deposit and FSA benefit processing. FICA/Medicaid, Unemployment, Health Insurance, and Retirement for the Chief Executive Officer and Accounting/Office Manager is calculated at the percentage of direct time to total benefits. Insurance is for General Liability, Directors/Officers Liability, Fidelity Bond and Worker's Compensation. Meetings are for the staff to attend conferences, training, workshops, presentations, or webinars that are applicable to the program. Meeting costs also include monthly board and other administrative meetings. Recruiting costs one new staff are calculated at $100. Postage is used for mailing letters and cards to clients and mentors and other agency business. Printing includes business cards, letterhead, envelopes, copies of program presentations, case management forms, pro -social activities worksheets, client financial coaching worksheets, and other program related information. Chief Executive Officer provides oversight to the agency and development of the PMI guide using 2.5% of her time. Accounting and Office Manager provides clerical support along with financial reporting and billing. 5% of her time will be used on this project. Software usage fees include upgrades to Abode, Microsoft Office, Quickbooks accounting software, meeting software, and email software. Professional training for staff to maintain fidelity to best practices. Pathfinders utilizes volunteer mentors who increase our program reach. This appreiciation events honors these volunteers for their commitiment to serve. Webpage is necessary for the mentors to submit monthly reports, clients and mentors to register for events and financial coaching and provide program reesources to our mentors. Costs may be allocated to this grant. Allocated costs applied to this program are based on the percentage of direct program expense to total agency expense. Allocation percentages are calculated monthly. Uploaded Documents top Documents Requested * Required? Attached Documents " Letter of Commitment (if applicable) - If agencies require contracted services (including consultants), a Letter of Commitment should be obtained. The letter should reveal the extent to which the individual or institution was involved in the developm IRS 990 - Form filed with the IRS required for non- 21 990 profits. Current Year Budget - The agency budget for the 21 2023 Annual Budaet current fiscal year. Current Income Statement (unaudited) - A statement of 0 Current Income Statement (unaudited) revenue and expense for the agency. The income statement must have been issued fewer than 90-days prior to the date the application is submitted. Current Balance Sheet (unaudited) - A statement of 0 Current Balance Sheet (unaudited) assets, liabilities and capital for the agency. The balance sheet must have been issued fewer than 90- days prior to the date application is submitted. Letter of Non -Profit Status - Certification of an agency's 0 Letter of Non -Profit Status 501 (c), tax-exempt status or (for public agencies) Tax Exemption Verification Letter from the Texas Comptroller's website. Board of Directors List - Agencies must submit a list of their governing Board of Directors to include name, employer, and phone number. Exisiting Corrective Action Plan (if applicable) Memorandum of Understanding (if applicable) - Agencies that wish to use sub -grantee agencies to perform (not support) measurable activities or outcomes should submit a memorandum of understanding with these agencies. This should outline the roles/re Sub -Grant Budget (if applicable) Any sub -grants listed in the budget require a Memorandum of Understanding and a separate Budget Form must be included in submission. An MOU and Sub -Grant Budget form should be uploaded to ZoomGrants for each requeste download template 0 2023 Pathfinders Board of Directors " ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 423959 Become a fan of ZoomGrantsTM on Facebook Problems? Contact us at Questions(a)ZoomGrants. corn ©2002-2023 GrantAnalysLcom. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: Pathfinders (Family Pathfinders of Tarrant County) Project Title: Re -Entry Mentoring Program CCPD Goal Reduce crime through intervention projects Outcome Objective 1.1 112 out of 150 (75%) Re -Entry Participants will improve their Self -Sufficiency Matrix (SSM) score by 3 points. The SSM includes the following 12 domains: Housing, Employment, Income, Food, Childcare, Adult Education, Healthcare Coverage, Time Management, Family/Social Relations, Transportation, Community Involvement/Pro-social Behavior, and Substance Abuse. Outcome Objective 1.2 52 out of 150 (35%) Reentry program participants will improve their perception of law enforcement as demonstrated by a pre/post survey. Each participant will receive Intensive Case Management. Case management is tailored to each participants needs determined by their SSM and risk needs assessments provided by program partner CSCD, but can include addressing access to housing, food, and clothing resources, time management skills training to ensure participants attend work and probation meetings, coping skills and boundary setting, establishing pro -social activities, and support services such as acquiring critical documents, transportation assistance, and health referrals. Staff may also refer clients to partner agencies to assist in addressing the aforementioned needs. Pre-release group mentoring is provided on a weekly basis. Post - release, group mentoring is offered three times per month. Participants are invited to attend all sessions. Participants may also opt to receive individual mentoring post -release. 150 Participants Complete a Re - Entry Plan Each participant will have an individualized reentry plan, based on needs determined by their SSM and risk needs assessments provided by program partner CSCD, prior to their release from jail. Case plans are entered in the agency database for tracking. Frontline staff including the Second Chance Manager and Reentry Specialist with oversight provided by the Director of Programs. Contract Term: October 1, 2023 — September 30, 2026 Activity will continue for the life of the grant, expected October 1, 2023 through September 30, 2026. 150 Participants will receive Frontline staff including the Contract Term: October 1, 2023 — Mentoring Services Second Chance Manager, Reentry September 30, 2026 Specialist, and 112 Re -Entry Participants (75%) will attend one group or individual session. Volunteer Mentors with oversight Contract Term: October 1, 2023 — provided by the Director of September 30, 2026 Programs. During group mentoring sessions, all 75% of participants will attend one participants share their honest group or individual mentoring session Activity will continue for the life of the experiences and differing perspectives per month post -release. Participant grant, expected October 1, 2023 through to encourage each other to look at attendance is taken at each meeting and September 30, 2026. different ways of approaching logged in the agency database. situations they may encounter. Group Mentoring topics can include healthy 100% of participants will attend bi- and unhealthy relationships, weekly group mentoring sessions overcoming obstacles, personal growth, offered pre-release. resilience in recovery, self -care, and communication. Employment workshops are offered bi- 112 Re -Entry Participants (75%) Frontline staff including the Contract Term: October 1, 2023 — monthly pre-release and individual create an employability report. Second Chance Manager and September 30, 2026 employment coaching is offered on an Reentry Specialist with oversight as needed basis post -release. 75% of participants will create an provided by the Director of Employment workshops can include employability report. The Programs. Activity will continue for the life of the topics such as, Employability with a employability report will be saved in grant, expected October 1, 2023 through Background, which educates the agency database. September 30, 2026. participants on navigating the job with a criminal background, interviewing skills and mock interviewing, resume building, and more. Individual employment coaching is available to participants, and involves one-on-one discussions about careers, job skills training, the importance of developing and maintaining soft skills, effective job searching and networking, and developing a better understanding of legal issues related to employment. Once the participant has participated in the employment workshops and/or individual employment coaching, they will create an employability report. The employability report gives participants a place to provide information on their criminal history and how they have changed, allowing the employer to make an informed decision regarding an offer of employment. Program participants who attend group 112 Re -Entry Participants (75%) will Frontline staff including the Contract Term: October 1, 2023 — mentoring and/or pro -social activities take both initial and exit surveys at Second Chance Manager and September 30, 2026 with police will take a short anonymous the Group Mentoring sessions. Reentry Specialist, with planning initial and exit survey measuring their and oversight provided as needed perception of law enforcement. 52 (35%) will improve their by the Director of Programs. Activity will continue for the life of the perception of law enforcement. grant, expected October 1, 2023 through FWPD Officers will attend Pathfinders September 30, 2026. Reentry programming events 4 times 75% of participants will take both the per year. initial and exit surveys. Survey results will be saved in the agency database. FWPD attendance will be logged in the agency database, including officer information and which event they attend. Crime Control and Prevention District FY23 Program Grants EXHIBIT B - Budget Narrative Pathfinders DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE YEAR 1 YEAR 2 YEAR 3 1 A. SALARY Director of Programs: supervises program staff, provides oversight for program data collection and reporting (8 hours per month)❑ 0.03 FTE $40.32 $4,245.28 54,457.54 54,680.42 $54,316.08 $57,031.88 I Reentry Specialist: oversees group and individual mentoring, intensive case management, workshops, pro -social activities and referrals for clients before and after release from correctional facility using 1 FTE ❑ 1.00 FTE $24.87 I $51,729.60 $1,302.21 $1,367.32 ' 1 1 11 Development and Grants Manager: responsible for CCPD reporting using .0125% FTE (3 hours per month) 0.02 FTE $31.80 $1,240.20 1 11 1 11 1 11 B. FRINGE Includes FICA/Medicaid, Unemployment, Health Insurance, and Retirement for the Director of Programs. 1 1 0.03 3% $1,299.59 $1,354.06 51142 L76 Includes FICA/Medicaid, Unemployment, Health Insurance, and Retirement for the Reentry Specialist I 1 1.00 100% $16,142.29 $16,949.40 $17,796.87 Includes FICA/Medicaid, Unemployment, Health Insurance, and Retirement for the Development and Grants Manager ❑ 0.02 2 % $285.15 $307.10 $326.72 Cell Phone $360.00 $360.00 $360.00 1 11 1 1 11 C. TRAVEL & TRAINING Local Travel - Staff Mileage Reimbursement is calculated at 113 miles per month at .655 per mile. Local travel is required for client intake and meetings in the jail, reentry court, pro social activities, mentoring, volunteer recruitment, volunteer trainings, meetings, trainings, conferences and partnership meetings. The agency travel policy will be followed for all employee travel. 0.66 MILEAGE $5,450.00 $1,140.36 $1,198.33 $1,258.83 Calculated at I staff times 8 court and/or jail visits a month at $10 per parking visit We are expecting the cost to increase 5% in years 2 and 3. ❑ $0.22 $0.23 $0.21 1 11 ma 1 D. EQUIl'MENT Computer $1,500.00 $0.00 50.00 1111 1 11 K81 911 wy, I DION 0 011 IF.1 1 11 E. SUPPLIES General office supplies include but not limited to copy paper, pens, staples, binder clips, tape, file folders, hanging file folders, notepads, paper clips, label maker cartridges, binder dividers, binders, white out, printer toner cartridges, mailing labels, post it notes, pencils. There may be allocated costs applied to this program based on the percentage of hrect program expense to total 150.00 PARTICIPANTS $10.80 $605.00 $605.00 $605.00 1 1 agency expense. Allocation percentages are calculated monthly. Estimated cost is about $6.30/Participant. ❑ Printing - client materials, name tags, business cards, program folders, labels $560.00 $560.00 $560.00 Background checks are for verifying staff and volunteer mentors and are calculated at $10 for 30 volunteers over 3 years. Background checks are required for entry into thejail to provide case management and mentaing services to clients. $100.00 $100.00 $100.00 $2,100.00 $2,100.00 $2,100.00 Group Manuring Meetings with police officers to gauge a change in client perception - including location costs and supplies for 4 quarterly meetings each year 1 11 1 I I' II F. CONSULTING/CONTRACTING Equipment Rental - copier $138.00 $138.00 5118,00 11 1 11 10 0 1OWK-13011 1 11 G. SUB -GRANTS 1 11 1 11 1 11 1 I It Rent for Reentry Specialist utilizing 50 square feet of space at the Pathfinders offices $4,471.00 $4,471.00 $4,471.00 11 t• Office Telephone $214.00 $214.00 $214.00 11 $570.00 $570.00 $570.00 1 11 Building Maintenance 5435.00 $435.00 $435.00 11 11 Utilities 1 11 INDIRECT I I I I General and administrative costs including program oversight, accounting, financial statement audit, tax return preparation, insurance, software, and other costs not directly related to providing program services 0.10 PERCENTAGE $300,000.00 $10,000.00 $10,000.00 $10,000.00 1IMMM-MI' 1 11111 Total Program Expenses $300,000.00 Total Requested from CCPD $300 000.00 FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Budget Amount Exhibit C Request for Reimbursement (RFR) FY 2024 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Family Pathfinders of Tarrant County Becky Rasbeary 817-731-1173 beckv. rasbearv()..Dathfinderstc.oro 6550 Camp Bowie Blvd, Fort Worth, TX 76616 DIRECT COSTS (90 % Minimum) B C Total of Previous This Month's Reimbursements Requested Request D (B+C) Total Requested To -Date E (A-D) Remaining Balance Available A Personnel $ 180,370.54 $ $ 180,370.54 B Fringe Benefits $ 56,952.94 $ $ 56,952.94 C Travel & Training S 3,597.52 $ $ 3,597.52 D Equipment $ 1,500.00 $ $ 1,500.00 E Supplies S 10,095.00 $ $ 10,095.00 F Contracts/Consultants $ 414.00 $ $ 414.00 G Sub -Awards $ $ - B Occupancy $ 17,070.00 $ $ 17,070.00 Total Direct Costs $ 270,000.00 $ - $ - $ $ 270,000.00 INDIRECT COSTS (10 % Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Monts Total Requested Remaining Balance Request quest Requested To -Date Available Total InDirect Costs $ 30,000.00 $ $ $ 30,000.00 Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: Previous Requests: $ This Request: $ - Total Requested To -Date $ - Remaining Funds $ 300,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only 7 Purchase Order # Fund Dept ID Account = RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Crime Control and Prevention District Partners with a Shared Mission ion I. Agency Information Agency Name: Family Pathfinders of Tarrant County Person to Contact for Corrections: Becky Rasbeary Contact Phone Number for Corrections: 817-731-1173 Email Address for Corrections: becky.rasbeary@pathfinderstc.org Contract Term: October 1, 2023 - September 30, 2024 Authorized Executive Signor: Becky Rasbeary Section II. Program Information CCPD Goal Is): Reduce crime through intervention projects. Pathfinders' Reentry program provides case management, mentoring, financial coaching, employment services with an Project Description emphasis on Employability with a Background, life skills workshops, and family reunification. To ensure as many reentering individuals aspossible get the help they need, services may begin pre-release and continue post -release or begin post -release. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 112 out of 150 (75%) Re -Entry Participants will improve their Self - Sufficiency Matrix (SSM) score by 3 points. The SSM includes the following 12 domains: Housing, Employment, Income, Food, Childcare, Adult Education, Healthcare Coverage, Time 0 0 0 0 0 112 0.00% Management, Family/Social Relations, Transportation, Community Involvement/Pro-social Behavior, and Substance Abuse. 52 out of 150 (35%) Reentry program participants will improve their perception of law enforcement as demonstrated by a 0 0 0 0 0 52 0.00% pre/post survey. Section II. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) Number of Participants that Complete an individualized Re -Entry Plan prior to their release from jail. (150 total 0 0 0 0 0 50 0.00% for 3 year plan) Number of Participants that will receive Mentoring Services. (150 total for 3 year plan) 0 0 0 0 0 50 0.00% 75%out of 50 (112 is the 3-year total) Re -Entry Participants will attend one group or individual session. 0 0 0 0 0 37 0.00% 100%of participants will attend bi-weekly group mentoring 0 0 0 0 0 50 0.00% sessions offered pre-release. 75%out of 50 (112 is the 3-year total) Re -Entry Participants will create an employablity report. 0 0 0 0 0 37 0.00% 75%out of 50 (112 is the 3-year total) Re -Entry Participants will take both initial and exit surveys at the Group Mentoring sessions. 0 0 0 0 0 37 0.00% 35%will improve their perception of law enforcement. (52 is the 3 year goal, divided by 3 = 17) 0 0 0 0 0 17 0.00% Agency Name: Family Pathfinders of Tarrant County Person to Contact for Corrections: Becky Rasbeary Contact Phone Number for Corrections: 817-731-1173 Email Address for Corrections: becky.rasbeary@pathfinderstc.org Reporting Period: October 2023 - December 2023 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: Becky Rasbeary W Section II. Program Information CCPD Goal (s): Reduce crime through intervention projects. Project Description Pathfinders' Reentry program provides case management, mentoring, financial coaching, employment services with an emphasis on Employability with a Background, life skills workshops, and family reunification. To ensure as many reentering individuals aspossible get the help they need, services may begin pre-release and continue post -release or begin post -release. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 112 out of 150 (75%) Re -Entry Participants will improve their Self -Sufficiency Matrix (SSM) score by 3 points. The SSM includes the following 12 domains: Housing, Employment, Income, Food, Childcare, Adult Education, 0 0 0 0 112 0.00% Healthcare Coverage, Time Management, Family/Social Relations, Transportation, Community Involvement/Pro-social Behavior, and Substance Abuse. 52 out of 150 (35%) Reentry program participants will improve their perception of law enforcement as demonstrated by a 0 0 0 0 52 0.00% pre/post survey. Section II. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) Number of Participants that Complete an individualized Re -Entry Plan prior to their release from jail. (150 total 0 0 0 0 s0 0% for 3 year plan) Number of Participants that will receive Mentoring Services. (150 total for 3 year plan) 0 0 0 0 50 0% Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Information Agency Name: Family Pathfinders of Tarrant County Person to Contact for Corrections: Becky Rasbeary Contact Phone Number for Corrections: 817-731-1173 Email Address for Corrections: becky.rasbeary@pathfinderstc.org Reporting Period: January 2024 - March 2024 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: Becky Rasbeary Section II. Program Information W CCPD Goal (s): Reduce crime through intervention projects. Project Description Pathfinders' Reentry program provides case management, mentoring, financial coaching, employment services with an emphasis on Employability with a Background, life skills workshops, and family reunification. To ensure as many reentering individuals aspossible get the help they need, services may begin pre-release and continue post -release or begin post -release. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 112 out of 150 (75%) Re -Entry Participants will improve their Self -Sufficiency Matrix (SSM) score by 3 points. The SSM includes the following 12 domains: Housing, Employment, Income, Food, Childcare, Adult Education, 0 112 0.00% Healthcare Coverage, Time Management, Family/Social Relations, Transportation, Community Involvement/Pro-social Behavior, and Substance Abuse. 52 out of 150 (35%) Reentry program participants will improve their perception of law enforcement as demonstrated by a 0 52 0.00% pre/post survey. Section II. Participant Activity - Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) Number of Participants that Complete an individualized Re -Entry Plan prior to their release from jail. (150 total 0 SO 0% for 3 year Ian Number of Participants that will receive Mentoring Services. (150 total for 3 year plan) 0 SO 0% 75% out of 50 (112 is the 3-year total) Re -Entry Participants will attend one group or individual 0 37 0% session. 100% of participants will attend bi-weekly group mentoring sessions offered pre-release. 0 SO 0% 75% out of 50 (112 is the 3-year total) Re -Entry Participants will create an employablity report. 0 37 0% 75% out of 50 (112 is the 3-year total) Re -Entry Participants will take both initial and exit surveys at the Group Mentoring sessions. 35% will improve their perception of law enforcement. (52 is the 3 year goal, divided by 3=17) Quarterly Narrative Questions 37 1 0% 17 1 0% Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Family Pathfinders of Tarrant County Person to Contact for Corrections: Becky Rasbeary Contact Phone Number for Corrections: 817-731-1173 Email Address for Corrections: becky.rasbeary@pathfinderstc.org Reporting Period: April 2024 - June 2024 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: Becky Rasbeary W CCPD Goal (s): Reduce crime through intervention projects. Project Description Pathfinders' Reentry program provides case management, mentoring, financial coaching, employment services with an emphasis on Employability with a Background, life skills workshops, and family reunification. To ensure as many reentering individuals aspossible get the help they need, services may begin pre-release and continue post -release or begin post -release. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 112 out of 150 (75%) Re -Entry Participants will improve their Self -Sufficiency Matrix (SSM) score by 3 points. The SSM includes the following 12 domains: Housing, Employment, Income, Food, Childcare, Adult Education, 0 112 0.00% Healthcare Coverage, Time Management, Family/Social Relations, Transportation, Community Involvement/Pro-social Behavior, and Substance Abuse. 52 out of 150 (35%) Reentry program participants will improve their perception of law enforcement as demonstrated by a 0 52 0.00% pre/post survey. Section II. Participant Activity - Overall Performance Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) Number of Participants that Complete an individualized Re -Entry Plan prior to their release from jail. (150 total 0 SO 0% for 3 year plan) Number of Participants that will receive Mentoring Services. (150 total for 3 year plan) 0 SO 0% 75% out of 50 (112 is the 3-year total) Re -Entry Participants will attend one group or individual 0 37 0% session. 100% of participants will attend bi-weekly group mentoring sessions offered pre-release. 0 SO 0% 75% out of 50 (112 is the 3-year total) Re -Entry Participants will create an employablity report. 0 37 0% 75% out of 50 (112 is the 3-year total) Re -Entry Participants will take both initial and exit surveys at the Group Mentoring sessions. 35% will improve their perception of law enforcement. (52 is the 3 year goal, divided by 3=17) Quarterly Narrative Questions 37 1 0% 17 1 0% Instructions: ■ I Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Information Agency Name: Family Pathfinders of Tarrant County Person to Contact for Corrections: Becky Rasbeary Contact Phone Number for Corrections: 817-731-1173 Email Address for Corrections: becky.rasbeary@pathfinderstc.org Reporting Period: July 2024 - September 2024 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: Becky Rasbeary W CCPD Goal (s): Reduce crime through intervention projects. Project Description Pathfinders' Reentry program provides case management, mentoring, financial coaching, employment services with an emphasis on Employability with a Background, life skills workshops, and family reunification. To ensure as many reentering individuals aspossible get the help they need, services may begin pre-release and continue post -release or begin post -release. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 112 out of 150 (75%) Re -Entry Participants will improve their Self -Sufficiency Matrix (SSM) score by 3 points. The SSM includes the following 12 domains: Housing, Employment, Income, Food, Childcare, Adult Education, 0 112 0.00% Healthcare Coverage, Time Management, Family/Social Relations, Transportation, Community Involvement/Pro-social Behavior, and Substance Abuse. 52 out of 150 (35%) Reentry program participants will improve their perception of law enforcement as demonstrated by a 0 52 0.00% pre/post survey. Quarterly Narrative Questions Project Plan Activities JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) Number of Participants that Complete an individualized Re -Entry Plan prior to their release from jail. (150 total 0 SO 0% Number of Participants that will receive Mentoring Services. (150 total for 3 year plan) 0 50 0% 75% out of 50 (112 is the 3-year total) Re -Entry Participants will attend one group or individual 0 37 0% session. 100% of participants will attend bi-weekly group mentoring sessions offered pre-release. 0 50 0% 75% out of 50 (112 is the 3-year total) Re -Entry Participants will create an employablity report. 0 37 0% 75% out of 50 (112 is the 3-year total) Re -Entry Participants will take both initial and exit 0 37 0% surveys at the Group Mentoring sessions. 35% will improve their perception of law enforcement. (52 is the 3 year goal, divided by 3=17) Quarterly Narrative Questions 17 1 0% Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Information Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code Number of Participants Q1 I Q2 I Q3 I Q4 Total 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2024 Date Submitting Agency Family Pathfinders of Tarrant County Contact Name Becky Rasbeary Phone Number and Email 817-731-1173 becky.rasbeary(a),pathfinderstc.org Remit Address 6550 Camp Bowie Blvd, Suite 111, Fort Worth TX 76116 Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved Signatory Title FWPD STAFF USE ONLY Date ❑ Modification NOT Approved FWPD Staff Signature Date FY24 —Family Pathfinders of Tarrant County Corrective Action Plan Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - 1 PERS - 2 ADM - 3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date 9/26/23. 12:30 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FoRTWORTill REFERENCE M&C 23- 35FY23 COMMUNITY BASED DATE: 9/12/2023 NO.: 0738 LOG NAME: PROGRAMS -PROGRAM GRANTS SECOND ROUND CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING. SUBJECT: (ALL) Authorize Execution of Contracts with Center for Transforming Lives and Family Pathfinders of Tarrant County from the Crime Control & Prevention District Community Based Programs Fund in the Total Program Amount of $597,000.00 to Operate Crime Prevention Programming that Benefits Fort Worth Residents RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts with Center for Transforming Lives and Family Pathfinders of Tarrant County from the Crime Control & Prevention District Community Based Programs Fund in the total program amount of $597,000.00 to operate crime prevention programming that benefits Fort Worth residents. DISCUSSION: Crime Control and Prevention District (CCPD) Community Based Programs provide funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). This panel consisted of staff and community representatives who evaluated the proposals to ensure minimum qualifications were met and that the proposed projects met one or more of the goals of the Board. On August 22, 2023, the Board reviewed and approved the recommendation to fund two crime prevention programs. The following programs' awards total up to $597,000.00 and are funded by the CCPD Community Based Fund. The two programs will have a contract term of October 1, 2023 through September 30, 2026 with no renewals. Funding will be allocated as follows to each agency in Fiscal Year 2024 on a reimbursement basis: Center for Transforming Lives ($297,000.00) will implement the "CTL- Supportive Approach to Financial and Emotional Well Being (SAFE)" program. The program offers trauma —informed Clinical Counseling, Housing Services, Child and Family Services and Economic Mobility services to participants. Their target population are women and their children (which is the largest demographic living in poverty in Tarrant County) experiencing homelessness, survivors of intimate partner violence and/or past abuse/trauma, women with High Adverse Childhood Experience and children with behavioral concerns. This program will serve participants from All Council Districts. Family Pathfinders of Tarrant County ($300,000.00) will implement their Pathfinders Re -Entry Mentoring Program. The program will serve formerly incarcerated men and women by focusing on their reentry into society and providing mentoring, financial coaching, employment coaching and support. The program will focus on empowering individuals and their families and assist them finding a path to social and financial wellbeing through their Reentry Mentoring Program. This program will serve participants from all Council Districts. Funding is budgeted in the CCPD Community Based Programs Department's CCPD Community Based Fund for the purpose of funding the CCPD Community Based Program FY24 project, as appropriated. This M&C will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31364&counci ddate=9/12/2023 1 /2 9/26/23, 12:30 PM M&C Review The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based Fund for the CCPD Community Based Prgm FY23 project to support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Fernando Costa (6122) Originating Department Head: Neil Noakes (4212) Additional Information Contact: Liz Garza (5571) Alex Acosta (4236) ATTACHMENTS 35FY23 Comm Bases Proarams-Proaram Grants Second Round.docx (CFW Internal) CTL Form 1295 certifcate 8.7.2023 - CCPD.pdf (CFW Internal) FID Table - Center for Transformina Lives and Pathfinders.xlsx (CFW Internal) Pathfinders 1295 Form -.pdf (CFW Internal) apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31364&counci ddate=9/12/2023 2/2