Loading...
HomeMy WebLinkAboutContract 60278CSC No. 60278 AGREEMENT FOR PARTNERS WITH A SHARED MISSION BETWEEN UNITED COMMUNITY CENTERS, INC. AND THE CITY OF FORT WORTH FISCAL YEAR 2024 In consideration of mutual covenants, promises, and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its duly authorized Assistant City Manager, and United Community Centers, Inc., a Texas non-profit corporation ("Contractor") acting by and through Celia Esparza, its duly authorized Chief Executive Officer. RECITALS WHEREAS, City has determined that Safe Haven Programs are necessary to support crime prevention in City during Fiscal Year 2024. The Bethlehem Educational Literacy Program - Safe Haven Program will enhance the prevention focus of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate Bethlehem Educational Literacy Program - Safe Haven ("Program"), which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, City, as consideration for the performance of the Contractor, has appropriated monies in the CCPD Budget in the amount of $152,938.36 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: OFFICIAL RECORD CITY SECRETARY The Agreement documents shall include the following: FT. WORTH, Tx 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification Form 7. Exhibit F — Corrective Action Plan 8. Exhibit G — Previous Year's Corrective Action Plan (if applicable) Exhibits "A" through "G", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include United Community Centers, Inc., and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Performance Report. 2. Program Funds 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(a,fortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance report. With exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reporting Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Report Submission for Activity and Expenses occurring in the following months October — December January — March April — June July — September Report is Due on the 15th for months below January April July October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15a' day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2024. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Auurovals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Auurove Modifications The last day the City will approve a Budget Modification for this agreement is August 1, 2024. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(d),fortworthtexas.,2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term This Agreement shall commence upon October 1, 2023 ("Effective Date"), and shall end on September 30, 2024 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2024. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Reuortin2 Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Report Submission for Activity and Expenses ' occurring in the following Report is Due on the 15 for months below months October — December January January — March April April — June July July — September October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 4.3 Program Performance Reuort Contractor agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 4.2 4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non-Resuonsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2024. 4.8 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauiument and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor shall also be required, at its own cost, to engage an independent third -party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third -party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. This section shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: Fernando Costa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Celia Esparza Chief Executive Officer 3900 Meadowbrook Dr, Ste 122 Fort Worth TX 76103 19. Counterparts: Electronicallv Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of , 20 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Name: Fernando Costa Title: Assistant City Manager Date: Oct 5, 2023 Contractor: CeCuL k. E za' By;Celia R. Esparza (Oct 3, 02311:36 CDT) Name: Celia Esparza Title: Chief Executive Officer Date: Oct 3, 2023 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By; Robert Allen dredgeJr. (Oct 5,202307:50CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: Terris ",ices By: Jervis Mapes (Oct 3, 20 3 13:09 CDT) Name: Jerris Mapes Title: Assistant City Attorney Contract Authorization: M&C: 23-0732 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Manager pad F ....Nla City Secretary: p�,°0° °°Oft p ,`o . Cvo o=d dpQ* o *� aa�tt nEXA?o�p By. Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH® Powered by ZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ FY24 Partners with a Shared Mission (non-competitive) Deadline: 5/3/2023 United Community Centers, Inc. Bethlehem Educational Literacy Program/Safe Haven Jump to: Narrative Reauired Attachments $ 152,938.36 Requested United Community Centers, Inc. Submitted: 5/1/2023 7:41:46 AM 3900 Meadowbrook Dr Ste 122 Telephone817-927-5556 (Pacific) Fort Worth, TX 76103 Fax United States Web www.unitedcommunitycenters.org Project Contact Frances Torres CEO/President ftorresa-Unitedcommunitvicenters.ora Celia Esparza Tel: 817-927-5556 cesDarza(a)unitedcommunitvicenters.ora. Additional Contacts none entered Narrative top Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. ❑ Reduce crime through prevention projects ❑ Reduce crime through intervention project ❑ Increase safety through Direct Neighborhood Projects .'. Increase safety through youth crime prevention projects ❑ Increase safety through youth crime intervention projects 2. Select Entity/Organization Type Y: Private Non -Profit 501c3 Public non -Profit 3. Will your project address a Special Emphasis (i.e. Police/Community Relations or Violent Crime?) Please see page 4 of the FY24 Contract Packet for more information. ❑ Yes *r: No 4. What Council Districts will this project serve? Mark all that apply. ❑ District 2 LJ District 3 J District 4 LJ District 5 LJ District 6 LJ District 7 ..^ . District 8 LJ District 9 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood of juvenile delinquency. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. According to the Fort Worth Police Quarterly report of 2022 crime continues to rise in the 76104, District 8 area. District 8 had 593 assault offenses, 125 Burglary/Breaking and entering, 201 Destruction, Damage, and Vandalism of Property, and 498 Larceny/Theft Offenses of a person or object. Our youth face crimes or involved in crimes especial gang related crimes every day. The statistics show that juvenile delinquency takes place because of poor expressive language, lack of self-control, impulsiveness, low school attendance, inadequate parental/guardian supervision, and harsh and erratic discipline. This is according to (CYD) Tarrant County Community Youth Development. It is imperative to create a safe environment where students can come for help and resources to better their lives. The assessment conducted by Tarrant County Community Youth Development (CYD) for the fiscal year 2022 indicates that youth lack more activities other than sports to keep them motivated. There is a lack of after -school education programs to help parents and students succeed in school. United Community Centers (UCC) at our Bethlehem Center has a long-time history of working closely with families in the 76104. UCC has served in the 76104 since 1938, working diligently with community advocates to bring programming that will uplift the neighborhood. In other areas of 76104 that surround the Bethlehem Center have other indicators of distress like significant blight, inadequate public infrastructure, persistent public safety issues, and low educational attainment make this a possible breeding ground for crime and violence. In 2020 a grassroot effort to bring light to a bad situation is starting to take shape. The city has pledged 2.7 million in repairs of roads, clear out abandoned homes, and begin to build a community that for a lifetime has been neglected. The area's unemployment rate is 5.4 percent, more than the citywide average of 3.7 percent. The median household income is $17,500, and only 19 percent of the residents are high school graduates. The rate of assaults, sex offenses, and homicides is 33 percent higher than the city average. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. Our childcare Education Literacy Program will target 175 students between the ages of 4-13 in the 76104. The primary makeup of our students comes from low-income families, with many of them coming from single -parent households. Relatives - mainly grandparents, are raising the majority of our students. UCC has identified poor reading and educational attainment as defining characteristics in many of our students' cases. A central longitudinal study by the Casey Foundation studied 4,000 students. It showed that poor reading skills and lower -income put students in a "double jeopardy" situation for eventually dropping out of school. The students who did not master basic reading skills were six times more likely to drop out than their peers. UCC's after -school and summer literacy programs ensure that our students are on their way to becoming capable readers and that they can continue on their educational path. These programs are done in collaboration between Fort Worth ISD and the City of Fort Worth to work on making sure that no student is left behind on their educational journey. UCC targets the most at -risk students to ensure they are on reading level by the third grade. United Community Centers is focused on working with the CCPD to achieve our mutual goal of reducing crime by increasing academic success. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. Our Educational Literacy Program (ELP) is an affordable, licensed childcare program for low-income families in District 8. Our literacy program uses a research -based curriculum. It is for school -age children ages 4-13. Our principal objective is to improve the literacy proficiency of the minority and economically disadvantaged children we serve. Children are picked up from school in our buses and transported to one of our three neighborhood centers during the school year. Once they arrive, they are fed an after -school snack and are given time for recreation. Students then participate in teacher -led literacy training using a specialized curriculum. Students are placed in reading groups according to their skill level based on internal benchmark assessments; They are instructed in reading skills and strategies during their small groups. Instruction is delivered on the assessed level of each group during the literacy session. They spend time with the teacher improving reading skills and then rotate to other literacy centers designed to enhance vocabulary development, writing, and independent reading. Emerging readers (Success by Six programs) participate in pre -reading activities skills such as letter recognition and sound association, oral and listening activities, and work with manipulatives. Once a student masters a reading level in fluency, comprehension, and accuracy, they are moved to the next reading level. Assessment is done as needed to advance students to their instructional level. After the literacy component, students are given a hot and nutritious meal before their parents pick them up. During the summer and school waiver days, our program operates from 7:00 a.m. to 6:00 p.m. Students receive two snacks and three meals, participate in a teacher -led literacy component and participate in numerous field trips, crafts, and science projects. UCC attempts to reduce the likelihood of criminal behavior by fostering "protective factors that work in the following way. "For example, excellent performance in school might be considered a protective factor because it is the opposite of poor performance in school —a known risk factor. The second view of protective factors sees them as "characteristics or conditions that interact with risk factors to reduce their influence on violent behavior" (Office of the Surgeon General, 2001 (chapter 4). Bethlehem UCC will serve 175 students throughout the grant year. Bethlehem UCC is unique as being the only afterschool and summer literacy -based program using research -based curriculum to execute the literacy program. UCC will provide the following measurable outcomes: Outcome Targets For outcomes in our LLI program assuming 80% attendance: -70% of Leveled Literacy Intervention (LLI) program will gain two reading levels or more during the summer months as measured by the BAS - 70% of Ready Readers program will achieve one reading level during the summer months as measured by the BAS 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. United Community Centers has successfully increased the reading levels of its students in the last 13 years. The target group benefits in several ways. Besides being more proficient readers, these students are far less likely to drop out of school and engage in criminal activity. The research shows: "By putting more focus on education and early childhood development measures, children will be less interested and prone to coming crimes as they get older." Educators and researchers have long recognized the importance of mastering reading by the end of third grade. In 2023 educators are focusing as well on early education starting at age 3 years old. Mental Health development is imperative at a young age for students to develop their cognitive and behavioral traits. Participating in afterschool program have shown in studies that social and emotional interactions is important to growth. Combing literacy with social and emotional programming we can help students reach the critical milestone falter in the later grades and drop out before earning a high school diploma. Well established research finding in the economics of crime literature is that education lowers criminality. Studies have confirmed the link in the first national study to calculate high school graduation rates for children at different reading skill levels and with varying poverty rates. Creating education policy to help crime reduction is an effort across the country to keep children in school, engaged in school programs and children participate in literacy enriched afterschool programs. UCC has developed relationships with parents on the imperative of school attendance and afterschool attendance in our centers. United Community Centers believes that its mission includes ensuring that all students need to read well. It considers that there is no better way to break the cycle of poverty and ignorance. It assumes that good students become good citizens. The emerging leaders can transform the community in our reading programs in the long run. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. UCC has worked within the community center since 1938. We have a long relationship with the City of Fort Worth, the City of Fort Worth police and fire department, and community advocates. In 2011 United Community Centers began to develop an outstanding literacy program. Our literacy program has evolved to enhance the most significant needs in our area schools with our students. Students in our Pk(4) and Kinder (5/6) grade class are in our Success By Six program (SBS). Our SBS program helps emerging readers learn to read books by providing a one on -one pull-out with early childhood Certified Teachers. Our 1st and 2nd-grade students who are challenged readers are in our Ready Readers Program (Reading Intervention Program), which intervenes to help the readers catch up to peers. We offer literacy programs from 1st-6th grade using Scholastic, Literacy by Design, and Starfall curricula. UCC offers summer programs that prevent loss of learning and enable students to gain reading levels and return to school on a higher reading level. United Community Centers has developed the best out -of -school literacy program in Fort Worth. Its literacy instruction programs are needed now more than ever. The risks for students to fail in school are most significant for low-income students, students of color, and students already needing additional support before schools close their doors. Research indicates that tutoring — supplemental one-on-one or small group instruction — may be one of the most effective tools education officials can employ. (Summary of 96 randomized evaluations). United Community Centers work closely with Fort Worth ISD. UCC childcare staff and Literacy Specialists were trained this year on incorporating Lexia Core 5 into our literacy curriculum. UCC collaborates with the Read Fort Worth summer and out -of -school scholars' program. UCC staff and Literacy Specialists also worked with TCU School of Education on practical literacy training and implementation of our current curriculum. 11. What is your agency's mission? Please include how this project fits and how this project was developed. United Community Centers' mission is to: Empower individuals, strengthen families and enrich communities. UCC's literacy programs seek to serve those most in need. By helping students with an outstanding Literacy/reading program, UCC ensures that they learn to read and then are empowered to read and learn for the rest of their lives. Reading proficiently by the end of third grade leads to academic success, which leads to high school graduation. Our literacy program in Success by Six works with emerginq readers so that thev become proficient readers at an early aqe. Our Readv Readers Proqram it is an intervention program that works with older children who have fallen far below their peers to advance their reading skills to become proficient readers rapidly. All our literacy programs work with parents and schools to achieve the best outcomes for these children. Parents are given tools to help better serve and advocates for their children. UCC is providing opportunities to support their children in their growth and development. The parents have also learned how to be their child's advocate throughout their school years. All this work is guided by Christian principles of love, justice, and respect for all God's children. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. The target area is in the center of the zip code 76104. The center is the Bethlehem Center located at 951 Evans Ave and will provide Education Literacy Programs in our CCPD program to 115 students ranging in age from 4 to 13. The Bethlehem Center is under District 8, which had the highest number of crimes of any District in Fort Worth, with 18% of crimes. The main neighborhoods being served are the Terrell Heights and Hillside Morningside, and Ash Crescent. The latter is a neighborhood that commands a tremendous amount of focus. They have an unemployment rate more than double the city average at 11 %, and only 24% of residents are high school graduates. In addition to these statistics, the area has a violent crime rate of assaults, sex offenses, and homicides that is 42% higher than the city average. The target area surrounding the Bethlehem Center is an area of pressing need that deserves our full attention. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. UCC is committed to financially supporting its Bethlehem literacy programs in addition to CCPD funding. UCC has special events, donor fund development, and a UCC Foundation. UCC holds fundraisers special events such as our The Annual Carvey Golf Tournament that has raised over $45,000 each year and an Annual Full Plate event that has raised in past years over $100,000. UCC receives funding from several foundations such as Rainwater, Morris Foundation and Sid Richardson Foundation. CCPD funding is used for salaries and taxes. All other costs of the facility, administration, daily transportation from our neighborhood schools, and the costs of more than 25,000 meals are met through other funding sources. UCC just hired a Fund Develop Director who help implement strategic plans on continued fund raising for our programs. UCC fundraisers, board, and volunteerism are very committed to being advocates for the longevity of UCC. The administration has been approaching sustainability via our network by creating campaigns for our Summertime Literacy Program at churches for increased visibility and donations. Lastly, our Foundation Board was explicitly established to ensure United Community Centers' sustainability. 14. If applicable, how will your project will address the CCPD Special Emphasis? -answer not presented because of the answer to #3- 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. n/a Required Attachments top Documents Requested * Exhibit A - Project Plan Scope of Services download template Exhibit B - Budget Narrative Spreadsheet download template 1295 - Disclosure of Interested Parties Last Independent Audit Report Letter of Non -Profit Status List of Board of Directors Insurance Certificate Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub -grantees. ISDs will also be required to list their CCPD funded school Required? Attached Documents ter❑ Exhibit A 0 Exhibit B 0 1295-Disclosure of Interested Parties 0 21-22 Audit 0 Non -Profit Status 0 Board of Directors 0 Insurance sites. download template Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. * ZoomGrantsTIA is not responsible for the content of uploaded documents. Application ID: 441199 Become a fan of ZoomGrantsT" on Facebook Problems? Contact us at Questions(a)ZoomGrants.com ©2002-2023 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: United Community Centers Project Title: Bethlehem Educational Literacy Program/Safe Haven CCPD Goal Increase safety through youth crime prevention projects Objective 1.1 84 out of 100 (84%) School Year ELP participants (Grades PK-4) will increase two reading levels as measured by the Benchmark Assessment System (BAS). Objective 1.2 14 out of 20 (70%) School Year ELP participants (Grades 5-8) will increase at least two reading levels as measured by the BAS. Educational Enrichment Programs 1) 100 Unduplicated School Year (EEP) during School Year participants (Grades PK-4) After school, small group, guided 2) 20 Unduplicated School Year reading program working to Participants (Grades 5-8) strengthen literacy skills. One hour of literacy instruction after school M-F, 3) 30000 School Year participant and three hours each day FWISD is hours closed. BAS is used to measure children's independent and instructional reading levels. The system assesses accuracy, fluency and comprehension. Student must score 95% on all three factors before they are judged to have mastered that level. Fountas & Pinnell Benchmark Assessment System (BAS) PK and Kinder: F&P/Bracken assessment, Skyfall assessment Unduplicated students will be added to an excel spreadsheet. With assessments. Program Director Center Director Educational Specialist Classroom staff Contract Term: October 1, 2023 — September 30, 2024 Year round beginning September 1, 2023 One hour and 30 minutes of literacy instruction provided after school, Monday -Thursday, 3:30 PM — 5:00 PM Completed by September 30, 2024 Objective 2.1 Summer Educational Enrichment Programs (EEP) During the summer weeks student who attend our afterschool program will continue to be served in our summer program. During the summer we expect all of our students to either maintain or move up in reading levels UCC summer program will serve 75 students in our 10 — week program. Leveled Literacy Intervention (LLI) Fountas & Pinnell Benchmark Assessment System (BAS) BAS is used to measure children's independent and instructional reading levels. The system assesses accuracy, fluency and comprehension. 60 out of 75 (80%) Summer Enrichment Program participants will maintain or improve their reading level as measured by the BAS. 4) 75 Unduplicated Summer EEP participants 5) 18000 Summer EEP Hours The student must score 95% on all three factors before they are judged to have mastered that level. Program Director Center Director Educational Specialist Classroom Staff Contract Term: October 1, 2023 — September 30, 2024 Summer Enrichment is June — August 2024 10-week summer literacy program for high -risk children in FWISD, Monday — Friday 9:00 am — 6:00 p.m. Completed by September 30, 2024. Crime Control and Prevention District Partners with a Shared Mission Exhibit B: United Communitv Centers - Safe Haven DESCRIPTION/JUSTIFICATION ItiXTAC ►U MI QUANTITY QUANTITY RATE TOTAL MEASURE A. SALARY Center Director - supervises instructors and works with educational specialists. Works with students on discipline issues. Will work 850 hours at a rate of $35/hr. Communicates with 756.00 HOURS $35.00 $26,460.00 parents about student issues. Responsible for successful ELP. This expense supports all Project Plan Activities Assistant Director - Acting Director in absence of Center Director. Ensures that children are safely transported to Center. Assures that meals are prepared and delivered to students. 1000.00 HOURS $19.00 $19,000.00 Ensures safety of students. Schedules activities and field trips. Supervises front desk. This expense supports all Project Plan Activities EEP Instructor #1 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities 1004.00 HOURS $13.00 $13,052.00 EEP Instructor #2 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities 1004.00 HOURS $13.00 $13,052.00 EEP Instructor #3 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities 1004.00 HOURS $13.00 $13,052.00 EEP Instructor #4 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities 1004.00 HOURS $13.00 $13,052.00 EEP Instructor #5 - In charges of a class of students. Direct reading instruction of students. Will work 1004 hours at a rate of $13/hour. This expense supports all Project Plan Activities 1004.00 HOURS $13.00 $13,052.00 Education Specialists - Education specialists train teachers, review lesson plans, do Fountas & Pinnell Assessments, evaluate teacher performance, consult with school principals and 520.00 HOURS $30.00 $15,600.00 school teachers about student reading issues, work with students on improving reading skills. Early Childhood Literacy Specialist - Education specialists train teachers, review lesson plans, do Fountas & Pinnell Assessments, evaluate teacher performance, consult with school 450.00 HOURS $35.00 $15,750.00 principals and school teachers about student reading issues, work with students on improving reading skills. B. FRINGE FICA - will be billed as a percentage of all total Staff salaries. 1 7.650%1 PERCENTAGE 1 $142,070.001 $10,868.36 C.TRAVEL $0.00 D. EQUIPMENT $0.00 E. SUPPLIES $0.00 F. CONSULTING/CONTRACTIN $0.00 G. SUB -GRANTS $0.00 H.00CUPANCY $0.00 FORT WORTH® Exhibit Request for Reimbursement (RFR) FY 2024 AND DIsmucr Submit To: Submitting Agency: United Community Centers, Inc. By Email: PSM@fortworthtexas.gov Contact Name: Celia Esparza Phone Number: 817-927-5556 Mail: Bob Bolen Public Safety Complex Email: cesoarza anunitedcommunitvicenters.orci Attn: Contract Compliance Specialist Remit Address: 3900 Meadowbrook Dr., Ste. 122; Fort Worth, Tx 76103 Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth, TX 76115 DIRECT COSTS (90 % Minimum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount This s Month's Request Total Requested Remaining Balance Requested To -Date Available A Personnel $ 142,070.00 I $ $ 142,070.00 B Fringe Benefits $ 10,868.36 I $ $ 10,868.36 C Travel & Training I $ - $ - D Equipment I $ - $ - E Supplies I $ - $ - F Contracts/Consultants I $ - $ - O Sub -Awards I $ $ H Occupancy I S - $ - Total Direct Costs $ 152,938.36 $ - $ - $ $ 152,938.36 INDIRECT COSTS (10% Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Month's This Reimbursements Total Requested Remaining Balance Requested Request To -Date Available Total InDirect Costs $ $ $ Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 152,938.36 Previous Requests: $ - This Request: $ - Total Requested To -Date $ - Remaining Funds $ 152,938.36 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Crime Control and Prevention District Partners with a Shared Mission �Wiion I. Agency Informati� Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven (Person to Contact for Corrections: Frances Torres (Contact Phone Number for Corrections: 817-927-5556 (Email Address for Corrections: ftorres@unitedcommunitvcenters.org (Contract Term: October 1, 2023 - September 30, 2024 Authorized Executive Signor: Frances Torres Section Il. Program Information CCPD Goal (s): Increase Safety through youth crime prevention projects -Reduce crime by increasing academic success and providing services during the Out of School hours 2:00— 6:00 p.m. and Summer programming 7:00 a.m. — 6:00 p.m. -Provide a safe environment and address factors that lead to at -risk behaviors with children and youth. The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which Project Description includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood of juvenile delinquency. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 84 out of 100 School Year ELP participants (Grades PK4th) will increase two reading levels as measured by the 0 0 0 0 0 84 0.00% Benchmark Assessment System (BAS). 14 out of 20 School Year ELP participants (Grades 5-8) will increase at least two reading levels as measured by the 0 0 0 0 0 14 0.00% BAS. 60 out of 75 Summer Enrichment Program participants will maintain or improve their reading level as measured by the 0 0 0 0 0 60 0.00% BAS. Section Il. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 100 unduplicated participants in the Educational Literacy Program School year (Pk-4th Grade) 0 0 0 0 0 I 0 0 0 0 0 I 0 0 0 0 0 100 0.00% Educational Literacy Program School Year Participant Hours 30000 0.00% 20 unduplicated students in the Educational Literacy 20 0.00% Program School year (5th-8th Grade) I 0 0 0 0 0 75 unduplicated students in the Summer Camp Educational 75 0.00% Literacy Program (Pk-8th Grade) I 0 0 0 0 0 Summer Camp Educational Literacy Program Participant 18000 0.00% Hours EL Section I. Agency Information Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven Person to Contact for Corrections: Frances Torres Contact Phone Number for Corrections: 817-927-5556 Email Address for Corrections: ftorres@unitedcommunitycenters.org Reporting Period: October 2023 - December 2023 Contract Term October 1, 2023 - September 30, 2024 Authorized Executive Signor: Frances Torres Section II. Program Information CCPD Goal (s): Increase Safety through youth crime prevention projects -Reduce crime by increasing academic success and providing services during the Out of School hours 2:00 — 6:00 p.m. and Summer programming 7:00 a.m. — 6:00 p.m. -Provide a safe environment and address factors that lead to at -risk behaviors with children and youth. Project Description The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood ofjuvenile delinquency. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 84 out of 100 School Year ELP participants (Grades PK-4th) will increase two reading levels as measured by the Benchmark Assessment 0 84 0.00% System (BAS). 14 out of 20 School Year ELP participants (Grades 5-8) will increase at least two reading 0 14 0.00% levels as measured by the BAS. 60 out of 75 Summer Enrichment Program participants will maintain or improve their 0 60 0.00% reading level as measured by the BAS. Section II. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 100 unduplicated participants in the Educational Literacy Program School year (Pk- 4th Grade) 0 100 0% Educational Literacy Program School Year 0 30000 0% Participant Hours Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Information Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven Person to Contact for Corrections: Frances Torres Contact Phone Number for Corrections: 817-927-5556 Email Address for Corrections: ftorres@unitedcommunitycenters.org Reporting Period: January 2024 - March 2024 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: Frances Torres Section II. Program Information W CCPD Goal (s): Increase Safety through youth crime prevention projects -Reduce crime by increasing academic success and providing services during the Out of School hours 2:00 — 6:00 p.m. and Summer programming 7:00 a.m. — 6:00 p.m. -Provide a safe environment and address factors that lead to at -risk behaviors with children and youth. Project Description The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood ofjuvenile delinquency. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 84 out of 100 School Year ELP participants (Grades PK-4th) will increase two reading levels as measured by the Benchmark Assessment 0 84 0.00% System (BAS). 14 out of 20 School Year ELP participants (Grades 5-8) will increase at least two reading 0 14 0.00% levels as measured by the BAS. 60 out of 75 Summer Enrichment Program participants will maintain or improve their 0 60 0.00% reading level as measured by the BAS. Section II. Participant Activity - Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 100 unduplicated participants in the Educational Literacy Program School year (Pk- 4th Grade) 0 100 0% Educational Literacy Program School Year Participant Hours 0 30000 0% 20 unduplicated students in the Educational Literacy Program School year (5th-8th Grade) 0 20 0% 75 unduplicated students in the Summer Camp Educational Literacy Program (Pk-8th Grade) Summer Camp Educational Literacy Program Participant Hours Quarterly Narrative Questions 75 1 0% 18000 1 0% Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: ITitle: Section I. Agency Information Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven Person to Contact for Corrections: Frances Torres Contact Phone Number for Corrections: 817-927-5556 Email Address for Corrections: ftorres@unitedcommunitycenters.org Reporting Period: April 2024 - June 2024 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: Frances Torres Section II. Program Information W CCPD Goal (s): Increase Safety through youth crime prevention projects -Reduce crime by increasing academic success and providing services during the Out of School hours 2:00 — 6:00 p.m. and Summer programming 7:00 a.m. — 6:00 p.m. -Provide a safe environment and address factors that lead to at -risk behaviors with children and youth. Project Description The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood ofjuvenile delinquency. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 84 out of 100 School Year ELP participants (Grades PK-4th) will increase two reading levels as measured by the Benchmark Assessment 0 84 0.00% System (BAS). 14 out of 20 School Year ELP participants (Grades 5-8) will increase at least two reading 0 14 0.00% levels as measured by the BAS. 60 out of 75 Summer Enrichment Program participants will maintain or improve their 0 60 0.00% reading level as measured by the BAS. Section II. Participant Activity - Overall Performance Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 100 unduplicated participants in the Educational Literacy Program School year (Pk- 0 100 0% 4th Grade) Educational Literacy Program School Year 0 30000 0% Participant Hours 20 unduplicated students in the Educational Literacy Program School year (5th-8th Grade) 0 20 0% 75 unduplicated students in the Summer Camp Educational Literacy Program (Pk-8th Grade) Summer Camp Educational Literacy Program Participant Hours Quarterly Narrative Questions 75 1 0% 18000 1 0% ' Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: United Community Centers, Inc. - Bethlehem Educational Literacy Program/Safe Haven Person to Contact for Corrections: Frances Torres Contact Phone Number for Corrections: 817-927-5556 Email Address for Corrections: ftorres@unitedcommunitycenters.org Reporting Period: July 2024 - September 2024 Contract Term October 1, 2023 - September 30, 2024 Authorized Executive Signor: Frances Torres Section II. Program Information CCPD Goal (s): Increase Safety through youth crime prevention projects -Reduce crime by increasing academic success and providing services during the Out of School hour Project Description The Bethlehem Educational Literacy Program provides an Intensive literacy for our 4-year-old through 13-year-olds which includes our Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance; our children are in zip code 76104 are prone to many risk factors that increase the likelihood ofjuvenile delinquency. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 84 out of 100 School Year ELP participants (Grades PK-4th) will increase two reading levels as measured by the Benchmark Assessment 0 84 0.00% System (BAS). 14 out of 20 School Year ELP participants (Grades 5-8) will increase at least two reading 0 14 0.00% levels as measured by the BAS. 60 out of 75 Summer Enrichment Program participants will maintain or improve their 0 60 0.00% reading level as measured by the BAS. Quarterly Narrative Questions Project Plan Activities 1! JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 100 unduplicated participants in the Educational Literacy Program School year (Pk- 0 100 0% 4th Grade) Educational Literacy Program School Year 0 30000 0% Participant Hours 20 unduplicated students in the Educational Literacy Program School year (5th-8th Grade) 0 20 0% 75 unduplicated students in the Summer Camp Educational Literacy Program (Pk-8th Grade) 0 75 0% Summer Camp Educational Literacy Program Participant Hours Quarterly Narrative Questions 18000 1 0% Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Inf rmation Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code Q1 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q2 Q3 Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2024 Date Submitting Agency United Community Center Contact Name Celia Esparza Phone Number and Email 817-927-5556/cesyarza(a,unitedcommunitvicenters.orLy Remit Address 3900 Meadowbrook Dr. Ste 122 Fort Worth, TX 76103 Or= DIRECT COSTS (90% minimum) Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs INDIRECT COSTS (10% maximum) Approved Budget Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY24 — United Community Centers Corrective Action Plan Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - 1 PERS - 2 ADM - 3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date 9/28/23. 3:48 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 9/12/2023 REFERENCE NO.. CODE: C TYPE: M&C 23-0732 LOG NAME: NOW PUBLIC CONSENT HEARING: Official site of the City of Fort Worth, Texas FoRTWORni 35FY24 CCPD UNITED COMMUNITY CENTERS INC Kel SUBJECT: (CD 8) Authorize Execution of an Agreement with United Community Centers, Inc. in the Amount Up to $152,938.36 for the Operation of a Safe Haven Youth Program at the Bethlehem Community Center Located at 970 East Humbolt Street for Fiscal Year 2024 RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with United Community Centers, Inc. in the amount up to $152,938.36 or the operation of a Safe Haven Youth Program at the Bethlehem Community Center for Fiscal Year 2024. DISCUSSION: The purpose of the Mayor and Council Communication is to authorize the execution of an agreement with United Community Centers, Inc. in the amount up to $152,938.36 for the operation of a Safe Haven Youth Program at the Bethlehem Community Center for Fiscal Year 2024. Youth Safe Havens are places where children in targeted neighborhoods can play and learn with other children without fear of being victims of a crime. The original Safe Haven Program was operated in the southeast part of Fort Worth and was later expanded to other neighborhoods in Fort Worth. The Safe Haven Youth Program at the Bethlehem Center is a prevention program operated by the United Community Center. The program provides after school programming for at -risk children and youth. The program also seeks to address factors that lead to at -risk behavior at home and school. During the course of the year, a typical participant will spend more than 1,000 hours participating in cultural, sport, and educational activities. The participating children and youth primarily live in the 76104 zip code. This Agreement will be effective for one year beginning October 1, 2023, and end on September 30, 2024, with no renewals. Funding will be budgeted in the Other Contractual Services account within the Crime Control and Prev Distr Operating Fund for Fiscal Year 2024. This program serves COUNCIL DISTRICT 8. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024 operating budget, as appropriated, in the Crime Control & Prev Distr Fund. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31360&counci ddate=9/12/2023 1 /2 9/28/23. 3:48 PM M&C Review Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS FID Table - UCC Safe HavenFY24.xlsx (CFW Internal) UCC Form 1295 2023.pdf (CFW Internal) Fernando Costa (6122) Neil Noakes (4212) Liz Garza (5571) Alex Acosta (4236) apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31360&counci ddate=9/12/2023 2/2