HomeMy WebLinkAboutContract 60280CSC No. 60280
INTERLOCAL AGREEMENT
BETWEEN THE FORT WORTH INDEPENDENT SCHOOL DISTRICT
AND THE CITY OF FORT WORTH
FISCAL YEAR 2024
In consideration of mutual covenants, promises, and agreements contained herein, THIS
INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and
through Fernando Costa, its duly authorized Assistant City Manager, and the FORT WORTH
INDEPENDENT SCHOOL DISTRICT, a political subdivision of the State of Texas and a
legally constituted independent school district hereinafter referred to as ("District"), acting by and
through Dr. Angelica Ramsey, Superintendent, its duly authorized representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to support
crime prevention in City during Fiscal Year 2024 to meet one or more of the Crime Control and
Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and
gang -related activities through enhanced enforcement activities and crime prevention programs;
(2) to support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and (3) to support efforts to increase the safety of youth and reduce juvenile
crime through crime prevention and intervention programs; and
WHEREAS, the City Council of Fort Worth and the Fort Worth Independent School
District Board of Trustees have determined that the security and well-being of students at middle
and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance;
and
WHEREAS, City and the District agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities; and
WHEREAS, District proposes to continue the Fort Worth After School Program (FWAS)
in conjunction with the City.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Interlocal Agreement for the Fort Worth After School (FWAS)
2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B — Budget Narrative Worksheet
4. Exhibit C — Request for Reimbursement (RFR)
5. Exhibit D — Program Performance Report OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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6. Exhibit E — Request for Budget Modification Form
7. Exhibit F — Corrective Action Plan
8. Exhibit G — Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "G", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
City - The term "City" shall include the City of Fort Worth, and its officers, agents,
employees, and representatives.
Distict - The term "District" shall include Fort Worth Independent School District, and its
officers, agents, employees, representatives, servants, contractors, and subcontractors.
Party - The term "Party" shall refer to either City or District.
Parties - The term "Parties" shall refer to both City and District.
AGREEMENT
1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. District shall be responsible for the day-to-day administration of the Fort Worth After School
(FWAS). District agrees to spend the Program Funds in accordance with the Budget Narrative
Form as described in Exhibit "B", attached and incorporated herein for all purposes incident to
this Agreement. City and District together covenant and agree to fully cooperate in the operation
of this project and both Parties agree that:
A. A coordinating board shall continue to oversee the implementation and operation
of the After -School Program (the "Coordinating Board"). The Coordinating Board shall
consist of thirteen (13) positions. Members of the Coordinating Board shall serve no more
than two (2) terms of three (3) years each, however, positions with asterisks (*) are
permanent board members and will not be affected by the term limit rule. Community
members will be selected by the Coordinating Board.
District — Four Positions
1. Representative of the Superintendent, District
2. Director, Student Discipline and Placement
3. Executive Director, Leadership *
4. Executive Director, Art Education or Instructional Music or Athletics
Citv of Fort Worth — Four Positions
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5. Representative of the City Manager, City of Fort Worth *
6. Chief of Police, City of Fort Worth or designated representative
7. Director, Parks and Community Services, City of Fort Worth
8. Representative of the City of Fort Worth Library Department
Communitv Members — Five Positions
9. President, Safe City Commission
10. Director or Assistant Director, Tarrant County Juvenile Services
11. At -Large Community Member
12. At -Large Community Member
13. At -Large Community Member
At -Large Community members shall have professional experience that includes
one or more of the following categories:
• Fort Worth Council of PTAs
• District Advisory Board
• Child Care Management System (CCMS)
• United Way of Metropolitan Tarrant County
• Legal Professions
• Financial Professions
• Health and Wellness Professions
• Marketing/Media Professions
• Foundations or Philanthropy
• Evaluation
The Coordinating Board shall have the following responsibilities:
1. Approve program -wide scope, goals, and objectives;
2. Approve site selection process;
3. Select sites based on selection criteria;
4. Evaluate reported results from campus programs;
5. Evaluate funding needs; and
6. Recommend future direction and standards.
B. The District shall be responsible for day-to-day administration of the FWAS
Program and will, at a minimum, employ one (1) Director and two (2) Program
Coordinators.
C. The District shall establish a site -based advisory committee at each middle and
elementary school that operates an After -School Program. This committee may be a new
body, a group continued from a previous year of after -school operations, or site -based
management team provided it includes the principal and representatives of the community,
faculty, and student body.
D. The District shall continue to work with an independent entity to conduct an in-
depth longitudinal evaluation of the After -School Program. The evaluator shall provide an
overview and feedback on existing programs and recommendations for improvement.
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E. The City Council of Fort Worth and the Fort Worth Independent School District
Board of Trustees shall meet annually to review the After -School Program.
2. ADMINISTRATION AND RECORDS/REPORTS
A. The mission of the After -School Program shall be to enable needs -based after -
school programs in a safe environment that results in educational, physical, and social
development for elementary and middle school aged children.
1. The associated program goals, performance measures, and activities are
listed in Exhibit A.
2. Operational Imperatives of the After -School Program are to ensure that
program participants achieve improvement in core program outcomes
through an accountable system of measurement.
3. To ensure that existing programs are not duplicated, or if appropriate, are
expanded or complemented through an inventory and evaluation of existing
programs.
B. CITY will:
1. Ensure the implementation of the goals of the After -School Program.
2. Monitor sites to ensure quality and compliance of programs.
3. Monitor program compliance.
4. Make recommendations regarding programming.
5. Assist/participate with Campus Advisory Committees.
6. Subject to availability and appropriation, provide funding for the Program
pursuant to the amounts identified in Exhibit B.
7. Approve the After -School Program Service Provider, but such approval shall
not be unreasonably withheld.
C. DISTRICT will:
1. Provide guidance and direction in the development of programs and activities
on campus.
2. Supervise, monitor, and guide to ensure alignment of project activities with
program guidelines.
3. Identify appropriate District students for referral and program participation.
4. Assist in the recruitment of students.
5. Obtain parental permission for student participation in the Program.
6. Provide appropriate student orientation.
7. Provide access to any necessary use of facilities that are conducive for program
activities daily, including the use of a telephone.
8. Provide regular program updates to respective Site -Based Management Teams.
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9. Provide program compliance and project development assistance through the
Campus Advisory Committee or Site -Based Management Team.
10. Coordinate planning for tutoring.
11. Ensure After -School staff is receiving support from teachers at the school.
12. Ensure the safety of students in the After -School Program.
13. Provide internal and external evaluation services.
14. Select third -party After -School Program Service Providers. District shall
provide the name of each After -School Program Service Provider to the CITY
for approval within ten (10) days after selection by District. The After -School
Program Service Provider shall not provide any services under this Agreement
until approved by the CITY.
15. Provide CITY with a copy of their Agreement with the approved After -School
Program Service Provider.
16. Ensure that all approved After -School Program Service Providers are in full
compliance with this Agreement.
3. RECORDS AND TRAINING
A. Records to be submitted to CITY by DISTRICT:
The District shall annually submit:
a. A list of participating schools. The list shall include a contact person for
each campus, a telephone number, and e-mail address;
b. Current school year calendar;
c. Discipline Policy;
d. Staff Training Schedule;
e. Student Enrollment Procedure;
f. Student Recruitment Procedure; and
g. Lesson plans, to include planned annual/monthly schedule of activities.
2. The District shall submit monthly:
a. Monthly Project Plan Status Report, showing success in meeting
goals and measurements as outlined in Exhibit A — Project Plan.
b. Attendance records shall be taken daily and submitted monthly and
shall include:
1) Number of students registered or enrolled; and
2) Participation — average daily attendance.
C. Coordinating Board meeting schedule and minutes.
B. Records to be maintained on site:
1. Participant registration;
2. Parental consent forms;
3. Written Safety Policy and Procedures;
4. Disciplinary actions; and
5. Staff training records.
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C. Reports that provide a method of evaluation for improvements in Academics,
Social Skills, and Recreational Activities.
1. Pre -Program
2. Mid -Year
3. Post program
4. Responsibilities of District
4.1 District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. District shall be responsible for the day-to-day administration of the Program. District agrees
to expend the Program Funds in accordance with the Budget Narrative Form as described in
Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit
"D"- Performance Report.
4.2 District shall be responsible for the enforcement of these responsibilities on any After
School Program Service Providers that are selected by the District. The District shall include the
same Performance Reports in any After School Program Service Providers Contracts that District
enters into associated with the funds provided through this Agreement. The City will be provided
with copies of all executed agreements between the District and any After School Program Service
Providers within five (5) days of their execution.
5. Program Funds
5.1 In no event shall the total distribution from City made to the District during the Term of
this Agreement exceed the total sum of $1,495,000.00 ("Program Funds").
5.2 Payment of the Program Funds from City to District shall be made on a quarterly cost -
reimbursement basis following receipt by City from District of a signed Request for
Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all
receipts and other supporting documentation for expenses related to this Agreement. District shall
deliver to City a Program Performance Report as described in Section 7.2 below with each RFR
to support the expenditure of Program Funds. Such reports shall be signed by the District or duly
authorized officer of the District.
5.3 Due Dates District agrees to submit all Exhibit C and Exhibit D reports on a quarterly
basis. Reports shall be included in October, January, April, and July report submissions. District
agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report
per the following schedule:
Report Submission for
Activity and Expenses
occurring in the following
months
Report is Due on the 15'
for months below
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October — December January
January — March April
April — June July
July — September October
District agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day
after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports
shall be submitted to the City on the next City business day. Should the District not be able to meet
these requirements in the given month, the District shall provide written notification prior to the
deadline that details the justification and expected date of submission. If no notification is received
by the 15a' of a report submission month, the City will document for future corrective action. If,
by the last day of the same month, District has not submitted the required reports, the City will
send a Non -Compliance Letter notifying the District's duly authorized representative of a possible
suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if
expenses and activity does not occur.
5.4 Exhibit C reports shall be submitted to City as outlined in the report schedule in Section
5.3 . Each RFR should be sequentially numbered and labeled using the following format:
RFR AGENCY NAME —MONTH —YEAR
RFR submissions will include expense documentation that is legible, detailed, clear and concise.
The submitted RFR shall include the Exhibit D Performance Report, and be signed by the District
or duly authorized officer of the District. Submissions must be scanned and submitted to the CCPD
Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to
PSM(&,,fortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit,
Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort
Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and Exhibit D Program Performance report.
5.5 Reimbursements shall be made within 30 days of receipt of an acceptable and approved
RFR and Exhibit D Program Performance report. With exception of final reimbursements requests
as outlined in Section 5.6, incomplete or incorrect submissions shall be returned to the District for
resubmission, restarting the 30-day reimbursement schedule.
5.6 No Revisions on Final Reports The last day for the City to receive RFRs and
supporting expense documentation from the District for this agreement is October 15, 2024. No
corrections or additional documentation will be allowed after this date. Any discrepancies on the
final RFR or expense documentation will be adjusted from the final reimbursement amount.
5.7 Budget Modifications District is authorized to modify up to five (5) percent of any
budgeted line -item in the original approved budget without prior written permission from City.
However, the District must submit the Request for Budget Modification Form (Exhibit ` E") to
City, with the RFR, during the month the modification took place. The request must include
justification for modification to the budget, and the new modified budget cannot exceed the total
amount of Program Funds.
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5.8 Budget Modification Approvals Any modifications of more than five (5) percent of
any budgeted line -item in the original approved budget must have prior written permission from
City before the modifications are made. The Budget Modification Form (Exhibit "E") must be
submitted, and request must be approved by City, before any money is moved to the line -item.
Once the Budget Modification is approved, the modified budget will take effect on the first day of
the following month. The new modified budget shall not exceed the total amount of Program
Funds.
5.9 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the
original approved budget must have prior written permission from City before the modifications
are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City
before money is transferred into the new line -item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
5.10 Direct and Indirect Modifications Budget modification can only occur within the Direct
and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or
vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines
outlined in sections 5.7, 5.8, 5.9, 5.10.
5.11 Last Dav to Approve Modifications The last day the City will approve a Budget
Modification from the District for this Agreement is August 1, 2024.
5.12 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
5.13 Budget Modifications shall be submitted to PSM(&,,fortworthtexas.2ov, or via mail
addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
5.14 District will document cost allocations for all budgeted expenses throughout the entirety of
the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, District will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the District's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
5.15 After School Program Provider Funds The District will be responsible for imposing
the same program funding requirements as listed in Section 5 of this Agreement on any After -
School Program Service providers that it selects to carry out its After -School Programs and will
report any Budget Modifications that an After -School Program Service Provider makes to the City.
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6. Term
This Agreement shall commence upon October 1, 2023 ("Effective Date"), and shall end
on September 30, 2024 ("End Date"). All of the District's expenditures under this Agreement
must be completed no later than September 30, 2024. The City reserves the right to withhold the
final Request for Reimbursement until all required documents have been received by the District.
7. Program Performance
7.1 District agrees to maintain full documentation supporting the performance of the work and
fulfillment of the objectives set forth in Exhibit "A."
7.2 Reporting Schedule
The District agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis.
Reports shall be included in October, January, April, and July report submissions. District agrees
to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the
following schedule:
Report Submission for
Activity and Expenses Report is Due on the 15'
occurring in the following for months below
months
October — December January
January — March April
April — June July
July — September October
District agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the
15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then
reports shall be submitted to the City on the next City business day. Should the District not be able
to meet these requirements in the given month, the District shall provide written notification prior
to the deadline that details the justification and expected date of submission. If no notification is
received by the 15th of a report submission month, the City will document for future corrective
action. If, by the last day of the same month, District has not submitted the required reports, the
City will send a Non -Compliance Letter notifying the District's duly authorized representative of
a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required
even if expenses and activity does not occur.
7.3 Program Performance Report District agrees to provide a Program Performance
Report (Exhibit D) to document the performance of work as described in the Project Plan and
Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome
objectives achieved in support of the CCPD goals and zip code data for unduplicated participants.
The program reports shall be submitted to City as identified in the report schedule in Section 7.2
7.4 Corrective Action Plan District agrees to complete a Corrective Action Plan
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("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in
a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A
Corrective Action Plan may also be implemented in response to monitoring findings, recurring
late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and
responding to audit reports by the City. The CAP will contain the identified issue found by the
City, how the District will correct that issue, who the responsible person will be to ensure
completion, and a target completion date. An example of this form is attached as Exhibit "F".
7.5 Monitoring Visits District agrees that the City may conduct a monitoring visit to assess
the risk of City funds and District performance at any time during the duration of this Agreement.
The City will notify the District of an upcoming monitoring visit and provide instructions of what
to prepare. The District agrees to respond to any monitoring findings identified by the City through
a Corrective Action Plan.
7.6 Non -Responsiveness District agrees to provide corrective action to all findings or
revisions identified by the City during the duration of this Agreement. If, by the last day of the
same month a corrective action is identified by the City, and a response is not provided by the
District, the City will document further corrective action and send a Non -Compliance letter
notifying the District's duly authorized representative of compliance issues, requested resolution,
or a possible suspension of program funding.
7.7 The final Exhibit D Program Performance reports will be due October 15, 2024.
7.8 A representative of the program from the District shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
7.9 After School Program Provider Performance The District will be responsible for
imposing the same program performance requirements as listed in this section of Agreement on
any After -School Program Service providers that it selects to carry out its After -School Programs.
8. Default and Termination
8.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to District hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by District
under or in connection with this Agreement.
8.2 This Agreement may be terminated by City, in whole or in part, at any time and for any
reason upon written notice as specified in section 8.3.
8.3 Termination will be effected by delivering to District written notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
District's receipt of notice of termination, District shall:
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(a) Stop any work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for the completion of
the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for the completion of
the work not terminated.
8.4 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the District's remedy shall be the
reinstatement of this Agreement, and reimbursement for any amount, due under the Agreement.
District expressly waives any and all rights to monetary damages, including but not limited to
actual, consequential, and punitive damages, court costs, and attorney's fees.
8.5 Within thirty (30) days following the date of termination of this Agreement, District shall
return to City any property provided hereunder. City will have no responsibility or liability for
District's expenditures or actions occurring after the effective date of termination of the
Agreement.
9. Equiment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. District shall maintain all equipment used in the administration and execution of Fort Worth
After School (FWAS). District shall maintain, replace, or repair any item of equipment used in
support of the Fort Worth After School (FWAS), or for use under the terms of this Agreement that
no longer functions or is lost or stolen. The cost for maintenance, replacement, or repair of any
equipment used in support of Fort Worth After School (FWAS) and/or for use under the terms of
this Agreement is the sole responsibility of District. District shall not use Program Funds to repair
or replace said equipment. District shall use any and all equipment purchased with Program Funds
exclusively in support of Fort Worth After School (FWAS). Within 10 days following the purchase
of equipment, District shall submit to City a detailed inventory of all equipment purchased with
Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The
equipment inventory shall include an itemized description of each piece of equipment, the date
each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
10. Administrative Requirements
10.1 District agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or District, with such audit to be performed by an auditor
selected by the City or the Board. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
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District under this Agreement. District, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all District's operations
will be undertaken and may be conducted either by City (performed by staff in the Police
Department or the City's Internal Audit Department) or an independent auditor approved by the
City or Board. District shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall
also be required, at its own cost, to engage an independent third party to perform an audit regarding
the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If the
funding recipient is already obtaining a general audit of its financial matters by an independent
third party, that audit may be used to satisfy this requirement so long as it specifically includes a
separate review of the records of CCPD funds. Because the independence of external audit firms
is best maintained by changing firms regularly, if a funding recipient continues to use the same
audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
10.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to District by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with District.
10.3 If, as a result of an audit, it is determined that District misused, misapplied, or
misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount
of such monies so misused, misapplied, or misappropriated, plus the amount of any reasonable
sanction, penalty, or other charge levied against City because of such misuse, misapplication, or
misappropriation.
10.4 District's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include but are not limited to: (1) providing final Project Plan
Status Report and Quarterly Outcomes Report; (2) making final payments; and (3) disposing of
Fort Worth After School (FWAS) assets as appropriate, if deemed required by the City in its sole
discretion.
10.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by District under this Agreement, and work to be
performed by District under this Agreement and City shall have access at all reasonable hours to
offices and records of District, its officers, members, agents, employees, and subcontractors for
the purpose of such monitoring.
10.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the District will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip -codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
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of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
10.7 If the District maintains the information the City is requesting, the District shall provide
the requested information to the City within 30 days of receipt of the request. If the District does
not maintain the requested information as of the date it receives the City's request, the District
shall begin collecting such information as of that date, shall provide an initial response regarding
that information within sixty days, and shall thereafter update that information on request.
10.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that District will be required to maintain and provide to the City to evaluate the effectiveness of
the Crime Control and Prevention District Funding.
10.9 Each party paying for the performance of governmental functions or services must make
those payments from current revenues available to the paying party.
Section 10 shall survive the expiration or termination of this Agreement.
11. Independent Contractor
11.1 District shall operate hereunder as an independent contractor and not as an officer, agent,
or servant or employee of City. District shall have exclusive control of, and the exclusive right to
control, the details of the work and services performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of
respondent superior shall not apply as between City and District, its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and District.
No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by
City on behalf of District. District shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood
and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of
District, and any program participants hereunder are not eligible for, and shall not participate in
any employer pension, health, or other fringe benefit plan provided by City. It is expressly
understood and agreed that City does not have the legal right to control the details of the tasks
performed hereunder by District, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees.
11.2 City shall in no way nor under any circumstances be responsible for any property belonging
to District, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
12. Liability and Indemnification
To the extent allowed by law and without the waiver of any immunity or defense, each of
the Parties shall be liable and responsible for any damages or loss caused by the negligent acts or
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omissions, or malfeasance or intentional misconduct of each of its respective officers, agents,
servants, or employees. Nothing in the performance of this Agreement shall impose any liability
for claims against District, other than claims that may arise as set forth in this section and Section
12, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the
performance of this Agreement shall impose any liability for claims against the City of Fort Worth
other than claims that may arise as set forth in this section or for which liability may be imposed
by the Texas Tort Claims Act.
District shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
Section 12 shall survive the expiration or termination of this Agreement.
13. Non -Assignment
No assignment or delegation of duties under this Agreement by District shall be effective
without City's prior written approval.
14. Prohibition Against Interest
14.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Fort Worth After School (FWAS) is situated; and no
other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Fort Worth After School (FWAS) during his tenure or for one year thereafter,
shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof,
for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all District and subcontracts hereunder.
14.2 No officer, employee, member, or program participant of District shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services
purchased with any funds transferred hereunder, except on behalf of District, as an officer,
employee, member, or program participant. Any willful violation of this paragraph with the
knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement
voidable by the City of Fort Worth.
15. Nondiscrimination
15.1 In accordance with the federal, state, and local laws and ordinances, District covenants that
neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
Page 014 of 058
15.2 District will not unlawfully discriminate against any person or persons because of age, race,
color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its
officers, members, agents, employees, subcontractors, or program participants to engage in such
discrimination.
16. Compliance
16.1 District, its officers, members, agents, employees, program participants, and
subcontractors shall abide by and comply with all laws, federal, state, and local, including all
ordinances, rules, and regulations of City. If City calls to the attention of District in writing to any
such violation on the part of District or any of its officers, members, agents, employees,
subcontractors, or program participants, then District shall immediately desist from and correct
such violation.
16.2 District shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of District in writing to any
such violations on the part of District or any of its officers, members, agents, employees, program
participants, or subcontractors, then District shall immediately desist from and correct such
violation.
17. Waiver of Immunitv
The parties and their respective governing bodies do not waive any immunity by entering
into this Agreement, and each fully retains all immunities and defenses provided by law or
otherwise with respect to any action based on or occurring as a result of this Agreement.
18. Insurance Requirement
18.1 District shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
(a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non -Profit Organization Liability or Directors & Officers Liabilitv: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident, and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
18.2 District's insurer(s) must be authorized to do business in the State of Texas for the lines of
insurance coverage provided and be currently rated in terms of financial strength and solvency to
Page 015 of 058
the satisfaction of the City's Risk Manager.
18.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
18.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas
and shall provide sufficient compensation insurance to protect District and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement.
19. Miscellaneous Provisions
19.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
19.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
19.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
19.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate
and official motion, resolution, or action passed or taken, to enter into this Agreement and to
perform the responsibilities herein required.
19.5 This written instrument and the exhibits attached hereto constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void. Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
19.6 All notices required or permitted by this Agreement must be in writing and deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
CITY: Fernando Costa, Assistant City Manager
City Manager's Office
Page 016 of 058
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: CCPD Partners Unit
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
DISTRICT: Dr. Angelica Ramsey - Superintendent
Fort Worth Independent School District
7060 Camp Bowie Blvd.
Fort Worth, TX, 76116
Copies To: Office of Legal Services
Fort Worth Independent School District
7060 Camp Bowie Blvd.
Fort Worth, TX, 76116
19.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly,
any such sectarian or religious facility or activity.
19.8 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
19.9 District is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be compliant with Texas Department of Family and Protective Services
standards, the Texas Administrative Code and all other applicable law. District will be responsible
for conducting criminal background screening and maintaining appropriate records, which will be
subject to review by the City.
19.10 The provisions and conditions of this Agreement are solely for the benefit of the City and
District and are not intended to create any rights, contractual or otherwise, to any other person or
entity.
19.11 The parties acknowledge that each party and its counsel have reviewed this Agreement and
Page 017 of 058
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
19.12 District shall verify the identity and employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification Form
(I-9). Upon request by City, District shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. District
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any District employee who is not legally eligible to
perform such services. City, upon written notice to District, shall have the right to immediately
terminate this Agreement for violations of this provision by District.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
Page 018 of 058
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this 17th day of October , 20 23.
[Executed effective as of the date signed by the Assistant City Manager below.] /
[ACCEPTED AND AGREED:]
City:
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: Oct 5, 2023
Contractor:
„�' "'�,�n,MMI��t,�.�
By: U"_ U
Name: Dr. Angelica Ramsey
Title: Superintendent
Date: Oct 3, 2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: RobertRobert Alien e Jr. (Oct 5,202307:49 CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Approved as to Form and Legality:
9mrt-�-
By: Jerris Mapes (Oct 3, 202315:00 CDT)
Name: Jerris Mapes
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 23-0727
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Elizabeth Garza
Title: CCPD Partners Manager
City Secretary: a FORtnaa
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By:
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 019 of 058
FORTWORTH®
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FY24 Partners with a Shared Mission (non-competitive)
Deadline: 5/3/2023
Fort Worth Independent School District
FWISD/ Fort Worth After School (FWAS)
$ 1,495,000.00 Requested
Submitted: 5/3/2023 1:19:52 PM (Pacific)
Project Contact
Miguel Garcia
miauel.aarcia24 aafwisd.ora
Tel: 817.815.2950
Additional Contacts
none entered
Narrative top
Jump to: Narrative Reauired Attachments
Fort Worth Independent School
District
2801 Patino Rd Rm 119
Fort Worth, TX 76112
United States
Superintendent
Angelica Ramsey
Anaelica. Ramsev(@fwisd.ora
Telephone817.815.2950
Fax
Web
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
❑ Reduce crime through prevention projects
❑ Reduce crime through intervention project
❑ Increase safety through Direct Neighborhood Projects
'. Increase safety through youth crime prevention projects
Y: Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
LJ Private Non -Profit 501 c3
Public non -Profit
3. Will your project address a Special Emphasis (i.e. Police/Community Relations or Violent Crime?)
Please see page 4 of the FY24 Contract Packet for more information.
.'. Yes
❑ No
4. What Council Districts will this project serve?
Mark all that apply.
'. District 2
;: District 3
District 4
Page 020 of 058
District 5
District 6
District 7
District 8
.: District 9
5. Provide a brief summary of your project's activities and objectives (up to 375 characters).
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD funded campuses. Programming
will focus Leadership traits and non -cognitive skills that translate into school success (better grades, attendance and
improved behavior in select ES, MS and High schools in FWISD. Programming will include students in Gap Zip Codes and
PRAs in need of
6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what
causes it to persist. Support your description with good sources.
When Fort Worth After school was originally created in 1999 by the City of Fort Worth and Fort Worth ISD Joint Task Force,
the schools were selected based on neighborhood crime (not necessarily juvenile crime), low academic performance, and
parent participation in/ with schools.
Task Force members which included the CFW Assistant City Manager in charge of FWPD and FWPD Police Chief agreed
that students who fell under any of the Texas Education Agency's (TEA) thirteen (13) "at -risk" categories should make up the
participants of Fort Worth After School (FWAS) program.
http://ritter.tea.state.tx.us/peims/standards/1 314/eO9l9.html
Much of the research on the need for safe places or programs for youth stemmed from the publication of A Matter of Time:
Risk and opportunity in the out of school hours (Carnegie Council on Adolescent Development, 1992) that changed the way
after school time was viewed across the country. The report found that approximately 40% of an adolescent's time is
discretionary —"spent alone, with peers or in some cases with adults who may exert negative influences or exploit
them," (p.28) and that few students, especially in those in low-income communities, had access to adult supervised enriching
activities.
To address the lack of supervision and negate childhood trauma by creating safe, nurturing spaces, FWAS will provide
positive role models from school dismissal until 6:00 for elementary and 6:30 for middle school sites. Most mentors providing
programming are school -day teachers from the respective campuses. These individuals are familiar with participants and are
able to provide the structure, support, and continuity needed to work successfully with students.
Providing children with the opportunity to develop positive behaviors is the foundation of most efforts to prevent youth crime
and violence. "For nearly three decades, educators, policymakers, and criminal justice professionals have sought effective
crime prevention strategies. Effective strategies include comprehensive approaches that provide opportunities for education,
mentoring, conflict resolution training, and safety; engage youth and their families; and are community -based and integrated".
Delinquency Prevention Works. 1995 (May). Washington, D.C.: Office of Juvenile Justice and Delinquency Prevention, U.S.
Department of Justice.
7. What is the target population? Please include characteristics to describe their circumstances and how the crime
or safety situation affects them.
FWAS serves a diverse student group, that reflects the diversity of FWISD: about 50% of participants are Hispanic, 33%
African American, 18% Anglo and 2% Asian Pacific and/or Native American. FWAS participants are evenly divided by gender
(51% Female and 49% Male) and about one-third of participants are classified as Limited English Proficient (LEP).
Elementary age students (ages 9 — 12) make up the majority of participants due to campus selection, but FWAS is a national
leader in middle school participation (ages 12-15).
FWAS has historically outpaced other national programs and provided
more opportunities for middle school Hispanic and African American males. Forty-two (42) different zip codes are represented
in FWAS and all City Council Members' and FWISD Board of Trustees' Districts are represented in FWAS.
FWAS participants will be identified by school staff and administration utilizing FWAS's student information tool. The tool
includes spring grades, attendance, referrals, income status(free/ reduced meals), LEP, standardized test scores and any
other personal notes from school counselors and/ or Intervention Specialists for everyone student enrolled at any of the FWAS
sites.
FWAS will identify 60 - 70 candidates in July and send program invitations to students at school orientation events and during
the first two weeks of schools. Programming will commence the day after Labor Day. Page 021 of 058
Unfortunately for a large percentage of these students they have witnessed and/ or experienced multiple acts of crime in their
neighborhoods. Participants will often share they have witnessed theft, vandalism and assaults that included family members.
Much of the research on the need for safe places or programs for youth stemmed from the publication of A Matter of Time:
Risk and opportunity in the out of school hours (Carnegie Council on Adolescent Development, 1992) that changed the way
after school time was viewed across the country. The report found that approximately 40% of an adolescent's time is
discretionary —"spent alone, with peers or in some cases with adults who may exert negative influences or exploit
them," (p.28) and that few students, especially in those in low-income communities, had access to adult supervised enriching
activities.
Youth development experts agree that while there is no singular determining factor why youth commit crimes, they agree that
youth may simply be emulating negative behavior demonstrated by older siblings and/or relatives residing with the family,
neighborhood friends, or something viewed on TV or social media. Youth may also resort to crime as a result of poor school
performance including poor grades, high absenteeism, and discipline issues. Finally, youth may commit crime due to parent
apathy or neglect, (Secure Teen — "Why do Teens Commit Juvenile Crime?", www.secureteens.com; Program of Research on
the Causes and Correlates of Delinquency - Causes and Correlates).
8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety
problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will
benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to
develop and inform your project.
FWAS programs have many similarities. All sites are bookended with Homework Help and Dedicated Discussions.
All sites provide time for completion of homework for all participants with the assistance of FWISD teachers at each of the
respective sites.
All sites must also have Dedicated Discussion time at the end of their respective programs. Dedicated Discussions are
similar to Socratic Seminars and include relevant and current events such as elections, current political climate, local events
and ethics/ morals. Many sites will host guest speakers such as FWPD NPOs to discuss timely, relevant community
matters.
FWAS will grow the Dedicated Discussions to include additional face time with members of FWPD to help grow Leadership
Cohorts.
All regular students (45 days or more) are also required to complete a College and Career Portfolio or Leadership Journals
Many sites require student presentation to parents to share academic and personal growth.
Each program site takes on a distinctly different look after these three items. FWAS programs are extensions of the school
day and provide the "lab" setting for core school -day subject areas. These efforts assist with poor academic performance.
Students are allowed to explore through Project Based Learning (PBL) and Applied Learning Activities increasing their desire
to learn and providing learning opportunities in a safe environment.
Students are allowed to provide program input and share their desire to have physical enrichment, academic enrichment, fine
arts, community service or service learning projects.
Students are also allowed to decide if, as a group, they will participate in additional literacy efforts such Battle of the Books.
Participants may also participate in the Recycled Art project with the Wellman Foundation or the Cardboard Regatta with
River Legacy Park Foundation. They may also choose to perform at Mayfest under the FWAS banner.
Because FWAS is a part of FWISD, we are able to quickly access participants' grades, attendance, behavior and satisfaction
of school -day and out of school time experiences through surveys. This data would be cross-referenced with FWPD and
Tarrant County Juvenile Services to determine if regular students were in contact with local law enforcement.
FWAS is able to track data year over year.
Twenty-two year, longitudinal data and program satisfaction surveys indicate that students who are performing poorly in
school typically begin to perform better in school and attend school more often after they participated in FWAS for multiple
years
(King, T.C., Examining the Relationship Between Persistence in Attendance in an Afterschool Program and an Early Warning
Index for Dropout, Dissertation, 2013) . During this time, school staff have also remarked at improvement made by students
who participate in FWAS. Teachers have stated that students who participate, generally, have a higher level of respect toward
them and other students.
9. What are your anticipated results? Please include how the crime/safety situation will change and how you will
measure success. Page 022 of 058
Anticipated results include marked improvement in grades, attendance and behavior from regular participants. It is important
to note that marked improvement can mean moving a student from Failure "F" to Satisfactory "C". FWISD Does not recognize
"Us". Anything below a score of seventy (70) is failure.
It is also anticipated that FWAS participants will become more involved in campus extra -curricular activities such as sports,
fine arts activities, debate club, etc. Anecdotal stories- included in the independent, external evaluation - from school staff and
administration indicate regular FWAS participants make better school -day choices.
The following are factors to Juvenile crime according to the Office of Juvenile Justice and Delinquency Prevention:
* Poor School Attendance
* Poor School Performance
* Peer Pressure to disrupt class which lead to referrals
* Socioeconomic Factors
* Lack of Moral Guidance
Violence in the Home
District data will be utilized to determine if there are correlations when it comes to truancy, referrals, suspensions, DAEP
placements, expulsions, expulsions to JJAEP for regular participants. If measured success in keeping kids out of these or
changing kids with these to none of these ... then that supports the safety and reduction in crime because FWAS is changing
student behavior before they hit the juvenile system.
Project data is used on a regular, ongoing basis to evaluate program process and progress. Center staff review individual
student school attendance, program attendance and disciplinary referrals on a weekly basis, grades each six weeks or upon
report by teachers, and final course grades each semester.
Pulse Survey participant ratings of all programs are conducted at the end of each six weeks, and this review process informs
the planning and development of programs for each six weeks — programs which show poor attendance or ratings from
participants are eliminated or upgraded to meet expectations. Project management staff review all required measures to
ensure benchmarks are met, each six weeks, at end of semester, and end of year. Annual summative and formative
evaluations are reviewed with all center and management staff each year, including stakeholder evaluation surveys from
students, campus administration, teachers, parents, and partners/center program staff.
Evaluation results are reviewed for alignment with strategic plan to allow for updating with any necessary additions or changes
to ensure program meets summative SMART goal. Evaluations are shared and reviewed with stakeholders, including students
and families, FWISD Board of Trustees, Fort Worth City Council, campus administration and faculty, district administration,
community partners and potential/existing funders as a path to program sustainability.
10. Why is your agency suited to lead this project? Please include your agency's experience, mission,
partnerships, and nature of your services.
Fort Worth After School program has been in place and is proudly celebrating 23 years of utilizing a variety of programming to
maintain student engagement and increase student performance.
FWAS has two distinct advantages which allow it to be the best to lead this project: Time and Connections.
Time: Students participate in programming in the familiar settings of their respective home campuses. They are in a safe
environment from early morning to late afternoon. FWISD provides all facilities and utilities to the program as in -kind costs.
The District recognizes the positive benefits of this program which now includes full TDA Dinner meals so all fees are waived
Connections: Students benefit from seeing familiar faces from the school day. Many CBO partners contract with FWISD
teachers to provide the homework portion of the program. In many cases, teachers also provide fine arts (visual and
performing) at the program sites. Students have indicated via surveys that they feel more engaged in school as a result of the
connections made with their teachers during the afterschool program.
The FWAS mission is to provide quality before and after school programs in a safe environment that result in educational,
physical and social development for elementary, middle and high school students.
FWAS partners with more than 300 different organizations, businesses and individuals to provide a myriad of programs to
participants. Local government agencies also assist with programming. Many different departments within the City of Fort
Worth and Tarrant County Government provide volunteer and mentorship opportunities. UNTHSC provides a number of
outreach programs to FWAS. FFA and 4H have provided unconventional but fun and challenging programs such as urban
gardens and working with small animals.
FWAS programming aims to provide high quality, structured enrichment programs through caring adults N ffgvide
positive SEL opportunities to the participants. Opportunities to increase existinq collaborations with Police hrough PAL,
Graffiti Abatement, Explorers, Restorative justice discussions and Leadership programs will positively influence youth further.
11. What is your agency's mission? Please include how this project fits and how this project was developed.
Fort Worth After School is a department that serves students, families and community stakeholders under the FWISD
Student Support Services (SSS) umbrella for FWISD.
SSS consists of Counseling, Intervention Specialists, Crisis Response And Prevention, Family Resource Centers, Health
Services (school nurses) and Adolescent Pregnancy Services. It easy to understand how FWAS fits under this umbrella and
assists with providing wrap -around services for ALL clients in FWISD.
FWISD's mission statement is: To provide an equitable and supportive environment, communication and collaboration with our
parents and community, and quality differentiated instruction that includes problem solving, real world connections, and
social -emotional growth for all students.
FWAS seeks to assist the City of Fort Worth by assisting students in need and providing life -changing opportunities for them
to become successful and positive, productive citizens of the community.
FWAS staff is able to quickly connect stakeholders with needed wrap -around services. Health (diabetes, childhood obesity),
dental, hearing and vision checks are just a small part of services that can be offered to students and their families.
12. What geographic area will you serve? Please include the relevant council districts, zip codes, or
neighborhoods that will be served by your project.
The original FWAS Task Force made a strategic decision to include at least one site in each of the Council and Board of
Trustees' Districts. FWAS included 52 sites in 2000. the program has now grown to include ninety-four (94) sites during the
2022-2023 school year.
Forty one (41) different zip codes are represented in FWAS from all sites There are sixteen (16) different zip codes
represented in the forty (40) CCPD funded sites.. 76119 and 76105 have the most representation but there are sites in the
GAP Zip Codes and PRAs that have the most juvenile crime. .
Members of the FWAS Coordinating Board must consider increasing/ decreasing the number of sites each year based on
funding. Each year, fair and equitable representation becomes part of the discussion. It is important that all Council and
Trustees are represented. It is even more important that communities and schools that are in need are represented. Crime
statistics, free/ reduced meal counts and student performance are considered each year when program site decisions are
made.
Members of the Coordinating Board include:
* Assistant City Manager
* Assistant Superintendent
* Chief of Police
* Executive Director Parks and Recreation
* Executive Director FW Public Library
* Assistant Director - FWISD
* Director Student Discipline - FWISD
* CEO One Safe Place
* Executive Director Tarrant County Juvenile Services
* Fort Worth Chamber of Commerce
* United Way of Tarrant County
* Workforce Solutions Tarrant County
* FWISD Trustee
FWAS continues to gather free/ reduced meal data, criminal data and school day performance levels to determine if existing
sites should continue or new sites should be added.
13. What other funding have you secured (or requested) on behalf of this project? Please include a description of
how you intend to continue these services after funding expires.
Sources of funding for FWAS include:
* $1.1 Million from FWISD for Direct Programming Costs at Twenty (20) non-CCPD sites
* $1.7 Million for 21st Century Community Learning Centers (10 Sites)
* $1.485 Million from FWISD for Support personnel costs and facility usage fees
* $499,464 for ESSER funded sites
* $200K Texas Wesleyan University - Leadership Academy Networks for five sites
* $48K Blue Zones for Character Strong (SEL curriculum at Secondary schools only)
* $30K Just Keep Living Foundation For after school efforts at Eastern Hills HS only Page 024 of 058
* $30K 1Thing Better Foundation for Leadership Camps
*$1000 from PGA Superstore
FWISD/ FWAS is currently awaiting word on award status of another 21st Century grant from TEA that would include five
years of funding. Annual funding would $2M for ten sites.
FWAS staff continue to search for additional funds from large to small donors to build vibrant opportunities for students that
might not be allowed otherwise under grant parameters.
14. If applicable, how will your project will address the CCPD Special Emphasis?
Please see page 4 of the FY24 Contract Packet for more information.
FWAS has a long standing practice of hosting FWPD to discuss topics and issues such as leadership, morals/ values,
teamwork, inclusion, current events and restorative justice.
FWPD has been generous with their time and efforts. They have also attended and led FWAS Staff Trainings.
The Chief and members of the SWAT unit have attended our culminating Leadership Camp for the past four years. Discussion
topics have included "Traits of a Good Leader", "Value of Hard Work" and "Working with Your Community".
FWAS would include FWPD in the newly, organized Leadership Cohorts. The Leadership Cohorts effort aim to keep students
in a small, support group throughout their participation in FWAS. Cohorts would be formed in elementary school and carried
forward through high school. The ultimate goal is to provide the participants with the tools to succeed in College, Military or
their Career.
It would be expected that each site host members of FWPD at least twice per semester for a minimum of forty-five (45)
minutes.
End of year stakeholder's surveys could include perception of FWPD.
15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able
to answer questions about your project.
The project does not rely on FWPD but FWPD Lt. Jason Kim from South Division has stepped forward as the Point of
Contact. The NPOs have done a fair job of connecting with FWAS programs and students.
Required Attachments top
Documents Requested *
Exhibit A - Project Plan Scope of Services
download template
Exhibit B - Budget Narrative Spreadsheet
download template
1295 - Disclosure of Interested Parties
Last Independent Audit Report
Letter of Non -Profit Status
List of Board of Directors
Insurance Certificate
Existing Corrective Action Plan (CAP)
Sub -Grant Budget - Please download and complete
the Sub -Grant Budget for all sub -grantees. ISDs will
also be required to list their CCPD funded school
sites.
download template
Memorandum of Understanding (MOU) - please
attach an MOU for each sub -grantee agency. MOUs
can be combined into one file.
Required? Attached Documents
U Exhibit A Proiect Plan
0 Budaet Narrative FY 24
0 1295
0 Comprehensive Financial Resort
0 IRS letter
0 FWISD Board
0 Insurance Certificate
Sub Grantee Narrative
FWISD Bid MOU
* ZoomGrantsTM is not responsible for the content of uploaded documents.
Page 025 of 058
EXHIBIT A: SCOPE OF WORK — PROJECT PLAN
Agency Name: Fort Worth Independent School District
Project Title: Fort Worth After School (FWAS)
CCPD Goal (s)
Outcome Objective 1.1
Outcome Objective 1.2
Outcome Objective 1.3
Outcome Objective 1.4
Activitv 1: CCPD funded sites will
maintain a minimum ADA of 50 of
more participants per site for each
month during contract year for two
hours following school dismissal
Activity 2: Number of Unduplicated
Participants Enrolled Elementary
students (32 sites x 50 students = 1600)
Number of Unduplicated Middle School
(3 MS sites x 50 students = 150)
Number of unduplicated High
School students (5 sites x 50 students =
250)
Activitv 3: Number of unduplicated
participants with 45+
days in program (ES,
MS & HS)
Activitv 4: Number of behavior
referrals for participants with 45+ days
in the program
• Programming that will increase safety through youth crime prevention projects
• Programming that will increase safety through youth intervention projects
900 out of 1200 Elementary participants (45+ attendance) will attend school 95% of possible school days.
37 out of 75 Middle School participants (45+ attendance) will attend school 90% (MS) of possible school days.
62 out of 125 High School participants (45+ attendance) will attend school 90% (HS) of possible school days.
787 out of 1050 (75%) total participants (45+ attendance) will pass 100% of enrolled courses (by end of the school year).
1) 40 Number of School Sites that
maintain an Average Daily
Attendance of 50 (Reported
Monthly)
2) 2000 unduplicated participants
enrolled:
-1600 Elementary (ES)
-150 Middle School (MS)
-250 High School (HS)
3) 1400 Number of unduplicated
participants with 45+ days
-1200 Elementary (ES)
-75 Middle School (MS)
-125 High School (HS)
4) 5 or less, the number of
behavior referrals for participants
for the 2023-2024 School year.
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
Contract Term: October 1, 2023 —
September 30, 2024; Direct
Programming to commence
Tuesday, September 5, 2023 — May
16, 2024
Contract Term: October 1, 2023 —
September 30, 2024; Direct
Programming to commence
Page 026 of 058
Activity 5: Hours of Career,
College, or Military
Readiness (CCMR) with emphasis on
Leadership Track
Activitv 6: Number of Unduplicated
Parents attending Parent/ Guardian
Meetings
Activity 7: Number of Stakeholder
Satisfaction Surveys collected
Activitv 8: Percentage of parents/
guardians who indicate FWAS Fostered
a "positive and educational
environment" on Satisfaction Surveys
Public Education Information
Management System (PEIMS)
-Elementary
-Middle School
-High School
5) 4,720 Hours of CCMR
A minimum of 118 days for 45
minutes — 1 hour at 40 sites for a
total of 4,640 hours; Track FWAS
ADB
6) 2000 Unduplicated Parents
attend parent/guardian meetings
Total will be reported on monthly
basis; will be contingent on number
of FWAS participants per family;
may be multiple participants from
same household; FWAS ADB
7) 1000 Satisfaction Surveys
completed
75% (30) of Principals will submit
surveys; 50% of Parents of Regular
students will respond to on-line
Qualtrics survey
8) 75% parent respondents will
indicate FWAS fostered a positive
and educational environment on
Satisfaction Surveys.
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors,
FWAS Family Engagement
Specialist
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors;
FWAS External Evaluators and
FWISD Grants
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors;
FWAS External Evaluators and
FWISD Grants
Tuesday, September 5, 2023 — May
16, 2024
Contract Term: October 1, 2023 —
September 30, 2024; Direct
Programming to commence
Tuesday, September 5, 2023 — May
16, 2024
Contract Term: October 1, 2023 —
September 30, 2024; Direct
Programming to commence
Tuesday, September 5, 2023 — May
16, 2024
Post survey in
Qualtrics in April 2024,
Disaggregate data in
May 2024, published
external evaluation July
2024; Present External Evaluation to
FWAS Coordinating Board in
October 2024
Post survey in
Qualtrics in April 2024,
Disaggregate data in
May 2024, published
external evaluation July
2024; Present External Evaluation to
FWAS Coordinating Board in
October 2024
Page 027 of 058
Activity 9: Number of Parent/Guardian
9) 160 FWAS Parent Activities/
FWAS Central Team, FWAS Sub-
Contract Term: October 1, 2023 —
Activities offered at 40 sites
Meetings will take place during the
Grantees, FWAS Site -Based Campus
September 30, 2024; Direct
(40 sites x 4 activities/ meetings per
2023-2024 School year; Track
staff, FWAS Site Supervisors,
Programming to commence
site)
FWAS ADB
FWAS Family Engagement
Tuesday, September 5, 2023 — May
Specialist
16, 2024
Activitv 10: Number of Hours of
Homework Assistance to assure students
of school readiness; Many sites are
within GAP Zip Codes of
76103,76104,76105,76106,76112,76112,
76116 and 76133; Program sites are
included in PRA of T370, T390, E650,
E660, E430 and 450
10) 4,640 (minimum) hours of
Homework Assistance
Delivered during the 2023-2024
school year; 40 sites x 118 program
days x 1 hour per day = 4,720 hours;
Track FWAS ADB
FWAS Central Team, FWAS Sub -
Grantees, FWAS Site -Based Campus
staff, FWAS Site Supervisors
Contract Term: October 1, 2023 —
September 30, 2024; Direct
Programming to commence
Tuesday, September 5, 2023 — May
16, 2024
Page 028 of 058
Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B - BUDGET NARRATIVE
DESCRIPTION/JUSTIFICATION
QUANTITY QUANTITY RATE
MEASURE
TOTAL
REVENUE
$0.00
$0.00
Total Revenue
SO.00
A. SALARY
This line item includes expenses to pay teachers to staff the afterschool program at fifteen
(15) Site -Based campuses. Degreed, Certified teachers will will earn extra -duty pay to deliver
College, Career and Military Readiness programming in addition to structured afterschool
enrichment actiuvities that lead to improved school -day performance. Each site will staff 3
teachers for 118 direct program days x $35 per hour for 2 hours after school dismissal for total
of $24,780 ($8,260 per teacher); Each staff memeber will also particpate in 13 hours (6.5
hours per day) of training x $35 per hour for total of $455 per person. Total cost for each staff
45.00 Staff $8,715.00
$392,175.00
member is $8,715. Fifteen schools are: George C. Clarke ES, Hubbard Heights ES, TA Sims
ES, Dolores Huerta ES, ML Phillips ES, Sunrise McMillian ES, Carter Park ES, Natha
Howell ES, William James MS, Rosemont MS, Carter Riverside HS, Young Women's
Leadership Academy (YWLA), Polytechnic HS, South Hills HS and Trimble Tech HS; This
expense relates to Project Plan activities 1.1-1.4.
Additional staff member at each of the fifteen Site -Based (15) sites to provide program
oversight and complete required repsorts and/ or paperwork staff member to provide program
oversight; individual will also serve as substitute when necesarry. 118 program days X one
hour x $35 per hour = $4,130. Individual will aslo particpate in thirteen (13) hours of
professional development at $35 per hour for total of $455. Total cost for each team member
15.00 Staff $4,585.00
$69,055.00
is $4,585. Direct programming for Site -based sites will last a minimum of 118 days but will
likely provide 124 days of programming. Direct programming will begin Tuesday, September
5, 2023 and cease Thursday, May 16, 2024; This expense relates to Project Plan activities 1.1-
1.4.
TOTAL SALARY
$461,230.00
RINGE
10% Fringe for each of the 60 team members at the fifteen Site -Based sites listed in "Salary".
Fringe is for team members does not exceed 10% since this extra -duty pay. This expense
10%
$460,950.00
$46,095.00
relates to Project Plan activities 1.1-1.4.
TOTAL FRINGE1
$46,095.00
C.TRAVEL
$0.00
TOTAL TRAVELI
$0.00
D. EQUIPMENT
$0.00
$0.00
$0.00
TOTAL EQUIPMENT
$0.00
E. SUPPLIES
$0.00
$0.00
TOTAL SUPPLIES1
$0.00
F. CONSULTING/CONTRACTING
$0.00
TOTAL CONSULTING/CONTRACTING
$0.00
SUB -GRANTS
FWAS will enter into agreements with sub -grantees who have successfully responded to
posted Bid (22-082); Sub -Grantees will oversee respective sites. Will address all Outcome
objectives; will deliver programming from start to finish; submit required paperwork and
1.00 $987,675.00
$987,675.00
data; Sub -grantees are YMCA (14 Sites), Clayton Youth (4 Sites), Camp Fire (2 Sites) and
City of Fort Worth (5 Sites). This expense relates to Project Plan activities 1.1-1.4.
TOTAL SUB -GRANTS
$987,675.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY1
$0.00
Page 029 of 058
YMCA (14 Sites): Carroll Peak ES, Manuel Jara ES, Rufino Mendoza ES, Luella Merrett ES, MH Moore ES, Charles Nash ES, Washington Heights ES, SS Dillow
ES, Lowery Road ES, Eastern Hills ES, John T. White ES, Maude I. Logan ES, Mitchell Blvd. ES, Forest Oak MS
City of Fort Worth (5 Sites): Como ES, Greenbriar ES, DeZavala ES, D. McRae ES, Seminary Hills ES
Clayton Youth (4 Sites): Glen Park ES, Meadowbrook ES, Oaklawn ES, Meadowbrook ES
Camp Fire (2 Sites): Diamond Hill ES, Sam Rosen ES
Page 030 of 058
Crime Control and Prevention District
SUB GRANT AGENCY NAME (Partners with a Shared Mission)
Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested. Agencies may utilize this spreadsheet
and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandina that outlines the
roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure.
DESCRIPTION/JUSTIFICATION QUANTITY MEASURE RATE TOTAL
REVENUE
A. SALARY
1 Site Supervisor ($9,904), 3 Specialists ($12,270) and 1 Certified, FWISD Teacher ($2,688);
Site supervisor hourly rate of $16.00; Specialists Hourly rate of $10; Teacher hourly rate of 14.00 School Sites
$21
124 Direct Program Days from Tuesday, September 5, 2023 - May 16, 2024; 2.5 hour from
school dismissal
This expense relates to Project Plan activities 1.1-1.4.
B. FRINGE
Fringe for employees listed above. Rate maybe closer to 20% for Site Supervisor and
Specialists; Rate for Teacher may be closer to 13% for avergaing. This expense relates to
Project Plan activities 1.1-1.4.
meetings and FWISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science
and History, BRIT, etc. This expense supports CCMR and other classroom lessons by
allowing students to meet/ experience various professional indvivals and activites. This
expense relates to Project Plan activities 1.1-1.4.
WWI
1. SUPF
Counsur
year; supplies might include balls for various sports; discs for disc golf and other sporting
supplies. This expense inlcudes items such as paper, pencils, markers, paper towels,
tissues, paint, etc. This may also include sports equipment such as footballs, soccer balls, 14.00 Site $ 2,250.00 $31,500.00
volleyballs, etc. This expense supports project plan activiites of daily program delivery,
CCMR, Parent Engagement and Homewrok Assistance. This expense relates to Project
Plan Activities 1.1-1.4.
F. CONSULTING/CONTRACTING
Various partial providers for Fine arts, performing arts, STEM activities, SEL activities, etc.
Vetted Vendors will provide partial services such as fine arts, college preparedness, Social
and Emotional Learning courses. Each Full Service provider has utilized their own
procurement processes to identify partial service providers. Full Service providers utilize
many of the same providers as FWISD such as Unlimited Education and Sports, En Pointe 14.00 Site $ 3,600.00 $50,400.00
Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $45/
hour to $245/ hour and typically depend on the number of participants, duration of activity,
frequency and range of activities. All these factors are considered when making a program
decision to contract with a vendor. This expense supports CCMR and Daily Program
DeliveJ/.
G. SUB -GRANTS
18.921 Site
14.00 Site
$0.00
$24,862.00 $348,068.00
$0.00
$0.00
$0.00
$ 348,068.00 1 $65,848.36
$0.00
500.00 $7,000.00
$0.00
H.00CUPANCY
$0.00
INDIRECT
This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses.
Follows Federal and State grant guidelines allowable for HCM, Accounting, Payroll and other 0.10 $ 502,816.36 $50,281.64
consumable office supplies. This expense relates to project plan activities 1.1- 1.4.
YMCA Sites
Page 031 of 058
FY24 School Site List
Instructions: Please list each FY2024 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name,
email, and phone number for each funded site.
Carroll Peak ES
Jara, Manuel ES
Rufino Mendoza ES
Luella Merrett ES
MH Moore ES
Nash, Charles E. ES
Washington Heights ES
Dillow, S.S. ES
Lowery Road ES
Eastern Hills ES
LA @ John T White ES
ILA @ Logan, Maude I. ES
ILA @ Mitchell Blvd. ES
ILA @ Forest Oak MS
FWAS Maintains a "Live" list of all
sub -grantee staff. Site supervisors
for each of the sites listed on this and
subsequent pages are likely to change
for the fall semester.
Brenda Martinez _
Bmartinez@vmca.org
817.814.0700
Brenda Martinez
Bmartinez@ymca.org
817.814.4500
Brenda Martinez
Bmartinez@vmca.org
817.814.4700
Brenda Martinez
Bmartinez@ymca.org
817.815.6600
Brenda Martinez
Bmartinez@ymca.org
817.815.0600
Brenda Martinez
Bmartinez@vmca.org
817.814.9400
Brenda Martinez
Bmartinez@ymca.org
817.815.0700
Brenda Martinez
Bmartinez@ymca.org
817.814.0400
Brenda Martinez
Bmartinez@ymca.org
817.815.4700
Brenda Martinez
Bmartinez@vmca.org
817.815.4500
Brenda Martinez
Bmartinez@ymca.org
817.814.7900
Brenda Martinez
Bmartinez@vmca.org
817.815.3700
Brenda Martinez
Bmartinez@ymca.org
817.815.9000
IBrenda Martinez
Bmartinez@vmca.org
817.815.8200
Page 032 of 058
Crime Control and Prevention District
SUB GRANT AGENCY NAME (Partners with a Shared Mission)
Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested. Agencies may utilize this
spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandina that
outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure.
Site supervisor hourly rate of $16.00; Specialists Hourly rate of $10; Teacher hourly rate of 5.00 $24,862.00 $124,310.00
$21
124 Direct Program Days from Tuesday, September 5, 2023 - May 16, 2024; 2.5 hour from $0.00
school dismissal
This expense relates to Project Plan activities 1.1-1.4. $0.00
$0.00
rnnge Tor employees imea aoove. Kate may De closer to zu-/o Tor sire supervisor ana
Specialists; Rate for Teacher may be closer to 13% for avergaing. This expense relates to 18.92% $ 124,310.00 $23,517.27
Project Plan activities 1.1-1.4.
$0.00
Educational excursions for students (18x$500= $9.000); Trips to City Hall for Council
meetings and FWISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science
and History, BRIT, etc. This expense supports CCMR and other classroom lessons by 5.00 $ 500.00 $2,500.00
allowing students to meet/ experience various professional indvivals and activites. This
expense relates to Project Plan activities 1.1-1.4.
D. EQUIPMENT
$0.00
Counsumable supplies for students ($45 per student X 50 participants per site) for program
year; supplies might include balls for various sports; discs for disc golf and other sporting
supplies. This expense inlcudes items such as paper, pencils, markers, paper towels,
tissues, paint, etc. This may also include sports equipment such as footballs, soccer balls, 5.00 $ 2,250.00 $11,250.00
volleyballs, etc. This expense supports project plan activiites of daily program delivery,
CCMR, Parent Engagement and Homewrok Assistance. This expense relates to Project
Plan Activities 1.1-1.4.
&`NSULTING/CONTRACTING
Various partial providers for Fine arts, performing arts, STEM activities, SEL activities, etc.
Vetted Vendors will provide partial services such as fine arts, college preparedness, Social
and Emotional Learning courses. Each Full Service provider has utilized their own
procurement processes to identify partial service providers. Full Service providers utilize
many of the same providers as FWISD such as Unlimited Education and Sports, En Pointe 5.00 $ 3,600.00 $18,000.00
Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $45/
hour to $245/ hour and typically depend on the number of participants, duration of activity,
frequency and range of activities. All these factors are considered when making a program
decision to contract with a vendor. This expense supports CCMR and Daily Program
Delivery.
G. SUB -GRANTS
$0.00
H.00CUPANCY
$0.00
EDIRECT
This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses.
Follows Federal and State grant guidelines allowable for HCM, Accounting, Payroll and other 0.10 $ 179,577.27 $17,957.73
consumable office supplies. This expense relates to project plan activities 1.1- 1.4.
Page 033 of 058
FY24 School Site List
Instructions: Please list each FY2024 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name,
email, and phone number for each funded site
LA @ Como ES
qjWMnique Hill
Monioue.Hill@frotworthtexas.gov
1817.392.5773
Greenbriar ES
ISheri Endsley
Sheri.Endslev@frotworthtexas.Rov
1817.392.5726
DeZavala ES
ISheri Endsley
Sheri.Endslev@frotworthtexas.eov
1817.392.5726
D. McRae ES
ISheri Endsley
Sheri.Endsley@frotworthtexas.gov
1817.392.5726
Seminary Hills ES
ISheri Endslev
sheri.Endslev@frotworthtexas.eov
1817.392.5726
Page 034 of 058
Crime Control and Prevention District
SUB GRANT AGENCY NAME (Partners with a Shared Mission)
Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award requested. Agencies may utilize this
spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understanding that
outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure.
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
otal Revenue $0.00
AL
1 Site Supervisor ($9,904), 3 Specialists ($12,270) and 1 Certified, FWISD Teacher ($2,688);
Site supervisor hourly rate of $16.00; Specialists Hourly rate of $10; Teacher hourly rate of 4.00 $24,862.00 $99,448.00
$21
124 Direct Program Days from Tuesday, September 5, 2023 - May 16, 2024; 2.5 hour from $0.00
school dismissal
This expense relates to Project Plan activities 1.1-1.4. $0.00
$0.00
B. FRINGE
Fringe for employees listed above. Rate maybe closer to 20% for Site Supervisor and
Specialists; Rate for Teacher may be closer to 13% for avergaing. This expense relates to 18.92% $ 99,448.00 $18,8
Project Plan activities 1.1-1.4.
TRAVEL
Educational excursions for students (18x$500= $9.000); Trips to City Hall for Council
meetings and FWISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science
and History, BRIT, etc. This expense supports CCMR and other classroom lessons by 4.00 $ 500.00 $2,000.00
allowing students to meet/ experience various professional indvivals and activites. This
Counsumable supplies for students ($45 per student X 50 participants per site) for program
year; supplies might include balls for various sports; discs for disc golf and other sporting
supplies. This expense inlcudes items such as paper, pencils, markers, paper towels,
tissues, paint, etc. This may also include sports equipment such as footballs, soccer balls, 4.00 $ 2,250.00 $9,000.00
volleyballs, etc. This expense supports project plan activiites of daily program delivery,
CCMR, Parent Engagement and Homewrok Assistance. This expense relates to Project
Plan Activities 1.1-1.4.
CONSULTING/CONTRACTING
Various partial providers for Fine arts, performing arts, STEM activities, SEL activities, etc.
Vetted Vendors will provide partial services such as fine arts, college preparedness, Social
and Emotional Learning courses. Each Full Service provider has utilized their own
procurement processes to identify partial service providers. Full Service providers utilize
many of the same providers as FWISD such as Unlimited Education and Sports, En Pointe 4.00 $ 3,600.00 $14,400.00
Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $45/
hour to $245/ hour and typically depend on the number of participants, duration of activity,
frequency and range of activities. All these factors are considered when making a program
decision to contract with a vendor. This expense supports CCMR and Daily Program
G. SUB -GRANTS
$0.00
$0.00
INDIRECT
This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses.
Follows Federal and State grant guidelines allowable for HCM, Accounting, Payroll and other 0.10 $ 143,661.82 $14,366.1
consumable office supplies. This expense relates to project plan activities 1.1- 1.4.
Page 035 of 058
FY24 School Site List
Instructions: Please list each FY2024 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name,
email, and phone number for each funded site.
Glen Park ES
Paris Robertson
Paris Robertson
Paris Robertson
Paris Robertson
probertson@clavtonyouth.org
probertson@claytonyouth.org
probertson@claytonyouth.org
probertson@clavtonVouth.org
817.923.8888
817.923.8888
817.923.8888
817.923.8888
x3345
x3345
x3345
x3345
Meadowbrook ES
Oaklawn ES
Sagamore Hill ES
Page 036 of 058
Crime Control and Prevention District
SUB GRANT AGENCY NAME (Partners with a Shared Mission)
Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested. Agencies may utilize this
spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandina that
outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure.
Site supervisor hourly rate of $16.00; Specialists Hourly rate of $10; Teacher hourly rate of 2.00 $24,862.00 $49,724.00
$21
124 Direct Program Days from Tuesday, September 5, 2023 - May 16, 2024; 2.5 hour from $0.00
school dismissal
This expense relates to Project Plan activities 1.1-1.4.
$0.00
$0.00
rnnge Tor employees imea aoove. Kate may De closer to zu-/o Tor sire supervisor ana
Specialists; Rate for Teacher may be closer to 13% for avergaing. This expense relates to 18.92% $ 49,724.00 $9,406.91
Project Plan activities 1.1-1.4.
$0.00
Educational excursions for students (18x$500= $9.000); Trips to City Hall for Council
meetings and FWISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science
and History, BRIT, etc. This expense supports CCMR and other classroom lessons by 2.00 $ 500.00 $1,000.00
allowing students to meet/ experience various professional indvivals and activites. This
expense relates to Project Plan activities 1.1-1.4
D. EQUIPMENT
$0.00
Counsumable supplies for students ($45 per student X 50 participants per site) for program
year; supplies might include balls for various sports; discs for disc golf and other sporting
supplies. This expense inlcudes items such as paper, pencils, markers, paper towels,
tissues, paint, etc. This may also include sports equipment such as footballs, soccer balls, 2.00
$ 2,250.00 $4,500.00
volleyballs, etc. This expense supports project plan activiites of daily program delivery,
CCMR, Parent Engagement and Homewrok Assistance. This expense relates to Project
Plan Activities 1.1-1.4.
CONSULTING/CONTRACTING
Various partial providers for Fine arts, performing arts, STEM activities, SEL activities, etc.
Vetted Vendors will provide partial services such as fine arts, college preparedness, Social
and Emotional Learning courses. Each Full Service provider has utilized their own
procurement processes to identify partial service providers. Full Service providers utilize
many of the same providers as FWISD such as Unlimited Education and Sports, En Pointe 2.00
$ 3,600.00 $7,200.00
Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $45/
hour to $245/ hour and typically depend on the number of participants, duration of activity,
frequency and range of activities. All these factors are considered when making a program
decision to contract with a vendor. This expense supports CCMR and Daily Program
Delivery.
G. SUB -GRANT
$0.00
H.00CUPANCY
$0.00
(DIRECT
This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses.
Follows Federal and State grant guidelines allowable for HCM, Accounting, Payroll and other 0.10 $ 71,830.91 $7,183.09
consumable office supplies. This expense relates to project plan activities 1.1- 1.4.
Page 037 of 058
FY24 School Site List
Instructions: Please list each FY2024 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name,
email, and phone number for each funded site.
Diamond Hill ES Jazmine Lewis Jazmine@campfirefw.org 817.831.2111 x 107
Sam Rosen ES Jazmine Lewis Jazmine@campfirefw.org 817.831.2111 x 107
Page 038 of 058
FO RT WO RT H
Exhibit C
Request for Reimbursement (RFR)
FY 2024
CRIME CONTROL
AND .. , .. DISTRICT
Submit To:
Submitting Agency:
By Email:
PSM@fortworthtexas.gov
Contact Name: Miguel Garcia
Phone Number: 817.815.2950
Mail:
Email: miauel.aarcia24 ..fwisd.ora
Bob Bolen Public Safety Complex
100 N UNIVERSITY DR STE NE 140B FORT
Attn: Contract Compliance Specialist
Remit Address: WORTH Tx 76107
Financial Management Division
Invoice Number:
505 West Felix St.
Month of Request:
Fort Worth, TX 76115
DIRECT COSTS (90 % Minimum)
A
B C
D
E
Total of Previous
(B+C)
(A-D)
Budget Category Budget Amount
This Month's
Reimbursements
Request
Total Requested
Remaining
Balance
Requested
To -Date
Available
A Personnel
$
461,230.00I
$
$
461,230.00
B Fringe Benefits
$
46,095.00 I
$
$
46,095.00
C Travel & Training-
D Equipment-
E Supplies
I
$ -
$
-
F Contracts/Consultants
I
$ -
$
-
O Sub -Awards
$
987,675.00 I
$
$
987,675.00
H Occupancy
I
$ -
$
-
Total Direct Costs $
1,495,000.00 $ - $ - $ $
1,495,000.00
INDIRECT COSTS (10% Maximum)
A
B C
D
E
Total of Previous
(B+C)
(A-D)
Budget Category Budget Amount
This
s Month's
Total Requested
Remaining
Balance
Requested Request
To -Date
Available
Total InDirect Costs
$
$
$
Supporting documents required with monthly
requests. Summary:
See Requestfor Reimbursement Instructions
for reference Total Budget: $
1,495,000.00
Previous Requests: $
This Request: $
-
Total Requested To -Date $
-
Remaining Funds $
1,495,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Signatory Title Date
Fiscal Agent Use Only
Purchase Order #
Fund
Dept.ID
Account
RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only)
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature Date
Finance Received Stamp Placed Below
Page 039 of 058
Crime Control and Prevention District
Partners with a Shared Mission
Agency Information
Agency Name: Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections: Miguel Garcia
Contact Phone Number for Corrections: PHONE NUMBER
Email Address for Corrections: M)RUe).Garda24CcDf)Sd.org
Contract Term: October 1, 2023 - September 30, 2024
Authorized Executive Signor: Miguel Garcia
Section II. Program Information
CCPD Goal (s): Reduce crime through crime prevention projects.
Reduce crime through crime intervention projects.
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD funded campuses.
Project Description Programming will focus Leadership traits and non -cognitive skills that translate into school success (better grades,
attendance and improved behavior in select ES, MS and High schools in FWISD. Programming will include students in Gap Zip
Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Percentage
Outcome Measure and Description
1st Qtr Total
2nd Qtr Total
3rd Qtr Total
4th Qtr Total Year -to -Date
Performance Goal
Complete (%)
900 out of 1200 Elementary participants (45+ attendance) will
attend school 95% of possible school days.
0 0 0 0 0
900
0.00%
37 out of 75 Middle School participants (45+ attendance) will
attend school 90% (MS) of possible school days.
0 0 0 0 0
37
0.00%
62 out of 125 High School participants (45+ attendance) will
attend school 90% (HS) of possible school days.
0 0 0 0 0
62
0.00%
787 out of 1050 (75%) total participants (45+ attendance) will pass
100% of enrolled courses (by end of the school year).
0 0 0 0 0
787
0.00%
Section ll. Participant Activity - Overall Performance
Project Plan Activities
1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date
Performance Goal
Percentage
Complete (%)
Number of School Sites that maintain an Average Daily
Attendance of 50 (Reported Monthly)
0 0 0 0 0
40
0.00%
2000 unduplicated participants enrolled:
-1600 Elementary (ES)
-150 Middle School (MS)
0 0 0 0 0
2000
0.00%
-250 High School (HS)
Number of unduplicated participants with 45+ days
-1200 Elementary (ES)
-75 Middle School (MS)
0 0 0 0 0
1400
0.00%
-125 High School (HS)
5 or less, the number of behavior referrals for participants for the
2023-2024 School year. Public Education Information
Management System (PEIMS)
-Elementary
0 0 0 0 0
5
0.00%
-Middle School
-High School
Hours of CCMR
A minimum of 118 days for 45 minutes —1 hour at 40 sites for a
total of 4,640 hours; Track FWAS ADB
0 0 0 0 0
0.00%
Unduplicated Parents attend parent/guardian meetings
Total will be reported on monthly basis; will be contingent on
number of FWAS participants per family; may be multiple
0 0 0 0 0
0.00%
participants from same household; FWAS ADB
Satisfaction Surveys completed
75% (30) of Principals will submit surveys; 50% of Parents of
0 0 0 0 0
0.00%
Page 040 of 058
Crime Control and Prevention District
Partners with a Shared Mission
75% parent respondents will indicate FWAS fostered a positive
and educational environment on Satisfaction Surveys.
0
0
0
0
0
205
0.00%
FWAS Parent Activities/ Meetings will take place during the 2023-
2024 School year; Track FWAS ADB
0
0
0
0
0
160
0.00%
4,640 (minimum) hours of Homework Assistance
(40 sites x 118 days x 1 hour/ day)
0
0
0
0
0
4640
0.00%
Page 041 of 058
Section I. Agency Information
Agency Name:
Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections:
Miguel Garcia
Contact Phone Number for Corrections:
PHONE NUMBER
Email Address for Corrections:
Miguel.Garcia24@fisd.org
Reporting Period:
October 2023 - December 2023
Contract Term
October 1, 2023 - September 30, 2024
Authorized Executive Signor:
Miguel Garcia
Section II. Program Information
CCPD Goal (s):
Reduce crime through crime prevention projects.
Reduce crime through crime intervention projects.
Project Description
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD
funded campuses. Programming will focus Leadership traits and non -cognitive skills that translate
into school success (better grades, attendance and improved behavior in select ES, MS and High
schools in FWISD. Programming will include students in Gap Zip Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description
OCT
NOV
DEC
Q1 Totals
Performance Goal
Percentage
Complete (%)
900 out of 1200 Elementary participants (45+
attendance) will attend school 95%of possible
0
900
0.00%
school days.
37 out of 75 Middle School participants (45+
attendance) will attend school 90% (MS) of
0
37
0.00%
possible school days.
62 out of 125 High School participants (45+
attendance) will attend school 90% (HS) of
0
62
0.00%
possible school days.
787 out of 1050 (75%) total participants (45+
attendance) will pass 100% of enrolled courses
0
787
0.00%
(by end of the school year).
Section II. Participant Activity - Overall Performance
Project Plan Activities
OCT
NOV
DEC
Ql Totals
Percentage
Performance Goal
Complete (%)
Number of School Sites that maintain an
Average Daily Attendance of 50 (Reported
Monthly)
0
40 0%
2000 unduplicated participants enrolled:
-1600 Elementary (ES)
-150 Middle School (MS)
0
2000
-250 High School (HS)
Page 042 of 058
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name:
Title
Date:
Page 043 of 058
Section I. Agency Information
Agency Name: Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections: Miguel Garcia
Contact Phone Number for Corrections: PHONE NUMBER
Email Address for Corrections: Miguel.Garcia24@fisd.org
Reporting Period: January 2024 - March 2024
Contract Term October 1, 2023 - September 30, 2024
rized Executive Signor: Miguel Garcia
Section II. Program Information
W
CCPD Goal (s): Reduce crime through crime prevention projects.
(Reduce crime through crime intervention projects.
Project Description
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD
funded campuses. Programming will focus Leadership traits and non -cognitive skills that translate
into school success (better grades, attendance and improved behavior in select ES, MS and High
schools in FWISD. Programming will include students in Gap Zip Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description
JAN
FEB
MAR
Q2 Totals
Performance Goal
Percentage
Complete (%)
900 out of 1200 Elementary participants (45+
attendance) will attend school 95% of possible
0
900
0.00%
school days.
37 out of 75 Middle School participants (45+
attendance) will attend school 90% (MS) of
0
37
0.00%
possible school days.
62 out of 125 High School participants (45+
attendance) will attend school 90% (HS) of
possible school days.
0
62
0.00%
787 out of 1050 (75%) total participants (45+
attendance) will pass 100% of enrolled courses
0
787
0.00%
(by end of the school year).
Section II. Participant Activity - Overall Performance
Project Plan Activities
JAN
FEB
MAR
Q2 Totals
Performance Goal
Percentage
Complete (%)
Number of School Sites that maintain an
Average Daily Attendance of 50 (Reported
Monthly)
0
40
0%
2000 unduplicated participants enrolled:
-1600 Elementary (ES)
-150 Middle School (MS)
0
2000
0%
-250 High School (HS)
Page 044 of 05S
Number of unduplicated participants with 45+
days
-1200 Elementary (ES)
-75 Middle School (MS)
0
1400
0%
-125 High School (HS)
5 or less, the number of behavior referrals for
participants for the 2023-2024 School year.
Public Education Information Management
System (PEIMS)
-Elementary
0
5
0%
-Middle School
-High School
Hours of CCMR
A minimum of 118 days for 45 minutes —1
hour at 40 sites for a total of 4,640 hours; Track
0
4720
0%
FWAS ADB
Unduplicated Parents attend parent/guardian
meetings
Total will be reported on monthly basis; will be
contingent on number of FWAS participants
0
2000
0%
per family; may be multiple participants from
same household; FWAS ADB
Satisfaction Surveys completed
75% (30) of Principals will submit surveys; 50%
of Parents of Regular students will respond to
0
1000
0%
on-line Qualtrics survey
75% parent respondents will indicate FWAS
fostered a positive and educational
environment on Satisfaction Surveys.
0
205
0%
FWAS Parent Activities/ Meetings will take
place during the 2023-2024 School year; Track
FWAS ADB
0
160
0%
4,640 (minimum) hours of Homework
Assistance
(40 sites x 118 days x 1 hour/ day)
0
4640
0%
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Op
Instructions:
may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Page 045 of 058
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name:
Title
Date:
Page 046 of 058
Section I. Agency Information
Agency Name: Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections: Miguel Garcia
Contact Phone Number for Corrections: PHONE NUMBER
Email Address for Corrections: Miguel.Garcia24@fisd.org
Reporting Period: April 2024 - June 2024
Contract Term October 1, 2023 - September 30, 2024
rized Executive Signor: Miguel Garcia
Section II. Program Information
W
CCPD Goal (s): Reduce crime through crime prevention projects.
(Reduce crime through crime intervention projects.
Project Description
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD
funded campuses. Programming will focus Leadership traits and non -cognitive skills that translate
into school success (better grades, attendance and improved behavior in select ES, MS and High
schools in FWISD. Programming will include students in Gap Zip Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description
APR
MAY
JUN
Q3 Totals
Performance Goal
Percentage
Complete (%)
900 out of 1200 Elementary participants (45+
attendance) will attend school 95%of possible
0
900
0.00%
school days.
37 out of 75 Middle School participants (45+
attendance) will attend school 90% (MS) of
0
37
0.00%
possible school days.
62 out of 125 High School participants (45+
attendance) will attend school 90% (HS) of
0
62
0.00%
possible school days.
787 out of 1050 (75%) total participants (45+
attendance) will pass 100% of enrolled courses
0
787
0.00%
(by end of the school year).
Section
II. Participant Activity - Overall Performance
Project Plan Activities
APR
MAY
lUN
Q3 Totals
Percentage
Performance Goal
Complete (%)
Number of School Sites that maintain an
Average Daily Attendance of 50 (Reported
Monthly)
0
40 0%
2000 unduplicated participants enrolled:
-1600 Elementary (ES)
-150 Middle School (MS)
0
2000
-250 High School (HS)
Page 047 of 058
Number of unduplicated participants with 45+
days
-1200 Elementary (ES)
-75 Middle School (MS)
0
1400
0%
-125 High School (HS)
5 or less, the number of behavior referrals for
participants for the 2023-2024 School year.
Public Education Information Management
System (PEIMS)
-Elementary
0
5
0%
-Middle School
-High School
Hours of CCMR
A minimum of 118 days for 45 minutes-1 hour
at 40 sites for a total of 4,640 hours; Track
0
4720
0%
FWAS ADB
Unduplicated Parents attend parent/guardian
meetings
Total will be reported on monthly basis; will be
contingent on number of FWAS participants per
0
2000
0%
family; may be multiple participants from same
household; FWAS ADB
Satisfaction Surveys completed
75% (30) of Principals will submit surveys; 50%
of Parents of Regular students will respond to
0
1000
0%
on-line Qualtrics survey
75% parent respondents will indicate FWAS
fostered a positive and educational
environment on Satisfaction Surveys.
0
205
0%
FWAS Parent Activities/ Meetings will take
place during the 2023-2024 School year; Track
0
160
0%
FWAS ADB
4,640 (minimum) hours of Homework
Assistance
(40 sites x 118 days x 1 hour/ day)
0
4640
0%
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions:
may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Page 048 of 058
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the identified
CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name:
Title:
Date:
Page 049 of 058
Section I. Agency Information
Agency Name:
Fort Worth Independent School District/Fort Worth After School (FWAS)
Person to Contact for Corrections:
Miguel Garcia
Contact Phone Number for Corrections:
PHONE NUMBER
Email Address for Corrections:
Miguel.Garcia24@fisd.org
Reporting Period:
July 2024 - September 2024
Contract Term
October 1, 2023 - September 30, 2024
Authorized Executive Signor:
Miguel Garcia
Section II. Program Information
CCPD Goal (s):
Reduce crime through crime prevention projects.
Reduce crime through crime intervention projects.
Project Description
Fort Worth After School will provide structured, afterschool enrichment programs at 40 CCPD
funded campuses. Programming will focus Leadership traits and non -cognitive skills that translate
into school success (better grades, attendance and improved behavior in select ES, MS and High
schools in FWISD. Programming will include students in Gap Zip Codes and PRAs in need of
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description
JULY
AUG
SEPT
Q4 Totals
Performance Goal
Percentage
Complete (%)
900 out of 1200 Elementary participants (45+
attendance) will attend school 95%of possible
0
900
0.00%
school days.
37 out of 75 Middle School participants (45+
attendance) will attend school 90% (MS) of
0
37
0.00%
possible school days.
62 out of 125 High School participants (45+
attendance) will attend school 90% (HS) of
0
62
0.00%
possible school days.
787 out of 1050 (75%) total participants (45+
attendance) will pass 100% of enrolled courses
0
787
0.00%
(by end of the school year).
Quarterly Narrative Questions
Project Plan Activities
JULY
AUG
SEPT
Q4 Totals
Performance Goal Percentage
Complete (%)
Number of School Sites that maintain an
Average Daily Attendance of 50 (Reported
Monthly)
0
40 0%
2000 unduplicated participants enrolled:
-1600 Elementary (ES)
-150 Middle School (MS)
0
2000
-250 High School (HS)
Page 050 of 058
Number of unduplicated participants with 45+
days
-1200 Elementary (ES)
0
1400
0%
-75 Middle School (MS)
-125 High School (HS)
5 or less, the number of behavior referrals for
participants for the 2023-2024 School year.
Public Education Information Management
System (PEIMS)
0
5
0%
-Elementary
-Middle School
-High School
Hours of CCMR
A minimum of 118 days for 45 minutes —1
hour at 40 sites for a total of 4,640 hours; Track
0
4720
0%
FWAS ADB
Unduplicated Parents attend parent/guardian
meetings
Total will be reported on monthly basis; will be
contingent on number of FWAS participants
0
2000
0%
per family; may be multiple participants from
same household; FWAS ADB
Satisfaction Surveys completed
75% (30) of Principals will submit surveys; 50%
of Parents of Regular students will respond to
0
1000
0%
on-line Qualtrics survey
75% parent respondents will indicate FWAS
fostered a positive and educational
environment on Satisfaction Surveys.
0
205
0%
FWAS Parent Activities/ Meetings will take
place during the 2023-2024 School year; Track
FWAS ADB
0
160
0%
4,640 (minimum) hours of Homework
Assistance
(40 sites x 118 days x 1 hour/ day)
0
4640
0%
Quarterly Narrative Questions
provide detailed commentary on your projects progress for this quarter. If needed, you
WPlease
Instructions:
may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Page 051 of 058
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name:
Title
Date:
Page 052 of 058
Section I. Agency Inf rmation
Agency Name:
Project Title:
Contact Phone Number for Corrections:
Email Address for Corrections:
Zip Code
Q1
76101
76102
76103
76104
76105
76106
76107
76108
76109
76110
76111
76112
76113
76114
76115
76116
76118
76119
76120
76121
76122
76123
76124
76126
76129
76130
76131
76132
76133
76134
76135
76136
76137
76140
Number of Participants
Q2 Q3 Q4
Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 053 of 058
76148
76150
76155
76161
76162
76163
76164
76177
76178
76179
76181
76185
76191
76192
76193
76195
76196
76197
76198
76199
Initials (per
quarter)
(Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Page 054 of 058
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Budget Category
A.
Personnel
B.
Fringe Benefits
C.
Travel and Training
D.
Equipment
E.
Supplies
F.
Contracts/Consultants
G.
Sub -Awards
H.
Occupancy
Total
Direct Costs
Approved Budget
Exhibit E:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2024
DIRECT COSTS (90% minimum)
Approved Budget Change Requested Revised Budget
INDIRECT COSTS (10% maximum
Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory
❑ Modification Approved
FWPD Staff Signature
Signatory Title
FWPD STAFF USE ONLY
Date
❑ Modification NOT Approved
Date
Page 055 of 058
FY24 — Fort Worth ISD
Corrective Action Plan
Exhibit F:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and
timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a
policy document approved by the governing board. Additional Instructions are below.
ITEM ID
MONITORING
FINDING
CORRECTIVE ACTION
RESPONSIBLE
PERSON
TARGET
COMPLETION
DATE
SECTION - #
FIN - 1
PERS - 2
ADM - 3
List the CCPD
Improvement Comment
here
Detail the corrective action to be
taken.
Designate a person to
ensure completion
Designate a target
date to complete the
action
Authorized Representative Signature
Name of Authorized Representative — Please Print
Date
Page 056 of 058
9/28/23, 1:42 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 9/12/2023 REFERENCE
NO..
CODE: C TYPE:
M&C 23-0727 LOG NAME:
NON- PUBLIC
CONSENT HEARING:
Official site of the City of Fort Worth, Texas
Foy T�o
35FY24 CCPD AFTER
SCHOOL PROGRAMS
NO
SUBJECT. (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley and White
Settlement Independent School Districts for Operation of After -School Programs in a Total
Program Amount Up to $1,840,000.00 for Fiscal Year 2024
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with the Fort Worth,
Keller, Crowley and White Settlement Independent School Districts in the total amount up to
$1,840,000.00 for the operation of after -school programs at selected schools during Fiscal Year
2024.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a
multi -disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District (ISD) schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded after -school programs using
appropriations from the Crime Control and Prevention District (CCPD). The participating school
districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White
Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD
funding. Each district is responsible for the day-to-day administration of its after -school program and
is required to establish program goals and objectives that are measurable and result in desired
program outcomes. Today, the mission of the after -school programs is to provide a safe environment
for educational, physical, and social development leading to a reduction in juvenile crime.
This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort
Worth, Keller, Crowley, and White Settlement Independent Schools Districts in the total program
amount up to $1,840,000.00 for the operation of after -school programs at selected schools during
Fiscal Year 2024.
Funding will be allocated as follows to each district in Fiscal Year 2024 on a reimbursement basis
Fort Worth ISD funding in the amount up to $1,495,000.00;
Keller ISD funding in the amount up to $143,750.00;
Crowley ISD funding in the amount up to $143,750.00; and
White Settlement ISD funding in the amount up to $57,500.00.
Funding will be budgeted in Other Contractual Services account within the Crime Control and Prev
Distr Operating Fund for Fiscal Year 2024.
These Agreements will be effective for one year, beginning October 1, 2023, and will end on
September 30, 2024, with no renewals.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024
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9/28/23, 1:42 PM M&C Review
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity I Budget I Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Liz Garza (5571)
Alex Acosta (4236)
ATTACHMENTS
F I D Table -After SchoolFY24.xlsx (CFW Internal)
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