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HomeMy WebLinkAboutContract 60281CSC No. 60281 INTERLOCAL AGREEMENT BETWEEN WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH FISCAL YEAR 2024 In consideration of mutual covenants, promises, and agreements contained herein, THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its duly authorized Assistant City Manager, and White Settlement Independent School District, hereinafter referred to as ("District"), acting by and through Frank Molinar, Superintendent, its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in City during Fiscal Year 2024 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, the City Council of Fort Worth and the White Settlement Independent School District Board of Trustees have determined that the security and well-being of students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS, District proposes to continue the Blue Haze ES After School Program ("Program") in conjunction with the City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Interlocal Agreement 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification Form 7. Exhibit F — Corrective Action Plan 8. Exhibit G — Previous Year's Corrective Action Plan (if applicable) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibits "A" through "G", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "District" shall include White Settlement Independent School District, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or District. The term "Parties" shall refer to both City and District. AGREEMENT 1. Responsibilities of District 1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. District shall be responsible for the day-to-day administration of the Program. District agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Performance Report. 1.2 District will be responsible for the enforcement of these responsibilities on any After - School Service Providers Contracts that the District enters into associated with the funds provided through this Agreement. The City will be provided copies of all executed agreements between the District and any After -School Program Service Providers within five days of their execution. 2. Program Funds 2.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of $57,500.00 ("Program Funds"). 2.2 Pavment Payment of the Program Funds from City to District shall be made on a quarterly and cost -reimbursement basis following receipt by City from District of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the District. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(&fortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance report. With exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the District for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reporting Schedule District agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. District agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Report Submission for Activity and Expenses Report is Due on the 15th occurring in the following for months below months October — December January January — March April April — June July July — September October District agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the District not be able to meet these requirements in the given month, the District shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of a report submission month, the City will document for future corrective action. If, by the last day of the same month, District has not submitted the required reports, the City will send a Non -Compliance Letter notifying the District's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the District for this agreement is October 15, 2024. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications District is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, the District must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Approve Modifications The last day the City will approve a Budget Modification from the District for this agreement is August 1, 2024. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(r�fortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 District will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, District will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the District's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.14 Sub -Grantee Funds District is responsible for imposing the same program funding requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under Exhibit A Project Plan. District will review and report any budget modifications that its subgrantee makes to the City. 3. Term This Agreement shall commence upon October 1, 2023 ("Effective Date"), and shall end on September 30, 2024 ("End Date"). All of District's expenditures under this Agreement must be completed no later than September 30, 2024. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the District. 4. Program Performance 4.1 District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Reporting Schedule The District agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. District agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Report Submission for Activity and Expenses Report is Due on the 15' occurring in the following for months below months October — December January January — March April April — June July July — September October District agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the District not be able to meet these requirements in the given month, the District shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of a report submission month, the City will document for future corrective action. If, by the last day of the same month, District has not submitted the required reports, the City will send a Non -Compliance Letter notifying the District's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 4.3 Program Performance Report District agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 4.2 4.4 Corrective Action Plan District agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the District will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 Monitoring Visits District agrees that the City may conduct a monitoring visit to assess the risk of City funds and District performance at any time during the duration of this Agreement. The City will notify the District of an upcoming monitoring visit and provide instructions of what to prepare. The District agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness District agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the District, the City will document further corrective action and send a Non -Compliance letter notifying the District's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2024. 4.8 A representative of the program from the District shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 4.9 Sub Grantee Program Performance District is responsible for imposing the same program performance requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under the Exhibit A Project Plan. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to District hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by District under or in connection with this Agreement. 5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any reason upon written notice as specified in section 5.3. 5.3 Termination will be effected by delivering to District written notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon District's receipt of notice of termination, District shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the District's remedy shall be reinstatement of this Agreement. District expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attomey's fees. 5.5 Within thirty (30) days following the date of termination of this Agreement, District shall return to City any property provided hereunder. City will have no responsibility or liability for District's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equiment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. District shall maintain all equipment used in the administration and execution of the Program. District shall maintain, replace, or repair any item of equipment used in support of the the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Program and/or for use under the terms of this Agreement is the sole responsibility of District. District shall not use Program Funds to repair or replace said equipment. District shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, District shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 District agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or District, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of District under this Agreement. District, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all District's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. District shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall also be required, at its own cost, to engage an independent third -party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third - party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with District. 7.3 If, as a result of any audit, it is determined that District misused, misapplied or misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 District's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement, and work to be performed by District under this Agreement and City shall have access at all reasonable hours to offices and records of District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the District will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the District maintains the information the City is requesting, the District shall provide the requested information to the City within 30 days of receipt of the request. If the District does not maintain the requested information as of the date it receives the City's request, the District shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that District will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. 7.7 Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 District shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. District shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and District, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and District. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of District. District shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of District, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by District, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to District, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification To the extent allowed by law, each of the parties shall be liable and responsible for any damages or loss caused by the negligent acts or omissions, or malfeasance or intentional misconduct of each of its respective officers, agents, servants, or employees. Nothing in the performance of this Agreement shall impose any liability for claims against District, other than claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Fort Worth other than claims that may arise as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act. District shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by District shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all District and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of District shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of District, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, District covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 District will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 12.3 If any claim arises from an alleged violation of this non-discrimination covenant by District, its personal representatives, assigns, subcontractors, or successors in interest, District agrees to assume such liability and to indemnify and defend City and hold City harmless from such claim, to the extent allowed by law. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 District, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of District in writing to any such violation on the part of District or any of its officers, members, agents, employees, subcontractors or program participants, then District shall immediately desist from and correct such violation. 13.2 District shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of District in writing to any such violations on the part of District or any of its officers, members, agents, employees, program participants or subcontractors, then District shall immediately desist from and correct such violation. 14. Waiver of Immunitv The parties and their respective governing bodies do not waive any immunity by entering into this Agreement, and each fully retains all immunities and defenses provided by law or otherwise with respect to any action based on or occurring as a result of this Agreement. 15. Insurance Requirement 15.1 District shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liability or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 15.2 District's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect District and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 16.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 16.6 All notices required or permitted by this Agreement must be in writing and deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: Fernando Costa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 DISTRICT: Frank Molinar Superintendent 401 S Cherry Lane White Settlement, TX 76108 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.9 District is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. District will be responsible for conducting criminal background screening and maintaining appropriate records, which will be subject to review by the City. DISTRICT SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 16.10 After -School Service Provider Background Screenings. The District will be responsible for imposing the same background screening requirements as listed in this section of Agreement on any After -School Program Service providers that it selects to carry out its After -School Programs. 16.11 The provisions and conditions of this Agreement are solely for the benefit of the City and District and are not intended to create any rights, contractual or otherwise, to any other person or entity. 16.12 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 16.13 City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. District shall verify the identity and employment eligibility of its employees who perform work under this Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain photocopies of all supporting employment eligibility and identify documentation for all employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. District shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. District shall provide City with a certification letter that is has complied with the verification requirements required by this Agreement. To the extent allowed by law, District shall indemnify City from any penalties or liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by District. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this 17th day of October , 20 23. [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: 7� By: Name: Fernando Costa Title: Assistant City Manager Date: Oct 13, 2023 District: By:Frank Molinar (Oct 6, 2023 01:57 EDT) Name: Frank Molinar Title: Superintendent Date: Oct 6, 2023 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: B V Robert All ' en Alldredge Jr. (Oct 13, 202310:23 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: Terris Manes By: Jerris Mapes (Oct 6, 20 3 16:06 CDT) Name: Jerris Mapes Title: Sr. Assistant City Attorney Contract Authorization: M&C: 23-0727 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Unit oovannu ' F FORT Ilaa �ool City Secretary: Pie o:p aaanIltez 454gd By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH® Powered by ZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ FY24 Partners with a Shared Mission (non-competitive) Deadline: 5/3/2023 White Settlement Independent School District Blue Haze ES After School Program $ 57,500.00 Requested Submitted: 5/3/2023 9:29:41 PM (Pacific) Project Contact Heidi Monsees hmonsees aawsisd.net Tel: 817-367-5323 Additional Contacts d bu rnett@wsisd. net,eshiffler@ymcafw.org Narrative top Jump to: Narrative Reouired Attachments White Settlement Independent School District 8224 White Settlement Rd White Settlement, TX 76108 United States Superintendent Frank Molinar fmolinar(@wsisd.net Telephone817-367-1300 Fax 817-367-1304 Web www.wsisd.com Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. ❑ Reduce crime through prevention projects ❑ Reduce crime through intervention project ❑ Increase safety through Direct Neighborhood Projects '. Increase safety through youth crime prevention projects LJ Increase safety through youth crime intervention projects 2. Select Entity/Organization Type ❑ Private Non -Profit 501 c3 Public non -Profit 3. Will your project address a Special Emphasis (i.e. Police/Community Relations or Violent Crime?) Please see page 4 of the FY24 Contract Packet for more information. .'. Yes ❑ No 4. What Council Districts will this project serve? Mark all that apply. LJ District 2 LJ District 3 LJ District 4 J District 5 LJ District 6 Y: District 7 LJ District 8 CI District 9 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. In Texas, according to the 2022 After -School Alliance Report, unmet demand for afterschool programs has reached an all-time high, with more than 2 million children who would be enrolled in a program if one were available to them. Demand for afterschool in Texas surges as parents see key benefits from afterschool, including keeping kids safe, helping them learn and grow, and providing peace of mind for working families. As families face barriers to participation, such as cost and accessibility, there is strong support behind public funding for afterschool programs in the state. One in five kids are alone and unsupervised from 3 to 6 p.m and these are the hours when juvenile crime and victimization peak —and many parents are still at work. When kids have no place to go after school, they miss -out on valuable learning opportunities, parents lose 8 days of work and businesses lose up to $300 billion a year. With after -school programs in place, the percentage of children who are alone and unsupervised has decreased from 24% in 2004 to 12% in 2020. Participation in afterschool programs has been associated with reduced drug use and criminal behavior and increased safety of children in elementary and middle school areas (Supporting Social and Emotional Development Through Quality Afterschool Programs, 2015). Effective afterschool programs can improve classroom behavior, school attendance, academic aspirations, and can reduce the likelihood that a student will drop out (Huang, Leon, La Torre, Mostafavi, 2008). Attending afterschool programs can improve students' academic performance. A national evaluation found that over 40 percent of students attending 21st Century Community Learning Center programs improved their reading and math grades, and that those who attended more regularly were more likely to make gains (Naftzger et. al., 2007). Investing in the development of non -cognitive factors, such as social and emotional competencies and academic behaviors, can not only improve academic performance in the short-term, but also benefit educational achievement and contribute to the reduction of inequalities in school performance and post -secondary attainment in the long-term as well as decrease the juvenile crime rate and increase youth safety (National Research Council and Institute of Medicine. 2002. Community Programs to Promote Youth Development. Washington, DC: The National Academies Press.). 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. White Settlement ISD, in partnership with the YMCA, will operate an After -School and Tutoring Program on the Blue Haze Elementary campus. The program will operate during the school year, five days per week for a minimum of 3 hours per day and will focus on students in Kindergarten through 4th grade. The after -school program, provided by the YMCA, will enroll students who perform below proficiency in math and/or literacy, come from households with earnings less than the poverty level, and/or exhibit additional risk factors such as repeated absences, chronic tardiness, and frequent behavioral referrals. The afterschool program emphasizes academic enrichment, health and wellness, and social and emotional development. The program will also provide a variety of other program activities and services to keep students engaged and safe. The program relies on a coordinated community partnership model, requiring strong relationships between school staff and program staff. The program works to align with school day learning and ensures this connection by employing a YMCA site director and a WSISD certified teacher liaison. The program is flexible across grade levels, targets high -needs youth needing academic support, and has been successfully implemented in YMCA programs in different communities across the nation. Nine components are incorporated into our curriculum as a way to intentionally foster holistic youth development through a range of activities focused on helping youth achieve, build relationships, and feel like they belong. The Principal of Blue Haze Elementary and the YMCA Director of Association Childcare will discuss and plan program activities and law enforcement special emphasis activities for students. Possible activities: 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. All students participating in the afterschool program will have opportunities to engage in programming Monday through Friday from 3p to 6p daily during a time when juvenile crimes and victimization are at a peak and many parents are still at work. During programming hours, students engage in academic and enrichment activities that increase their social emotional understanding to encourage better decision making. In collaboration with the Fort Worth Police Department, all students will be involved with officers during regular afterschool activities to help build relationships that allow them to experience positive interactions with our law enforcement officers. Character development activities and assessments, family involvement and officer participation differentiate our program while similar programs may offer academic support or physical fitness only. Through the use of our Afterschool Alliance Reports, program development is based on information provided to best support this program and ensure we meet the needs of our students. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. This program aims to increase student safety by ensuring 75% of the students in the program see an improvement in their academic performance. We will do this by pre/post assessments, compare core rates from semester to semester. The program aims to ensure that 50% of the students will show and increase in their attendance by comparing attendance records from semester to semester. Finally, 40 % of students improve their behavior in the program and during school. We will use discipline referrals and citizenship grades each semester to measure the success. We also believe that youth need to experience positive interactions with our law enforcement officers therefore, in our program the police department are engaged with our youth. During their visits, the officers engage in a variety of activities. The lead discussions on specific topics to help educate our youth on the dangers in their community. They also engage more informally by sitting down and playing a board game or taking them to the gym for a round of basketball. We feel this partnership is a huge benefit to the students and families. It helps remove preconceived thoughts about law enforcement while also helping to reduce future crime through the educational component. We hope to expand this partnership with the police department to continue giving students and families opportunities to interact with officers in a more relaxed environment. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. WSISD fosters a culture of excellence in which ALL students are empowered to be innovators and leaders of tomorrow through engaging, hands-on instruction; the latest technology; and extra -curricular programs that meet the needs and interests of every student. Every WSISD school implements innovative and creative learning opportunities for students through technology, project -based learning, classroom transformations and more! White Settlement ISD is a growing suburban school district that serves more than 6,800 students who reside in the City of White Settlement and a portion of the City of Fort Worth. The district is comprised of ten schools and has more than 900 employees. WSISD offers five elementary campuses including the North Elementary STEAM Academy, a Fine Arts Academy, an intermediate school (grades 5 and 6), a middle school (grades 7 and 8), a high school (grades 9 through 12), a Virtual Academy (grade K-8), and an alternative campus. WSISD is a community rich in pride and tradition, and every family can become a part of the Brewer Bear tradition because the district offers Open Enrollment for kindergarten through 12th grade students. We believe: • All students are our top priority. • Every student has value and purpose. • Our students deserve a passionate teacher in every classroom every day. • A safe, secure and enriched environment enhances learning. • Learning is a shared responsibility that requires active involvement by students, staff, families and the community. • Continuous professional growth is essential for student success. 11. What is your agency's mission? Please include how this project fits and how this project was developed. WSISD fosters a culture of excellence in which ALL students are empowered to be innovators and leaders of tomorrow through engaging, hands-on instruction; the latest technology; and extra -curricular programs that meet the needs and interests of every student. Every WSISD school implements innovative and creative learning opportunities for students through technology, project -based learning, classroom transformations and more! At White Settlement ISD, WE BELIEVE: • All students are our top priority. • Every student has value and purpose. • Our students deserve a passionate teacher in every classroom every day. • A safe, secure and enriched environment enhances learning. • Learning is a shared responsibility that requires active involvement by students, staff, families and the community. • Continuous professional growth is essential for student success. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. White Settlement ISD is a growing suburban school district that serves more than 6,800 students who reside in the City of White Settlement and a portion of the City of Fort Worth in the 76108 zip code. The district is comprised of ten schools and has more than 900 employees. WSISD offers five elementary campuses including the North Elementary STEAM Academy and a Fine Arts Academy. WSISD also has an intermediate school (grades 5 and 6), a middle school (grades 7 and 8), a high school (grades 9 through 12), a Virtual Academy (grades K through 8) and an alternative campus. Blue Haze ES, the campus for the after -school program in this proposal, is located in the Fort Worth portion of 76108 and is served by District 7 of the Fort Worth City Council. Enrollment at Blue Haze Elementary for the 2022-2023 school year is approximately 600 students in grades kindergarten through 4th grade. Blue Haze Elementary reached 50% for overall test scores (math proficiency is 45%, and reading proficiency is 56%) for the 2021-2022 school year. Approximately 53% of enrolled students at Blue Haze Elementary are students of color. Blue Haze Elementary is a Title I school with over 46% of students being economically disadvantaged and over 52% at -risk for dropping out of school. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. None at the time. We continually strive to look for additional resources to expand and/or improve our after -school program. 14. If applicable, how will your project will address the CCPD Special Emphasis? Please see page 4 of the FY24 Contract Packet for more information. We believe that youth should view our law enforcement officers as community heroes rather than someone to fear. Youth today have more access to view the negative aspects of law enforcement and it can screw their view on how they see our local police officers. This often leads to youth being frightened of our police officers and they try to avoid interactions with them if they can. In our program, we believe that youth need to experience positive interactions with our law enforcement officers therefore, in our programs the Fort Worth Police Department is highly engaged with our youth. The Fort Worth Police Department visit our program at Blue Haze Elementary on a monthly basis. During their visits, the Officers engage in a variety of activities with the children. They sometimes lead discussions on a specific topic to help educate our youth on the dangers that are in their community. They also engage more informally by sitting down and playing a board game with them or taking them to the gym for a round of basketball. From our experience, this has changes the view of the children in our program. They love seeing the police officers in their uniforms and think it is so fun to have them play silly games with them in the program. We feel this partnership has many benefits to the children and their families. It removes any preconceived thoughts about law enforcement while also helping to potential reduce future crime through the educational component. Over the next year we hope to expand upon this partnership to host family events with the Fort Worth Police Department and out families. We also want to increase the activities at the site and give children more opportunities to interact in a more relaxed environment. 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. No FWPD personnel are used. Required Attachments top Documents Requested * Exhibit A - Project Plan Scope of Services download template Exhibit B - Budget Narrative Spreadsheet download template 1295 - Disclosure of Interested Parties Last Independent Audit Report Letter of Non -Profit Status List of Board of Directors Insurance Certificate Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub -grantees. ISDs will also be required to list their CCPD funded school sites. download template Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. Required? Attached Documents 1 Exhibit A 0 Budaet Narative 0 1295 Exemption Letter 0 Annual Comprehensive Financial Report 0 Comptroller Exemption Letter 0 Board of Trustees Members 0 Certificate of Insurance Sub -Grantee Budaet MOU Letter * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 440912 Become a fan of ZoomGrantsTM on Facebook Problems? Contact us at Questions()ZoomGrants.com ©2002-2023 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser Proposer Name: White Settlement ISD Project Title: Blue Haze ES After School Program CCPD Goal (s) Outcome Objective 1 Outcome Objective 2 Outcome Objective 3 After School Program Youth unsupervised between the hours of 3 — 6 PM are more likely to be involved in risky behaviors, including Juvenile crime. White Settlement ISD will operate an after -school care and tutoring program at Blue Haze Elementary, 5 days per week, for a minimum of 3 hours per day, for students in grades Kindergarten through 4t1i- EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Reduce crime through youth crime prevention projects. Increase safety through youth crime prevention projects. 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by daily attendance reports. 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on assessments from the character development curriculum 60 students out of 100 students enrolled will see improvement in their academic performance. Measurable Activity Goal Peoplei' i i 1.100 Unduplicated students enrolled Program coordinator, activity leaders, October 1, 2023 — May 2024 in After School Program principal, teachers, school counselor and and parents. August 2024 — September 2024 Monday -Fridays 3p-6p 2. 50 Average Daily Attendance Program coordinator, activity leaders, principal, teachers, school counselor and parents. Students will receive daily 3.4,250 hours of Homework Assistance Program coordinator, teachers, and enrichment and academic activities 30 minutes of homework assistance activity leaders. along with homework support to per day x 5 days per week x ADA encourage academic success. students = 125 hours of homework assistance per week x 34 weeks Social Emotional Activities Students will participate in areas of enrichment that encourage development in social emotional skills and physical fitness. 4. 100 Unduplicated students in Social Program coordinator, teachers, and Emotional activities activity leaders. October 1, 2023 — May 2024 and August 2024 — September 2024 Monday -Fridays 3p-6p October 1, 2023 — May 2024 and August 2024 — September 2024 Monday -Fridays 3p-6p October 1, 2023 — May 2024 and August 2024 — September 2024 Monday -Fridays 3p-6p Phvsical Fitness Students will participate in areas of enrichment that encourage development in social emotional skills and physical fitness. Character Development Conduct weekly character development with each age group to discuss core values, including caring, honesty, respect, and responsibility. 1 Behavioral Logs During the program, behavior check ins, logs, and quarterly assessments will be conducted on students in the character development program. 5.3,400 hours or Social Emotional activities. 2 hours of social emotional activities per week x ADA students = 100 hours per week x 34 weeks. 6. 100 Unduplicated students in Physical Fitness activities 7. 8,500 hours of physical fitness. 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per week x 34 weeks 8. 100 Unduplicated students in Character Development 9. 1700 hours of student character development activities 1 hour of character development per week x ADA students = 50 hours per week x 34 weeks 10. 50 Pre-& Post Parent Assessments collected 11. Total amount of students that received an assessment due to participation in the program for 30 days or more. Tracked by attendance log (total of 3 quarterly) and Program coordinator, activity leaders, providers, guest speakers, and teachers. Program coordinator, activity leaders, providers, guest speakers, and teachers. Program coordinator, activity leaders, providers, guest speakers, and teachers. Program coordinator, activity leaders, and teachers. Program coordinator, activity leaders, and teachers. October 1, 2023 — May 2024 and August 2024 — September 2024 Monday -Fridays 3p-6p October 1, 2023 — May 2024 and August 2024 — September 2024 Monday -Fridays 3p-6p October 1, 2023 — May 2024 and August 2024 — September 2024 Monday -Fridays 3p-6p October 1, 2023 May 2024 and August 2024 — September 2024 Monday -Fridays 3p-6p October 1, 2023 — May 2024 and August 2024 — September 2024 Monday -Fridays 3p-6p Program coordinator, activity leaders, October 1, 2023 — May 2024 and teachers. and August 2024 — September 2024 Monday -Fridays 3p-6p Program coordinator and activity October 1, 2023 — May 2024 leaders. and August 2024 — September 2024 Monday -Fridays 3p-6p Conducting pre/post tutoring assessments, comparing core course passing rates from semester to semester, and looking at the number and percentage of students meeting STAAR standards by grade level. used to measure improvement for each student. 12. Total amount of students Program coordinator and activity October 1, 2023 — May 2024 receiving 2 behavior check ins. leaders. and August 2024 — September 2024 Monday -Fridays 3p-6p 13. Total behavior logs of student Program coordinator and activity October 1, 2023 — May 2024 that notes their daily productivity in leaders. and the program. August 2024 — September 2024 Monday -Fridays 3p-6p 14. 100 pre/post tutoring Program coordinator, activity leaders, assessments. and teachers. October 1, 2023 — May 2024 and August 2024 — September 2024 Monday -Fridays 3p-6p Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B - BUDGET NARRATIVE FY24 DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0.00 $0.00 Total Revenue SO.00 A. SALARY TOTAL SALARY $0.00 B. FRINGE $0.00 TOTAL FRINGE $0.00 C. TRAVEL Mr I $0.00 TOTAL TRAVEL $0.00 D. EQUIPMENT $0.00 $0.00 $0.00 E. SUPPLIES F. CONSULTING/CONTRACTING TOTAL CONSUL G. SUB -GRANTS TOTAL TOTAL YMCA Sub -Grant - White Settlement ISD sub -contracts wit the YMCA Metropolitan Fort Worth to provide campus after -school care at Blue Haze Elementary. Please see the Sub- 1.00 $51,750.00 $51,750.00 Grantee budget for detail on YMCAs associated costs. This item supports the YMCAFW who is the after -school provider of the program. TOTAL SUB -GRANTS $51.750.00 TOTAL OCCUP Administrative Costs - The after -school program is implemented at Blue Haze Elementary and White Settlement ISD receives 10% for administrative costs associated with accounting, 1.00 $ 5,750.00 $5,750.00 program monitoring, facilities, and utilities. TOTAL INDIRECT $5.750.00 Crime Control and Prevention District SUB GRANT AGENCY NAME (Partners with a Shared Mission) Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award reauested. Agencies may utilize this spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understandincr that outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure. DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0.00 Total Revenue t t0 A,SALARY or Program Coordinator - 1 staff x $18hr x 4.5 hrs per day x 5 days per week x 32 wks - $11,520. This position will oversee the daily programming. They will supervise the Activity Leaders and ensure that the program is being administered properly. They will also be the parent liaison, maintaining open lines of communication between the school day, afterschool 1.00 Staff $12,960.00 $12,960.00 and home. (This position supports and supervises the entire Program and Project Plan Activities 1.1 - 1.3, 2.1 - 2.2, 3.1) Activity Leader I - 1 staff x $14.00hr x 3.5 Ins per day x 5 days a wk x 32 wks = $7,280 Activity leaders will be there to assist with ratios, supervision as well as transitions. They will assist the Activity Leader II as well as the program coordinator daily. (This position 1.00 Staff $7,840.00 $7,840.00 supports Project All Plan Activities (1.1-1.3, 2.1-2.2, 3.1) and the program. Activity Leaders are not assigned certain activities and support the rotation of all activities within required ratios.) Activity Leader II - 2 staff x $13.00hr x 3.5 Ins per day x 5 days a wk x 32 wks - $14,560 The Activity Leader II will administer the program curriculum and lead the activities with the students daily. They are in direct supervision of children and work in ratio. (This position 2.00 Staff $7,280.00 $14,560.00 supports Project All Plan Activities (1.1-1.3, 2.1-2.2, 3.1) and the program. Activity Leaders are not assigned certain activities and support the rotation of all activities within required ratios.) Teachers for Afterschool Tutoring - to offer tutoring with students . - 3 Teachers X 4 hrs per 3.00 Teachers $2,688.00 $8,064.00 week X32 weeks X $21 hr. Supports activities 1.2 and 3.1. B. FRINGE Program Coordinator - This position supports and supervises the entire Program and Project 10.00% Percent $ 12,960.00 $1,296.00 Plan Activities (1.1-1.3. 2.1-2.2. 3.1) Activity Leader I - This position supports Project All Plan Activities (1.1-1.3, 2.1-2.2, 3.1) and the program. Activity Leaders are not assigned certain activities and support the rotation 10.00% Percent $ 7,840.00 $784.00 of all activities within required ratios.) Activity Leader II - This position supports Project All Plan Activities (1.1-1.3, 2.1-2.2, 3.1) and the program. Activity Leaders are not assigned certain activities and support the rotation 10.00% Percent $ 7,280.00 $728.00 of all activities within required ratios.) Teachers for Afterschool Tutoring - These positions supports the Project under student 15.00% Percent $ 8,064.00 $1,209.60 tutoring. Supports activities 1.2 and 3.1. C. TRAVEL Staff Travel - Program Coordinator purchases supplies for the program each week traveling around 25 miles round trip, multiple stops. 34 weeks, 25 miles per week with the 170T"-.�$ 450.00 $450.00 Program Supplies - (Cost per Student - $59.08) Weekly supplies for 5 days of programming for a goal of 50 kids per day including snacks, crafts, teaching supplies, consumable materials - Active play materials- playground ball, basketball, football, soccer ball, radio, bean bags, safety cones, flag football set, fluffballs, jump ropes, gator skin balls, poly spot markers, volleyball, glue, scissors, drawing paper, construction paper, butcher paper, poste board, markers, crayons, map pencils, pencils, variety ofbeads, pipe cleaners, yarn fabric, craft sticks, paint, chalk, drawing pencils, canvases, books, smocks, table coverings, easel with paper, board games, variety of card games, math supplies, rulers, timers, counters, tape measure, measuring spoons, game dice, large dice, rhythm sticks, buckets, tubs, jars posters and resources for learning, Lincoln logs, Lego, blocks, manipulates, pencil sharpener, pens, binders, folders, name tags, lanyards, student incentives- assorted prizes and toys, and parent events activities- table cloths, party decorations. This also covers the DESSA assessment fee which is $2.00 per student, per assessment plus $300 staff training fee for data analysis. These supplies are used for daily curriculum components of the program; 21 st Century Skills, STEM, Arts, Healthy Eating Physical Activity, Leadership Development, Academic Enrichment, College and Career Readiness. These components help us to engage youth in the program so that they desire to attend. Youth learn through project -based activities that promote academic success. 1.00 Supplies $ 2,958.40 $2,958.40 F. CONSULTING/CONTRACTING Educational Providers - Providers to enhance our program throughout the year and provide fun educational activities for the students. Challenge Island $450 Snapology $450 These providers have engaging, hands-on leaming experiences for students that spark interest 2.00 Contract $ 450.00 $900.00 in math and science with activities that are fun and exciting. Students get to learn about meal warms or create exploding color volcanoes. These activities are usually more adventurous and creative then our typical daily programming offers G. SUB -GRANTS $0.00 R OCCUPANCY $0.00 INDIRECT 10%admin fee Total Expense I 1.00 $ 5,750.00 1 $5,750.00 tt tt FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Budget Amount Exhibit C Request for Reimbursement (RFR) FY 2024 Submitting Agency: White Settlement ISD Contact Name: Debra Burnett CTSBS Phone Number: 817-367-5304 Email: dburnett(cDwsisd.net Remit Address: 8224 White Settlement Rd., White Settlement TX 76108 Invoice Number: Month of Request: DIRECT COSTS (90 % Minimum) B C Total of Previous This Month's Reimbursements Requested Request D (B+C) Total Requested To -Date E (A-D) Remaining Balance Available A Personnel $ - $ - B Fringe Benefits $ - $ - C Travel & Training $ - $ - D Equipment $ $ E Supplies $ $ F Contracts/Consultants $ - S - G Sub -Awards $ 51,750.00 $ - S 51,750.00 B Occupancy $ - S - Total Direct Costs $ 51,750.00 $ - $ - $ - S 51,750.00 INDIRECT COSTS (10 % Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Monts Total Requested Remaining Balance Request quest Requested To -Date Available Total InDireet Costs $ 5,750.00 $ $ $ 5,750.00 Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: Previous Requests: $ This Request: $ - Total Requested To -Date $ - Remaining Funds $ 57,500.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only 7 Purchase Order # Fund Dept ID Account = RFR Approved For Payment (Forth Worth Police Department CCPD StafjUse Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Crime Control and Prevention District Partners with a Shared Mission Section I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Contract Term: Debra Burnett CTSBS 817-367-5304 dburnett@wsisd.net October 1, 2023 - September 30, 2024 Authorized Executive Signor: Section II. Program Information CCPD Goal (s): Increase safety through youth crime prevention projects It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) Project Description by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by daily attendance reports. 0 0 0 0 0 60 0.00% 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on assessments from the character development 0 0 0 0 0 40 0.00% curriculum. 60 students out of 100 students enrolled will see improvement in their academic performance. 0 0 0 0 0 60 0.00% Section II. Participant Activity -Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 0 0 0 0 0 0 0 0 0 100 0.00% 50 Average daily attendance 50 0.00% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours of homework assistance per week. 0 0 0 0 0 0 0 0 0 0 4250 0.00% 100 Unduplicated students in Social Emotional activities 100 0.00% 3,400 hours of students in social emotional activities 2 hours of social emotional activities per week x ADA students = 100 hours per week x 34 weeks 0 0 0 0 0 3400 0.00% 100 Unduplicated students in Physical Fitness activities 0 0 0 0 0 100 0.00% 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per week x 34 weeks 0 0 0 0 0 8500 0.00% 100 Unduplicated students in Character Development 0 0 0 0 0 0 100 0.00% 1700 hours of student character development activities 1 hour of character development per week x ADA students = 50 hours per week x 34 weeks 0 0 0 0 0 1700 0.00% 50 pre and post assessments collected 0 0 0 0 0 50 0.00% Total amount of students that received an assessments due to participation in the program for 30 days or more. Tracked by attendance log (total of 3 quarterly) and 0 0 0 0 0 0.00% used to measure improvement for each student. Total amount of students receiving 2 behavior check ins. 0 0 0 0 0 0.00% Section I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Debra Burnett CTSBS Contact Phone Number for Corrections: 817-367-5304 Email Address for Corrections: dburnett@wsisd.net Reporting Period: October 2023 - December 2023 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: 0 Section II. Program Information W CCPD Goal (s): Increase safety through youth crime prevention projects 10 Project Description It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by daily attendance reports. 0 60 0.00% 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on assessments from the character development 0 40 0.00% curriculum. 60 students out of 100 students enrolled will see improvement in their academic performance. 0 60 0.00% Section ll. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 100 0% 50 Average daily attendance 0 50 0% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours 0 4250 0% of homework assistance per week. 100 Unduplicated students in Social Emotional activities 3,400 hours of students in social emotional activities 2 hours of social emotional activities per week x ADA students =100 hours per week x 34 100 Unduplicated students in Physical Fitness activities 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per week x 34 weeks 100 Unduplicated students in Character Development 0 1700 hours of student character development activities 1 hour of character development per week x ADA students = 50 hours per week x 34 weeks 50 pre and post assessments collected Total amount of students that received an assessments due to participation in the program for 30 days or more. Tracked by attendance log (total of 3 quarterly) and Total amount of students receiving 2 behavior checkins. Instructions: Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. 0 100 0% 0 3400 0% 0 100 0% 0 8500 0% 0 100 0% 0 1700 0% 0 50 0% 0 0 #DIV/0! 0 0 #DIV/0! Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Debra Burnett CTSBS Contact Phone Number for Corrections: 817-367-5304 Email Address for Corrections: dburnett@wsisd.net Reporting Period: January 2024 - March 2024 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: 0 Section II. Program Information W CCPD Goal (s): Increase safety through youth crime prevention projects 10 Project Description It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by 0 60 0.00% daily attendance reports. 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on 0 40 0.00% assessments from the character development curriculum. 60 students out of 100 students enrolled will see improvement in their academic performance. 0 60 0.00% Section II. Participant Activity - Overall Performance Project Plan Activities 1AN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 100 0% 50 Average daily attendance 0 50 0% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours 0 4250 0% of homework assistance per week. 100 Unduplicated students in Social Emotional activities 0 100 0% activities 2 hours of social emotional activities per week 0 3400 0% x ADA students = 100 hours per week x 34 0 100 0% 100 Unduplicated students in Physical Fitness activities 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per 0 8500 0% week x 34 weeks 100 Unduplicated students in Character Development 0 100 0% 0 1700 hours of student character development activities 1 hour of character development per week x 0 1700 0% ADA students = 50 hours per week x 34 weeks 50 pre and post assessments collected 0 50 0% assessments due to participation in the program for 30 days or more. Tracked by 0 0 #DIV/0! attendance log (total of 3 quarterly) and 0 0 #DIV/0! Total amount of students receiving 2 behavior check ins. Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Debra Burnett CTSBS Contact Phone Number for Corrections: 817-367-5304 Email Address for Corrections: dburnett@wsisd.net Reporting Period: April 2024 - June 2024 Contract Term October 1, 2023 - September 30, 2024 Authorized Executive Signor: 0 Section II. Program Information CCPD Goal (s): Increase safety through youth crime prevention projects 0 Project Description It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by 0 60 0.00% daily attendance reports. 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on 0 40 0.00% assessments from the character development curriculum. 60 students out of 100 students enrolled will 0.00% see improvement in their academic performance. 0 60 6NIMSection II. Participant Activity - Overall Performance Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 100 0% 50 Average daily attendance 0 50 0% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours 0 4250 0% of homework assistance per week. 100 Unduplicated students in Social Emotional activities 0 100 0% activities 2 hours of social emotional activities per week 0 3400 0% x ADA students = 100 hours per week x 34 0 100 0% 100 Unduplicated students in Physical Fitness activities 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per 0 8500 0% week x 34 weeks 100 Unduplicated students in Character Development 0 100 0% 0 1700 hours of student character development activities 1 hour of character development per week x 0 1700 0% ADA students = 50 hours per week x 34 weeks 50 pre and post assessments collected 0 50 0% assessments due to participation in the program for 30 days or more. Tracked by 0 0 4DIV/0! attendance log (total of 3 quarterly) and 0 0 #DIV/0! Total amount of students receiving 2 behavior check ins. Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Debra Burnett CTSBS Contact Phone Number for Corrections: 817-367-5304 Email Address for Corrections: dburnett@wsisd.net Reporting Period: July 2024 - September 2024 Contract Term October 1, 2023 - September 30, 2024 rized Executive Signor: 0 Section II. Program Information W CCPD Goal (s): Increase safety through youth crime prevention projects 10 Project Description It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by 0 60 0.00% daily attendance reports. 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on assessments from the character development 0 40 0.00% curriculum. 60 students out of 100 students enrolled will see improvement in their academic performance. 0 60 0.00% Quarterly Narrative Questions Project Plan Activities IULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 100 0% 50 Average daily attendance 0 50 0% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours 0 4250 0% of homework assistance per week. 100 Unduplicated students in Social Emotional activities 0 100 0% activities 2 hours of social emotional activities per week 0 3400 0% x ADA students = 100 hours per week x 34 0 100 0% 100 Unduplicated students in Physical Fitness activities 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per 0 8500 0% week x 34 weeks 100 Unduplicated students in Character Development 0 100 0% 0 1700 hours of student character development activities 1 hour of character development per week x 0 1700 0% ADA students = 50 hours per week x 34 weeks 50 pre and post assessments collected 0 s0 0% assessments due to participation in the program for 30 days or more. Tracked by 0 0 #DIV/0! attendance log (total of 3 quarterly) and 0 0 #DIV/0! Total amount of students receiving 2 behavior check ins. Quarterly Narrative Questions Instructions: Please provide detailed commentary on your projects progress for this quarter. If needed, you may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title Date: Section I. Agency Inf rmation Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code Q1 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q2 Q3 Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2024 Date Submitting Agency White Settlement ISD Contact Name Debra Burnett Phone Number and Email dburnett(awsisd.net 817-367-5304 Remit Address 8224 White Settlement Rd., White Settlement, TX 76108 DIRECT COSTS (90% minimum) Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs INDIRECT COSTS (10% maximum) Approved Budget Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY24 — White Settlement ISD Corrective Action Plan Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - 1 PERS - 2 ADM - 3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date 9/28/23, 1:42 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 9/12/2023 REFERENCE NO.: CODE: C TYPE: M&C 23-0727 LOG NAME: NOW PUBLIC CONSENT HEARING: Official site of the City of Fort Worth, Texas Fort' T�o 35FY24 CCPD AFTER SCHOOL PROGRAMS NO SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley and White Settlement Independent School Districts for Operation of After -School Programs in a Total Program Amount Up to $1,840,000.00 for Fiscal Year 2024 RECOMMENDATION: It is recommended that the City Council authorize the execution of agreements with the Fort Worth, Keller, Crowley and White Settlement Independent School Districts in the total amount up to $1,840,000.00 for the operation of after -school programs at selected schools during Fiscal Year 2024. DISCUSSION: National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a multi -disciplinary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District (ISD) schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded after -school programs using appropriations from the Crime Control and Prevention District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to-day administration of its after -school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the after -school programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort Worth, Keller, Crowley, and White Settlement Independent Schools Districts in the total program amount up to $1,840,000.00 for the operation of after -school programs at selected schools during Fiscal Year 2024. Funding will be allocated as follows to each district in Fiscal Year 2024 on a reimbursement basis: Fort Worth ISD funding in the amount up to $1,495,000.00; Keller ISD funding in the amount up to $143,750.00; Crowley ISD funding in the amount up to $143,750.00; and White Settlement ISD funding in the amount up to $57,500.00. Funding will be budgeted in Other Contractual Services account within the Crime Control and Prev Distr Operating Fund for Fiscal Year 2024. These Agreements will be effective for one year, beginning October 1, 2023, and will end on September 30, 2024, with no renewals. This program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024 apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31355&counci ddate=9/12/2023 1 /2 9/28/23, 1:42 PM M&C Review TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Fernando Costa (6122) Originating Department Head: Neil Noakes (4212) Additional Information Contact: Liz Garza (5571) Alex Acosta (4236) ATTACHMENTS F I D Table -After SchoolFY24.xlsx (CFW Internal) apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31355&counci (date=9/12/2023 2/2