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Home My WebLink AboutContract 57539-R1DocuSign Envelope ID: 2C816C31-BA83-4E51-91B2-CBE1CF5B79F5 CSC No. 57539-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 10, 2023 Inductive Automation, LLC Attn: Kevin McClusky, Vice President of Sales 90 Blue Ravine Rd. Folsom, CA 95630 Re: Contract Renewal Notice Contract No. CSC No. 57539 (the "Contract") Renewal Term No. 1: August 9, 2023 to August 8, 2024 The above referenced Contract with the City of Fort Worth expires on August 9, 2023 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to Nine (9) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its FIRST (1ST) renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/Durchasinc to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. ncerely, • Patty Wilson, B MCA, ECMCA Contract Services Administrator City of Fort Worth Water Department 200 Texas Street, Suite 2377 Fort Worth, TX 76102 (817) 392-8411 (office) (817) 793-7793 (cell) (817) 392-8195 (fax) pattv.wilson n,fortworthtexas.v-ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 DocuSign Envelope ID: 2C816C31-BA83-4E51-91B2-CBE1CF5B79F5 ACCEPTED AND AGREED: CITY OF FORT WORTH Dana Bu�l�doff By: Dana Burehdoff (Oct 2 2023 14:37 CDT) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: Cl�P6�- Hlwdl-r By: Chris H a rder(Oct 23, 202308:33 CDT) Name: Christopher Harder, P.E. Title: Water Department Director ATTEST: By: Name: Jannette S. Goodall Title: City Secretary Inductive Automation, LLC 10/16/2023 2023 DocuSigned by: /' By: �LWIn, Name: Kevin c us y Title: Vice President of Sales 4Fonr °aa �o Dann nEXasdb4 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By. -4 Name: Alexander Pierce Title: Engineering Manager APPROVED AS TO FORM AND LEGALITY: Ste' By: S Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0197 Date Approved: 03/29/2022 Form 1295 Certification No.: 2022-858048 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 DocuSign Envelope ID: 2C816C31-BA83-4E51-91B2-CBE1CF5B79F5 City of Fort Worth, Texas Mayor and Council Communication DATE: 03/29/22 M&C FILE NUMBER: M&C 22-0197 LOG NAME: 13P21-0201 SCADA SOFTWARE CC WATER SUBJECT (ALL) Authorize Execution of a One -Time Purchase of Supervisory Control and Data Acquisition Software and a One Year Technical Support Agreement with Inductive Automation LLC, in an Amount Up to $243,195.00, Authorize Nine One -Year Renewal Options in the Amount of $47,070.00 for the Water Department and Adopt Attached Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2022-2026 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a one-time purchase of supervisory control and data acquisition software and a one year technical support agreement with Inductive Automation LLC, in an Amount Up to $243,195.00, 2. Authorize nine one-year renewal options in the amount of $47,070.00 for the Water Department; and 3. Adopt attached appropriation ordinance increasing estimated receipts and appropriations in the amount of $243,195.00 in the Water and Sewer Capital Projects Fund, from available funds, for the purpose of funding the SCADA Replacement project (City Project No. 103086) to effect a portion of water's contribution to the Fiscal Years 2022-2026 Capital Improvement Program. DISCUSSION: The Water Department approached the Purchasing Division to procure supervisory control and data acquisition (SCADA) software and a technical support agreement. The software will replace the current SCADA software which was deployed in 1987. The current software has many features and configurations that no longer meet the department's needs and technology standards. The City utilizes this SCADA software to monitor and control water treatment processes in water treatment plants and to ensure water distribution to citizens of Fort Worth and surrounding cities. The software also assists the department in maintaining historical data to fulfill data requests from customers' cities and for report compilation to be used by analysts, the plant operation division, the maintenance division, and the billing division. The Request for Proposal (RFP) consisted of detailed specifications regarding the software and support requirements. The RFP was advertised in the Fort Worth Star -Telegram on October 13, 2021, October 20, 2021, October 27, 2021, November 3, 2021 and November 10, 2021. The City received four proposals. Proposals were evaluated on best value criteria including the proposer's ability to meet the City's technical requirements and cost. Staff from the Water Department evaluated the proposals submitted and recommend awarding a one-time purchase of SCADA software and a technical support agreement with Inductive Automation LLC. The one-time cost for licensure is $196,125.00 with a $47,070.00 annual maintenance cost. The agreement will have a one-year term with nine one-year optional renewals $47,070.00 at the City's option. Renewals do not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy City's obligation during the renewal term. Description Amount All software, modules, drivers, and licenses cost (one-time $196,125.00 cost) First year maintenance cost $47,070.001 First year subtotal $243,195.00I 9 years maintenance optional renewals $423,630.00 Total $666,825.001 It is the practice of the Water Department to appropriate its Capital Improvement Program plan throughout the fiscal year, instead of within the DocuSign Envelope ID: 2C816C31-BA83-4E51-91B2-CBE1CF5B79F5 annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the Mayor and Council Communication (M&C) will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2022- 2026 Capital Improvement Program, as follows: Capital Fund Project Name FY2022 CIP Authority Budget Revised Name Appropriations Change FY2022 (Increase / Budget Decrease) 56002-W&S 103086- $0.00This M&C $243,195.00 $243,195.00 Capital SCADA Projects Fund Replacement Project Appropriations for the SCADA Replacement Project, are as depicted below: Fund Existing Additional Project Appropriations Appropriations Total* W&S Capital Projects $0.00 $243,195.00 $243,195.00 - Fund 56002 ProjectTotal$0.00II $243,195.00 $243,195.00 *Numbers rounded for presentation purposes. Funding is currently available in the Unspecified -All Funds project within the W&S Capital Projects Fund for the purpose of funding the Scada Replacement project. A waiver of the goal for M/WBE subcontracting requirements is approved by the Diversity and Inclusion Department, in accordance with Ordinance No. 225165-10-2021 (the Business Equity Ordinance), because the application of the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Upon City Council approval, this agreement shall begin upon execution. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspecified - All Funds project within the W&S Capital Projects Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the Scada Replacement project to support the approval of the above recommendations and award of the agreement. Prior to an expenditure being incurred the Water Department has the responsibility of verifying the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Oriainatina Business Unit Head Additional Information Contact Expedited Dana Burghdoff 8018 Anthony Rousseau 8338 Christopher Harder 5020 Cynthia Garcia 8525 Cristina Camarillo 8355 DocuSign Envelope ID: 2C816C31-BA83-4E51-91B2-CBE1CF5B79F5 DocuSign Envelope ID: BCD8988B-AEDB-44B3-80DA-BC27EOB29C52 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2022-858048 Inductive Automation, LLC Folsom, CA United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/07/2022 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 21-0201 SCADA Software SCADA Software, training, and support Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary City of Fort Worth Fort Worth, TX United States X Camarillo, Cristina 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is 11 ene B1 ock My address is 90 B1 ue Ravi ne rd (street) Fort Worth, TX United States Folsom (city) , and my date of birth is 5/18/1959 I declare under penalty of perjury that the foregoing is true and correct. Executed in Sacramento County, State of California X CA 95630 USA (state) (zip code) (country) on the 9 day of March 2022 (month) (year) ' .DOCUSigneedf by: Signature of authorized' agent'of conrracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc Signature: Ka�"� �-Q 1/11 Katherine Cenicola (Oct 23, 2023 14:39 CDT) Email: Katherine.Cenicola@fortworthtexas.gov