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Home My WebLink AboutContract 58340-R1A1CSC No. 58340-RlA1 FIRST RENEWAL AND FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 58340 This First Renewal and First Amendment to Fort Worth City Secretary Contract No. 58340 is made between the City of Fort Worth ("Buyer"), a home -rule municipality and GT Distributors, Inc. ("Seller"), a corporation. WHEREAS, on October 28, 2022, the Buyer and Seller entered into City Secretary Contract No. 58340 for Vendor to provide non-exclusive purchases for police equipment, uniforms, and alternations ("Agreement'); WHEREAS, the Buyer and Seller wish to amend the Agreement to increase the authorized total compensation amount by $50,000.00 to ensure adequate coverage for the City; and WHEREAS, it is the collective desire of both Buyer and Seller to renew the Agreement, as amended, for an additional year term. NOW, THEREFORE, the Buyer and Seller, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS Section 3.1 is hereby amended and replaced in its entirety with the following: 3.1 Vendor understands and agrees that the City will award non-exclusive service agreements to multiple bidders for police equipment, uniforms, and alterations as outlined in City of Fort Worth Bid Solicitation (ITB No, 22-0177). City will pay Vendor in accordance with the provisions of this Agreement, including Exhibit "A," which is attached hereto and incorporated herein for all purposes. Vendor further understands that the aggregate amount of all contracts awarded to multiple vendors under ITB No. 22-0177 shall not exceed EIGHT HUNDRED FORTY-THREE THOUSAND THREE HUNDRED AND FIFTY-FIVE DOLLARS AND 0/100 ($843,355.00) and the City makes no promise or guarantee of the total amount of work that will be assigned to Vendor under this Agreement. 2. RENEWAL OF AGREEMENT The Agreement, as amended herein, is hereby renewed and extended for a renewal term commencing on October 27, 2023, and ending on October 28, 2024. 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 4. ELECTRONIC SIGNATURE This Amendment and Extension may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. (signature pagefoIlows) (remainder of page intentionally left dank) ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Fernando Costa Title: Assistant City Manager Date: Oct 24, 2023 APPROVAL RECOMMENDED: By: Robert% ge Jr.(Oc 24, 202316:10 CDT) Name: Robert A. Alldredge, Jr. Title: Executive Assistant Chief CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Loraine Coleman (Oct ,202315:43 CDT) Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LPGALITY: pp'a'vOpn�� ATTEST: F. Mr.o °o o ° °9-+°o By: - - g�& Name: Andrea Phillips °a By: a °°°° a Title: Assistant City Attorney an nexp544a Name: 3annette Goodall CONTRACT AUTHORIZATION: Title: City Secretary M&C: 22-0756 Date Approved: 09-27-2022 CT DIST UTORS, N t"/,.""V By: 11� Name: d/re beker Title: Unifo Program Manager Form 1295 Certification No.: 2022-924254 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and Council Communication DATE: 09/27/22 M&C FILE NUMBER: M&C 22-0756 LOG NAME: 13PITB 22-0177 POLICE EQUIPMENT, UNIFORMS AND ALTERATION SVS HO SUBJECT (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with CenTex Uniform Sales, Inc., Galls, LLC, GT Distributors, Inc., Impact Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for Police Equipment, Uniforms and Alteration Services for a Combined Annual Amount Up to $793,355.00 and Authorize Four, One -Year Renewal Options for the Same Annual Amount for the Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with CenTex Uniform Sales Inc., Galls, LLC, GT Distributors, Inc., Impact Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for uniforms and police equipment for a combined annual amount up to $793,355.00 and authorize four, one-year renewal options for the same annual amount for the Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments. DISCUSSION: The Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments approached the Purchasing Division to purchase uniforms and police equipment. This agreement will provide uniforms and the necessary equipment for personnel in the Code Compliance, Water, and Transportation and Public Works Departments, as well as, police officers and marshals. To procure these goods, Purchasing staff issued an Invitation to Bid (ITB) that consisted of detailed specifications of the uniforms and equipment, and the service requirements. ITB 22-0177 was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on July 6, 2022, through July 27, 2022. The City received five responses. An evaluation panel consisting of representatives from Code Compliance, Municipal Courts and Water Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposers Evaluation Factors 7- (a) (b) (c) (d) Total Rank Score CenTex Uniforms Sales Inc. 16.00 6.67 22.00 37.81 82.48 2 (Galls, LLC 16.00 6.33 21.00 40.00 83.33 1 IGT Distributors, Inc 15.33 7.00 19.00 31.92 73.25 4 Impact Promotional Services, LLC dba Got You Covered Work 15.33 8.33 23.00 24.69 71.35 5 Wear & Unifoms IM-Pak, Inc. 16.00 7.00 22.00 36.85 81.85 3 Best Value Criteria (a) Vendor's Experience (b) Vendor's Location or ability ro coordinate on -site meetings (c) Vendor's approach to performing services (d) Price After evaluation the panel concluded that CenTex Uniform Sales Inc., Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak, Inc. presented the best value and will provide the necessary coverage for the City. Therefore, the panel recommends that Council authorize the police equipment, uniforms and alteration services agreement to CenTex Uniform Sales Inc., Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak, Inc. FUNDING: The maximum amount allowed under this agreement citywide will be $793,355.00, however, the actual amount used will be based on the need of the department and the available budget. The annual department allocation for this agreement is: Department Estimated Annual Account Amount Name Police Department $600,000.00 Uniforms (Code Compliance Department $99,000.00 Uniforms Municipal Courts $76,000.00 Uniforms Transportation and Public Works $15,000.00 Uniforms Department (Water Department $3,355.00 Uniforms Funding will be budgeted in Uniforms account within the participating Operating Funds for Fiscal Year 2023. DVIN-BE: Business Equity Division will run a direct campaign to Business Equity firms and Purchasing is required to provide the ITB and advertisement date prior to public release. AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreement may be renewed for four, one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 operating budget, as appropriated, in the participating departments' Operating Funds. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Oriainatina Business Unit Head: Additional Information Contact: Fernando Costa 6122 Anthony Rousseau 8338 Neil Noakes 4212 Cynthia Garcia 8525 Heather Oakes 8354