HomeMy WebLinkAboutContract 60363City Secretary Contract No. 60363
FORTWORTH
"*411
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and
through its duly authorized Assistant City Manager, and TRI-STAR LEGACY, INC. DB/A ROTO-
ROOTER PLUMBING & DRAIN ("Vendor"), a Texas Corporation, acting by and through its duly
authorized representative, each individually referred to as a "party" and collectively referred to as the
"parties."
1. Scope of Services. Vendor will provide cleaning services for grease, sand, and septic traps
for the City's Property Management and Neighborhood Services Departments on an "as needed" basis (the
"Services"), as set forth in more detail in Exhibit "A," attached hereto and incorporated herein for all
purposes.
2. Term. This Agreement begins on the date signed by the Assistant City Manager below
("Effective Date") and expires one (1) year from the Effective Date ("Expiration Date"), unless terminated
earlier in accordance with this Agreement ("Initial Term"). City will have the option, in its sole discretion,
to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s)
(each a "Renewal Term").
3. Comuensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will not exceed FIFTY THOUSAND DOLLARS AND 00/100
($50,000.00). Vendor will not perform any additional services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional costs for such
services. City will not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-annronriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
OFFICIAL RECORD
Vendor Services Agreement CITY SECRETARY Page 1 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
FT. WORTH, TX
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. RiLFht to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Indenendent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
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Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
Liabilitv and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
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Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
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Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions): ❑ Applicable ❑ N/A
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Reauirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
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(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, Texas 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
WINWO"1 13
Tri Star Legacy, Inc. d/b/a Roto-Rooter Plumbing
& Drain
Attn: Amber Stanford, Office Manager
4600 Marsalis Street
Fort Worth, Texas 76117
14. Solicitation of Em0ovees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
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Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. GoverninLy Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A, B, and C.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
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Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationalitv Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authoritv. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Companv Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
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Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Bovcotting Energv Comuanies. Vendor acknowledges that in accordance
with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2,
the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or
more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-
time employees unless the contract contains a written verification from the company that it: (1) does not
boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The
terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter
2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not
boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, as added
by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from entering into a contract for goods or
services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the
City with a company with 10 or more full-time employees unless the contract contains a written verification
from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the
contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity"
and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274
of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
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Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page follows)
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Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
tSalm' Ruro d&ff
By: Dana Burghdoff (Oct 4, 2023 t :56 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By:
Name: Ricky Salazar
Title: Interim Property Management Director
ATTEST: FORT°��
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By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Tri Star Legacy, Inc. d/b/a Roto-Rooter
Plumbing & Drain
Amber Stanford
Name:
Title:
Generdt hldndger
Date: 10/19/23
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
'Dehr,le Gtlycla
By: Denise Garcia (Oct 20, 2023 11:47 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Matthew A. Murray
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: Not required
Form 1295: Not required
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
1.0 SCOPE
1.1 This Agreement is for cleaning service for grease, sand, and septic traps for the City's
Property Management and Neighborhood Services Departments on an "as needed" basis.
1.2 The City is obligated to pay for only those services actually ordered by an authorized City
employee and then received as required and accepted by the City.
1.3 Additional services of the same general category that could have been encompassed in the
award of this Agreement, and that are not already on the Agreement, may be added based on
the discount bid and price sheet provided in Exhibit B.
1.4 Any specifications or requirements that have been omitted from this scope of services that are
clearly necessary or in conformance shall be considered a requirement although not directly
specified or called for in the scope of services.
2.0 VENDOR RESPONSIBLITITES
2.1 Vendor shall perform all trap clean -out services in accordance with all applicable laws, codes
and ordinances including Model Standards adopted by Texas Commission on Environmental
Quality.
2.2 Vendor shall, upon request, supply a trap clean -out service visit at the requested City -owned
buildings and provide trap cleaning and necessary equipment, which is to include the
following services at a minimum ("skimming" in lieu of complete cleaning will not be
acceptable):
2.2.1 Remove all liquid and solid waste residues from trap.
2.2.2 Clean trap by mechanically scraping down side walls of trap.
2.2.3 Clean trap area by using pressure washing equipment.
2.2.4 Clear any debris from trap area and dispose of debris off -site. Deodorize area
surrounding tank.
WIRt-i211LIMItl"OFIIF.yllelQ1[1INWK130137ISM711YDWI
3.1 Trap clean -out service visits shall be scheduled during normal business hours of Monday
through Friday, 8:00 AM through 5:00 PM Central Standard Time, with the exception of
Future City Hall (FCH) 100 Energy Way.
3.1.1 Trap clean -out service visits at FCH will be scheduled between S:OOAM and
8:OOPM. Due to safety and traffic concerns preference is for service to be completed by
7:30 AM or to not commence until after 5:30 PM.
Vendor Services Agreement Page 12 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
3.2 Additional charges for trap clean -out service visits scheduled outside of normal business
hours and on holidays are to invoiced at the rate listed on Exhibit B.
3.2.1 City of Fort Worth recognized holidays are as follows:
3.2.1.1 New Year's Day
3.2.1.2 Martin Luther King Day
3.2.1.3 Memorial Day
3.2.1.4 Juneteenth
3.2.1.5 July 4
3.2.1.6 Labor Day
3.2.1.7 Thanksgiving Thursday and the following Friday
3.2.1.8 Christmas
3.3 The Vendor shall respond within 48 hours to a normal request for services and within 24
hours if it's an emergency.
4.0 VENDOR REQUIREMENTS
4.1 Vendor is to provide all labor, equiptment, fuel, delivery, freight, service call, and
parts/material for trap clean -out service visits.
4.2 To service grease, and septic traps the Vendor shall utilize the following equiptment:
4.2.1 Western Start Pump Truck, which holds 3800 gallons of waste material with a
400 gallon fresh water jetter
4.2.2 Sterling Vactor Jet Truck which holds 1800 gallons of waste material with a
2000 gallon fresh water jetter
4.3 Vendor's technicians assigned to provide services at City locations must be licensed and
trained to complete requested services.
4.4 Vendor shall supply an Inspection Report describing services completed on the service visit
date. Vendor shall list services completed and areas worked on Inspection Reports.
4.4.1 In addition to the Inspection report, the Vendor shall provide before and after
service photos of each trap serviced.
4.5 Vendor shall be responsible for cleanup of debris and spills resulting from work completed
while completing services under this agreement. Clean up must comply with Environmental
Protection Agency (EPA) standards.
4.6 Vendor shall have Environmental Waste Disposal licensing and CDL (Define) Licensure.
Vendor Services Agreement Page 13 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
4.7 Vendor shall supply a copy of SDS sheets of all chemicals/products that are routinely used
for the completion of services. City of Fort Worth reserves the right to disallow the use of any
chemicals/products in the completion of services under this agreement.
4.8 Vendor shall provide the location or locations where the materials will be disposed of,
including contact names, addresses, and phone numbers of these locations.
4.9 Vendor and Disposal site shall be compliant with all TCEQ (Texas Commission on
Environmental Quality), EPA (Environmental Protection Agency), and FDA (Food and Drug
Administration *when needed*) when guide lines ensure traps are cleaned and the grease,
septic, and oil are disposed of properly.
5.0 LOCATIONS
5.1 Vendor shall service all city facility locations, listed on Exhibit "C," on an as needed basis;
except the Community Centers which shall be serviced annually and as needed. Upon
agreement between the City and Vendor, high need locations may be set up on a rotating
quarterly basis. City will have the right to add additional service locations.
6.0 INVOICING REQUIREMENTS
6.1 The City of Fort Worth has begun implementing an automated invoicing system.
6.2 The Vendor shall send invoices electronically to the City's centralized Accounts Payable
department invoice email address: supplierinvoices(cDfortworthtexas.aov. This email address
is not monitored so Vendor shall not send correspondence to this email address. The sole
purpose of the supplier invoices email address is to receive and process supplier invoices.
6.3 Vendor shall include the following on the subject line of Vendor's e-mail: vendor name,
invoice number, and PO number, separated by an underscore (ex: Example,
Inc._123456 FW013-0000001234)
6.4 To ensure the system can successfully process invoices in an expedient manner, Vendor shall
adhere to the following requirements:
6.4.1 All invoices must be either a PDF or TIFF format.
6.4.2 Image quality must be at least 300 DPI (dots per inch).
6.4.3 Invoices must be sent as an attachment (i.e. no invoice in the body of the email).
6.4.4 One invoice per attachment (includes PDFs). Multiple attachments per email is
acceptable but each invoice must be a separate attachment.
6.4.5 Vendor shall not send handwritten invoices or invoices that contain handwritten
notes.
6.4.6 Dot matrix invoice format is not acceptable
Vendor Services Agreement Page 14 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
6.4.7 The invoice must contain the following information:
6.4.7.1 Vendor Name and Address;
6.4.7.2 Remit to Vendor Name and Address, if different;
6.4.7.3 Applicable City Department business unit# (i.e. FW013)
6.4.7.4 Complete City of Fort Worth PO number (i.e. the PO number must
contain all preceding zeros);
6.4.7.5 Invoice number; and
6.4.7.6 Invoice Date
6.4.8 Invoices shall be submitted after delivery of the goods or services.
6.5 To prevent invoice processing delays, Vendor shall not send invoices by mail and email and
shall not send the same invoice more than once by email to
supplierinvoices(i�fortworthtexas.eov. To check on the status of an invoice, Vendor shall
contact the City Department ordering the goods/services or the Central Accounts Payable
Department by email at: ZZ FIN AccountsPavable(&,,fortworthtexas.aov.
6.6 If Vendor is unable to send invoices as outlined above at this time, Vendor shall send invoice
to the City's centralized Accounts Payable department instead of directly to the individual
city department. This will allow the city staff to digitize the invoice for faster processing.
6.7 If electronic invoicing is not possible, Vendor shall send Vendors' paper invoices to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, Texas, 76102
6.8 Vendor shall not include Federal, State of City sales tax in its invoices. City shall furnish a
tax exemption certificate upon Vendor's request.
7.0 UNIT PRICE ADJUSTMENT
7.1 Vendor may request a Price Adjustment based on Price Adjustment Verification up to one
time Quarterly. Price Adjustment means an unplanned or unanticipated change, upward or
downward, from the established contract price that is supported by demonstrated Price
Adjustment Justification. A request for a Price Adjustment must be initiated by the Vendor.
Price Adjustments shall not be allowed more frequently than once Quarterly. It is within the
sole discretion of the City to determine whether an adjustment is necessary and/or acceptable.
Vendor Services Agreement Page 15 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
7.2 Quarterly means the City's Fiscal year quarters, being each of the three (3) month periods the
first of which begins October 1. Quarter (Q) 1: October 1 — December 31; Q2: Jan 1 — March
31; Q3P: April 1 — June 30; Q4: July 1 — September 30.
7.3 Price Adjustment Justification means documentation supporting a requested Price Adjustment
and showing an objectively verifiable basis for a change in price due to the documented
impact of economic conditions on labor, equipment, or materials. Examples of possible Price
Adjustment Justification include, but are not limited to, cost indexes, and/or updated supplier
price sheets. It is within the sole discretion of the City to determine whether Price Adjustment
Justification is sufficient and/or acceptable.
7.4 The Vendor must submit its Price Adjustment request, in writing, at least 60 days before the
effective period (1st day of a new quarter). The Vendor must provide all Price Adjustment
Justification, as defined above, at the time of its request for a Price Adjustment.
7.5 If the City, in its sole discretion, concludes that the requested Price Adjustment is
unreasonable or not fully supported by adequate Price Adjustment Justification, the City
reserves the right to adjust the rate increase, or reject the requested Price Adjustment in its
entirety and allow the contract to expire at the end of the contract term. If the City elects not
to accept a requested Price Adjustment, the Purchasing Division may issue a new solicitation.
7.6 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in
extensions or totals, the unit prices offered will govern.
7.7 Upon expiration of the Agreement term the successful bidder, agrees to hold over under the
terms and conditions of this Agreement for a reasonable period of time to allow the City to
re -bid an Agreement, not to exceed ninety (90) days. Vendor will be reimbursed for this
service at the prior Agreement rate(s). Vendor shall remain obligated to the City under all
clauses of this Agreement that expressly or by their nature extends beyond and survives the
expiration or termination of this Agreement.
7.8 Delivery of goods and/or services shall not be suspended by the Vendor without a 30-day
prior written notice to the Senior Purchasing Manager.
7.9 Only Published price changes will be accepted. Prices that were in effect at the time of order
placement shall take precedence.
8.0 PEROFMANCE
8.1 Failure of the City to insist in any one or more instances upon performance of any of the
terms and conditions of this Agreement shall not be construed as a waiver or relinquishment
Vendor Services Agreement Page 16 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
of the future performance of any terms and conditions, but the Vendor's obligation with
respect to such performance shall continue in full force and effect.
9.0 HAZARDOUS CONDITIONS
9.1 The Vendor is required to notify the City immediately of any hazardous conditions and/or
damage to any property.
9.2 Hazardous materials shall be handled with care and workers shall wear Personal Protective
Equipment (PPE) while handling hazardous material. If there are questions regarding how
to dispose of materials, the Contractor shall contact City of Fort Worth Code Compliance at
817-392-1234.
10.0 CONTRACT ADMINISTRAION AND TERMINATION
10.1 Contract administration will be performed by the City Department. In the event the Vendor
fails to perform according to the terms of the agreement, The Department head or his/her
designee will notify the Vendor, in writing, of its failures. A meeting may be arranged to
discuss the Vendor's deficiencies. A written cure notice may be prepared giving the Vendor
14 calendar days to cure any deficiency.
10.2 In the event the Vendor continues with unsatisfactory performance, the department will
promptly notify the Senior Purchasing Manager who will take appropriate action to cure the
performance problem(s), which could include cancellation, termination for convenience or
default. If the agreement is terminated for default, the Vendor may be held liable for excess
cost and/or liquidated damages.
Vendor Services Agreement Page 17 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
EXHIBIT B
PAYMENT SCHEDULE
The unit prices listed below shall include all costs associated with the specified work, including but not
limited to handling, delivery, fuel charges, fees and certifications fees. NO ADDITIONAL
CHARGES WILL BE ACCEPTED OR PAID BY THE CITY.
Vendor Services Agreement Page 18 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
FbitTWouH.
PRICE SUBMITTAL
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Vendor Services Agreement Page 19 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
FORT W01KIH.
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PRICE SUBMITTAL
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MANGIAL MANAGEMENT SERViCES
FINANCE - City Hall PuFthasi!N
200 Te"r, SL (LBvmr Level Rm 154Q)
Fort Worth TX TM02-314
Unded Slates
Email: Fh4SPurcha3inogRasponses fortwarlhtexas.gov
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rMay 4e CpoeKjar:sd as non-msNnikoe and may result iM dl"uolklicatian of this bid.
Vendor Services Agreement Page 20 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
EXHIBIT C
SERVICE LOCATIONS
Facility Common
Name
Street
Number
Street Name
Street
Type
Frequency
Trap
Type
QT
Y
UO
M
Trap
Size
(Gallons)
Code Animal Control
4900
Martin
Street (St)
Quarterly
Sand/
3
EA
1,000
Grit
Code Animal Control
351
Hillshire
Drive (Dr)
Quarterly
Sand/
1
EA
1,500
Hillshire 1
Grit
Community Center
4936
McPherson
Boulevard
As Needed
Grease
1
EA
1,500
Chisholm Trail
(Blvd)
Community Center
4660
Horne
Street (St)
As Needed
Grease
1
EA
1,500
Como
Community Center
1701
Northeast
Street (St)
As Needed
Grease
1
EA
1,500
Diamond Hill
(NE) 36th
Community Center
6201
East (E) Beaty
Street (St)
As Needed
Grease
1
EA
1,500
Handley Meadowbrook
Community Center
9100
North (N)
Street (St)
As Needed
Grease
1
EA
1,500
Northpark YMCA
Beach
Community Center
3427
Hemphill
Street (St)
As Needed
Grease
1
EA
1,500
Victory Forest
Community Center
3551
New York
Avenue
As Needed
Grease
1
EA
1,500
Worth Heights
(Ave)
Future City Hall
100
Energy Way
As Needed
Grease
2
EA
4,000
Gateway Park
751
Beach
Street (St)
As Needed
Grease
1
EA
2,000
Concession/Restroom
Bldg.
PMD Fleet North
317A
Hillshire
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Service Center Fuel
Grit
Island/Car Wash
PMD Fleet Services
5089
James
Avenue
As Needed
Sand/
1
EA
1,500
James Avenue Fuel
(Ave)
Grit
Island/Carwash
PMD Fleet Services
4100
Columbus
Trail (Trl)
As Needed
Sand/
1
EA
1,500
Southside Service
Grit
Center Fuel Island/Car
Wash
Nature Center
9601
Fossil Ridge
Road (Rd)
As Needed
Septic
1
EA
1,000
Hardwicke Interpretive
Visitor Center
Nature Center Refuge
4600
Broadview
Drive (Dr)
As Needed
Septic
1
EA
1,000
Service Center
Fire Station #1
120
North (N)
Street (St)
As Needed
Sand/
1
EA
1,500
Pecan
Grit
Fire Station #2
1000
Cherry
Street (St)
As Needed
Sand/
1
EA
1,500
Grit
Vendor Services Agreement Page 21 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
Fire Station #3
4700
Ramey
Avenue
As Needed
Sand/
1
EA
1,500
(Ave)
Grit
Fire Station #4
2954
Old Mansfield
Road (Rd)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #5
850
Irma
Street (St)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #6
205
University
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #7
925
Morrison
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #8
1101
12th
Avenue
As Needed
Sand/
1
EA
1,500
(Ave)
Grit
Fire Station #9
2575
Polaris
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #10
3209
Hemphill
Street (St)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #11
1900
Texan
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #12
120
Northwest
Street (St)
As Needed
Sand/
1
EA
1,500
(NW) 22nd
Grit
Fire Station #13
5333
Lea Crest
Lane (Ln)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #14
2737
Meadowbrook
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #15
3100
Azel
Avenue
As Needed
Sand/
1
EA
1,500
(Ave)
Grit
Fire Station #16
5933
Geddes
Avenue
As Needed
Sand/
1
EA
1,500
(Ave)
Grit
Fire Station #17
212
East (E) Felix
Street (St)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #18
1908
Carleton
Avenue
As Needed
Sand/
1
EA
1,500
(Ave)
Grit
Fire Station #19
2605
Carnation
Avenue
As Needed
Sand/
1
EA
1,500
(Ave)
Grit
Fire Station #20
901
Woodhaven
Boulevard
As Needed
Sand/
1
EA
1,500
(Blvd)
Grit
Fire Station #21
3501
South (S)
Avenue
As Needed
Sand/
1
EA
1,500
Hills
(Ave)
Grit
Fire Station #22
4849
Wilbarger
Street (St)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #23
3201
Portales
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #24
3101
Forest
Avenue
As Needed
Sand/
1
EA
1,500
(Ave)
Grit
Fire Station #25
3801
North (N)
Street (St)
As Needed
Sand/
1
EA
1,500
Main
Grit
Fire Station #26
6124
South (S)
Street (St)
As Needed
Sand/
1
EA
1,500
Hulen
Grit
Vendor Services Agreement Page 22 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain
Fire Station #27
2940
Precinct Line
Road (Rd)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #28
1300
Everman
Parkway
As Needed
Sand/
1
EA
1,500
(Pkwy)
Grit
Fire Station #29
6400
Westcreek
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #30
4416
Southwest
Boulevard
As Needed
Sand/
1
EA
1,500
(Blvd)
Grit
Fire Station #31
4209
Longstraw
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #32
10201
White
Road (Rd)
As Needed
Sand/
1
EA
1,500
Settlement
Grit
Fire Station #33
14650
Statler
Boulevard
As Needed
Sand/
1
EA
1,500
(Blvd)
Grit
Fire Station #34
14101
Sendera
Boulevard
As Needed
Sand/
1
EA
1,500
Ranch
(Blvd)
Grit
Fire Station #35
2201
Flight Line
Road (Rd)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #36
5045
Columbus
Trail (Trl)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #37
4701
Ray White
Road (Rd)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #38
13280
Park Vista
Boulevard
As Needed
Sand/
1
EA
1,500
(Blvd)
Grit
Fire Station #39
7655
Oakmont
Boulevard
As Needed
Sand/
1
EA
1,500
(Blvd)
Grit
Fire Station #40
8510
Spring
Street (St)
As Needed
Sand/
1
EA
1,500
Grit
Fire Station #41
11400
Willow
Road (Rd)
As Needed
Sand/
1
EA
1,500
Springs
Grit
Fire Station #42
450
East (E)
Road (Rd)
As Needed
Sand/
1
EA
1,500
Rendon
Grit
Crowley
Fire Station #44
4017
Falcon Way
As Needed
Sand/
1
EA
1,500
West
Grit
Fire Station #45
1901
Quail Grove
Drive (Dr)
As Needed
Sand/
1
EA
1,500
Grit
Vendor Services Agreement Page 23 of 23
Tri-Star Legacy, Inc. d/b/a Roto-Rooter Plumbing & Drain