HomeMy WebLinkAboutContract 31080 CSJ: 1068-01-187
Project Name: Lancaster Avenue
Funding Category: STP-MM
4
STATE OF TEXAS § CITY SECRETARY
CONTRACT NO.
COUNTY OF TRAVIS §
LOCAL TRANSPORTATION PROJECT
ADVANCE FUNDING AGREEMENT
For an STP-MM Project
(Off State System)
THIS Local Project Advance Funding Agreement (LPAFA) is made by and between the State of
Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State",
and the City of Fort Worth, acting by and through its duly authorized officials, hereinafter called the
"Local Government."
WITNESSETH
WHEREAS, a Master Agreement between the Local Government and the State has been adopted
and states the general terms and conditions for transportation projects developed through this
LPAFA; and,
WHEREAS, the Texas Transportation Commission passed Minute Order 108410 that provides for
the development of, and funding for, the project describe herein; and,
WHEREAS, the Governing Body of the Local Government has approved entering into this LPAFA by
resolution or ordinance dated "o oyt-eg to . 2=xa , which is attached hereto and made a part
hereof as Attachment A for development of the specific project which is identified in the location map
shown as Attachment B.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is
agreed as follows:
AGREEMENT
1. The period of this LPAFA is as stated in the Master Agreement, without exception.
2. Termination of this LPAFA shall be under the conditions as stated in the Master Agreement,
without exception.
3. Amendments to this LPAFA shall be made as described in the Master Agreement, without
exception.
Revised 04/09/01 . Page 1 of 7
CSJ: 1068-01-187
Project Name: Lancaster Avenue
4. Scope of Work
The scope of work for this LPAPA is described as the design and construction of the following:
® Lancaster Avenue from.I 35W to Henderson Street.
® Main Street Underpass of the Union Pacific Railroad from Commerce Street to Vickery
Boulevard.
® Jennings Avenue Underpass of the Union Pacific Railroad from Lancaster Avenue to Vickery
Boulevard.
® Extension of Hemphill Street from Vickery Boulevard to Lamar Street/Taylor Street
(Preliminary Design Only).
5. Right of Way and Real Property shall be the responsibility of the Local Government, as stated in
the Master Agreement, without exception.
6. Adjustment of utilities will be provided by the Local Government as required and as stated in the
Master Agreement without exception.
7. Environmental Assessment and Mitigation will be carried out as stated in the Master Agreement,
without exception.
8. Compliance with Texas Accessibility Standards and ADA will be as stated in the Master
Agreement, without exception.
9. Architectural and Engineering Services will be provided by the Local Government. The Local
Government is responsible for performance of any required architectural or preliminary
engineering work. The State may review and comment on the work as required to accomplish the
public purposes of the State. The Local Government will cooperate fully with the State in
accomplishing these local public purposes to the degree permitted by State and Federal law.
10.Construction Responsibilities will be carried out by the State, as stated in the Master Agreement,
without exception.
11.Project Maintenance will be undertaken as provided for in the Master Agreement, without
exception.
12.Local Project Sources and Uses of Funds
a. Project Cost Estimate: A Project Cost Estimate is provided in Attachment C.
b. A Source of Funds estimate is also provided in Attachment C. Attachment C shows the
percentage and absolute dollar amount to be contributed to the project by federal, state, and
local sources.
c. The Local Government is responsible for all non-federal and non-state funding, including all
project cost overruns, unless provided for through amendment of this agreement.
d. After execution of this LPAFA, but prior to the performance of any work by the State, the Local
Government will remit a check or warrant made payable to the "Texas Department of
Transportation " in the amount specified in Attachment C as the local contribution for
Preliminary Engineering. The Local Government will pay at a minimum its funding share for
Revised 04/09/01 Page 2 of 7
CSJ: 1068-01-187
Project_ Name: Lancaster Avenue
this estimated cost of preliminary engineering as stated in the Local Project Sources and Uses
of Funds provision of the Master Agreement.
e. Sixty (60) days prior to the date set for receipt of the construction bids, the Local Government
shall remit its remaining financial share for the State's estimated construction oversight and
construction costs and any others costs owing.
f. In the event the State determines that additional funding is required by the Local Government
at any time during the development of the Project, the State will notify the Local Government
in writing. The Local Government will make payment to the State within thirty (30) days from
receipt of the State's written notification.
g. If any existing or future local ordinances, including, but not limited to, outdoor advertising
billboards or storm water drainage facility requirements, are more restrictive than State or
Federal Regulations, or any other locally proposed changes, including, but not limited to plats
or replats, result in increased costs, then, any increased costs associated with the ordinances
or changes will be paid by the local entity.
The cost of providing such right of way acquired by the State shall mean the total expenses in
acquiring the property interests either through negotiations or eminent domain proceedings,
including expenses related to relocation, removal, or adjustment of eligible utilities.
13.Document and'Information Exchange. The Local Government agrees to electronically deliver to
the State all general notes, specifications, contract provision requirements and related
documentation in a Microsoft®Word or similar document. If requested by the State, the Local
Government will use the State's document template. The Local Government shall also provide a
detailed construction time estimate including types of activities and month in the.format required
by the State. This requirement applies whether the Local Government creates the documents
with its own forces or by hiring a consultant or professional provider.
14.Incorporation of Master Agreement Provisions. This LPAFA incorporates all of the governing
provisions of the Master Advance Funding Agreement (MAFA) in effect on the date of final
execution of this LPAFA, unless such MAFA provision is specifically excepted herein.
15.Signatory Warranty. The signatories to this agreement warrant that each has the authority to enter
into this agreement on behalf of the party represented.
Revised 04/09/01 Page 3 of 7
CSJ: 1068-01-187
Project Name: Lancaster.Avenue
LN TESTIMONY HERL _.i:, the parties hereto have caused'. :se presents to be executed in'
duplicate counterparts.
THE LOCAL GOVERNMENT
ATT' ST: APPROVED:
Gl0 is Pearso Bridgett Garrett
City Secreta T Acting Assistant city Manager
1 �910� �/ ,
Contract Authorization Date: 31 V ,0 Z,
Date:
APPROVED AT TO FORM APPROVAL RECOMMENDED:
AND LEGALITY:
Gary Steinberger Hu alanga, P.E.
Assistant City Attorney Director, Transportation/
Public Works Department
Date: Lf 0
THE STATE OF TEXAS
.Executed for the Executive Director and approved for the Texas Transportation Commission for the
purpose and effect of activating and/or carrying out the orders, established policies or work programs
heretofore approved and authorized by the Texas Transportation Commission.
By:
Jennifgi D. oldano, Director
Contract Services Office
Date: M/aa
OEM QECOG{C
Re NUu`Ilul�. K&
Revised 04/09/01 Page 4 of 7
ATTACH BSI ENT A .
A Resolution
NO. 6F67
A RESOLUTION APPROVING A LOCAL TRANSPORTATION PROJECT
ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF
TRANSPORTATION FOR A SURFACE TRANSPORTATION PROGRAM —
METROPOLITAN MOBILITY PROJECT FOR LANCASTER AVENUE FROM
IH-35W TO HENDERSON STREET
WHEREAS, the Transportation Equity Act of the 21St Century (TEA-21)
established a Surface Transportation Program Metropolitan Mobility (STP-MM)
Program to address.transportation needs within metropolitan area boundaries with
urbanized area populations of 200,000 or greater; and
WHEREAS, the Regional Transportation Council of the North Central Texas
Council of Governments selected this project under the STP-MM Program in April,
2001; and
WHERAS, the total estimated cost for the project is $16,459,000. The Federal
participation is estimated to be sixty-four percent (64%) of the actual cost of the
project, or $10,568,000. The State participation is estimated to be fourteen percent
(14%) of the actual cost of the project, or $2,354,000. The City share of the cost is
estimated to be twenty-two percent (22%) of the actual cost of the project, or
$3,537,000; and
WHEREAS, the scope of work for the Lancaster Avenue Project consists of the
following:
o Reconstruction of Lancaster Avenue from IH-35W to Henderson
Street; and
a Reconstruction of the Main Street Underpass of the Union Pacific
Railroad from Commerce Street to Vickery Boulevard; and
® Reconstruction of the Jennings Avenue Underpass of the Union Pacific
Railroad from Lancaster Avenue to Vickery Boulevard; and
® Extension of Hemphill Street from Vickery Boulevard to Lamar
Street/Taylor Street (Preliminary Design Only).
IVV ior rartyr waftwu
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
' CITY OF FORT WORTH, that the City Council authorizes the City Manager to
execute-a Local Transportation Project Advance Funding Agreement with the Texas
Department of Transportation for a Surface Transportation Program — Metropolitan
Mobility Project for Lancaster Avenue from IH-35W to Henderson Street.
Adopted this day of , 2002
Mayor Kenneth Barr
City Sec etary
APPROVED AS TO FORM AND LEGALITY J I
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City of Fort Worth, Texas
"Cagor and Council 4:0MMU"icatio"
DATE REFERENCE NUMBER LOG NAME PAGE
2/12/02 C-18962 20FUNDING 1 of 2
SUBJECT ADOPTION OF RESOLUTION AND LOCAL TRANSPORTATION PROJECT ADVANCE
FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION
FOR A SURFACE TRANSPORTATION PROGRAM/METROPOLITAN MOBILITY
PROJECT FOR LANCASTER AVENUE FROM IH-35W TO HENDERSON STREET
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution authorizing execution of the Local Transportation Project Advance
Funding Agreement (LPAFA) for a Surface Transportation Program/Metropolitan Mobility Project for
Lancaster Avenue from IH-35W to Henderson Street; and
2. Authorize execution of the attached LPAFA with the Texas Department of Transportation (TxDOT)
and approve the City's share of the total design and construction costs estimated to be $3,537,000;
and
3. Authorize the City Manager to remit a check in the amount of $25,000 made payable to the TxDOT
representing first payment as required by the LPAFA.
DISCUSSION:
The Transportation Equity Act for the 21st Century (TEA-21) established a Surface Transportation
Program/Metropolitan Mobility (STP-MM) Program to address transportation needs within metropolitan
area boundaries with urbanized area populations of 200,000 or greater. STP-MM projects are selected
by the Regional Transportation Council (RTC) of the North Central Texas Council of Governments. On
April 12, 2001, the RTC approved this project under the STP-MM Program.
On February 15, 2000 (M&C C-17866), the City Council authorized the City Manager to execute an
engineering services agreement with EDAW, Inc. in association with Gideon Toal, for the redesign of
Lancaster Avenue from IH-35W to Henderson Street and related street improvements (City Secretary
Contract No. 25669).
Also on the February 12, 2002 City Council agenda is M&C C-18963 to cancel City Secretary Contract
No. 25669 and to execute a new contract with EDAW, Inc. for urban design and engineering services
for the Lancaster Avenue project.
Recently, Congresswoman Kay Granger included an additional $1.5 million for the Lancaster.Avenue
Project in the Federal Department of Transportation Appropriation Bill that was approved by Congress.
These funds, which will be available in the spring, can be used for design and/or construction of
Lancaster Avenue from IH-35W to Henderson Street.
The total estimated cost of the project is $16,459,000. The federal participation is estimated to be 64%
of the actual cost of the project, or $10,568,000. The state's participation is estimated to be 14% of the
actual cost of the project, or $2,354,000. The City's share of the cost is estimated to be 22% of the
actual cost of the project, or$3,537,000.
City of f Fort Worth, Texas 0
4vagor and (' UnCH Agm DATE REFERENCE NUMBER LOG NAME PAGE
2/12/02 C_1 8962 1 20FUNDING 2 of 2
SUBJECT ADOPTION OF RESOLUTION AND LOCAL TRANSPORTATION PROJECT ADVANCE
FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION
FOR A SURFACE TRANSPORTATION PROGRAM/METROPOLITAN MOBILITY
PROJECT FOR LANCASTER AVENUE FROM IH-35W TO HENDERSON STREET
The LPAFA details the responsibilities of both the City and TxDOT in the development of the project.
The City is responsible for the design of the project, securing any needed rights-of-way, adjusting or
relocating utilities, and identification and assessment of any environmental mitigation associated with
the project. TxDOT will advertise, award, and inspect construction of the project.
SCOPE OF WORK:
In the agreement, the scope of work consists of the following:
• Reconstruction of Lancaster Avenue from IH-35W to Henderson Street; and
• Reconstruction of the Main Street underpass of the Union Pacific Railroad from Commerce
Street to Vickery Boulevard; and
• Reconstruction of the Jennings Avenue underpass of the Union Pacific Railroad from Lancaster
Avenue to Vickery Boulevard; and
• Extension of Hemphill Street from Vickery Boulevard to Lamar Street/Taylor Street (preliminary
design only).
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of
the Street and Related Improvements Fund.
MG:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Mike Groomer 6140
Originating Department Head:
Hugo Malanga 7801 (from) APPROVED 02/12/02
GS30 531200 020300232460 $25,000.00 RESOLUTION#2807
Additional Information Contact:
Hugo Malanga 7801