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HomeMy WebLinkAboutContract 60143-A1CSC No. 60143-A1 AMENDMENT 1 TO FORT WORTH CITY SECRETARY CONTRACT NO. 60143 This Amendment is made between the City of Fort Worth ("Fort Worth") and CPS HR Consulting ("Consultant"). WHEREAS, Fort Worth and Consultant entered into an Agreement identified as Fort Worth City Secretary Contract No. 60143 beginning September 21, 2023 for Consultant to conduct a professional search for a new Talent Acquisition Manager (the "Agreement"); WHEREAS, the Parties agreed to a Partial Recruitment at a fixed rate of $19,000.00, as reflected in Exhibit B of the Agreement; and WHEREAS, it is the collective desire of both Fort Worth and Consultant to amend the Agreement to add additional services in order for Consultant to conduct semi-finalist interviews for an additional price of $2,500.00; and WHEREAS, the Parties agree to amend Exhibit A, Scope of Services, and Exhibit B, Price Schedule, in order to account for this additional service. NOW THEREFORE, Fort Worth and Consultant, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: Exhibit A of the Agreement, Scope of Services, is hereby amended by adding the attached "Partial Recruitment Work Plan and Project Schedule" to the exhibit. The schedule incorporates services related to semi-finalist interviews. 2. Exhibit B of the Agreement, Price Schedule, is hereby amended by deleting the exhibit in its entirety and replacing it with the attached, revised Exhibit B. 3. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment 1 to Fort Worth City Secretary Contract No. 60143 Page 1 of 5 FORT WO TH: City of Fort Worth By: C��S� Name: Jesica McEachern Title: Assistant City Manager Date: Oct 26, 2023 Approval Recommended: neka M. juay-diuut- By: Dianna M. Giordano (Oct 25, 2023 10:02 CDT) Name: Dianna Giordano Title: Human Resources Director boovvnRU Attest: t of FORt41ga ql 90, p%`g �o.ld dVo o=d pPd*oo oo*�d % a�ilIl nEXA?oo'.d By: l/.l� Name: Jannette S. Goodall Title: City Secretary CONSULTANT: CPS HR CONSULTING By: N\04ft1 Name: Sandy MacDonald -Hopp Title: Chief Financial Officer Date: Oct 24, 2023 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Van sfa ili&wan By: Vanessa Hottman (Oct 25, 2023 09:41 CDT) Name: Vanessa Hoffman Title: Interim Human Resources Manager Approved as to Form and Legality: By: cr/ Name: Jessika J. Williams Title: Assistant City Attorney Contract Authorization: M&C: N/A- Professional Service Exemption OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment 1 to Fort Worth City Secretary Contract No. 60143 Page 2 of 5 Exhibit A Partial Recruitment Work Plan and Proiect Schedule CPS HR CONSULTING.. City of Fort worth Talent Acquisition Manager Partial Recruitment Work Plan and Project Schedule Performance Target I Activity Stakeholder Engaf ement October 3, 20, I Kickoff meeting with City HR team. Review position profile, ideal candidate profile, recruitment schedule, and general expectations. Prepare Recruitment Materials Recruitment Brochure October 6, 2023 Stakeholder feedback summarized and submitted to client. Consultants submit recruitment brochure text for review Marketing Client submits final revisions to recruitment brochure text. October 13, 2023 - Consultants prepare recruitment and advertising materials. Client provides final approval of brochure Active Recruitment Advertising Consultants post the lob to various websites and publications, the October 16, 2023 agency website, CPS HR website, and various professional associations. Consultants will also send an initial e-mail blast to its relevant database of professionals. Aggressive Recruiting/Application Process Consultants follow up with targeted/qualified candidates (those who are a match to the candidate profile) to ascertain interest and encourage applications. Conversations with the client and October 16, 2023- stakeholder feedback will assist in determining the best avenues for November 13, 2023 follow up. Candidates apply through the CPS HR website, with receipt of applicant materials acknowledged. The consultants vet candidate applications against minimum qualifications. Consultants provide weekly updates to the client regarding recruitment activities. November 13, 2023 Active recruitment period ends. Selection Process Screening interviews completed Consultants conduct comprehensive screening interviews with all November 13, 2023- candidates who meet the minimum qualifications as described in the November 24, 2023 job announcement; these discussions will be conducted by phone. Consultants will also conduct media checks on all screened candidates. Candidate Review Meeting w/ Client The client will review consultant's recommendations regarding top November 30, 2023 candidates; determine the short-list candidates to be interviewed by the client and possibly other subject matter experts, staff, etc. Client Reports will be delivered for Client review prior to the meeting. Consultants will be present to facilitate discussion. Amendment 1 to Fort Worth City Secretary Contract No. 60143 Page 3 of 5 CPS HR A=,,CONSULTING" Week of 12/4 thru Semi -Finalist Interviews w/ Panelists Short-listed candidates to be Week of 12/22 interviewed (Conducted via ZOOM) • Consultant to coordinate candidate scheduling and assist with facilitation of ZOOM interviews. • Consultant to prepare all interview evaluation materials and interview questions (Top 8.10 questions selected by City); questions will be pre -assigned for panelists for consistency purposes in each interview. • Interview materials will be emailed "electronically" to panelists prior to the scheduled interview dates, along with the interview questions (hard copies of monuol will be provided for in person Finalist interviews). • Debrief with panelists and City team following interviews. • Number of Finalists Selected TBD (approximately Top 2-3 candidates) Amendment 1 to Fort Worth City Secretary Contract No. 60143 Page 4 of 5 Exhibit B Price Schedule City of Fort Worth Executive Recruitment Services for Talent Acquisition Manager Professional Fees and Guarantee Professional Services Our professional fixed fee covers all CPS HR services and deliverables associated with the Partial Recruitment process of the Talent Acquisition Manager. The deliverables include a promotional brochure and paid advertising. ADD -ON SERVICE: Facilitation of Semi -Finalist Interviews Professional Services for Partial Recruitment (Fixed Flat Fee) ADD -ON SERVICE: Facilitation of Semi -Finalist Interviews $2,500 "UPDATED• TOTAL $21,500 'Professional fees would be billed and paid monthly. -w CPS HR .CONSULTING We thank you for your consideration of our proposal. We are committed to providing high quality and expert solutions and look forward to partnering with the City of Fort Worth in this important endeavor. Amendment 1 to Fort Worth City Secretary Contract No. 60143 Page 5 of 5