HomeMy WebLinkAboutContract 55019-R3CSC No. 55019-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 27, 2023
CSI Consolidated, LLC dba AIMS Companies
Attn: Kent Ford
3808 Knapp Rd.
Pearland, TX 77581
Re: Contract Renewal Notice — Third Renewal
Hydro -Vac Excavation Services ITB No. 20-0167
Contract CSC No. 55019
Original Contract Amount: $125,000.00
The above referenced contract with the City of Fort Worth, as renewed, expires on 9/30/23.
The one year term for the contract will be expired or programmed. This letter is to inform you that
the City has appropriated funding and is exercising its right to renew the contract in the original
contract amount, which will be effective upon execution by the designated Assistant City Manager.
All other terms and conditions of the contract remain unchanged. Please verify that the original
payment, performance and maintenance bonds remain active or if retired, provide updated bonds
when you return this letter. Please sign in the space indicated below and return this document,
along with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
J. Chris Underwood
(817) 392-2629
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Dana 3' QQholo ff
By: DanaBur&hdoff(Oct 20231 :0 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Oct 27, 2023
APPROVAL RECOMMENDED:
ChrisfopJor Larder
By: Christopher Harder (Oct 23, 2023 06:59 CDT)
Name: Chris Harder, PE
Title: Director, Water Department
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:�"/l
Name: J.,C`hris Underwood
Title: Sr. Engineering Tech
APPROVED AS TO FORM AND LEGALITY:
By: DBlack (Oct 27, 2023 16:38 CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 20-0782
Date Approved: 10/27/2020
Form 1295 Certification No.: 2020-655159
CONTRACTOR:
CSI Consolidated, LLC dba AIMS Companies
By:
Name: Kent Ford
Title: Vice President
Date: 10/17/2023
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
006113-1
PERFORMANCE BOND
Page 1 of 3
1 SECTION 00 61 13
2 PERFORMANCE BOND
3 BOND NO. SURU2210001673
4 THE STATE OF TEXAS §
5 § KNOW ALL BY THESE PRESENTS:
6 COUNTY OF TARRANT §
7
8 That we, CSI Consolidated, LLC d/b/a AIMS Companies, known as "Principal" herein and
9 Ascot Surety & Casualty Company, a corporate surety(sureties, if more than one) duly
10 authorized to do business in the State of Texas, known as "Surety" herein (whether one or
11 more), are held and firmly bound unto the City of Fort Worth, a municipal corporation created
12 pursuant to the laws of Texas, known as "City" herein, in the penal sum of, One Hundred &
13 Twenty -Five Thousand & no/100 Dollars ($125,000.00), lawful money of the United States, to
14 be paid in Fort Worth, Tarrant County, Texas for the payment of which sum well and truly to be
15 made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly
16 and severally, firmly by these presents.
17 WHEREAS, the Principal has entered into a certain written contract with the City
18 awarded the (--1 day of C"-c-i )N7-)ay'_ , 20`t';, which Contract is hereby referred to and
19 made a part hereof for all purposes as if fully set forth herein, to furnish all materials, equipment
20 labor and other accessories defined by law, in the prosecution of the Work, including any Change
21 Orders, as provided for in said Contract designated as Hydro -Vac Excavation Contract
22 NOW, THEREFORE, the condition of this obligation is such that if the said Principal shall
23 faithfully perform it obligations under the Contract and shall in all respects duly and faithfully
24 perform the Work, including Change Orders, under the Contract, according to the plans,
25 specifications, and contract documents therein referred to, and as well during any period of
26 extension of the Contract that may be granted on the part of the City, then this obligation shall
27 be and become null and void, otherwise to remain in full force and effect.
CITY OF FORT WORTH
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTSContractor Services Agreement
Revised July 1, 2011
ITB No. 20-0167 Hydro -vac Excavation
006113-2
PERFORMANCE BOND
Page 2 of 3
1 PROVIDED FURTHER, that if any legal action be filed on this Bond, venue shall lie in
2 Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort
3 Worth Division.
4 This bond is made and executed in compliance with the provisions of Chapter 2253 of
5 the Texas Government Code, as amended, and all liabilities on this bond shall be determined in
6 accordance with the provisions of said statue.
7 IN WITNESS WHEREOF, the Principal and the Surety have SIGNED and SEALED this
8 instrument by duly authorized agents and officers on this the 17th day of October, 2023.
9
PRINCIPAL:
CSI Consolidated, LLC d/b/a AIMS Companies
ATTEST: BY:
Signature
.14.11eA,‘- COD
(Principal) Secretary Name and Title
Address: 3405 Almeda Genoa Rd
Houston, TX 77047
Witness as to Principal
CITY OF FORT WORTH
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTSContractor Services Agreement
Revised July 1, 2011
ITB No. 20-0167 Hydro -vac Excavation
006113-3
PERFORMANCE BOND
Page 3 of 3
SURETY:
Ascot Surety & Casualty Company
ATTEST: BY:
(Surety) Matthew Erra, Account Manager
Witness as to Surety Irma Aguilar
1
2
3
Jeremy Polk, Attorney -in -Fact
Name and Title
Address: 55 West 46th Street, 26th Floor
New York, NY 10036
Telephone Number: 332-910-0771
4 *Note: If signed by an officer of the Surety Company, there must be on file a certified extract
5 from the by-laws showing that this person has authority to sign such obligation. If
6 Surety's physical address is different from its mailing address, both must be provided.
7 The date of the bond shall not be prior to the date the Contract is awarded.
8
CITY OF FORT WORTH
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTSContractor Services Agreement
Revised July 1, 2011
ITB No. 20-0167 Hydro -vac Excavation
ascot
Power of Attorney
Ascot Surety & Casualty Company
Ascot Insurance Company
55 W 46'" Street, 26th Floor
New York, NY 10036
KNOW ALL MEN BY THE PRESENTS:
That Ascot Surety & Casualty Company and Ascot Insurance Company, each a corporation organized and existing under the laws of the State
of Colorado (the "Companies"), do hereby constitute and appoint:
Jeremy Polk and Matthew Era
of Phoenix, AZ (city, state) and each Its true and lawful Attorney(s)-in-Fact, with full authority to sign, execute, seal,
acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, or, If the following line is filled in, only
within the area and up to the amount therein designated, any and all bonds, undertakings, recognizances, and other contracts of indemnity or
writings obligatory in the nature thereof, issued in the course of its surety business, and to bond the Companies as follows:
Any such obligations in the United States not to exceed $50,000,000.00
The Companies hereby ratify and confirm all and whatsoever said Attorney(s)-in-fact may lawfully do in the premises by virtue of these presents. These
appointments are made under and by authority Resolutions adopted by the Board of Directors of the Companies, which resolutions are still in effect:
RESOLVED, that any of the Chief Executive Office, the Chief Operating Officer or the Chief Underwriting Officer, acting in conjunction with the head of the
surety business line for the Corporation (each an Authorized Individual" and, collectively, the Authorized Individuals"), are authorized to jointly appoint one or
more attorneys -in -fact to represent and act for and on behalf of the Corporation in the transaction of the Corporation's surety business to execute (under the
common seal of the Corporation if appropriate) bonds, undertakings, recognizances and other contracts of indemnity and writings obligatory in the nature
thereof
RESOLVED, that in conjunction with the Corporation's transaction of surety business the signatures and attestations of the Authorized Individuals and the
seal of the Corporation be affixed to any such Power of Attorney or to any certificate relating thereto (electronic or otherwise) by facsimile and any such
Power of Attorney or certificate bearing such facsimile signatures or facsimile seals (electronic or otherwise) shall be valid and bonding upon the Corporation
when so affixed with respect to any bond, undertaking, recognizance or tother contract of indemnity or writing obligatory in the nature thereof;
RESOLVED, that In connection with the Corporation's transaction of surety business, the facsimile electronic or mechanically reproduced signature of any
Authorized Individual, whether made heretofore or hereafter, whenever appearing upon a copy of any Power of Attorney of the Corporation, with signatures
affixed as next above noted, shall be valid and binding upon the Corporation with the same force and effect as though manually affixed.
IN WITNESS WHEREOF, the Companies have caused these presents with the respective corporate seals and to be executed by the individuals
named below who are duly authorized and empowered to execute the Power of Attorney on the Companies' behalf, this 19th day of April 2023.
eJel :O. :•v
SEALi2 IJjSEAL-
of :, 2021 ! : iSF5
Matthew Kramer (Chief Executive Officer)
STATE OF CONNECTICUT )
COUNTY OF FAIRFIELD ) ss.
ASCOT SURETY & CASUALTY COMPANY
ASCOT INSURANCE COMPANY
Tara Quigley (Executive Vice President, Surety)
On this 19w day of April 2023, before me came the above named Chief Executive Officer of each Ascot Surety & Casualty Company and Ascot Insurance
Company and the head of the surety business line for each of Ascot Surety & Casualty Company and Ascot Insurance Company, to me personally known to
be the individuals described herein, and acknowledged that the seals affixed to the preceding instrument and the corporate seals of each Ascot Surety &
Casualty Company and Ascot Insurance Company, and that the said corporate seals and signatures were duly affixed and subscribed to said instrument by
the authority and direction of said Companies.
KSENIA E GUSEVA
Notary Pubic, State of Connecticut
My Commission Expires June 30, 2024
Notary Public Ksenia E Guseva
My commission expires on June 30, 2024
I, the undersigned Secretary of the Company, do hereby certify that the foregoing excerpts of the Resolution adopted by the Board of Directors of the
Companies, and the Power of Attorney issued pursuant thereto, are true and correct, and further certify that both the Resolution and the Power of Attorney
are still in full force and effect.
This Certificate may be signed by facsimile under and by the authority of the following resolution of the Board of Directors of the Companies.
RESOLVED, that in connection with the Corporation's transaction of surety business the signatures and attestations of the Authorized Individuals and the
seal of the Corporation be affixed to any such Power of Attorney or to any certificate relating thereto (electronic or otherwise) by facsimile and any such
Power of Attorney ofcertificpte tithing such facsimile signatures or facsimile seal (electronic or otherwise) shall be valid and binding upon the Corporation
when so affixed with respecito lay bond; undertaking, recognizances or other contract of indemnity or writing obligatory in the nature thereof;
•
IN WITNESS WH Ft5OF; I have hereunto seamy hand and affixed the seal of the Companies, this 17th day of October , 20 23 .
:? _ ASCOT SURETY & CASUALTY COMPANY
ASCOT INSURANCE COMPANY
Jeff Sipos, ecretirry
All Claims Notices should be sent to Ascot Surety & Casualty Company 55 W 46" St, 26" Floor, New York NY 10036: Attention Surety Claims suretvclaimsaascotarouq.com
006114-1
PAYMENT BOND
Page 1 of 3
1 SECTION 00 61 14
2 PAYMENT BOND
3 BOND NO. SURU2210001673
4 THE STATE OF TEXAS §
5 § KNOW ALL BY THESE PRESENTS:
6 COUNTY OF TARRANT §
7
8 That we, CSI Consolidated, LLC d/b/a AIMS Companies, known as "Principal" herein,
9 and Ascot Surety & Casualty Company, a corporate surety (sureties), duly authorized to do
10 business in the State of Texas, known as "Surety" herein (whether one or more), are held and
11 firmly bound unto the City of Fort Worth, a municipal corporation created pursuant to the laws
12 of the State of Texas, known as "City" herein, in the penal sum of, One Hundred & Twenty -Five
13 Thousand & no/100 Dollars ($125,000.00), lawful money of the United States, to be paid in Fort
14 Worth, Tarrant County, Texas, for the payment of which sum well and truly be made, we bind
15 ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally,
16 firmly by these presents:
17 WHEREAS, Principal has entered into a certain written Contract with City, awarded the
18 '' ( day of c:31 —co C-,cr� , 20 which Contract is hereby referred to and
19 made a part hereof for all purposes as if fully set forth herein, to furnish all materials,
20 equipment, labor and other accessories as defined by law, in the prosecution of the Work as
21 provided for in said Contract and designated as Hydro -Vac Excavation Contract
22 NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if Principal shall
23 pay all monies owing to any (and all) payment bond beneficiary (as defined in Chapter 2253 of
24 the Texas Government Code, as amended) in the prosecution of the Work under the Contract,
25 then this obligation shall be and become null and void; otherwise to remain in full force and
26 effect.
CITY OF FORT WORTH
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTSContractor Services Agreement
Revised July 1, 2011
ITB No. 20-0167 Hydro -vac Excavation
006114-2
PAYMENT BOND
Page 2 of 3
1 This bond is made and executed in compliance with the provisions of Chapter 2253 of
2 the Texas Government Code, as amended, and all liabilities on this bond shall be determined in
3 accordance with the provisions of said statute.
4 IN WITNESS WHEREOF, the Principal and Surety have each SIGNED and SEALED this instrument
5 by duly authorized agents and officers on this the 17th day of October, 2023.
6
PRINCIPAL:
CSI Consolidated, LLC d/b/a AIMS Companies
ATTEST: BY:
P incipal) Secretary
O'kik VC-, C4AA.Af---
Witness as to Principal
Signature
iP J ev,-14i4g4A. LI) o
Name and Title
Address: 3405 Almeda Genoa Rd
Houston, TX 77047
CITY OF FORT WORTH
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTSContractor Services Agreement
Revised July 1, 2011
ITB No. 20-0167 Hydro -vac Excavation
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
006114-3
PAYMENT BOND
Page 3 of 3
SURETY:
Ascot Surety & Casualty Company
ATTEST: BY:
(Surety) Matthew Erra, Account Manager
Witness as to Surety Irma Aguilar
1
2
Jeremy Polk, Attorney -in -Fact
Name and Title
Address: 55 West 46th Street, 26th Floor
New York, NY 10036
Telephone Number: 332-910-0771
3 Note: If signed by an officer of the Surety, there must be on file a certified extract from the
4 bylaws showing that this person has authority to sign such obligation. If Surety's physical
5 address is different from its mailing address, both must be provided.
6 The date of the bond shall not be prior to the date the Contract is awarded.
7 END OF SECTION
CITY OF FORT WORTH
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTSContractor Services Agreement
Revised July 1, 2011
ITB No. 20-0167 Hydro -vac Excavation
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ascot
Power of Attorney
Ascot Surety & Casualty Company
Ascot Insurance Company
55 W 46'h Street, 26th Floor
New York, NY 10036
KNOW ALL MEN BY THE PRESENTS:
That Ascot Surety & Casualty Company and Ascot Insurance Company, each a corporation organized and existing under the laws of the State
of Colorado (the "Companies"), do hereby constitute and appoint:
Jeremy Polk and Matthew Era
of Phoenix, AZ (city, state) and each its true and lawful Attorney(s)-in-Fact, with full authority to sign, execute, seal,
acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, or, if the following line is filled in, only
within the area and up to the amount therein designated, any and all bonds, undertakings, recognizances, and other contracts of indemnity or
writings obligatory in the nature thereof, issued in the course of its surety business, and to bond the Companies as follows:
Any such obligations in the United States not to exceed $50,000,000.00
The Companies hereby ratify and confirm all and whatsoever said Attorney(s)-in-fact may lawfully do in the premises by virtue of these presents. These
appointments are made under and by authority Resolutions adopted by the Board of Directors of the Companies, which resolutions are still in effect:
RESOLVED, that any of the Chief Executive Office, the Chief Operating Officer or the Chief Underwriting Officer, acting in conjunction with the head of the
surety business line for the Corporation (each an Authorized Individual" and, collectively, the Authorized Individuals"), are authorized to jointly appoint one or
more attorneys -in -fact to represent and act for and on behalf of the Corporation in the transaction of the Corporation's surety business to execute (under the
common seal of the Corporation if appropriate) bonds, undertakings, recognizances and other contracts of indemnity and writings obligatory in the nature
thereof:
RESOLVED, that in conjunction with the Corporation's transaction of surety business the signatures and attestations of the Authorized Individuals and the
seal of the Corporation be affixed to any such Power of Attorney or to any certificate relating thereto (electronic or otherwise) by facsimile and any such
Power of Attorney or certificate bearing such facsimile signatures or facsimile seals (electronic or otherwise) shall be valid and bonding upon the Corporation
when so affixed with respect to any bond, undertaking, recognizance or tother contract of indemnity or writing obligatory in the nature thereof;
RESOLVED, that in connection with the Corporation's transaction of surety business, the facsimile electronic or mechanically reproduced signature of any
Authorized Individual, whether made heretofore or hereafter, whenever appearing upon a copy of any Power of Attomey of the Corporation, with signatures
affixed as next above noted, shall be valid and binding upon the Corporation with the same force and effect as though manually affixed.
IN WITNESS WHEREOF, the Companies have caused these presents with the respective corporate seals and to be executed by the individuals
named below who are duly authorized and empowered to execute the Power of Attorney on the Companies' behalf, this 19th day of April 2023.
Matthew Kramer (Chief Executive Officer)
STATE OF CONNECTICUT
COUNTY OF FAIRFIELD
) ss.
,,st eri:;i;.o,,.
r:SEA LviSEAL=
s Vi 202f raDi �`-� •
....................
ASCOT SURETY & CASUALTY COMPANY
ASCOT INSURANCE COMPANY
tt,
Tara Quiy (Executive Vice President, Surety)
On this 19th day of April 2023, before me came the above named Chief Executive Officer of each Ascot Surety & Casualty Company and Ascot Insurance
Company and the head of the surety business line for each of Ascot Surety & Casualty Company and Ascot Insurance Company, to me personally known to
be the individuals described herein, and acknowledged that the seals affixed to the preceding instrument and the corporate seals of each Ascot Surety &
Casualty Company and Ascot Insurance Company, and that the said corporate seals and signatures were duly affixed and subscribed to said instrument by
the authority and direction of said Companies.
KSENIA E GUSEVA
Notary Public, State of Connecticut
My Commission Expires June 30, 2024
1 ems; C- 6. (4-4
Notary Public Ksenia E Guseva
My commission expires on June 30. 2024
I, the undersigned Secretary of the Company, do hereby certify that the foregoing excerpts of the Resolution adopted by the Board of Directors of the
Companies, and the Power of Attorney issued pursuant thereto, are true and correct, and further certify that both the Resolution and the Power of Attorney
are still in full force and effect.
This Certificate may be signed by facsimile under and by the authority of the following resolution of the Board of Directors of the Companies.
RESOLVED, that in connection with the Corporation's transaction of surety business the signatures and attestations of the Authorized Individuals and the
seal of the Corporation be affixed to any such Power of Attorney or to any certificate relating thereto (electronic or otherwise) by facsimile and any such
Power of Attorney of certificate bearing such facsimile signatures or facsimile seal (electronic or otherwise) shall be valid and binding upon the Corporation
when so affixed .with respect_to a.ny,bond, undertaking, recognizances or other contract of indemnity or writing obligatory in the nature thereof;
IN WITNESS WIttE EOF;I have hereunte.set my hand and affixed the seal of the Companies, this 17th day of October , 20 23
ASCOT SURETY & CASUALTY COMPANY
L ' - — 1 ASCOT INSURANCE COMPANY
Jeff `Sipos, Secretary
All Claims Notices should be sent to Ascot Surety & Casualty Company 55 W 46'h St, 26th Floor, New York NY 10036: Attention Surety Claims suretyclaimst iascotgroup.corrt
FORT WORTH.
CITY OF FORT WORTH BID OFFER
Event ID
CFW01-20-0167
Page
3
Event Round Version
1 1
Event Name
ITB Hydrovac Excavation Services
Start Time Finish Time
07/22/2020 09:00:00 CDT 08/13/2020
13:30:00 CDT
Line Details
Invited: BIDDERS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 1
Description:
Normal Mobilization, per specifications
Line: 2
Description:
Hydro -Vac Excavation Truck & Crew
Line: 3
Description:
Backfill Material
Line: 4
Description:
Backfill Crew Labor & Equipment
Line: 5
Description:
Concrete Material
Line: 6
Description:
Concrete Removal/ Repair Crew Labor &
Equipment
Line: 7
Description:
Orange Safety Fence Including T-Post
Line: 8
Description:
Dump Fee/Waste Disposal per cubic yard
Qtv
90.00
Qtv
375.00
Qtv
175.00
Qtv
100.00
Qtv
90.00
Qtv
90.00
Qtv
1575.00
Qtv
89.00
Unit
EA
Unit
HR
Unit
CY
Unit
HR
Unit
CY
Unit
HR
Unit
LF
Unit
CY
UnitPrice
$250.00
UnitPrice
$225.00
UnitPrice
$20.00
UnitPrice
$130.00
UnitPrice
N/A
1
UnitPrice
N/A
1
UnitPrice
$6.50
UnitPrice
$25.00
Total
$22,500.0 1
Total
$84,375.00
Total
$3,500.00
Total
#13,000.00
Total
Total
Total
$10,237.50
Total
$2,225.00
ITB 20-0167 HYDROVAC EXCAVATION SERVICES
FORT WORTH,.
CITY OF FORT WORTH BID OFFER
Event ID
CFW01-20-0167
Page
4
Event Round Version
1 1
Event Name
ITB Hydrovac Excavation Services
Start Time Finish Time
07/22/2020 09:00:00 CDT 08/13/2020
13:30:00 CDT
Line: 9
Description:
Core Drill
Line: 10
Description:
Emergency Mobilization, per specificaitons
Line: 11
Description:
Large Jet Vac Truck Utilization, per
Truck/Hour
Line: 12
Description:
Vacuum Tanker Truck Utilization, per
Truck/Hour
Line: 13
Description:
Additional Field Personnel Support, per
Person/Hour
Line: 14
Description:
Temporary Installation of Sewer Plus, 6" -
15" Diameter, per plug
Line: 15
Description:
Temporary Installation of Sewer Plugs, 16" -
36" Diameter per plug
Line: 16
Description:
Temporary Installation of Sewer Plugs, 39" -
60" Diameter per plug
Qty
89.00
Qty
8.00
Qtv
150.00
Qtv
60.00
Qtv
100.00
Qtv
1.00
Qtv
1.00
Qtv
1.00
Invited: BIDDERS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Unit
HR
Unit
EA
Unit
HR
Unit
HR
Unit
HR
Unit
EA
Unit
EA
Unit
EA
UnitPrice
$205.00
UnitPrice
$250.00
UnitPrice
$215.00
UnitPrice
N/A
UnitPrice
$25.00
UnitPrice
$1,000.00
UnitPrice
$1,750.001
UnitPrice
$2,500.00
Total Bid Amount:
Total
$18,245.00
Total
$2.000.00
Total
$32,250.00
Total
Total
$2,500.00 J
Total
$1,000.00
Total
$1,750.00
Total
$2,500.00
$196,082.50
ITB 20-0167 HYDROVAC EXCAVATION SERVICES
10/17/23, 2:10 PM
M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This MC
Four WORTIJ
DATE: 10/27/2020 REFERENCE
NO.:
CODE: P
SUBJECT:
LOG NAME:
PUBLIC
HEARING:
(ALL) Authorize Execution of Non -Exclusive One Year Agreements with Four One Year
Renewal Options for Both CSI Consolidated, LLC d/b/a AIMS Companies and US
Ecology Houston, Inc. for Hydrovac Excavation Services for the Water Department with a
Combined Annual Amount Up to $200,000.00
13P20-0167 HYDROVAC
EXCAVATION SC WATER
TYPE:
**MC 20-
0782
CONSENT
NO
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive one year
agreements, with four one year renewal options, for both CSI Consolidated, LLC d/b/a AIMS
Companies and US Ecology Houston, Inc. for hydrovac excavation services for the Water
Department with a combined annual amount up to $200,000.00.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize annual agreements for
hydrovac excavation services. In order to procure these services, staff issued an Invitation to Bid
(ITB). The ITB consisted of detailed specifications listing the work, equipment and materials needed to
expose underground utilities.
The ITB was advertised in the Fort Worth Star -Telegram on July 22, 2020, July 29, 2020, August 5,
2020, and August 12, 2020. The City received four bids. Bids were evaluated on the lowest
responsible bidder complying with all provisions of the solicitation. Staff recommends awarding a non-
exclusive one year agreement to both CSI Consolidated, LLC d/b/a AIMS Companies and US Ecology
Houston, Inc. with four one-year renewal options. No guarantee was made that a specific amount of
these services will be purchased. The bid amount for the Water Department's annual requirements is
up to $200,000.00.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was approved by the Office of
Business Diversity, in accordance with the M/WBE or BDE ordinance, because the purchase of goods
or services is from sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund to support the approval of the above
recommendation and execution of the agreement. Prior to an expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund
Department
Account
Project
Program
Activity
Budget
Reference #
Amount
ID
ID
Year
(Chartfield 2)
apps.cfwnet.org/council_packet/mc_review.asp?ID=28351 &councildate=10/27/2020 1/2
10/17/23, 2:10 PM
FROM
M&C Review
Fund
Department
Account
Project
Program
Activity
Budget
Reference #
Amount
ID
ID
Year
(Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Jay Chapa (5804)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Cynthia Garcia (8525)
Sarah Czechowicz (2059)
ATTACHMENTS
1295 Forms Bid 20-0167.pdf (CFW Internal)
13P20-0167 HYDROVAC EXCAVATION SC WATER Funds Avail.docx (CFW Internal)
13P20-0167 HYDROVAC EXCAVATION SC WATER Funding Availability.JPG (CFW Internal)
C 0 Fort Worth Hydro 1295.pdf (CFW Internal)
Copy of Hydrovac FIDS table.xlsx (CFW Internal)
Form 1295 Certificate USEcology.pdf (CFW Internal)
ITB 20-0167 Hydro -Vac MWBE Signed.pdf (CFW Internal)
Sams Search 9.21.2020.pdf (CFW Internal)
apps.cfwnet.org/council packet/mc_review.asp?ID=28351&councildate=10/27/2020 2/2