HomeMy WebLinkAboutContract 58307-A1CSC No. 58307-Al
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 58307
This First Amendment to Fort Worth City Secretary Contract No. 58307 is made between
the City of Fort Worth ("Buyer"), a home -rule municipality and Impact Promotional Services,
LLC d/b/a Got You Covered Work Wear & Uniforms ("Seller"), a corporation.
WHEREAS, on October 21, 2022, the Buyer and Seller entered into City Secretary
Contract No. 58307 for Vendor to provide non-exclusive purchases of police equipment, uniforms
and alterations ("Agreement");
WHEREAS, the Buyer and Seller wish to amend the Agreement to increase the
authorized total compensation amount by $50,000.00 to ensure adequate coverage for the City;
and
NOW, THEREFORE, the Buyer and Seller, acting herein by and through their duly
authorized representatives, enter into the following agreement:
1.
AMENDMENTS
Section 3.1 is hereby amended and replaced in its entirety with the following:
3.1 Vendor understands and agrees that the City will award non-exclusive services agreements to
multiple bidders for police equipment, uniforms and alterations as outlined in City of Fort Worth
Bid Solicitation (ITB No.22-0177). City will pay Vendor in accordance with the provisions of
this Agreement, including Exhibit "A," which is attached hereto and incorporated herein for all
purposes. Vendor further understands that the aggregate amount of all contracts awarded to
multiple vendors under ITB No. 22-0177 shall not exceed EIGHT HUNDRED FORTY-
THREE THOUSAND THREE HUNDRED AND FIFTY-FIVE DOLLARS AND 0/100
($843,355.00) and the City makes no promise or guarantee of the total amount of work that will
be assigned to Vendor under this Agreement.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment and Extension may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
(signature pagefollows)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name: Fernando Costa
Title: Assistant City Manager
Oct 30, 2023
Date:
APPROVAL RECOMMENDED:
By: Robert Jr. (Oct 30, 2023 12:10 CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
ATTEST:
na
By:
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
co
By: Loraine Coleman (Oct 71, 202310:09 CDT)
Name: Loraine Coleman
Title: Administrative Service Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Taylor Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0756
Date Approved: 09-27-2022
Form 1295 Certification No.: 2022-924632
IMPACT PROMOTIONAL SERVICES, LLC
dba GOT YOU COVERED WORK WEAR &
UNIFORMS_
jj
By: VYtAlA-C.
Name: Rhonda L. H vey
Title: Director Sales & Operations
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/27/22 M&C FILE NUMBER: M&C 22-0756
LOG NAME: 13PITB 22-0177 POLICE EQUIPMENT, UNIFORMS AND ALTERATION SVS HO
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Purchase Agreements with CenTex Uniform Sales, Inc., Galls, LLC, GT Distributors, Inc., Impact
Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for Police Equipment, Uniforms and Alteration Services
for a Combined Annual Amount Up to $793,355.00 and Authorize Four, One -Year Renewal Options for the Same Annual Amount for the Code
Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with CenTex Uniform Sales Inc., Galls, LLC, GT Distributors,
Inc., Impact Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for uniforms and police equipment for a
combined annual amount up to $793,355.00 and authorize four, one-year renewal options for the same annual amount for the Code Compliance,
Police, Municipal Courts, Water and Transportation and Public Works Departments.
DISCUSSION:
The Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments approached the Purchasing Division
to purchase uniforms and police equipment. This agreement will provide uniforms and the necessary equipment for personnel in the Code
Compliance, Water, and Transportation and Public Works Departments, as well as, police officers and marshals. To procure these goods,
Purchasing staff issued an Invitation to Bid (ITB) that consisted of detailed specifications of the uniforms and equipment, and the service
requirements.
ITB 22-0177 was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on July 6, 2022, through July 27, 2022.
The City received five responses.
An evaluation panel consisting of representatives from Code Compliance, Municipal Courts and Water Departments reviewed and scored the
submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Proposers
Evaluation Factors
(a)
(b)
(c)
(d)
Total
Score
Rank
CenTex Uniforms Sales Inc.
16.00
6.67
22.00
37.81
82.48
2
Galls, LLC
16.00
6.33
21.00
40.00
83.33
1
GT Distributors, Inc
15.33
7.00
19.00
31.92
73.25
4
Impact Promotional Services,
LLC dba Got You Covered Work
Wear & Unifoms
15.33
8.33
23.00
24.69
71.35
5
M-Pak, Inc.
16.00
7.00
22.00
36.85
81.85
3
Best Value Criteria
(a) Vendor's Experience
(b) Vendor's Location or ability ro coordinate on -site meetings
(c) Vendor's approach to performing services
(d) Price
After evaluation the panel concluded that CenTex Uniform Sales Inc., Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got
You Covered Work Wear & Uniforms, and M-Pak, Inc. presented the best value and will provide the necessary coverage for the City. Therefore, the
panel recommends that Council authorize the police equipment, uniforms and alteration services agreement to CenTex Uniform Sales Inc.,
Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak, Inc.
FUNDING: The maximum amount allowed under this agreement citywide will be $793,355.00, however, the actual amount used will be based on
the need of the department and the available budget. The annual department allocation for this agreement is:
Department
Estimated Annual
Amount
Account
Name
Police Department
$600,000.00
Uniforms
Code Compliance Department
$99,000.00
Uniforms
Municipal Courts
$76,000.00
Uniforms
Transportation and Public Works
Department
$15,000.00
Uniforms
Water Department
$3,355.00
Uniforms
Funding will be budgeted in Uniforms account within the participating Operating Funds for Fiscal Year 2023.
DVIN-BE: Business Equity Division will run a direct campaign to Business Equity firms and Purchasing is required to provide the ITB and
advertisement date prior to public release.
AGREEMENT TERMS: Upon City Councils approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: The agreement may be renewed for four, one-year renewal options for the same annual amount. The renewals do not require
specific City Council approval as long as sufficient funds have been appropriated.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2023 Budget by the City
Council, funds will be available in the Fiscal Year 2023 operating budget, as appropriated, in the participating departments' Operating Funds.
Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno 8517
Fernando Costa 6122
Originating Business Unit Head: Anthony Rousseau 8338
Neil Noakes 4212
Additional Information Contact: Cynthia Garcia 8525
Heather Oakes 8354