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HomeMy WebLinkAboutContract 59339-A259339- A2 SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 59339 This Second Amendment to Fort Worth City Secretary Contract No. 59339 ("Second Amendment") is made between the City of Fort Worth ("City"), a municipal corporation, and Plant Interscapes, Inc. dba Natura ("Vendor"). WHEREAS, the City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 59339 beginning May 8, 2023 (the "Agreement"); and WHEREAS, on May 11, 2023, the parties entered into Amendment No. 1 to the Agreement to clarify the correct legal name of Vendor; WHEREAS, recently, the parties recognized an un-intended discrepancy related to the compensation schedule in which the initial set-up fee, as identified on Exhibit B of the Agreement, was not incorporated into the total contract amount; WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to reflect the correct compensation amount of Thirty -Nine Thousand, Eight Hundred and Fifty - Six Dollars and 95/100 ($39,856.95) which incorporates the initial set-up fee reflected under the Agreement. NOW THEREFORE, known by all these present, City and Vendor, acting herein through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. Section 3, "Compensation," of the Agreement is hereby deleted and replaced with the following: 3. Compensation. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be an amount not to exceed Thirty -Nine Thousand, Eight Hundred and Fifty -Six Dollars and 95/100 ($39,856.95). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. City agrees to pay all invoices of Vendor within thirty (30) days of receipt of such invoice. 2. Exhibit B, "Price Schedule," of the Agreement is hereby deleted in its entirety and replaced with Attachment "A" of this Second Amendment. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 59339 Page 1 of 7 59339- A2 3. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Second Amendment to Fort Worth City Secretary Contract No. 59339 Page 2 of 7 59339- A2 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: Date: Dana Bu(byJii1off Dana Burghdoff (Oct 3 , 2023 12:01 CDT) Name: Dana Burghdoff Title: Assistant City Manager Oct 30, 2023 Approval Recommended: By: Attest: By: Name: Roger Venables Title: Aviation Systems Director Fogr°qa p gam€PA aaaaIl�X954 Qom, A ,tiz,Qnx.s Name: Jannette S. Goodall Title: City Secretary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: EYWU L. i d";.&W Name: Erin Roden Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: Name: Thomas Royce Hansen Title: Assistant City Attorney Contract Authorization: M&C: N/A VENDOR: Plant Interscapes, Inc., dba Natura Name: Nora Jones Title: Design & Sales OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 59339 Page 3 of 7 59339- A2 Attachment A EXHIBIT B PRICE SCHEDULE Initial Set-up Fee: An initial, one-time fee will be invoiced to City, during the first term of this Agreement only, for the installation and set-up of the plants and other equipment described in Exhibit A in the amount of One -Thousand Forty -Six Dollars and 41/100 Cents ($1,046.41). Monthly Fee: The City of Fort Worth ("City") will pay Natura Plant Interscapes ("Vendor") a monthly fee of One -Thousand Eight Hundred and Fifty -Nine Dollars and 92/100 Cents ($1,859.92) upon receipt of invoice from Vendor for the leasing and standard services of plants as listed in the Scope of Work ("Exhibit A") of this Agreement. Holiday Services: Additionally, during the month of December, the Vendor shall invoice the City a separate one- time fee for each term under this Agreement in an amount of Sixteen Thousand Four Hundred - Ninety -One Dollars and 50/100 ($16,491.50) for the additional holiday services as described within Exhibit A of this Agreement and further detailed within this Price Schedule below. The total amount that may be paid to Vendor under this Agreement may not exceed Thirty -Nine Thousand, Eight Hundred and Fifty -Six Dollars and 94/100 ($39,856.95) per term. All fees will be due 30 days from receipt of the invoice by the Vendor. Second Amendment to Fort Worth City Secretary Contract No. 59339 Page 4 of 7 59339- &Natura Enhancing the Built Environment Customer C10266 Fort Worth Meacham International Airport 4201 N Main St Fort Worth TX 76106 EXHIBIT B PRICE SCHEDULE Cont. Site: 2655S William Jason Russell Fort Worth Meacham International Airport 201 American Concourse Suite 330 Fort Worth TX 76106 Natura Dallas 10744 N. Stemmons Freeway Dallas TX 75220 T 972-243-4800 February 28, 2023 Quote: 090366 Term: 12 Months Salesperson: Nora Jones 2023 Opt. 1 Plants & Containers (12 mo.) Lobby Lobby Lobby Left of Entry Along Front Window East Area Along South Window Wall Lobby Area Behind Chairs Seating Either Side Lower Level Either Side of Stairs & Back Wall Stair Landing Middle of Railing Between 1 & LL 1-2 FI Stair Corners Next to Landing Railing 2nd Floor Next to Railing Elevator Area 2nd Floor Either Side of Elevator Area Elevator 3rd Floor Either Side of Elevator Elevator Landing 3rd Floor Railing Side Elevator Landing 3rd Floor 309 Hall 3rd Floor 336 Corner 3rd Floor 309 Corner Page 1 of 6 Copyright © 2021 Natura 1 Pleomele Bush (14) 4-5' 1 Phoenix Cylinder 17"x15" Gunmetal 1 Dracaena 'Warneckii Lemon Lime' (10) 30" 1 Phoenix Tall Vase 13 13x26x9 Gunmetal 1 Dracaena Fragrans Mass. (14) 6-7' 1 Phoenix Cylinder 17"x15" Gunmetal 1 Ficus Benjamina Braid (10) 4-4.5' 1 Phoenix Cylinder 15"x13" Gunmetal 1 Dracaena'Warneckii Lemon Lime' (10) 30" 1 Phoenix Tall Vase 13 13x26x9 Gunmetal 1 Dracaena Fragrans Cane (14) 6-7' 1 Phoenix Cylinder 17"x15" Gunmetal 6 ZZ Plant (8) 18-24" (3 per container) 2 Earth Wall 36"x10"x24" Cobalt 12 ZZ Plant (8) 18-24" (3 per container) 4 Earth Wall 36"x10"x24" Cobalt 3 ZZ Plant (8) 18-24" 1 Earth Wall 36"x10"x24" Cobalt 2 2 3 1 2 2 2 2 Dracaena Marginata Staggered (10) 5.5-6' Phoenix Tall Vase 13 13x26x9 Gunmetal Dracaena JC Compacta Bush (8) 24" 2ppp Earth Wall 36"x10"x24" Cobalt Dracaena Lisa Cutback Cane (10) 5.5-6' Phoenix Cylinder 13"x11" Gunmetal Aspidistra Elatior (10) 24" Phoenix Cylinder 15"x13" Gunmetal 3 Sansevieria'Black Coral' (8) 28-34" 1 Earth Wall 36"x10"x24" Cobalt 1 Dracaena JC Compacta Cane (10) 4' 3ppp 1 Phoenix Tall SQ. 11 .9"x22.2"x9" Gunmetal 1 1 Ponytail Palm (10) 24-26" Phoenix Tall SQ, 11_9"x222"x9" Gunmetal 1 Dracaena Lisa Cutback Cane (10) 5.5-6' 1 Phoenix Tall SQ. 11.9"x22.2"x9" Gunmetal $130.50 $130.50 $133.70 $133.70 $49.50 $49.50 $197.70 $197.70 $108.00 $108.00 $133.70 $133.70 $41.25 $41.25 $94.88 $94.88 $49.50 $49.50 $197.70 $197.70 $92.70 $92.70 $133.70 $133.70 $42.00 $252.00 $671.28 $1,342.56 $42.00 $504.00 $671.28 $2,685.12 $42.00 $126.00 $671.28 $671.28 $61.50 $123.00 $197.70 $395.40 $21.90 $65.70 $671.28 $671.28 $163.50 $327.00 $66.88 $133.76 $88.50 $177.00 $94.88 $189.76 $15.75 $47.25 $671.28 $671.28 $127.50 $127.50 $152.30 $152.30 $31.20 $31.20 $152.30 $152.30 $163.50 $163.50 $152.30 $152.30 February 28, 2023 Quote: 090366 Second Amendment to Fort Worth City Secretary Contract No. 59339 Page 5 of 7 59339- 3rd Floor Next to Window Conference Area 3rd Floor 3066 Conference 3rd Floor 306 A&B Conference 3rd Floor 306 306 3rd Floor Admin Office Options - (mark selection) Materials Summary Plant Volume Discount (10%) Container Volume Discount (10%) Color Volume Discount (10%) 6" Seasonal Color Program Horticultural Services - Interior Horticultural Installation and Supplies Lease Processing Total Price (pre-tax) EXHIBIT B PRICE SCHEDULE Cont. 1 Dracaena Marginata Staggered (10) 5.5-6' 1 Phoenix Tall SQ. 11.9"x22.2"x9" Gunmetal 2 Ficus Lyrata Standard (14) 5.5-6' 2 Phoenix Square 17"x16.5"x12.2" Gunmetal $61.50 $61.50 $152.30 $152.30 $185.25 $370.50 $169.60 $339.20 8 Seasonal Color 6" Full $15.45 $123.60 2 Phoenix Tall SQ. 11.9"x22.2"x9" Gunmetal $152.30 $304.60 8 Seasonal Color 6" Full 2 Phoenix Tall Vase 13 13x26x9 Gunmetal 3 Aglaonema'Silver Bay (10) 20-24" 3 Phoenix Tall Vase 13 13x26x9 Gunmetal 2 Aglaonema'Silver Bay (10) 20-24" 2 Phoenix Tall Vase 13 13x26x9 Gunmetal Water source found in restrooms on each floor. $15.45 $123.60 $197.70 $395.40 $51.00 $153.00 $197.70 $593.10 $51.00 $102.00 $197.70 $395.40 Materials Summary $13,638.52 ❑ Option One ® Option Two Purchase Package Lease Package One-time Charges Monthly Amount One-time Charges Monthly Amount $13,638.52 ($310.26) ($1,028.87) ($24.72) $2,833.00 $116.64 $333.23 $15,107.67 $449.87 $1,046.41 $116.64 $1,743.28 $1,046.41 $1,859.92 6" Seasonal Color Program. The 16 pots of 6" Seasonal Color are to be replaced on a 10 week cycle dependent on variety. Monthly program price is $116.64 per month. Second Amendment to Fort Worth City Secretary Contract No. 59339 Page 6 of 7 59339- &Natura Enhancing the Built Environment Customer. C10266 Fort Worth Meacham International Airport 4201 N Main St Fort Worth TX 76106 EXHIBIT B PRICE SCHEDULE Cont. Site: 26555 Site Contact: William Jason Russell Fort Worth Meacham International Airport 201 American Concourse Suite 330 Fort Worth TX 76106 Natura Dallas 10744 N. Stemmons Freeway Dallas TX 75220 T 972-243-4800 February 08, 2023 Quote: 090106 Term: 36 Months Salesperson: Nora Jones 2023 Holiday Decor lyr Rental Lobby Front Area 1 2023 Sparkle 15' Tree LED - Rentall (Theme $9,796.00 $9,796.00 Between Seating TBD) 1 Tree Topper (Theme TBD) $292.50 $292.50 Lobby Under Tree 11 Snow Blanket Roll $144.00 $1,584.00 Stair Railing Install ALong Top 35 Undecorated Lit LED 9' Garland $136.00 $4,760.00 on all 4 of Railing Levels Stair Railing Staggered Along 6 2023 Sparkle 24" Teardrop - Rentall (Theme $160.00 $960.00 Attached to Garland TBD) Garland 3rd Floor Conference Area 1 2023 Sparkle 9.5' Trim Tree LED - Rentall $3,433.00 $3,433.00 (Theme TBD) Options - (mark selection) Total Site Inventory Annual Payment Plan ❑ Discounted Quarterly Payment Plan Materials Summary $20,825.50 $4,998.12 Holiday Volume Discount (15%) ($3,123.83) ($749.72) Holiday Installation and Supplies $0.00 $0.00 Holiday Installation Add'I Elements $560.00 $134.40 Early Signing Discount - Expires 3/31 ($1,770.17) ($424.84) Total Price (pre-tax) $16,491.51 $3,957.96 $20,825.50 Second Amendment to Fort Worth City Secretary Contract No. 59339 Page 7 of 7