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HomeMy WebLinkAboutContract 54479-A4R3CSC No. 54479-A4R3 FOURTH AMENDMENT AND THIRD RENEWAL TO CITY OF FORT WORTH CONTRACT 54479 BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS COALITION FOR MOBILE HOUSING NAVIGATION SERVICES This fourth amendment and third renewal (the "Amendment and Renewal") is made and entered into by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Fernando Costa, its duly authorized Assistant City Manager, and Tarrant County Homeless Coalition, a Texas nonprofit corporation ("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 54479, (the "Agreement"); WHEREAS, the Parties executed Amendment 1 and Renewal 1 to the Agreement through which the Parties agreed to amend the budget, amend the Budget Modification form and renew the Agreement; WHEREAS, the Parties executed Amendment 2 and Renewal 2 to the Agreement through which the Parties agreed to increase the budget and renew the Agreement; WHEREAS, the Parties executed Amendment 3 to the Agreement through which the Parties agreed to decrease the budget; WHEREAS, the Agreement was for an initial one-year term with three additional one- year renewal options, and the City believes that renewing the Agreement for an additional year will further the goals and priorities of Directions Home; and WHEREAS, this Amendment and Renewal will amend the budget and renew the Agreement for an additional one-year term NOW THEREFORE City and Agency do hereby agree to the following: I. AMENDMENT TO AGREEMENT NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: A. The attached EXHIBIT "B-1" Budget regarding fiscal year 2024, consisting of two (2) pages attached hereto, is hereby included as part of the Agreement and shall immediately follow the EXHIBIT "B" Budget. Amendment 4 and Renewal 3 to CSC 54479 CoFW and TARRANT COUNTY HOMELESS COALITION OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX II. RENEWAL OF AGREEMENT The Agreement, as amended, is hereby renewed and extended for a renewal term commencing on October 1, 2023, and ending on September 30, 2024, unless terminated earlier in accordance with the Agreement. III. This Amendment and Renewal is effective upon the expiration of the Second Renewal Term, regardless of the date of execution of this document. IV. All terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. [SIGNATURE PAGE FOLLOWS] Amendment 4 and Renewal 3 to CSC 54479 CoFW and TARRANT COUNTY HOMELESS COALITION IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this 1st day of November, 2023. FOR CITY OF FORT WORTH: FOR AGENCY: Tarrant County Homeless Coalition Fernando Costa Assistant City Manager Date: Nov 1, 2023 APPROVAL RECOMMENDED Victor Turner, Neighborhood Services Director Date: Nov 1, 2023 Lauren King Executive Director Date: Oct 18, 2023 APPROVED AS TO FORM AND ATTEST: LEGALITY data Le ie Hunt (Nov 1, 202 CDT) Leslie L. Hunt, Senior Assistant City Attorney Jannette S. Goodall, City Secretary Date: Nov 1, 2023 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. J o✓l a "fQQ- Tara Perez (Oct 18, 2023 09:25 CDT) Tara Perez Manager, Directions Home Amendment 4 and Renewal 3 to CSC 54479 CoFW and TARRANT COUNTY HOMELESS COALITION Date: Nov 2, 2023 M&C No.: 23-0862 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXHIBIT "B-1" BUDGET Agency will submit invoices for reimbursement by the 15th of the month following the month services were provided. This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be included in Budget submitted. In order for this report to be complete the following must be submitted: For payroll expenses, timesheets signed and dated by both the employee and supervisor with the program fund code of time being billed to City/Directions Home. Electronic time sheets are acceptable but must show timestamp of employee submission and supervisor approval. Paystub must include pay period, date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Directions Home staff so long as such changes are otherwise in accordance with the Agreement. For non -payroll expenses, invoices for each expense listed. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Directions Home staff so long as such changes are otherwise in accordance with the Agreement. Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled checks. If a cancelled check is not possible, a bank statement with the expense highlighted and labeled will suffice. If allocations percentages are used, all documentation must be submitted with the first month's invoice and if changes are made, new allocation documentation submitted with invoice. For the audit, bank statements showing payments, Form 941s and allocation documentation will be reviewed. Amendment 4 and Renewal 3 to CSC 54479 CoFW and TARRANT COUNTY HOMELESS COALITION PROGRAM COSTS Total $150,000.00 A. SALARIES (By title) Mobile Housing Navigator with HOPE Team Mobile Housing Navigator with HOPE Team SALARIES TOTAL: $127,500.00 B. FRINGE BENEFITS (Can include: Employer -paid Social Security, Medicare, Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, Unemployment Insurance, Workers Compensation and Retirement expenses) FRINGE BENEFITS TOTAL: $22,500.00 C. MILEAGE MILEAGE TOTAL: D. CELL PHONES/EQUIPMENT CELL PHONES/EQUIPMENT TOTAL: E. CLIENT EXPENSES CLIENT EXPENSES TOTAL: F. OTHER APPROVED OTHER APPROVED TOTAL: TOTAL PROGRAM COST: $150,000.00 Amendment 4 and Renewal 3 to CSC 54479 CoFW and TARRANT COUNTY HOMELESS COALITION DATE: 10/17/2023 REFERENCE **M&C 23- NO.: 0862 CODE: SUBJECT: LOG NAME: PUBLIC HEARING: (ALL) Authorize Execution of Amendments to Contracts with (i) the Presbyterian Night Shelter of Tarrant County, Inc., Increasing Contract Amount by $498,373.00 for a Total Contract Amount of $1,556,746.00, (ii) Day Resource Center for the Homeless, Increasing Contract Amount by $225,000.00 for a Total Contract Amount of $425,977.00, (iii) My Health, My Resources of Tarrant County, Increasing Contract Amount by $225,000.00 for a Total Contract Amount of $750,000.00, and (iv) Tarrant County Homeless Coalition, Increasing Contract Amount by $116,332.00 for a Total Contract Amount of $150,000.00, and Authorize Execution of Contract with When We Love for $200,000.00 for the Continuation of Directions Home Initiatives; Find that Amendments and Contracts Serve a Public Purpose and that Adequate Controls are in Place 19AMENDMENTS AND NEW HOMELESS SERVICES CONTRACT C TYPE: CONSENT NO RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager or his designee to execute an amendment to agreement with The Presbyterian Night Shelter of Tarrant County Inc., in the amount of $498,373.00 for a total contract amount of $1,556,746.00; 2. Authorize the City Manager or his designee to execute an amendment to agreement with Day Resource Center for the Homeless DBA DRC-Solutions, in the amount of $225,000.00 for a total contract amount of $425,977.00; 3. Authorize the City Manager or his designee to execute an amendment to agreement with My Health, My Resources of Tarrant County, in the amount of $225,000.00 for a total contract amount of $750,000.00; 4. Authorize the City Manager or his designee to execute an amendment to agreement with Tarrant County Homeless Coalition in the amount of $116,332.00 for a total contract amount of $150.000.00; 5. Authorize the City Manager or his designee to execute a contract with When We Love for $200,000.00; 6. Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided the amendment is within the scope of the program and in compliance with City policies and applicable laws and regulations; and 7. Find that such amendments serve a public purpose and that adequate controls are in place. DISCUSSION: In its 2023 State of the Homeless Report, Tarrant County Homeless Coalition (TCHC) announced a 22\% increase in overall homelessness and 27\% increase in family homelessness compared to 2020. To respond to the increased needs of the homeless system, upon approval of the Fiscal Year 2024 Adopted Budget by Mayor and Council, three decision packages were authorized to expand programs serving those experiencing homelessness for rapid exit, permanent supportive housing, and cold weather sheltering. In 2019, the City of Fort Worth (City) introduced a rapid exit program to the homeless system. Rapid exit provides brief rental assistance and case management to help quickly house households who do not need ongoing rental assistance or case management. The City contracted with Presbyterian Night Shelter of Tarrant County, Inc. (PNS) to provide rapid exit and diversion services. Diversion in the local homeless system means exiting someone back to housing within 14 days. Even those households who are employed or have benefits rarely have $3,000.00 or more saved to lease an apartment. This program allows people who are employed to quickly get off the street or out of the shelter by paying for fees associated with moving into an apartment, in addition to one to three months' rent. This reduces the person's time in homelessness and also frees up emergency shelter beds. Since 2019, PNS has moved 873 households including 597 children into housing through the rapid exit program. For households who exited the program, the rate of return to homelessness was 11\% (the national goal is less than 15\%). The amendment will bring the total contract amount to $1,556,476.00. The City has long been committed to permanent supportive housing. When TCHC received 368 Emergency Housing Vouchers from the Texas Department of Housing and Community Affairs, the City saw an opportunity to leverage this new resource to boost the supply of permanent supportive housing by offering case management to 175 households with these vouchers. The households served are a mix of chronically homeless households and disabled family households in order to be responsive to the family homelessness crisis. The recommendation is to increase DRC-Solutions' permanent supportive housing case management contract in the amount of $225,000.00 for a total contract amount of $425,977.00 and to increase the My Health, My Resources of Tarrant County (MHMR) permanent supportive housing contract in the amount of $225,000.00 for a total contract amount of $750,000.00. This reflects an increase of $450,000.00 for permanent supportive housing case management services. The recommendation is to increase Tarrant County Homeless Coalition's navigation contract in order to continue to provide two outreach workers who work with the Police Department's Homeless Outreach Program and Enforcement (HOPE) Team to provide mobile navigation services which connect those experiencing unsheltered homelessness to services and provide housing assessments. These positions were previously funded by a community partner agency with federal funds related to COVID and have expired. In order to continue this service, the recommendation is to increase the contract in the amount of $116,332.00 for a total contract amount of $150,000.00. To provide up to 200 beds for cold weather shelter overflow, the recommendation is to contract with When We Love to staff overflow shelter(s) at a designated site or sites when the weather reaches certain temperatures and when all regular shelter beds are full. Directions Home services and programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024 operating budget, as appropriated, in the General Fund. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. TO 7Fund Department ID FROM Fund Department ID Account Account Project ID Project ID Program Program Activity Activity Budget Year Budget Year Reference # (Chartfield 2) Reference # (Chartfield 2) Amount Amount Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Victor Turner (8187) Additional Information Contact: Tara Perez (2235) ATTACHMENTS CFW 1295 Form WWL CWEOS 2023-2024.pdf (CFW Internal)