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Home My WebLink AboutContract 57566-A2CSC No. 57566-A2 Microsoft Amendment: Microsoft Enterprise Services Work Order Enterprise Services Work Order GVS1234-413040-517593 Amendment number AMDGVS1234-413040-517593-562857 This amends the Enterprise Services Work Order noted above, between City Of Fort Worth and Microsoft and is effective as of the date that Microsoft signs this Amendment. 1. Amendment Section, 1.2 Description of the Services of the Enterprise Services Work Order is hereby amended by adding: Please refer to the current Unified Enterprise Support Services Description ("USSD") which will be incorporated by reference and is published by Microsoft from time to time at https://www.microsoft.com/unified-support-services-description, Microsoft may update the support services you purchase under this agreement from time to time, provided that the level of support services you purchase will not materially decrease during the current Term. Services by Support Location Unified Proactive Services Add on -2023-24 USA - SLG - Enterprise West 4/1/2023 - 3/31 /2024 Quantity Service Service Type 20 ea Proactive Credits Included Service Delivery Management Extended Proactive Credits Service Delivery Management Section, 1.3 Support Services Fees of the Enterprise Services Work Order is hereby amended by adding: The items listed in the table above represent the services that Customer has pre -purchased for use during the term of this Work Order, and applicable fees are shown in the table below. Microsoft Support Services are a non-refundable, prepaid service. Microsoft must receive Customer purchase order or payment before Microsoft commences or continues, as applicable, provision of Microsoft Support Services. If Customer issues a purchase order, Microsoft will invoice Customer, and Customer agrees to pay Microsoft within 30 calendar days of the date of Microsoft invoice. Microsoft reserves the right to adjust Microsoft fees prior to entering into any changes to the Microsoft Support Services ordered herein. Amend mentEnterpriseServicesWorkOrdervl.0(WW)(ENG)(Apr2014) Page 1 of 2 [CP] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Payment Schedule : Custom Billing Date Fee One Time Payment Total Fees (excluding taxes) 2 Effect of Amendment 9/1/2023 $ $2, 83 7,002,837.00 Except as specifically amended lay th s amendment, all other provis ons of the Agreement shall remain unchanged. and in full force and effect. , Microsoft :r i '. Name of Customer {Please print] City Of Fort Worth Name Microsoft Corporation S gnature ''..// '/aLI"'!-- S nature Valerie Washington (Nov 1, 2023 16:29 CDT) tikr (Oct 27, 2023 13:45 EDT) Name of person sign ng (please print) Valerie Washington Name of person signing (pleaseprint) Josh Stikeleather Title of person signing (please print) Assistant City Manager Title of person s gning {please print) Support specialist Signature date Nov 1, 2023 Signature date teffective date} Oct 27, 2023 AmendmentEnterpriseServicesWorkOrdervl.0(WW}(ENG)(Apr2014) Page 2 of 2 [CP] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX [Executed effective as of the date signed by the Assistant City Manager below] [ACCEPTED AND AGREED:] CITY OF FORT WORTH INTERNAL ROliTING PROCESS: Approval Recommended: By: /.� Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: 22-0363 Approved: 05/I0/2022 1295: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requiremenk. By: Name: Jeff Park Title: Sr. IT Solutions Manager City Secretary: By: Name: Janette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 5/9/2023 REFERENCE **MC 23- NO.: 0363 LOG NAME: Official site of the City of Fort Worth, Texas FORTWORTII 13P ILA NCTCOG RISK & COMPLIANCE ADVISORY SERVICE TD FMS CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with Gradient Solutions Corporation for Risk and Compliance Advisory Services in the Amount of $285,000.00 Using an Interlocal Agreement with North Central Texas Council of Governments for the Financial Management Services Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Gradient Solutions Corporation for Risk and Compliance Advisory Services in the amount of $285,000.00 and authorize three consecutive one-year renewal options for the same annual amount using an interlocal agreement with North Central Texas Council of Governments for the Financial Management Services Department. DISCUSSION: In February 2023, the Financial Management Services Department (FMS) approached the Purchasing Division to enter into an agreement with Gradient Solutions Corporation for Risk and Compliance Advisory Services. FMS, in coordination with Information Technology Solutions, received funding under the American Rescue Plan Act to conduct a financial risk assessment and other Treasury security enhancements initiatives. FMS has reviewed the master services agreement with Gradient Solutions Corporation and has concluded that the North Central Texas Council of Governments (NCTCOG) interlocal agreement provides a broad scope of Risk and Compliance Advisory Services. In addition to being utilized to carry out the financial risk assessment, this contract contains a range of other professional services under the umbrella of Risk and Compliance Advisory Services that will be useful for other risk and compliance related initiatives. FMS' goal is to put this contract in place to provide flexibility to complete the financial risk assessment while also opening up the broader range of services listed in the agreement such as, but not limited to; providing guidance in the area of management/internal audit and compliance, creating rolling strategic plans, developing and implementing agency risk assessments and best practices, as well as general administrative support and assessments in matters relating to governance, risk, compliance, financial system implementations, financial business, process improvements, and improvements to internal controls. Funding for the financial risk assessment and other Treasury security enhancements is available in the Grants Cap Projects Federal Fund no. 31001 for the purpose of funding the ARPA for ITS initiatives project as appropriated. Other services, as needed, will be funded from various other available funding sources. An administrative change order or increase may be made by the City Manager or his designee up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. In June 2021, NCTCOG processed a bid (NCT RFP No. 2021-057) and received two (2) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30990&c ouncildate=5/9/2023 10/30/2023 M&C Review Page 2 of 2 responses. An evaluation team scored the proposal and awarded an agreement to Gradient Solutions Corporation. The contract has a term through September 30, 2023 with the right to renew the contract for three (3) additional one-year periods or portions thereof. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Upon City Council's approval, this agreement will commence upon execution by both parties through September 30, 2023 with the option to renew for three additional one-year periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Grants Cap Projects Federal Fund for the ARPA for ITS initiatives project to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Financial Management Services and Information Technology Solutions Departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount FROM Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Reginald Zeno (8517) Jo Ann Gunn (8525) Taylor Dean (7648) ATTACHMENTS 13P COOP NCT-2021-057 Risk & Compliance Advisory service TD FMS.docx (CFW Internal) 13P COOP NCT-2021-057 Risk & Compliance Advisory Service TD FMS.XLSX (CFW Internal) Gradient Solutions Corporation - Form 1295 Certificate.pdf (CFW Internal) SAMS Gradient Solutions Corporation.pdf (CFW Internal) http://apps.cfwnet.org/council packet/mc review.asp?ID=30990&councildate=5/9/2023 10/30/2023