HomeMy WebLinkAboutContract 28361S�'AY� 8� ��XAS
C�UNTY OF TA��Af�i
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CONTRACi
This agreement is made and entered into by and between the City of Fort Worth
("City"), acting herein by and through its duly authorized City Manager, Gary Jackson, and
Terrence L. Bracy ("Bracy"), acting herein as an agent and a principal in fihe firm of Bracy�
Tucker� Brown Inc., whose persanal services are to be retained h�re�ander. For and in
consideration ofthe covenants and promises contained herein, the par�ies hereto agree as
fol�ows:
�.
For and in consideration of the payment of the amaunt of money set out in
Paragraph 4, Bracy agrees to represenf the Ci�y on legislative and administrafive matters
before members of the United 5tates Congress and officials af federal administrative
agencies, and the Administration during #he t�rm of this contract, upon request of City.
More specifically, Bracy agrees to perform the personal services described in Exhibit A,
which is afitached hereta and made a part of this contract for all pur�oses.
2.
This contrac� shall be in effect from January 1, 2003, ar�d expire December 3'{,
20a�, with an opfion to renew fior an additional one-year term under the conditions outfined
in the contract. Th� co�tract terms for �he extensions are subject to the approval and
discretion af ihe City Manager.
3.
It
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Bracy agrees to cansult regularly with the City Manager and to coaperate wifh the
ciesignated representative of City, �oth of whom may from time to #ime relay requests for
representation from City officials ta Bracy. Bracy will respond to requests mac�e by the
Mayo� and City Council Gavernment and Neig�borhood Relations Committee Chair,
coordinating all responses or actions taken #hrough fh� C�ty Manager or his designee. In
perFarming the services hereunder, Bracy shall do so as an independent contractar and not
as an officer, agento servant or employee of the City of Fort Worth. Bracy shall ha�e
exclusive contro! of, and exclusi�e right ta confrol, the de#ails of the services perForm�d
hereunder and shall be solely responsible for his acts or omissions. Nothing nerein shall
be construed as creating a partnership or joint enterprise between the City of Fort Worth
and Bracy, and fh� docfrine of respondeat superior s�all have na applicatiort hereuncler.
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4.
In full payment and consideration for all services furnished hereunder, and subject to
the termination pro�isions set out in paragraph 5 ofi this agreement, Bracy shall be paid a
retainer of $15,500.00 per month thraugh the term ofi this contract. It is understood that
said payments are due and payable on the first of each month subject to receipt of an
invoice from Bracy by the City. In addition to this amaunt, Bracy shall be reimbursed for
the reasonabl� �xpenses not to exceed $2,500.Q0 per month subject to the approval af the
City. Bracy shall submit an in�oice and a copy of all related receipts to the Ciiy for
reimbursement.
The reimbursement of expenses ar� exclusive of fira�el to and from Fart War�h.
Bracy shall b� reimbursed for the reasonable cost of tra�el, meals, and lodging which
Bracy incurs when the City {�/lanager or his designee requests that Bracy travel ta Fort
Worth in the performance af se�vices relafied to this contract. Bracy shall submit in�oices
and copies of all related receipts ta the City for reimbursement.
F�
This contract may be terminated for cause by eitF�er party, following ihirty (30) days
writfen notice of such fermination. In such event, all products prepared by Bracy hereunder
sha[I b�come the property ofi the City, and Bracy shall lae reimbursed for related expenses
i�curred up to the effective date af the termination, after which time a[I payment obligations
of the City under tY�is contract shall end.
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Bracy shall fiurnish the City periodic reports on his work at such tim� as �he City may
request. All af the reports, information and data prepared or assembled for City under fhis
contract shall b� kept confidential and shall not be made a�ailable to any �ndi�idual or
arganization without the priar written appro�al of fhe City.
7.
Bracy shall inform the Gity of any other municipalities he r�presents and note any
other clients that might represent a po#ential conflict of �nterest. If the City, at �ts sal�
discretion, believes that a conflict exists, such eonflict shall be discussed by Bracy and the
City and resolved to the satisfactian of the City.
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8. '.
Should any action, whether real or asserted, at law or in�equity, arise out of or in
connection with this contract, venue for said action sha11 lie in Tarranf County, Texas.
UIIITNESS our hands this '^` �y� day of (�;i -- , 20p3.
ATT,.�ST: �ify of For� Worth
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�ity Secret�ry . City Managef
APPR4VED AS T� FORM AND LEGALITY:
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��ity Ait rney
Date: r � � � �'�
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Contra�t .i����ori���ier�
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Terr�nc.� �: �rac:y
� �k��rrt, F�ri�c���� �r�d ����f
Executive �fflc�r of
�racy��u�ker��rawt�, (�1�.
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EXHIBIT "A"
Sco�e of Services
Bracy will pro�ide advice, counsel, liaison and inter�enfion with fhose
federal agencies which interface wiih the Cify and will promote working
relationships and gaodwill between the City and key staff of those fed�ral
agencies, when requested by fihe City.
2. Bracy will act as a lia�son on behalf of the City of Fort Worth with the
Congress of the United States specifically with key Congressianal
commit�ees handling legislation ofi interest to the Ci#y.
3. Bracy will act as a liaison to the WE�ite House on behalf of the City w�ere
appropriate.
4. Bracy will cooperate with tne Ci#y Manager or his designee to promote the
passage of �rQposed legisEation initiated at the request of the City Counci�,
and work through fihe legislative process with members of Congress to
secure passage.
�. Bracy will provide ad�ice and counsel fo the City Manager or his designee
regarding legislati�e strategy and pro�ide such background infarmation as
proponents, opponents, attitude of key members of Congress, and
�ositions of related entities.
6. Bracy wil] inform the City by contacting the City Manager or his designee
of any legis[afiue or admin�strative initiati�es felt to be possibly det�imentaf
to ti�e interests of the City, as Bracy beeomes aware af any such initiative.
7. Bracy will pravide assistanc� to City officials in interpreting federal
regulations and filing commenfs where appropr[ate.
S. Bracy will arrange for presentation of Car�gr�ssional testimony of rele�ant
issues where appropriate and prepare testimony for such presentations.
9. Bracy wil[ afte�d and represent the inferests of the Ci#y in periodic
meetings af city and urban organizations in Washington, D.C.
1 D. Bracy will assist in providing notices and information on grant
opport�nities including fiederal grant opportunities nof advertised through
fihe public notice process that will ben�fif the City, will assist in obtaining
grant applications for the City, and will assist in tracl�ing and obtaining
grant applications for the City, and will assist in tracking and facilitating
consideration of City grant applicafiions with the �arious federal agencies
when requested by the Cify Manager or his designee.
11. Bracy will coordinate Congressional letters ofi support for City grant
request from federal agencias from the Texas Congressional Delegation.
12. Bracy will provide assistance to members of the City Council that serve on
boards or committees associated with national city organizations. This
assistance will include research and development af position papers on
issues being considered by fhase boards or committees as well
accompanying members of the Ci�y Council to meetings in Washington,
D.C. as needed.
13. Bracy will canduct research and prepare repor�s on selected federal topics
as requested by the Cifiy Manager and provide fhese for use by ihe City.
14. Bracy will respond fo requests made by the Mayor and City Council
Governmental R�fations Gommittee Chair, caordinating all responses or
actions taken fhrougF� the City Manager ar his designee.
15. Bracy agrees to generally be a�ailable to the Mayor, City Council and City
Manager for additianal assignments in Washington as may be necessary.
16. Bracy will maintain periodic confact with fh� City Manager or his designee
either through telscommunieations andlor in written memorandum
summarizing act�uities ur�dertaken in Washington, D.C. on behalf ofi the
City.
17. B�-acy will report in person in Fort Worth oR pending federal issues and on
its Washington activities on behalf of the City to the City Counei� or the
City Counci[ Governmental Relatians Committee when deemed necessary
by the City Manager.
18. Bracy will provide quarterly formal reports to the City Councif and to t�e
City Manager detailing the activities undertaken in Washingfan on behalf
of the City. The �mphasis of the report should be on activities undertaken
by the firm an ihase issues considered to be priorities for the Cify as
identified by a City Council adapted federal fegislative program or by City
Council resolutian.
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�'ity of �o�i b�o�th, 7'exas
f�i�y�r ��d Cour�cil Comnlu��c�tia�
DA7E R���R�NGE NUMBER LOG NAME PAGE
1I7/03 **�_� �„a,05 Q2CONSULT 1 of 2
SUBJECT AUTH�RIZE A CONTRACT WITH �R�AGY TU��(ER BR.{�IAI�I, I�I�. FOR
CONSULTING SERVICES FOR REPRESENTAT[ON ON F�DERAL ISSUES fN
WA5HINGTON, D.C.
RECOMMENDATION:
If is recommended that the City Council:
1. Authorize the City Manager to enter inta a new contract agreemer�# with Bracy Tucf�er Brown, Inc.
for consultation and representativn relate� to issues of concern �efore the Congress of the Uni#ed
States, fecieral agencies, and the Adminisfration; and
2. Authorize the term of the contract to begin .ianuary 1, 2003, and expire Decemb�r 31, 2a�3.
D15CU5SION:
lr� AUgust of 2001, the Mayor, Councilmembers of the Ir�terview Cammi#tee, and City staf# conducted
inter�iews of six quaGfied federal consultant firms that had experience in the Washington, D.C. public
affairs arena. The final selection was Bracy Tucker Brown, lnc. (Bracy}.
The City �f Fort Worth has maintained � cansultant contract with Bracy that provides the City with
representation on federal issues in Washington, D.C. The City's cansultant contract with Bracy requires
fhat the firm provide advice ar�d counsel regarding fiederal agencies, and assistance in promoting
passage of City Council legislative priorities before Cangress and the Administration. When directed,
the firm alsa pra�ides assistanc� on grant efforts undertaken by the City of Fort Worth, and interacts
witf� members of Congress, the Administrafion, federal agencies, the Nat'rnna{ League of Cities, and the
U.S. Conference of Mayors.
The terms of the contract cal[ for the City #o compensafe Bracy a monthly retainer fee of $15,50d, with
monthly reimbursable expenses not exceeding $2,500. F'ar reimbursable expenses, Bracy is req�ired
to submif copies of receipts for reimbursement subject to the appro�al of the City.
Th� d�tails af the agreemen# between the City and Bracy are reflecfed in the attached praposed
contract.
Th� current coniract expired ar� December 31, 2Q02.
C'ity of �ort �orth9 Texas
M�yor �n� Counc�l C��n1u����-t�o�
DAT� REFERENCE NUMBER LOG NAME PAG�
1171Q3 *�`�-1940� 02CONSULT 2 of 2
SUBJECT AUTHORIZE A CONTRACT WITH BRACY TUCK R BROWN, INC. FOR
CONSIJL,TING SERVICES FOR REPRESENTATION ON FEDERAL 1S5UES IN
WASHINGTON, D.C.
FISCAL INFORMATIONICERTIFICAT[�N:
The Finance Director certifies that funds ar� availabfe in the current operating budget, as appropriated,
of the General Fund.
CB:r
Submitted for City Manager's RUND I ACCOUNT I CEN'I'�R I AMQUNT
Ofi3ce by: (to)
Charles Bosvvell 6183
Orig[nating Departmen# Head:
Srandon Aghamalian 6lG$ (fronl)
GGO'E 531200 0905500 $219,000.4a
Additional Iniorm��ion Contact:
CITY SECRETARY
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I APPR�VED 01/07/03
Betty Scott 75U4