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Home My WebLink AboutContract 41090-A1CSC No. 41090-Al FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 41090 BETHESDA WATER SUPPLY CORPORATION WHOLESALE WATER CONTRACT WHEREAS, the City of Fort Worth ("Fort Worth") and Bethesda Water Supply Corporation ("Customer") entered into that certain Water Services Agreement, with term of January 1, 2011 through September 30, 2031 (Fort Worth City Secretary Contract No. 41090) (the "Contract"); and WHEREAS, the cities of Crowley and Burleson and the Bethesda Water Supply Corporation each have individual contracts for water supply with the City of Fort Worth but may share certain connection points or other facilities; and WHEREAS, the Contract provides for Customer to purchase from Fort Worth and for Fort Worth to supply, at reasonable rates, treated water for Customer's use; and WHEREAS, the Contract, at Section 3.2 (Points of Delivery) and 3.3 (Costs ofNew or Additional Connections), anticipates future expansion by the Customer as its needs dictate; and WHEREAS, Customer has a current capacity of 4 million gallons per day (MGD) at Meter#l and desires to increase its capacity by an additional 6 MGD at existing Meter#l for a total increased capacity of 10 MGD; and WHEREAS, Customer is required to share in the cost of design, construction and easement acquisition for the project, which will make certain system improvements to Fort Worth's Southside II water system; and WHEREAS, to support the increased water take, construction of new 36" and 42" water mains, the upsizing of existing 16" and 20" mains to 24" as well as new meter points is required; and WHEREAS, Exhibit "A-1" reiterates the existing meter points and identifies the Customer's new meter locations; and WHEREAS, Exhibit "F-1" Additional Terms, recites additional terms for the necessary increased capacity and related design and construction obligations; NOW, THEREFORE, in consideration of the above-stated recitals, the contract is hereby amended as follows: '. 1. The Contract is hereby amended by inserting Exhibit A-1, attached hereto and incorporated herein for all purposes, which shall supplement Exhibit A. 2. The Contract is hereby amended by inserting Exhibit F-1, attached hereto and incorporated herein for all purposes, which sets forth the details, including the engineering cost estimate and anticipated location(s) of the new or improved infrastructure to serve the Customer within the Southside II system to serve Customer's additional water take. 3. All other exhibits, terms and conditions to the Agreement not specifically amended hereby shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by Fort Worth's designated Assistant City Manager. CITY OF FORT WORTH Z?41U?3:� Dana Burghdoff(No�T) Dana Burghdoff Assistant City Manager DATE: ----------- ATTEST �A� Jannette S. Goodall City Secretary Recommended By: Christ oober Harder Christopher HarMr (Oct 31, 2023 14:02 CDT) Chris Harder, Director Water Department Bethesda WSC First Amendment to FWCS 41090 DATE: ----------- ATTEST &1�.4 Gra� Board Secretary/Treasurer Steve ievers General Manager 2 of3 Approved As To Form And Legality �I D�lack (Nov 2, 202310:22 CDT) Douglas W Black Sr. Assistant City Attorney Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the. monitori.ng and administration of this contract, including ensuring all pcifonnancc and reporting requirements. Matt Kusnir. Engineering Manager Bethesda WSC First Amendment to FWCS 41090 Approved As To Form And Legality City Attorney 3 of3 EXHIBI'T A-1 SERViCE AREA AND POIlVT3 OF CONNEC'I'�ON FQRTVVURTH Wholesale Customer Meters For WA,� Bethesda � � � O GJ � 'o �' n 5 a a � o' v n ti Q �5� 30fl 4�J� s�a NA�_79B3_StatePlana_Texas_Norih_Central_F1P5_4292 Feel linchequals300feef r'"BEl — FoRTWoRTx Wholesale Customer Meters For WA�'J Be#hesda 0 150 306 450 600 Na.D_issa_StatePlane_Texas_North�Ceniral_FIPS G202 Feet t inch equals 300 feet Feet � - Exhibii F-1 TERM� OF �OUTH�IDE II TRANSMISSION MAIN EXTEN�SION FOR WHOLESALE CAPACITY INCREASE TQ CROWLEY, BURLESON, AND BETHESDA Project: South �ide II Water Main Improvement and Extension Project PUBLIC-WHOLE�AL PARTNERSHIP IN PUBLIC INFRA�TRUCTURE PR4JECTS A. Description of ProjectBenet'its to City and Water Wbolesale Customcrs The project wil( bring additional capacity to support development in southern Fort Worth along I- 35 in additio� to extra capacity for Crowley, Burleson, and Bethesda. This shown i� this E�ibit "F" (Crowley), "F-1" (Bethesda, Burleson) Terms, Scape of Work and Cost Share engineers estimate, to the I`` amendments of their Contracts depicts the pxoposed main oversizing for all 3 Cities and proposed ne4v water main extension with new co�nection point for the City of Crowley. The Project Managernent will be conducted by City o£ Fort Worth. Exhibit "F" "F-1" outlines the fir1l extent of Terms and all phase,s oi the project to be completed. The fall project scape includes the following. 'I'he segtnents matching the e�chibit "F", "F-1" are in parenthesis: . 11,000 feet of parallel 42" water maiu (A} + 4,500 feet of paralle136" water main (B) • 5,000 feet o€ 24" water main extension {C) • 25,p00 feet of 24" water main extensions to replace existin� 16" mttins (D, E, F) • One (1) new wholesale meter connection The cities' proportional responsibilities for this projecf is outlined in other sections of these terms and the $56,960,401 engineers estimated cost share breakdor�cm is outlined in exhibit "engineers estimate". B. Eaisting and Future Cgpacity The table below shows existing and future capacify, in million galfons per day (MGD) at �ach meter as well as the proposed projects that need to be completed before the capaoity is available: City 1 Entity Current Capacity Future Totai Projects required ta Capacity increase Capacity increase capacity Crowley Meter #1 1.1 MGD 4.4 MGD 5.S MGD Segments A, B, D Crowley future Segments A, C, and meter #3 0 MGD 7.9 MGD 7,9 MGD new meter install Bethesda #1 4 MGD 6 MGD lb MGD Segments A, B, � Burleson (combined 2 MGD 1 f MGD 13 MGD Segments A, B, F metex # 1 and #2j Draft Terrn �heet Page 1 of 4 [Crowley, Bethesda, Burleson] [SSII Maia Exteasions] C. Cost SharinglAllocated Capacity/Percent Share of Line Segment/Distance x Capacify The tables below shows khe cast-sharing for each segment: Alloca�ed Capacity (MGD) Whalesale Current future City / Entity Demand Totaf A B C D E F Crowfey 1,1 13.4 12.3 4.4 7.9 5.5 Burleson 2 13 1� 11 12J6 Bethesda 4 20 fi 6 6 fort Worth 12J6 9.16 4.85 7.26 6.76 0 Proposed Line Size 42" 3fi" 24" 24" 24" 24" Cine Capacity. Iper WMCC ordinance} 42A6 30.Sfi 12J6 12Jb �2.76 22.76 Total Aflocated Capacity 42.06 3fl,56 12.76 12Jf 12J6 12J6 Estimated Length {ftj 11,000 4,50Q 5,�00 5,500 11,50Q 5,000 Percent Share of Line Segment City / Entity A B C � E F Crowlay 29%fl 14.4% 61.9% 43.1% 0.0% 0,0% BU�leson 26% 36.0% 0.0'� 0.0% 0.0% 100,0% Bethesda 14% 19.6% O,Q% O.fl% 47.0% O,Cf% Fort Worth 30% 30.0% 38,1% 56,9% 53.0% Q.0% Distance x Capacity 9� af A B C D E F share G#'owley 135,300 19,800 39,500 30,250 Q 0 22.9% Burfeson 121,000 49,500 0 0 0 102,080 27J9�o Bethesda 66,Q00 27,000 0 0 fi9,000 0 16.5% �ort INorth 140,360 4],;220 24,30U 39,930 ` 77,74U o 32.9% • The general formula fox cost-sharing used to derive the table above is as foliowing: % paid by entity = reque,sted capacity in t�e propos�d sagxzzent ! capacity of the segment as de�ned by the Fort Worth Water Main Capacity ordinance The additional wholesale meter to be iustalled for Crowle� is 140% Crowley cost responsibility, Draft Term Sheet Page 2 of 4 [Crowley, Bethesda, Burleson] [S�II Main Extensions] •�or the alignment siudy and GO% design praject that encompasses alI segments, the following table represents the aost-sharing responsibility; Ci� / Entit % of share Czowle 22.9% Burleson 27.7% Bethesda 16.5% Fort Worth 32.9% The formuia to calculate the cost-sharing for multiple segments is based on the weighted average (length x capacity o£segment), Unle�s explicitly listed as an exceptioa, a11 project costs are to be shared between fhe entities / cities, inoludsng: consultant costs related to design, land acquisition, and constzuction, easement acquisition including legal and attorney fees related to easement acquisition, franchise utility fees or relocatios�, public noti�cations, outside entity penmits such as TxDOi' or railroad, material testing and iztspectzon, puhlic bidding and advertisement costs The following costs are NOT ta be shared: citylentity staff time D. Payments The following outlines houT the project cosEs �11 be collected: 1- Fort Worth is under contract for a 60% design and alignment study thai will cover the entire scope (all segments) as shown in Exhibit "F", "F-1". The maney for the contract is being fronted by For� Worth with the expectation of partial reimburse�nent: a. Upon execution of the wholesale agreement amendments co�ering the terms outlined in this document, each party agrees to pay fheir propartional share as outlined in Section C, with engineers estimated amounts in exhibit "F-1" within 30 days. 2- Upon completion of the 60% design and alignment study, Fort Worth will engage the design engineer to provide a cost to finalize design as well as cost for construction services and ihe construction inspeciion cost estimate. 3- Fort Wort�s will begin to obtain easements for the respective iine segments. As easaments are obtained, Fort Worth wi11 track the costs and present a� in�oice to each city/entity consistent with the cost sharing outlined in Section C, Each citylentity is responsible for paying the invoices presented within 30 days, a. After design is complete, constructian will NOT start until all easement cos# invoices are paid to Fort Worth 4- After design is complete and easement invoices paid by all, ihe project will be advertised for bid a. Once bids are received, each citylentity will receive ar► invoice, based on the low bid, from Fort Worth for their propartionaE casts of construction h. The invoice received will include proportional cosis related to the estimate for construction services and inspection 5- Upon completion of cons�ruction, Fort Worth will issue an invoice to each city!entity to settle up changes in difference be�veen construction, construction ser�ices, and inspeciion costs actualiy accrued versus the estirnate paid. The invoice (ar credit} will be paid to (or by) Fort Worth within 30 days. E. Pxoject Management and Administration Draft Term Sheet Page 3 of 4 [Crowley, Bethesda, Burlesan] [S�II Main Extensions] The City of Fort Worth will manage all phases oi ihe project, including engineer selection, design, land acquisition, biddingladvertise�nent, and construction admiqistration. Dasign and cons�ruction standards will be as determined by the City of Port Worth. Depending on the size and estimafed costs of entire project, Fort Worth may choose to break down the project into smatler segments and ufilize multiple contractors or a phased constxuctioz� approach. However, if For� Worth chooses to phase construction, then Fort Worth will continue between multiple phases without any unreasonable / controllable delays in between phases. In other words, upon comgletion o£ one phase, Fort Worth will move as quickly as feasibly possible in canstruction of another phase. Unless mutualiy agreed upon by Fort Wor�h and the affecied entity(ies), no segment will be delayed �as far as it can be controtled) from the desig�n or construction prooess. F. Miscellaneous 1- The City of �'ort Worth wi11 work with each individual entity in modifying the v��holesale water agreement to accurately reflect tlie additiona[ capacity enabled due to this project Dr�ft Term Sheet Page 4 01'4 [Crowley, Bethesda, Burleson] [SSII Main Extensions] �vzozz _ SSII Transmission Main Fox�rWpx�x � - - �xtension for Wholesale Capacity Increase � _ "�� N Exhibit F-1 - "` ENGINEERS ESTIMATE CITY COUNCIL AGENDA Create New From This M$C DATE: 6/27/2023 REFERENCE **M&C 23- N O.: 0522 CODE: C TYPE: CONSENT LOG NAME: PUBLIC HEARING: FU RT �4'�`U RT H -�- 60UNIFORM WATER CONTRACTAMENDMENT WITH VARIOUS CITY, TX NO SUBJECT: (CD 6 and CD 8) Authorize Execution of an Amendment to each of the Wholesale Water Contracts with the City of Burleson, the City of Crowley and the Bethesda Water Supply Corporation to Provide for Increased Capacity from the Southside II Water System; Provide for Fort Worth's Cost Participation in an Amount Not to Exceed $663,084.00 for Design Costs; Authorize Acceptance of Funds from The City of Burleson, The City of Crowley, and The Bethesda Water Supply Corporation for Design Costs, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2023-2027 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No. 1 to the wholesale water contract with the City of Burleson, City Secretary Contract No. 41091, to provide for_increased capacity and an additional future connection point to the City of Crowley to the Southside II water system with new 42', 36" transmission mains and oversizing of existing 16", 20", to 24" water line to existing wholesale water take points; 2. Authorize execution of Amendment No. 1 to the wholesale water contract with the City of Crowley, City Secretary Contract No. 41092, to provide for increased capacity and an additional future connection point to the City of Crowley to the Southside II water system with new 42', 36" transmission mains and oversizing of existing 16', 20', to 24" water line to existing wholesale water take points and new 24" water line to proposed new take point 3; 3. Authorize execution of Amendment No. 1 to the wholesale water contract with the Bethesda Water Supply Corporation, City Secretary Contract No. 41090 to provide for increased capacity and an additional future connection point to the City of Crowley to the Southside II water system with new 42", 36" transmission mains and oversizing of existing 16", 20", to 24" water line to existing wholesale water take points; 4. Authorize the acceptance of funds for design in the amount up to $537,181.00 from the City of Crowley, $651,211.00 from the City of Burleson, and $496,925.00 from the Bethesda Water Supply Corporation for their participation in the 0-60\% design for the South Side II Water Main Align Study project (City Project No. 103649); and 5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water & Sewer Capital Projects Fund in the amount up to $1,685,317.00, from future receipts for the wholesale customers' participation in the South Side II Water Main Align Study project (City Project No. 103649) to effect a portion of Water's contribution to the Fiscal years 2023-2027 Capital Improvement Program. DISCUSSION: The City of Burleson (Burleson), The City of Crowley (Crowley), and Bethesda Water Supply Cooperation (Bethesda) are wholesale water customers (City Secretary Nos. 41091, 41092, 41090, respectively) and are experiencing increased growth and demand for additional water. Pursuant to their respective contracts, Burleson, Crowley and Bethesda may request additional connection points and water supplies. The contract also provides that each city shall bear certain costs for such expansion. These Amendments will provide for design and construction of new 42" and 36" water segments and the upsizing of existing 16" and 20" mains to 24" to upgrade the Southside II water main system to provide such additional capacity at existing South Side II take points (Project). In addition, Crowley desires a new take point for its increased capacity. The Project includes design, survey and construction cost participation by the cities as well as by Fort Worth. When the Project is complete, Fort Worth will deliver an additional 11 million gallons per day (MGD) to Burleson for a total of 13 MGD. Crowley will receive an additional 4.4 MGD at existing meter #1 for a total of 5.5 MGD and an additional 7.9 MGD at the future meter, when completed, for a total of 13.4 MGD. Bethesda will be taking an additional 6MGD for a total of 10MGD. When design is completed, Fort Worth will publicly procure the construction project. Under the wholesale contracts, Fort Worth will also participate in the construction costs. Fort Worth's financial participation is currently estimated to be $16,533,560.00 just under 30\% of the total costs to design, survey, acquire easement and construct the improvements. An M&C for funding and to let the construction contract will be brought forward at the appropriate time. The City of Fort Worth entered into an Engineering Agreement with Kimley —Horn and Associates, Inc. (City Secretary Contract No. 58057, M&C 22-0652) in August, 2023 in the amount of $2,348,401.00 for the 0-60\% total design costs. The M&C authorized an additional $1,266,688.00 to be used towards the real property acquisition, project management and material testing. This M&C is appropriating funds from each wholesale customer to be applied to the 0-60\% design contract which makes the City of Fort Worth's share the amount of $663,084.00. The resulting increased balance of the City of Fort Worth's original appropriation ($2,952,005.00) will be used to cover the City's participation in a future amendment to achieve 60-100\% design and easement acquisitions phases of this project with the appropriate contributions from the wholesale customers. The table 1 below describes the anticipated capacity increases and Table 2 describes the associated design, easements, and construction proportional share of costs for future line segments. Table 1: City / Entity Crowley Meter #1 Crowley future meter #3 Bethesda #1 Burleson (combined meter #1 and #2) Table 2 Current Capacity 1.1 MGD Future Capacity 5.5 MGD 7.9 MGD Projects required to increase capacity Segments A, B, D Segments A, C, and new meter install Segments A, B, E City / Entity Crowley Burleson Bethesda Fort Worth 4 MGD � 10 MGD 2 MGD _ : 13 MGD Segments A, B, F C D E F 29\% 14.4\% 61.9\% 43.1 \% 0.0\% 0.0\% 26\% 36.0\% 0.0\% 0.0\% 0.0\% 100.0\% 14\% 19.6\% 0.0\% 0.0\% 78.4\% 0.0\% 30\% 30.0\% 38.1 \% 56.9\% 21.6\% 0.0\% *Numbers rounded for presentation purposes. It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2023-2027 Capital Improvement Program, as follows: 60UNIFORM WATER CONTRACTAMENDMENT WITH VARIOUS CITY, TX Capital Fund FY2023 CIP Budget Change Revised FY2023 Name Project Name Appropriations Authority �Increase/Decrease) Budget Water & 103649 — SS Sewer Capital 11 W Main $0.00 This M&C $1,685,317.00 $1,685,317.00 Projects — Align Study Fund 56002 Funding for this project will be collected from The City of Crowley, The City of Burleson, and the Bethesda Water Supply Corporation per the terms of their respective City Secretary Contracts, as amended. Appropriations for the SS II W Main Align Study project are as depicted below: Fund Existing Additional project Total* Appropriations Appropriations Fund 56021 — W&S Rev Bonds Series $3,615,089.00 $0.00 $3,615,089.00 2023 Fund 56002 — Water & $0.00 $1,685,317.00 $1,685,317.00 Sewer Capital Projects Project Total $3,615,089.00 $1,685,317.00 $5,300,406.00 This contract will be with a governmental entity, state agency or public institution of higher education: (the City of Burleson, City of Crowley and Bethesda Water Supply Corporation). This development is located in Council Districts 6 and 8. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies funds are available in the current capital budget, as previously appropriated, of the W&S Rev Bonds Series 2023 Fund, and that upon approval of the above recommendations, execution of the amendments, and adoption of the attached appropriation ordinance, funds will be deposited into the W&S Capital Projects Fund as appropriated. The Water Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. Prior to any expense being incurred, the Water Department has the responsibility to validate the availability of funds. TO Fund Department ID FROM Fund Department ID Account Account Project Program Activity Budget Reference # Amount ID Year (Chartfield 2) Project ID Submitted for City Manager's Office by_ Originating Department Head: Program Activity Budget Reference # Amount Year (Chartfield 2) Dana Burghdoff (8018) Chris Harder (5020) Additional Information Contact: Chris Harder (5020) ATTACHMENTS 80BURLESON CROWLEY BETHESDA Funds Available 56021.docx (CFW Internal) 80Burleson Crowley Bethesda FID table (WCF 03.27.23).xlsx (CFW Internal) Engineers Estimate 05 17 2023.pdf (Public) ORD.APP 60UNIFORM WATER CONTRACTAMENDMENT WITH VARIOUS CITY, TX 56002 A023(r5).docx (Public) Water Exhibit.pdf (Public) i — � �� .,�� 1 ' I, , ��m .� � ��11� = � ' �� . � -= - :'�-. �ni{ m�{�19i{� � - __ __ , ye .� ' ``,., �r, ��u�� ='== �,� .''�..��um ` � ��' - mm = _' �_ -�. _ ,�i��, ♦ o` � � .��oo•rr/ �` ` wm �.: d � � �iuuuunn ;:o;:a . -�� 35W 11 ■ 3 3_ mmmnnuui iwnwu muu\6n �i a� ��um�� .' `�• � � �� ►� 1► _ _ _ _ nii i :.?. ii i ��IIIIIIn �� 111►\.� II, �� e = 1111111111� 11►\i �\,�nmmllllln iii� �� 11 = �i i i uumnu' � � ��mll � n i m• - _ � _ _= _ __ = n�lu nW 11111 / = � 111111111 ? _ = I - ee =' _ _ iiullllllulll� E- IIIIIIIIIIIIII 11111111� - � - -- -- =1��1= - � IIIII111111111 � 111111// _ ■- � - -- -11� _ _ = 11111111111111 11111� � 11jI// , - -- � III/I IIII i '�� _ _ li�� - - - IC�P�7I�� _ nw� '- ____ '%'a"lu�.. 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Ji . - � ■ ��umuu.■' ,,,��. `. i., �auumuup ► �� ' W � �� nunlun . i��O��i.. ��P. � —�: - �� ---------�� - - ��I� _' �. _ ' -_ ' � ' ' 1 , � - - - :�- � ' -• :11 -- • �- •' • � � � Phases Estimated Cost Start End Crowley Burleson Bethesda Fort Worth Crowley Burleson Bethesda Fort Worth060% Design $2,348,401 8/22/22 3/4/24 23% 28% 21% 28% $537,181 $651,211 $496,925 $663,08460100% Design (and constructionservices)$3,000,000 3/4/24 3/4/25 23% 28% 21% 28% $686,230 $831,899 $634,804 $847,067Easement Acquisition $4,912,000 10/1/24 2/1/26 23% 28% 21% 28% $1,123,587 $1,362,096 $1,039,386 $1,386,931Advertise, Bid, AwardConstruction: SegmentA$13,500,000 Stage 1 Stage 1 29% 26% 14% 30% $3,947,932 $3,530,670 $1,925,820 $4,095,578Construction: Segment B $7,100,000 Stage 1 Stage 1 14% 36% 20% 30% $1,022,251 $2,555,628 $1,393,979 $2,128,141Construction: SegmentC$5,800,000 Stage 2 Stage 2 62% 0% 0% 38% $3,590,909 $0 $0 $2,209,091Construction: Segment D $6,900,000 Stage 2 Stage 2 43% 0% 0% 57% $2,974,138 $0 $0 $3,925,862Construction: Segment E $6,000,000 deferred deferred 0% 0% 78% 22% $0 $0 $4,702,194 $1,297,806Construction: Segment F $7,400,000 Stage 2 Stage 2 0% 100% 0% 0% $0 $7,400,000 $0 $0Construction: Stage 1 8/5/25 8/5/27Construction: Stage 2 7/31/26 1/29/28Total $56,960,401 $13,882,227 $16,331,504$10,193,109 $16,553,560