The URL can be used to link to this page

Home My WebLink AboutContract 58617-R1CITY OF FORT WORTH REQUEST TO EXERCISE RENEW AL OPTION Hundley Hydraulic Attn: Craig Hundley Address: 3220 N. Main Cleburne Texas, 76033 October 31, 2023 Re: Contract Renewal Notice -1st Renewal Contract No. CSC No. 58617 Renewal Term: December 15, 2023 to December 16, 2024 Renewal Amount: $190,000.00 CSC No. 58617-Rl The above referenced Contract with the City of Fort Worth expires on December 15, 2023 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its I st term in an amount up to $190,000.00 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 Page 1 ofl ACCEPTED AND AGREED: CITY OF FORT WORTH By: Dan�=�w.¾?ft'cor) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: Chtirto12het Hard.et By: Christopher Harder (Nov 1, 202313:40 CDT) Name: Chris Harder Title: Water Director ATTEST: By: rk� Name: Jannette Goodall Title: City Secretary undley Enterprises Name: Craig Hundley Title: Owner Contract Renewal CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By; D!3lack (Nov 2, 2023 10:19 CDT) Name: Doug Black Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0919 Date Approved: I l/8/2022 Form 1295 Certification No: 2022-945836 Page 2 of2 , PrintPreyiew� �_.� Smd to Prinla f - Clase City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, November 8, 2022 REFERENCE NO.: **M&C 22-0919 LOG NAME: 13P ITB 22-0212 PNEUMATIC AND HYDRAULIC TOOL REPAIR AW WATER SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Hundley Enterprises dba Hundley Hydraulic Sales & Service for Pneumatic and Hydraulic Tool Repair for the Water Department in an Annual Amount Up to $190,040.00 and Authorize Four, One-Year Renewals for the Same Annual Amount RECONIMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Hundley Enterprises dba Hundley Hydraulic Sales & Service for pneumatic and hydraulic tool repair for the Water Department in an annual amount up to $190,000.00 and authorize four, one-year renewals for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for pneumatic and hydraulic tool repair on an as-needed basis. Under the proposed agreement, the vendor will repair and maintain the tools utilized by the crews in the field to help them install, repair, and maintain the water and sewer infrastructure, as well as, repairing the street when the job is completed. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the list of tools that may need repair and what constitutes a minor and major tool repair and the turnaround time required for each. The ITB was advertised in the Fort Worth Star-Telegram on September 14, 2022, September 21, 2022, and September 28, 2022. The City received one response. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder Evaluation Factors a b ❑c d❑�e scotre ❑� Hundley Enterprises dba Hundley � 3.13 10.00 7.50 5.00 30.00 65.63 Hydraulic Sales & Service a❑ Best Value Criteria: a. Reputation of the bidder and the bidder's services b. Availability of resources to provide services (personnel) c. Contractor's approach to perform services d. Contractor's past relationship with the City e. Cost of service After evaluation, the panel concluded that Hundley Enterprises dba Hundley Hydraulic Sales & Service presents the best value. Therefore, the panel recommends that Council authorize agreements with Hundley Enterprises dba Hundley Hydraulic Sales & Service. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor's bid met specifications. FUNDING: The maximum amount allowed under this agreement for the initial term will be $190,000.00, however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Other Contractual Services accounts in the Wastewater Warehouse, Water Distributions Systems and Water Warehouse Department's within the Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specifc City Council approval as long as sufficient funds have been appropriated. .►. �:u_s �► : 1�►� The Director of Finance certifes that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to any expenditure being incurred, the Water department has the responsibility to validate the availability of funds. BQN\\ ►II ..I .. ► - -- .. .:_ � � Fund Department Account project programActivity ID ID �411� Fund Department Account Project programActivity ID ID : ��. � i.i • � _ � � u. . i : � • TA � �.i i.� 1•r, i.i.•.i. ..�.� Additional Information Contact: Budget Reference # (Chartfield Amount Year 2) Budget Reference # (Chartfield Amount Year 2) Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Christopher Harder (5020) Anthony Rousseau (8338) Alyssa Wilkerson (8357) � 1/ \ � r: � � 1 ' . 11 � : ■ � { 1 ►" •. : 1 ► . � � 2. (CFW Interna 3. FID TABLE FOR Hvdraulic and Pneumatic.�f (CFW [nternal} 4. Form 1295- Hundj�,v Entemrises�,jnT_f (CFW Internal) $, �A � enn�rt- H�ndley F,nternrises Inc.�df (CFW Internal) � CERTIFICATE OF INTERESTED PARTIES Complete Nos. i- 4 artd 8 if there are interested paNes. Complete Nos. i, 2, 3, 5. and 6 if there are no Inte�ested partEes. i Wame of buslness entity fiqng form, and the city� state and country of the Isuslneas entlty's place ofbasiness. Hundley Hydraulic Clebume, l'X Unfted States being Hled. ciry of fort worth C[ty, State, Country (pface ot busieess) g Provide the [dentiflcation number used by the govemmental endty or state agertcy ta track or iclentify the conbrect, and provlde s description of ti�e servEces, goods, or ather property to be provEded u�der the contract. 17B 22-0212 PNEUMATIC AND HYDR I7B 22-0212 PNEUMATIC AND MYDRAULIC TOOL REPAIR 4 Naine of Interested Party HUNDLEY, SYONEY CRAIG 5 Ci�eck oely if there is NO Interested Party. ❑ Filed: Acknowledged: Nattue GRANDVIEW, TX United States � X 6 UNSWORN DEC TION My name is • � , and my date of biRh is �� My address is % C.. . • C �/ "� ,� �'�. (street) (d►Y) f��) tzlp codej (cauntry) I deciare �rsder penalt ry�f perj�ry that the taregoing is true and correc� Executed in � FORM 1295 lofi OFFiCE USE ONLY CERTIFICATlON 4F FILING :ertiflcate N¢mber. (month) of convacting � ,,