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Home My WebLink AboutContract 31254 J D 2 5 fm �, 4 ' Downtown - SE C R ARYo F6rtW6rffi, fc. , December 7, 2004 Mr. Dee Hardin Superintendent Parks and Community Services Department 4200 West Freeway, Suite 2200 Fort Worth, TX 76115-1499 Dear Dee: The Contract with the Cite of Fort Worth and DFWI for the turn-key management of the Burnett Park has expired. The Burnett Foundation and DFWI wish to continue our relationship for the next five years if possible. The Burnett Foundation has awarded a grant to DFWI to continue to maintain the park with the understanding that the City Parks Department would continue to contribute the cost of the utilities and water to the park as well as S34,950. From the meetings that we have had over the past two gears about the maintenance of the park, and from the meetings that DF\GTI staff have had with the Burnett Foundation, we believe that all entities are satisfied with the quality and level of maintenance in the park. Therefore, we request that DFWI be allowed to exercise the first five year renewal option on the current contract between the City and Downtown Fort Worth, Inc.. For your information, the Burnett Foundation wishes to adjust the level of the floor in the pool that is directly in front of the wall. They would like to have DFVNTI administer this project. The would also like Thomas S. Byrne be the General Contractor for the project. I halv=e sent a letter to Sandra with that information as well, and await her or your response about the next steps in the process to brine that park construction project about, Thank you for our help and c-onsideretion in thus matters. T,D, Holzaepfe 1 N Fide Ple si 7777 777 Taylor Street,suite 100 Fort Forth,Texas 76102-4908 (817)870-1692 Fax(817)335-311 r w. f r1-ors ' ^ City Secretary Contract Number 28397, Contract for Maintenance and Landscaping Services in Burnett Park, executed February 13, 2003. between the City of Fort Worth (City) and Downtown Fort Worth Initiatives, Inc. (Contractor) to manage maintain and administer all of the maintenance, landscaping, electrical and mechanical facilities in Burnett Park. Renewal period is for five (6)years beginning October 1. 2UU4. and ending September 3U. 2O0U� All of the terms, covenants, and conditions contained inthe Contract Agreement shall remain in full force and effect, AGREED TD AND ACCEPTED dhie� day of Assistant City Manager City of Fort Worth APPROVEDAS TO FORM LEGALIVY., —��~ ^ ��, J� Ammm �� °m=��*� m�m RXX r iza o-sa 01/24/05 17:35 FAX 871 5724 CITY OF FT WORTH 10002 4MAq-0,aar D owntown FortWorth, Inc. January 21, 2005 Mr. Dee Hardin, Superintendent Parks and Community Services Department 2400 South Freeway, Suite 2200 Fort Worth, Texas 76115-1499 Dear Dee: Downtown Fort Worth Initiatives, Inc. wishes to enter into the contract with the City of Fort Worth for the provision of services in Burnett Park for this fiscal year, October 1, 2004 through September 30, 2005, without an increase in the Parks and Community Services contribution based upon the C Pi as listed in the Contract. We are satisfied that the$34,900 which was the Parks Departments contribution last year is appropriate for this fiscal year. DFWI will, however, wish to negotiate the CPI increase for the new fiscal year beginning October 1, 2005. Sincerely, T.D.Holzaepfel Vice President Fr"" 1 11 f,s'f p"< a an acrrry .cw,.rm�« i a lc r z et, it 1 }0 For rtl, ex 75102-4908 (817)870-1692 Fax(817) 335-3113 vr, t t Ors City of Fort Worth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 11/12102 C-1934$ � 80BURNETT � 1 of 2 SUBJECT AUTHORIZATION TO EXECUTE AN AGREEMENT WITH DOWNTOWN FORT WORTH INITIATIVES, INC. FOR THE MAINTENANCE OF BURNETT PARK RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute an agreement with Downtown Fort Worth Initiatives, Inc. (DFWI) for the maintenance of Burnett Park; and 2. Authorize this agreement to begin November 12, 2002, and expire September 30, 2004, with the option to renew for two five-year periods. DISCUSSION: In June 1919, S. B. Burnett gifted Burnett Park to the City of Fort Worth. In 1983, the park was renovated to its present design of an extensive marble walk and wall system, display fountains with optic spray systems, and landscaping including shrubs and flowerbeds. Along with the renovation, grant funding was provided to maintain Burnett Park at a higher maintenance level. Since 1994, grant funding was appropriated through an annual agreement with DFWI. Approximately $200,000 has been received yearly to cover the costs of maintaining the park, including supplies, materials, utilities, plantings, water feature maintenance, equipment repair, and the salaries for two employees. On August 12, 2002, the Parks and Community Services Department received a proposal from DFWI to wholly contract out the maintenance of Burnett Park. As part of that proposal for Fiscal Year 2002-2003, the City was asked to fund the base level of service (consistent with other downtown parks) and DFWI would pay the incremental increased cost for "premium" services, i.e., flowering plants, and display fountain maintenance and operation. The cost for that base level of service would be $34,950 for FY2002-2003, plus water and electrical utility costs of approximately $18,000, for a total funding of $52,950. For future years, DFWI requested that the City's base participation be further increased. This request was based on the premise that it is in the public's best interest for the City to perform and participate at more than the base level of service at Burnett Park. Because the FY2002-2003 budget had already been adopted, it was agreed that the request for the City to participate at a higher financial level would be considered during the FY2003-2004 budget development process. Terms of the agreement will include the responsibilities of DFWI and the Parks and Community Services Department, maintenance service levels, procedures for use of the public space, indemnification and liability, insurance requirements, and other standard contractual requirements. A provision will be included that would allow an increase in the City's financial participation contingent on budget approval and resources being available in future years. This facility is located in COUNCIL DISTRICT 9, City of Fort Worth, Texas Mayor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 11112/02 C 80BURNETT 2 of 2 SUBJECT AUTHORIZATION TO EXECUTE AN AGREEMENT WITH DOWNTOWN FORT WORTH INITIATIVES, INC. FOR THE MAINTENANCE OF BURNETT PARK FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current operating budget, as appropriated, of the Special Trust Fund. JP:k Submitted for City Manager's FUND ACCOUINT CENTER AMOUNT 4 CITY SECRETARY Office by: 1 (to) Joe Paniagua 6140 Originating Department Head: Richard Zavala 5704 i (from) APPROVED 11/12/02 FE72 1 539120 080502112000 34,950,00 Additional information Contact: FE72 1 535020 1 080502,112000 $10,000,00 3 0502 12900, 800,f10 Sandra Youngblood