HomeMy WebLinkAboutContract 46251-CO6CSC No. 46251-006
GMOrOROLA SOLUTIONS
Change Order No. 006
Date: 07/24/2023
CHANGE ORDER
006
Project Name: Ft Worth P25 System Upgrade Agreement
Customer Name: City of Fort Worth
Service Delivery Manager: Steve Braun
The purpose of this Change Order is to:
Add: Cleburne (3) Consoles & (1) AIS (partial year starting Dec 2023)
Add: Everman (2) Consoles & (2) AIS & (2) NICE (partial year starting Feb 2024)
Add: NRHW migrating from Dell Optiplex to Z2 Console platform
Add: NETCO Euless (1) Console (starting Jul 2024) + Grapevine (1) Console (partial year
starting Jul 2024)
Add: Grand Prairie (1) Console (OP13) (starting 2024)
Transfer: Forest Hill transferring all (2) Consoles to Everman
Remove: Sansom Park (partial year starting June 2023)
Remove: Burleson NICE (staring 2024)
Update: Midlothian breakdown by individual Prime site, RF subsite & dispatch sites
City of Fort Worth Contract:
CSC 46251
Contract # Houston -Galveston Area Council Contract Date: 01/01/2015
Contract No.: RA05-21
Motorola Solutions Contract:
USC000006827
In accordance with the terms and conditions of the contract identified above between
The City of Fort Worth, TX and Motorola Solutions, Inc., the following changes are approved:
CONTRACT PRICE ADJUSTMENTS
Original Contract Value: 1 $7,377,132.09
Previous Change Order amounts for Change Order
numbers through $8,886,569.80
1 5
This Change Order: $568,390.04
New Contract Value: 1 $16,832,091.93
COMPLETION DATEADJUSTMENTS
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
OrOR iA SOLUTIONS CHANGE ORDER
006
Original Completion Date: 1 12/31/2024
Current Completion Date prior to this Change Order: 1 12/31/2029
New Completion Date: 1 12/31/2029
Changes in Equipment: (additions, deletions or modifications) Include attachments if needed
Add: Cleburne (3) Consoles & (1) AIS (partial year starting Dec 2023)
Add: Everman (2) Consoles & (2) AIS & (2) NICE (partial year starting Feb 2024)
Add: NRHW migrating from Dell Optiplex to Z2 Console platform
Add: NETCO Euless (1) Console (starting Jul 2024) + Grapevine (1) Console (partial year
starting Jul 2024)
Add: Grand Prairie (1) Console (OP13) (starting 2024)
Transfer: Forest Hill transferring all (2) Consoles to Everman
Remove: Sansom Park (partial year starting June 2023)
Remove: Burleson NICE (staring 2024)
Update: Midlothian breakdown by individual Prime site, RF subsite & dispatch sites
Changes in Services: (additions, deletions or modifications) Include attachments if needed
n/a
Schedule Changes: (describe change or N/A)
n/a
Pricing Changes: (describe change or N/A)
Increase from $16,263,701.89 to $16,832,091.93
Customer Responsibilities: (describe change or N/A)
n/a
0 OrOR iA SOLUTIONS CHANGE ORDER
006
Payment Schedule for this Change Order:
(describe new payment terms applicable to this change order)
-
■
- 'P
1,UIU.ez-u.ou
-. ■
1
1 $
1,uro,'iuz,27
-
1
$
1.' 24,b22.79
$
1,151,144.04
-
1
$
1,295,796.05
- 1
1
$
1,350,684,76
-
1
$
1,361,854.22
-
1
$
1,389,385.78
- .
1
1 418 70R RA
1 ,400,41J2.1 L
$ 1,489,616.10
$ io,e,5z.U'e 1.93
Unless amended above, all other terms and conditions of the Contract shall remain in full
force. If there are any inconsistencies between the provisions of this Change Order and
the provisions of the Contract, the provisions of this Change Order will prevail.
IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below.
Motorola Solutions Inc/vJ�
By: Aaed "-r M'd-91
Printed Name: Paul Newman
Title: Regional Services
Manager
Date: 8/18/2023
Reviewed by: Steve Braun
Motorola Solutions SDM
Customer
By: I kl,
Valerie Washington (Nov 6, 202310:42 CST)
Printed Name: Valerie Washington
Title:
Assistant City Manager
Date: Nov 6, 2023
Date: 07/24/2023
[Executed effective as of the date signed by the Assistant City Manager above.]
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By:
performance and reporting requirements.
Name: Kevin Gunn
Title: Director, IT Solutions
By: Lawrence Crockett (Nov 2, 202313:12 CDT)
Approved as to Form and Legality:
Name: Lawrence Crockett
Title: Sr. IT Solutions Manager
��
By:
09 anb
City Secretary: a pORTIlCa
poF,eoa0000 � a
Name: Taylor Paris
pro 'a,;dg
Title: Assistant City Attorney°
oeo a
opo*
daa� nEXpSood
By:
Contract Authorization:
Name: Jannette Goodall
M&C: 23-0905
Title: City Secretary
Approved: 10/31/2023
Form 1295: 2023-1079944
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
aMOrCROLA SOLUTIONS
SUA 11 Costs sf Cusrome,
yw.wd:Urmk u,2023
CHANGE ORDER
006
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MOTOR+OLA SOLUTIONS CHANGE ORDER
006
CO2: Add WAVE, Midlothian, Lake Worth
CO3: Add: new agencies: White Settlement, Azle, Benbrook and Johnson County ESD CY21
Extend: Contract Period Extended for 5 yegtg
A001; Midlothian new dispatch starting 29;1 CYZ7
C04: Add: Tarrant County Sheriff (1) additional console &(Mi1fig OA
Add: Crowley (beginning March 2022 and the first year is adjusted to be for 10 of 12 months)
A# Rjypr QAkyf starting CY22)
Add: APX Next
Add: Grapevine (1) additional console starting CY22
Remove: Ft Worth Nice SUA Coverage - In 2021 Nice was stopped as the logging vendor in approximately April of the year. As the CY21 year was previously invoiced the $s are being adjusted starting in CY22
Add: Midlothian Ellis RF (partial year starting FY22)
Add: Midlothian Ellis Dispatch (partial year starting FY22)
Add: Midlothian / Ennis (partial year starting FY22)
Add: Midlothian / Waxahachie (partial year starting FY22)
Add: Tarrant RBU P N# (partial year starting N9Y 2022)
Add: Tarrant R$U partial year starting Nov 2022)
Add: Everman
Add: Sansom Park adding for a partial year starting Ngv 7022
Add: Cirrus Central Basic
C05: Increase pricing beginning CY 23 due to CPI increase at 5,4%
Removal of agencies: Tarrant County RBU NE & NW and Tarrant County RBU S
C06: Updated: Midlothian breakdown by individual Prime site, RF subsite & dispatch sites
Remove: Sansom Park (partial year startinq Jun 2023)
Remove: Burleson NICE (staring 2024)
Add: Cleburne (3) Consoles & (1) AIS (partial year starting Dec 2023)
Add: Everman (2) Consoles & (2) AIS & (2) NICE (partial year starting Feb 2024)
Forest Hill transferring all Consoles (2) to Everman
Add: NRHW migrating from Dell Optiplex to Z2 Console platform
Add: NETCO Euless (1) Console (starting Jul 2024) t Grapevine (1) Console (partial year starting Jul 2024)
Add: Grand Prairie (1) Console (OP13) (starting 2024)
ACITY COUNCIL AGEND
Official site of the City of Fort Worth, Texas
FORTWORTH
Create New From This M&C
REFERENCE **M&C 23- 04MOTOROLA SYSTEM
DATE: 10/31/2023 NO.: 0905 LOG NAME: UPGRADEAGREEMENT
CHANGE ORDER N06
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of an Amendment to the Public Safety Communications
System Upgrade Agreement with Motorola Solutions, Inc., with an Increase of
$568,390.02 for the Total Cost of the Agreement Not to Exceed $16,832,091.93 Using
Houston -Galveston Area Council Contract No. RA05-21
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an amendment to the Public
Safety Radio Communications System Upgrade Agreement with Motorola Solutions, Inc. with an
increase of $568,390.02 for a total cost of the agreement not to exceed $16,832,091.93 using
Houston -Galveston Area Council Contract No. RA05-21.
DISCUSSION:
The City of Fort Worth has established a Public Safety Communications System that currently
provides primary and mutual aid communications to more than 150 agencies in North Central Texas.
Agencies external to Fort Worth that utilize the system for their primary communications help offset the
system costs through user fees and allocations.
On February 28, 2023, City Council authorized a contract amendment to Motorola City Secretary
Contract (CSC) 46251 through Mayor and Council Communication (M&C) 23-0138. CSC 46251
Change Order 5 was executed March 20, 2023 to increase the total amount of the contract to
$16,263,701.89. The Change Order included the removal of several agencies and applied the
contractually obligated annual price adjustment based on the Consumer Price Index (CPI).
This M&C requests authorization to execute an amendment to Motorola CSC 46251 in the amount of
$568,390.02 to add new agencies to the Public Safety Communications System, remove two
agencies, and update one agency's subsite and dispatch sites using Houston -Galveston Area Council
(H-GAC) Contract No. RA05-21. Upon execution of the contract amendment, the new total amount
will be $16,832,091.93.
The System Upgrade Agreement pricing will be revised as follows:
System Upgrade Agreement Price
Year 1
12015
$ 200,210.47
Year 2
12016
$ 568,224.84
Year 3
12017
$ 922,471.11
Year 4
12018
$ 956,952.86
Year 5
2019
$ 1,070,925.86
Year 6
12020
$ 1,078,102.27
Year 7
12021
$ 1,124,522.79
Year
I2022
$ 1,151,144.04
Year 9
12023
$ 1,291,151.98
Year 10
2024
$ 1,355,328.83
Year 11
12025
$ 1,361,854.21
Year 12
12026
$ 1,389,385.78
Year 13
12027
$ 1,418,708.65
Year 14
12028
$ 1,453,492.12
Year 15
120291
$ 1,489,616.12
TOTAL 1 1 $ 16,832,091.93
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the H-GAC agreement is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid H-GAC agreement. If the
City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use the H-GAC contract to make purchases authorized by this M&C. The H-GAC
agreement is set to expire July 31, 2024. If H-GAC RA05-21 is extended, this M&C authorizes the
City to purchase similar equipment and services under the extended contract. If H-GAC RA05-21 is
not extended but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. and with
substantially similar terms, this M&C authorizes the City to purchase the equipment and services
under the new H-GAC contract. If this occurs, in no event will the City continue to purchase goods
and services under the new agreement for more than three (3) years without seeking Council
approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, the existing agreement shall be amended upon
execution and expire December 31, 2024, with annual renewals through December 31, 2029.
Funding is budgeted in the Other Contractual Services account of the ITS Radio Services
Department's Info Technology Systems Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Info Technology Systems Fund to support the approval of the above
recommendation and execution of the contract amendment. Prior to any expenditure being incurred,
the IT Solutions Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget I Reference # Amount
ID I ID I I I Year (Chartfield 2)
FROM
Fund Department ' Account ' Project Program Activity Budget ' Reference # ' Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaaer's Office bv:. Valerie Washington (6192)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Donlen Ruffin (2017)
ATTACHMENTS
04MOTOROLA SYSTEM UPGRADE AGREEMENT CHANGE ORDER NO 6.docx (CFW Internal)
FID Table Motorola SUA C06.XLSX (CFW Internal)
Form 1295 Certificate 101114261.Ddf (CFW Internal)